atpmm – a guide to project proposal development workshop on asean telsom project implementation...
TRANSCRIPT
ATPMM – a Guide to Project Proposal Development
Workshop on ASEAN TELSOM Project Implementation & Funding Management Manual (ATPMM)
Phnom Penh, 30 May 2014
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Outlines
• Project proposal• Project proposal concept• Review of AIM2015 strategic thrusts• Full project document structure• Project budget• AICTF-eligible budget items• Project work plan• Amendments
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Project Proposal
• To propose a TELSOM/ATRC project, a project proponent shall prepare: – A Project Proposal Concept for consideration at
TELSOM/ATRC JWG & WGs meetings (Template 2)– A Full Project Document for consideration and approval by
TELSOM/ATRC (PG2)
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Project Proposal Concept
• The project proposal concept should, at least, contain the following information about the project:– Title (project name)– AIM2015 Strategic Thrust/Initiative that the project supports– Purpose (high level goal or mission)– Background information (project context)– Objectives (project deliverables)– Proponent agency– Beneficiaries of the deliverables– Indicative work plan (list of activities)– Implementation method (main approach)– Funding source– Success indicators
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AIM2015: Strategic Thrust 1Economic Transformation
Initiative 1.1: Create a conducive environment where businesses can grow leveraging ICT
Action Description
1.1.1
Facilitate sharing and exchanging of business information amongst ASEAN countries
Engage the business community to identify their ICT needs and requirements
Leverage existing initiatives and nurture the development of content and applications to facilitate information exchange and accessibility to data
Develop a conducive ICT environment for businesses
1.1.2Develop a framework to facilitate transparent and harmonised ICT regulations
Harmonise regulatory practices and ICT standards
Initiative 1.2: Develop Public-Private Partnership (PPP) initiatives for the ICT industry
Action Description
1.2.1
Share various PPP models and practices amongst ASEAN countries to formulate PPP models for the implementation of ICT projects
Determine best practice models most suitable for ICT partnerships between the government and the private sector across ASEANAdopt best practice PPP models for ICT projects to promote clarity and transparency between governments and the private sector in ASEAN
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AIM2015: Strategic Thrust 2People Engagement and Empowerment
Initiative 2.1: Ensure affordable broadband access to every community
Action Description
2.1.1Study to lower intra-ASEAN roaming charges
Analyse how intra-ASEAN roaming charges are derived and can be made cheaper to promote the use of mobile broadband across the region
Initiative 2.2: Ensure affordable ICT products
Action Description
2.2.1Enhance implementation of mutual recognition arrangements (MRAs)
Ensure that all technical standards are in the ASEAN working language (English)
Adopt common standards to reduce time-to-market for ICT products
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AIM2015: Strategic Thrust 2People Engagement and Empowerment
Action Description
2.3.1
Survey and study to identify gaps and determine e-services to be developed
Identify relevant e-services to be developed, considering in particular the cost of such e-services and location of content
Nurture an environment to facilitate the development of affordable e-services
Promote e-services that can be adapted for local usage
2.3.2
Provide incentives or grants to promote e-services and content development
Develop criteria to provide incentives to develop ASEAN-wide e-services and content
Provide incentives to individuals and businesses to engage in e-services and content development
Initiative 2.3: Ensure affordable and seamless e-services, content and applications
Initiative 2.4: Build trust
Action Description
2.4.1Promote secure transactions within ASEAN
Develop mutual recognition arrangements for cross-certification of digital certificates within ASEAN
Promote the use of two-factor authentication
2.4.2Outreach campaign to promote awareness of cyber-security
Create public awareness through education about online security
Forge joint collaboration with industry and other stakeholders
Ensure personal data protection
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AIM2015: Strategic Thrust 3 - Innovation
Initiative 3.1: Create Innovation Centres of Excellence (COE) for Research and Development (R&D) of ICT services
Action Description
3.1.1 Establish networks of COEs
Establish COEs across ASEAN to promote R&D, innovation and transfer of technology
Connect COEs to facilitate the exchange of ideas and promote greater collaboration amongst ASEAN ICT experts
3.1.2Develop ASEAN digital content exchange
Develop platform to facilitate and promote the exchange of content
3.1.3Promote Intellectual Property Rights (IPR) at ASEAN level to safeguard innovation
Promote IPR enforcement through sharing of best practices, guidelines and frameworks across ASEAN to safeguard innovation
Provide incentives for R&D efforts as well as to acknowledge, recognise and reward ICT experts
Initiative 3.2: Promote innovation and collaboration amongst government, businesses, citizens and other institutions
Action Description
3.2.1Recognize and reward ICT innovators
Develop ASEAN ICT awards to promote creativity and encourage innovation
Provide incentives for R&D efforts to acknowledge, recognise and reward ICT innovators
3.2.2 Launch the ASEAN CIO forum Develop platform to promote sharing of best practices and collaboration amongst CIOs
