association mynetball user guide - amazon s3 · competition management - functions relating to the...

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Contents MyNetball Introduction .................................................................................................................................................... 4

How to Use this Manual ................................................................................................................................................ 4

Menu Modes Explained ................................................................................................................................................ 4

Logging On .................................................................................................................................................................... 4

Help Options ................................................................................................................................................................. 4

Creating Login for Administrative Users ....................................................................................................................... 4

Checking Organisation Details ...................................................................................................................................... 5

Viewing Child Organisations ......................................................................................................................................... 5

Glossary of common terms in MyNetball ..................................................................................................................... 6

Netball NSW Registration ................................................................................................................................................. 6

MyNetball Online Registration Set Up .......................................................................................................................... 6

Setting up Registration Periods ..................................................................................................................................... 6

Setting up Registration Types ....................................................................................................................................... 8

Create Your Payment Gateway ................................................................................................................................... 11

Person Roles and Sub Roles Explained ........................................................................................................................ 11

Creating Products ........................................................................................................................................................ 12

Description of Product Fields ...................................................................................................................................... 13

Setting up the Online Signup Form ............................................................................................................................. 14

Description of Online Form Fields ............................................................................................................................... 16

Accessing your Signup Form Web Link ....................................................................................................................... 17

Setting up your Disclaimers ........................................................................................................................................ 18

Creating Custom Person Fields ................................................................................................................................... 18

Person Contact Details ................................................................................................................................................ 19

Participant Login Management ................................................................................................................................... 20

Reporting......................................................................................................................................................................... 22

Transaction Report ...................................................................................................................................................... 22

Payment Gateway Report ........................................................................................................................................... 22

Registration Product Report ....................................................................................................................................... 23

MyNetball Competitions ................................................................................................................................................. 24

Setting up Draw Detail ................................................................................................................................................ 24

Setup Wizard ............................................................................................................................................................... 24

Review Competition Settings ...................................................................................................................................... 24

Set/Rollover Season .................................................................................................................................................... 25

Setting Current Season ........................................................................................................................................... 25

Adding a New Season .............................................................................................................................................. 25

Copying Data from Season to Season ..................................................................................................................... 26

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Adding your Venues .................................................................................................................................................... 27

Edit an Existing Venue ............................................................................................................................................. 27

Deleting a venue ..................................................................................................................................................... 27

Creating Ladder Points Setup ...................................................................................................................................... 28

Creating Ladder Display Schemes ............................................................................................................................... 28

Entering Match Start Times ........................................................................................................................................ 30

Add Non Playing Dates ................................................................................................................................................ 30

Managing Grade Setup ............................................................................................................................................... 31

Add a New Grade .................................................................................................................................................... 31

Adding Teams to Grades ......................................................................................................................................... 32

Team Settings .......................................................................................................................................................... 33

Allocating Ladders to Grades .................................................................................................................................. 35

Grade Divisions ........................................................................................................................................................... 35

Creating the Draw ....................................................................................................................................................... 36

Editing the Fixture ....................................................................................................................................................... 39

Editing teams, days, times and courts .................................................................................................................... 39

Venue Calendar ....................................................................................................................................................... 39

Bulk changes to days, times or venues ................................................................................................................... 40

Changing/Replacing Teams in a Draw ......................................................................................................................... 40

Venue Clash Report ..................................................................................................................................................... 41

Creating a Single Day Tournament Draw – TIPS ......................................................................................................... 41

To Publish Draws ......................................................................................................................................................... 42

Setting Default Score Sheets ....................................................................................................................................... 43

Selecting different score sheets for different grades ............................................................................................. 43

Match Manager ........................................................................................................................................................... 44

Printing Score Sheets .................................................................................................................................................. 45

Entering Results .......................................................................................................................................................... 45

Player Stats .................................................................................................................................................................. 46

Borrowed Players .................................................................................................................................................... 46

Calculating Ladders ..................................................................................................................................................... 47

Viewing Ladders .......................................................................................................................................................... 47

Basic Ladders ........................................................................................................................................................... 47

Ladders by round .................................................................................................................................................... 48

