AT @ NYUAT @ NYU

•1. Overview of NYU Special Collections

•2. Why do we need the AT?

•3. Integration Strategy

•1. Overview of NYU Special Collections

•2. Why do we need the AT?

•3. Integration Strategy

1. NYU Special Collections

1. NYU Special Collections

822 Finding Aids Online822 Finding Aids Online(Includes New-York Historical)(Includes New-York Historical)

or, 127 MB of EADor, 127 MB of EAD

Publication WorkflowPublication Workflow

Create Finding Aid

ArchivistArchivist

ServerServer

Preview &

Publish

Post to WWW

Mark Up as EAD

Trans-form ++

++

Upload

2. Why the AT?2. Why the AT?

Create Finding Aid

Mark Up as EAD

Post to WWW

Which is the Which is the master copy?master copy?

Not into markup & tagging so Not into markup & tagging so much as archiving & scholarship. much as archiving & scholarship.

Trans-form Over 3,500 lines Over 3,500 lines

of (quirky) XSL of (quirky) XSL to maintainto maintain

2. Why the AT?2. Why the AT?

•Standardized Tagging

•Return Archivists’ focus to Collections

•Version Control

•Concurrent Authorship

•Centralized Data Protection Facilities

•Controlled Vocabulary / Normalization of Terms

•Standardized Tagging

•Return Archivists’ focus to Collections

•Version Control

•Concurrent Authorship

•Centralized Data Protection Facilities

•Controlled Vocabulary / Normalization of Terms

Term NormalizationTerm Normalization

3. Integration: Challenges

3. Integration: Challenges

•Heterogeneous practices among (and within) Special Collections

•AT needs to co-exist with legacy EAD markup practices: hand-coding, Excel macros, etc.

• Imported data needs to be carefully analyzed before it is modified.

•Heterogeneous practices among (and within) Special Collections

•AT needs to co-exist with legacy EAD markup practices: hand-coding, Excel macros, etc.

• Imported data needs to be carefully analyzed before it is modified.

Integration: DecisionsIntegration: Decisions

•No fixed timeline for migrating 600+ legacy EAD documents to the AT.

•Migration on-demand

•New Finding Aids

•Revisions to Existing Finding Aids

•Digital Access Projects

• Individuals have the option to move all their EADs to AT at once.

•No fixed timeline for migrating 600+ legacy EAD documents to the AT.

•Migration on-demand

•New Finding Aids

•Revisions to Existing Finding Aids

•Digital Access Projects

• Individuals have the option to move all their EADs to AT at once.

Digitization ProjectsDigitization Projects

• Initiatives to digitize archival material for preservation and access

•AT as workflow tool for imagers

• Initiatives to digitize archival material for preservation and access

•AT as workflow tool for imagers

Digitization Workflow ADigitization Workflow A

Create AT

Record

Create Digital Object

ArchivistArchivist

Imaging Imaging SpecialistSpecialist

Export &

Publish

Input Identifie

r

Record isn’t Record isn’t complete without complete without

Image IDImage ID

Digitization Workflow BDigitization Workflow B

Create AT

Record

ArchivistArchivist

Imaging Imaging SpecialistSpecialist

Create Digital Object

Input Identifie

r

Export &

Publish

Complete

Record

Digitization Workflow CDigitization Workflow C

ArchivistArchivist

Imaging Imaging SpecialistSpecialist

Create Digital Object

Create AT

Record

Export EAD

Load EAD

Imaging system Imaging system assigns Filenames assigns Filenames

based on EAD based on EAD identifiersidentifiers

Thank You For ListeningThank You For Listening

•dlib.nyu.edu/findingaids

•Brian Hoffman

•brianjhoffman@nyu.edu

•dlib.nyu.edu/findingaids

•Brian Hoffman

•brianjhoffman@nyu.edu