Initiative 3.3: Nurture innovation and creativity at schools
Action Description
3.3.1Ensure every child has access to broadband internet
Promote access to broadband internet so that every child can remain engaged, connected and informed
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AIM2015: Strategic Thrust 4Infrastructure Development
Initiative 4.1: Improve broadband Connectivity
Action Description
4.1.1Establish an ASEAN Broadband Corridor
Identify and develop locations in each ASEAN Member State which offer quality broadband connectivity
Enable seamless usage of broadband services and applications across ASEAN to further connect and enhance the development of ICT and other sectors
Promote the diversity of international connectivity among ASEAN Member States
4.1.2Establish an ASEAN Internet Exchange Network
Establish a regulator-operator forum to develop a platform to facilitate intra-ASEAN internet traffic
Facilitate peering amongst ASEAN internet access providers to improve latency and speeds as well as lower costs
Initiative 4.2: Promote network integrity and information security, data protection and CERT cooperation
Action Description
4.2.1Develop common framework for network security
Establish common minimum standards for network security to ensure a level of preparedness and integrity of networks across ASEAN
Develop a network security “health screening” programme for ASEAN to be implemented at regular intervals
Develop best practice models for business continuity and disaster recovery for all sectors
Establish the ASEAN Network Security Action Council (multi-stakeholder) to promote CERT cooperation and sharing of expertise, amongst others
4.2.2Develop common framework for information security
Share best practices on the protection of data and information infrastructure across ASEAN
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AIM2015: Strategic Thrust 5Human Capital Development
Initiative 5.1: Build Capacity
Action Description
5.1.1Develop a registry of experts and innovators
Establish database of ICT experts and innovators within ASEAN
Forecast ICT manpower demand
5.1.2Create ASEAN ICT Scholarship Programme
Develop scholarship criteria and identify funding sources
Encourage and attract ASEAN talents to make ICT their career of choice
Support individuals with strong aptitude for ICT
Initiative 5.2: Develop skills upgrading and certification
Action Description
5.2.1Establish MRA for skills certification
Develop ICT skill standards for ASEAN to ensure quality of ICT talents
Promote movement of ICT human capital within ASEAN
5.2.2Develop ICT certification and skills upgrading programme
Adopt certification of ICT skill sets (e.g. certification of cyber-security experts and trainers)
Promote marketability of certified ICT experts
Develop a competitive ICT workforce through skills upgrading to meet the demand for ICT resources
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AIM2015: Strategic Thrust 6Bridging the Digital Divide
Initiative 6.1: Review of Universal Service Obligation (USO) or similar policies
Action Description
6.1.1 Review of USO or similar policies
Review USO or similar policies with a view to include IT components and training as part of USO funding
Ensure that infrastructure covered under USO or similar programmes should be broadband internet capable
Initiative 6.2: Connect schools and advocate early ICT education
Action Description
6.2.1 Prioritise roll-out to schools
Establish collaboration between ICT and education sectors to provide broadband internet access to schools within ASEAN
Include ICT as part of ASEAN school curricula to promote early ICT education
6.2.2Collaborate between ICT and education sectors within ASEAN
Provide comprehensive ICT training to teachers to encourage the use of ICT in education
Establish ICT exchange programmes for teachers and students
Promote joint collaboration activities to raise awareness of ICT
6.2.3
Promote ASEAN integration through exposure to different cultures within ASEAN at an early age
Replicate the ASEAN Cyberkids Camp across ASEAN
Educate children to use ICT creatively and effectively beyond the school environment in an interactive manner
Encourage the positive use of internet
Create similar camps for teachers
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AIM2015: Strategic Thrust 6Bridging the Digital Divide
Initiative 6.3: Improve access and relevance of information
Action Description
6.3.1Collaborate with relevant ministries
Develop platform within the ASEAN institutional framework to identify relevant content for different communities and sectors within ASEAN
Facilitate access and relevance of information to promote ICT adoption
Promote public education on ICT for community development
Initiative 6.4: Bridge the digital divide within ASEAN
Action Description
6.4.1Bridge the digital divide within ASEAN
Integrate and review current efforts to promote ICT access and adoption to bridge the digital divide
Leverage on USO or similar policies
Facilitate access to ICT devices such as laptops, smart phones and computers
Provide sustainable measures (e.g. training) where appropriate
Harness and maximise resources to leverage on best practice models to promote ICT adoption
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Source of Funding
• Possible project’s source of funding:1. ASEAN ICT Fund or ASEAN-Japan ICT Fund,2. ASEAN Cooperation Fund with Dialogue Partners, including
ASEAN-China Cooperation (ACC) Fund, ASEAN-ROK Special Cooperation Fund (SCF), ASEAN-India Cooperation Fund, ASEAN-Russian Federation Dialogue Partnership Financial Fund, ASEAN-Pakistan Cooperation Fund, ASEAN Plus Three Cooperation Fund, and under one of the components of Japan-ASEAN Integration Fund (JAIF),
3. Self-funding by ASEAN Member States, and 4. Direct support from International Organisations, industry,
or other entities.