Ladder Adjustments .................................................................................................................................................... 48

Activating finals ........................................................................................................................................................... 49

Creating Finals if NO FINALS was Initially Selected ..................................................................................................... 49

Regrading .................................................................................................................................................................... 50

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Moving a Team from One Grade to Another Grade ............................................................................................... 50

Swapping Two Teams .............................................................................................................................................. 50

Re-grade Report ...................................................................................................................................................... 50

Setting up Awards ....................................................................................................................................................... 51

Entering Votes ............................................................................................................................................................. 52

Websites.......................................................................................................................................................................... 53

Sample Web Page ................................................................................................................................................... 53

Setting up the Layout .................................................................................................................................................. 54

Changing Home Page Layout ...................................................................................................................................... 54

Changing the Banner ................................................................................................................................................... 55

Resizing an Image ........................................................................................................................................................ 56

Editing Website Styles and Colours ............................................................................................................................ 57

Changing Menu Items ................................................................................................................................................. 58

Editing Menu ............................................................................................................................................................... 58

Uploading Files and Images ........................................................................................................................................ 59

Adding News Items ..................................................................................................................................................... 60

Adding Extra Pages ...................................................................................................................................................... 60

Adding Events ............................................................................................................................................................. 62

Slideshow Galleries ..................................................................................................................................................... 62

Adverts .................................................................................................................................................................... 62

Creating the Advert – Advert Maintenance & Placement .......................................................................................... 63

Creating the Advert – HTML Method ......................................................................................................................... 64

Adding Social Media Feeds ......................................................................................................................................... 66

Linking to MyNetball from External Websites ............................................................................................................ 66

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MyNetball Introduction

How to Use this Manual This manual is a detailed document created to support and guides you through all modules of the MyNetball system. While in MyNetball there are different menu modes, headings & items, these will be referred to throughout the manual, as below.

Competition Management Competition Participation Website (SportzVault)

Competition set-up and Maintenance

Competition Participation and Registration

Menu Management

Menu Modes Explained

Depending on your level of access, you will be able to see different menu modes. Although some tasks can be completed in more than one place, mode or menu and the options will vary.

Competition Management - functions relating to the setup and management of a competition and player registration.

Competition Participation - functions relating to participation in a competition and player registration.

Website (SportzVault) - relating to managing the setup and content of the website. Typically, Associations will have access to all modules and clubs will have access to Competition Participation and Website.

Logging On

You should have received an email from ‘ResultsVault Administration’ with your Login ID and Password as well as a link to the MyNetball Home page http://admin-netball.resultsvault.com/. If this is the first time your organisation has logged into MyNetball you will be prompted to complete the set up wizard. Once you have completed the Set Up Wizard you are ready to begin using MyNetball. Help Options

There are a number of online help methods if you get stuck:

A ‘Help on this Topic’ function at the top of each page within MyNetball is available & considered to be most helpful.

Within the Organisation mode, there is a help menu with a link directing you to the support system or go to http://helpdesk.interactsport.com/ and submit a ticket, enter as much information as possible and leave your name and contact details. This option is ideal for Users to track your request or issue.

Manuals and Quick Reference Guides are available at http://support.interactsport.com/display/public/SS/MyNetball/.

Creating Login for Administrative Users

Any new user to MyNetball will be required to have an account created that is linked to their Association or club. These accounts are created by Netball NSW upon the submission of a Netball NSW MyNetball User Agreement. The Netball NSW MyNetball User Agreement can be found on the Netball NSW website http://netballnsw.com.au/. Each user will be required to have their own account with their own login and password. Sharing login details with other users or passing on old user details to a new user is in breach of the user agreement and could include penalties.

http://admin-netball.resultsvault.com/

http://helpdesk.interactsport.com/

http://support.interactsport.com/display/public/SS/MyNetball/

http://netballnsw.com.au/

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Below are the user roles that can be allocated to users with a brief description of the access permissions.

Checking Organisation Details

Go to your home page, click on the drop down key (next to your association/league/club name at top right hand corner). Click on Organisation Details.

Check the details are correct and once changes have been made click ‘Update’.