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Full Project Document - Summary
• The full project document should contain the following information about the project:– General Summary:
• Title• Short description• Approving Sectoral Body (TELSOM/ATRC) and the approval’s meeting
name & date• Approving Working Group and the approval’s meeting name & date
(if applicable)• Proponent agency’s name and address• Date of preparation (or revision)• Proposed funding source• Proposed total budget
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Full Project Document – Detail (1/2)
– Detailed information:• Project description (300 words maximum)• Background and justification
– Problem analysis (underlying causes of the problem or present situation, including relevant ASEAN policies or Plan of Actions)
– Regionality (applicability to ASEAN as a whole)– Beneficiaries of the project’s outputs or deliverables– Project history (related projects/activities previously or
currently carried out)
• Objectives (project goals)• Output, Indicators and Activities
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Full Project Document – Detail (2/2)
– Detailed information:• Management and Implementation Arrangements
– Designation of managing agency and implementing agency.
• Monitoring and Evaluation Arrangements– Description of monitoring, evaluation and follow-up plan as well as
the designation of responsible parties.
• Cross cutting issues that the project will address.• Potential risks and the mitigation plan.
– Appendices1. Detailed budget proposal2. Indicative work plan (activities time frame)3. Notation on additional supporting documents
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Annexes 1 & 2
• Please see the templates
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4Objective 1 Output 1
Output 2
Output 3
Output 4
Month 2 Month 3 Month 4
[project name][proponent]
Budget (USD)
INDICATIVE WORKPLAN
[implementation period]
Objective/Output Planned ActivitiesTime-frame
Month 1
BUDGET PROPOSAL
Project Title :Implementing Agency :Duration/Period :
Budget Line
Unit Cost (USD)
Quantity 1 Unit 1 Quantity 2 Unit 2 Total Cost (USD)
A. AirfareA.1 International Airfare - Participants 3,000.00 18 Person 1 time 54,000.00
- Total Budget for Airfare 54,000.00
B. Per diemB.1 Per diem 200.00 25 person 6 Day 30,000.00
Total Budget for Per diem 30,000.00
C. Meeting Package / Workshop / SeminarC.1 Meeting Packages, Lunch / Dinner / Meal / Receptions 35.00 30 person 12 Time 12,600.00 C.2 Secretaries supplies 25.00 30 person 1 Time 750.00
Total Budget for Meeting Package / Workshop / Seminar 13,350.00
D. Consultant/ExpertD.1 International Consultant/Expert 571.00 1 person 4 Day 2,284.00 D.2 Regional Consultant/Expert 381.00 1 person 5 Day 1,905.00
Total Budget for Consultant / Expert 4,189.00
E. XXXXE.1 XXXX 45.00 50 XXX 1 time 2,250.00 E.2 XXXX 1,000.00 1 Lumpsum 1 time 1,000.00
Total Budget for XXXX 3,250.00
F. XXXXF.1 XXXX 1,000.00 1 Lumpsum 3 Year 3,000.00
Total Budget for XXXX 3,000.00
SUB TOTAL OF PROGRAMME COST (I) 107,789.00
G. AdministrativeG.1 Offi ce Room Rental 500.00 1 Unit 12 Month 6,000.00 G.2 Offi ce Supplies 100.00 1 Lumpsum 12 Month 1,200.00
Total Budget for Administrative 7,200.00
H. PersonnelH.1 Salary Assistant Programme Manager 2,000.00 1 Person 12 Month 24,000.00 H.2 Project Administrative Assistant 700.00 3 Person 12 Month 25,200.00
Total Budget for Personnel 49,200.00
SUB TOTAL OF OPERATIONAL COST (II) 56,400.00
SUB TOTAL (I + II) 164,189.00
Contingency 10% (III) 16,418.90
TOTAL (I + II + III) 180,607.90
Description
I. PROGRAMME/ACTIVITY COST
II. OPERATIONAL COST
These specifics must be mentioned
The amount should be in the US Dollars
The names & coding of item Category and its sub- items in the budget have to be the same as those in the Financial Report
Item A - F are example of some activities from "Programme/ Activity Cost" Category
The sum of total budget from each of item category ( A - F) under "Programme/ Activity Cost"
Total budget cost per item category
Item G - H are example of some activities from "Operational Cost " Category
The sum of total budget from each of item category ( G - H) under "Operational Cost"
Contingency amount is calculated from 10% of SUB TOTAL (I + II).
The Contingency can only be utilised for the expenditure occured due to unexpected events. The use of contingency should be consulted in advance and the explanation and justification should be provided
Total amount of sub- item is calculated from :{unit cost x Qty of Unit 1 x Qty of Unit 2}
For example: Per diem per person is USD 200/ day for 25 person to stay for 6 days. The Per diem is provided to cover accomodation, meals, local transport.
Per diem is calculated based on DSA rates for year 2012 published by UN ICSC
TOTAL = Sub Total of Programme Cost + Sub Total of Operational Cost + Contingency Cost)
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AICTF Eligible Budget Items
• Categories of budget items eligible for AICTF support:– Direct labor– Traveling expenses– Hosting expenses– Publication & distribution costs
• Other expenses should be born by the proponent on a self-funding basis.
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Eligible Labor Costs
• Consultant fee and expert or speaker honorarium– The range of consultant fee’s rate is USD 200 – 300 per
day or USD 8,000 per month per person (nett)– One-time honorarium for experts, speakers, or trainers
for professional services at an ASEAN event. The standard honorarium per person is USD 250 – 500 (nett)
• Translation fees and clerical work or researcher cost are not eligible for the ASEAN ICT Fund
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Traveling Expenses (1/2)
• Airfare– Travel of ASEAN Experts (e.g. trainers, speakers, and
consultants) and sponsored participants to an ASEAN event within ASEAN region will receive funding of USD 700 each to cover airfares.
– If the travel is to and from other regions, the budget is within USD 1,000–1,200 range.
– The travel claim is based on the actual expenditure or the set amount (whichever is lower)
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Traveling Expenses (2/2)
• Daily Sustenance Allowance (DSA)– The ASEAN ICT Fund’s traveler is eligible for daily
subsistence allowance (DSA) to covers accommodation, meals and all other incidental expenses.
– The rate per day is set at USD 250, if in Singapore; USD 200, if in Brunei Darussalam or Malaysia; or USD 150, in other ASEAN countries.
• Other expenditures, such as transportation to/from airports, travel insurance, separate airport tax, visa fee, transaction cost, etc. are not allowed under the ASEAN ICT Fund
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Hosting Costs
• The Hosting Country for a physical meeting is eligible for a lump sum of USD 5,000 per year to cover hosting expenses (e.g., conference and Secretariat room rental, conference support and organising, stationery).
• A hosting cost contribution is subject to the requirement of physical meeting and be disbursed once a year per AMS.
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Publication & Distribution Costs
• Publication and distribution costs, referring to any cost to disseminate information of the project activities, are allowable on reimbursement basis up to maximum of USD 5,000.
• Consideration should also be given to electronic publishing or black and white hardcopies.
• At least four (4) hard copies and a softcopy of any proceedings, publications or materials (e.g. CD-ROM, videos) produced should be sent to the ASEAN Secretariat via the PC. Ten (10) hardcopies shall be sent to other AMSs and ASEAN ICT Centre.
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Other Expenses
• ASEAN ICT Fund cannot be used for other expenses such as photocopying costs, fax, telephone, equipment rental, mail and courier costs related to an event.
• Equipment purchase is not allowable.
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Amendments
• Project proposal should be kept up-to-date, especially, the work plan (Annex 2).
• Newly revised proposal should be submitted to AICTC via ASEAN Secretariat for monitoring and evaluation purposes, at least, before submitting a request for fund disbursement.