Viewing Child Organisations

Menu Mode Menu Heading Menu Item

Competition Management Competition Teams & Affiliates – Child Organisation [Affiliates]

This page provides a list of the child organisation affiliated to the current organisation, and easy to access to maintain and control some of the information relating to those organisations.

Display name – This is how the name will be displayed in fixtures and ladders

Media name – This is how the name will be displayed in media reports [ie, match extracts]. Names may be abbreviated here to save space in the media reports. For example, South Yarra could be specified as ‘SY’. This does not affect how names are displayed elsewhere on the public or administration sites. The display name and media names can also be set at the team level via the Maintain team settings page, for example if a club has more than one team in a grade it can be changed accordingly. If names are not set at the team level, the names set here will apply for all teams for that club. To update names, click the Update Club Names button, which will update all organisation that are currently displaying on the page. Any changes must be saved before moving to another page of organisations.

SYSTEM ADMIN Access to high level system administration.

SITE MANAGER Higher level website and competition related maintenance which is typically related to ‘setup’ or ‘configuration’ tasks.

CONTENT MANAGER Website content related maintenance (Eg. Create & maintain Html content, home page, news, events, slideshow galleries).

USER MANAGER Access to create and maintain other users. Warning – any user who has this role can effectively grant themselves any other role.

RESULTS MANAGER Competition results related maintenance (Eg. Clubs: results & scores update, associations: match confirmation, exception reports etc.).

ADMINISTER CHILD A user within an organization which manages competitions between your ‘child’ organizations can administer directly without requiring a separate login to that club.

EMAIL SENDER Sending of email messages.

SMS SENDER Sending of SMS messages & ordering SMS credits.

FINANCIAL MANAGER Access to tasks relating to financial information (Eg. Payments/subscriptions made by players or other people in the system.

UMPIRE MANAGER Umpire related tasks.

PERSON MANAGER Creation and editing person records.

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Glossary of common terms in MyNetball

Term Definition

Child organisation An organisation which sits below another e.g. a club is a child organisation of an association.

Categories Provisional grades created for teams to be nominated into.

Fixture slot Available slots for games to be played created through a combination of venue and allocations vs time allocations.

Forms Age groups/groups created for the categories to be grouped into.

Grade divisions A collection of grades created to improve the usability of the system to group grades together e.g. U13, U14.

Grades The final grades where competitions and/ draws are created.

Parent organisation An organisation above another e.g. Netball New South Wales is a parent organisation of associations within New South Wales.

Person Participant Anyone who is created in the system.

Principal User An administrative user with access to all modules in MyNetball. There can only be one Principal User for an organisation at any one time.

Public Portal A public website (http://my.netball.com.au/) - anyone can access a website to view detailed competition information for all organisations using MyNetball to manage competitions.

Registration period The period during which individuals participants can be registered. This is set by your State body.

Registration Type The types of memberships e.g. Senior, Junior, NetSetGO, All Abilities.

ResultsVault Another name for MyNetball Interact Sport’s product name for the module to manage participants and competitions.

Role The involvement a person has in netball e.g. office bearer, umpire, player.

Season The period during which competitions are scheduled.

SportzVault The public portal website Interact Sport’s product name for the module to manage websites.

Template A spread sheet downloaded from the system which may or may not be populated with information, depending on the filter and criteria defined.

Transfer The act of copying a participant’s details to another organisation. This is primarily done so that the participant can register at a secondary association while maintaining registration at a primary organisation.

Venue The court a game is played on.

Netball NSW Registration

MyNetball Online Registration Set Up Online registration is the compulsory way of registration within NSW. Once set up, online registrations will reduce

the workload of volunteers and administrators. This next section will go through the process of registration set up

along with other detailed tasks that be done throughout the registration process.

Setting up Registration Periods


Competition Management Registrations Registration Periods

Once Netball NSW have set the registration period at state level, all Associations will be required to do the same in

order for their clubs to be able to take registrations.

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Select your open registration date (this will allow clubs to use their online registration forms).

Put in the lock date for deregistration at club level (Please refer to the Netball NSW Affiliation and Membership Policy).

Select your close registration date (this will affect your clubs online registration forms).

Make the period active. Making your period active does not mean registrations will be active immediately. It will still be dependent on your open date.

Click Allow inherit.

Make the period default only once the period opens. Making default will mean that when filtering a report or looking at the registration dashboard it will automatically default to this period. It is ideal to keep the current period as the default until that period closes.

https://s3-ap-southeast-2.amazonaws.com/netball-wp-assets/wp-content/uploads/sites/4/2017/12/15123047/Netball-NSW-Affiliation-and-Membership-Policy-V14_FINAL.pdf

https://s3-ap-southeast-2.amazonaws.com/netball-wp-assets/wp-content/uploads/sites/4/2017/12/15123047/Netball-NSW-Affiliation-and-Membership-Policy-V14_FINAL.pdf

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Setting up Registration Types


Competition Management Registrations Registration Periods

Setting up the registration types at Association level can be done once the new period is made active by Netball NSW.

If you are using the same registration type names as your state you will only need to adjust the fee displayed to the Association charge i.e. do not include the State capitation amount. You will not be required to create new registration types each year. Existing ones can be used year on year.

PARENT TYPE Mandatory This is the State registration type linked to the registration being set up.

REG TYPE GROUP Mandatory The wider group that a registration type belongs to. This field will automatically populate once the parent type is set.

NAME Mandatory The name of the registration type which will be visible to clubs in their registration set up. This name will also appear predominantly in registration records and reports.

DESCRIPTION Further clarification on the registration type.

ACTIVE Making it active will allow registrations against that type.

DEFAULT ROLE The role that is attached to the specific registration type. Ie. Player: Senior, Team Official: Junior Coach

REG BUSINESS RULES Various business rules which can be utilised by an association for various discounting options. Please refer to the next page on clarification on the rules.

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The age range from and to in this section of the set up will determine what age a player must be to register to that

type. Anyone outside of the age range will not be able to register to that type at the point of registration.

From here, the Association will populate their fees for the specific registration type. It is important to correctly

populate these details as clubs will see the registration fees in their product set up which are used as a guide to

setting their final fee.

Click edit in the box.

Enter your Association fee.

Click update and then save to complete the registration type set up.

When entering the fee please ensure it is not inclusive of the Netball NSW fee. You should only be inputting your

Association fee.

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Discounting Secondary - if a player registers more than once to your Association in the current year, the Association fee will be automatically deducted from the total they pay.

Please note Netball NSW have set this to be the rule at a State level, therefore at the point of payment, if a

player is already registered for the current year, the Netball NSW capitation fee will be automatically

deducted from the total payable. This means Associations and clubs are not required to set up a second

online product for returning members less the Netball NSW capitation.

Discounting Conversion - if a player registers more than once to your Association in the current year for the same registration type the primary Association fee will be automatically deducted from the total they pay.

Please note Netball NSW have set this to be the rule at a State level, therefore at the point of payment, if a

player is already registered for the current year, the primary capitation fee will be automatically deducted

from the total payable. This means Associations and clubs are not required to set up a second online product

for returning members less the Netball NSW capitation.

Discounting Conversion Group - same rule as above across multiple groups / registration types e.g. a player registers as a Non Player for winter 2018 and Senior for summer 2018. The primary Association fee will be automatically deducted from the total they pay, leaving the difference in fees only. As defined by Netball Australia the groups are:

Senior - PLAYERS group.

Junior - PLAYERS group.

NetSetGO - PROGRAMS group.

Non Player - NON PLAYERS group.

All Abilities - OTHER group.

Please note Netball NSW have set this to be the rule at a State level across the Players and Non Players

group, which means the 'Discounting Conversion' setting would apply across the Senior, Junior and Non

Player state registration types. Therefore at the point of payment, if a player is already registered for the

current year, the primary capitation fee will be automatically deducted from the total payable, leaving the

difference in fees. This means Associations and clubs are not required to set up a second online product for

returning members less the Netball NSW capitation.

Allow Duplicates - this will allow a player to register more than once with the organisation in question.

Please note Netball NSW have this set on to allow multiple State registrations to be processed i.e. secondary

and conversion registrations.

All of the above registration business rules are active in all registration types at Netball NSW. Additionally it is up to

the Associations as to whether they want to utilise these business rules for their own capitation.

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Create Your Payment Gateway

A payment gateway allows a direct connection of finances between an online payment and a nominated bank account. Payments made online through your form are deposited straight into a nominated bank account.

Key features of the service: - Easy to get connected. - No setup fee. - No ongoing monthly fees. - Standard transaction fee across all transactions 1.78% plus 31 cents. - Integration to the MyNetball system. - Money automatically transferred to nominated bank account. - Settlements are processed 5 days from transaction (to allow for disputes).

To access and create your Payment Gateway, enter the website address below and complete the form - https://docs.google.com/forms/d/e/1FAIpQLSd7xV-y2imR6NdsCEfvFBYIFd_DU9rV_Q15IkfOmH9P7fFhtw/viewform Once the form has been submitted please allow up to 10 working days to be processed. Once active you should see the MyNetball Payment Service or MyNetball Payments listed as a payment option in your sign up forms. Please read the terms & conditions located on the link below – http://netball.com.au/mynetball-payment-service/

Person Roles and Sub Roles Explained Each person that exists in the system is added as a certain role depending on the relationship they have with netball i.e. a coach would have a coach role, a player would have a player role, and an office bearer member would have an office bearer role. Each role also has a sub role i.e. senior coach, junior coach, president, secretary etc. NOTE: ROLES AND REGISTRATION TYPES ARE NOT RELATED. Roles are important when allocating players to teams, creating your office bearer list, allocating coaches and managers to teams and allocating umpires to games. If the person does not have the relevant role they will not appear on the list to be selected.

Role Sub role

Player Senior Junior NetSetGo

Contact Administrator Supporter Parent/Guardian Other

Umpire

Senior Junior

Team Official Senior coach Junior coach Team manager Scorer Other

https://docs.google.com/forms/d/e/1FAIpQLSd7xV-y2imR6NdsCEfvFBYIFd_DU9rV_Q15IkfOmH9P7fFhtw/viewform

http://netball.com.au/mynetball-payment-service/

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Office Bearer President Secretary Treasurer Ground contact Other

Subscriber Media reports

Creating Products


Competition Participation Online Forms Configuration > Products

Products can be created through the below steps:

Add a Member Subscription Product.

A separate product for each registration type must be created, i.e. Senior, Junior, Non Player, All Abilities.

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Description of Product Fields The below table outlines additional notes for each field:

NAME Mandatory i.e. Senior, Junior, Off the Court, All Abilities.

CATEGORY For the purposes of online registration the category is Membership.

DESCRIPTION To provide a further description on the product type. Eg. Player who is aged 18+ in 2018.

PRICE Mandatory Please select Simple and enter the total price for that product.

AMOUNT PAYABLE FOR SELECTED REGISTRATION TYPE

This shows the liabilities owing to the organisations attached at a higher level. They will appear in this table once the registration settings are completed in the last couple of steps. If the total price is set lower than the liabilities total in the table, a warning message will appear stating that you are charging less than the total liabilities owed.

CLASS Mandatory Set as ‘Membership Subscription/Registration’, otherwise it will not register members in MyNetball for their registration.

NUMBER AVAILABLE Putting in a number will cap the amount of registrations to be accepted. Leaving blank will ensure you can accept as many registrations as possible.

AVAILABLE FROM/TO Restrict the period in which members can register to the specific product.

ACTIVE If you would like the product available to be selected on the form be sure to tick the Active box.

SORT ORDER The order in which the product will display on the Signup Form.

i.e. By enter 1 the product will display first on the Signup Form.

START/END DATE Length of registration.

i.e. Start Date – 01/01/2016; Finish Date – 31/12/2016.

Alternatively, you could put in the dates of the competition.

PERSON ROLE Mandatory When the person registers what role will be added to their profile?

i.e. Player: Senior, Umpire: Senior, Umpire: Junior, etc.

It is imperative to add the person role otherwise this will cause issues later when assigning players to teams.

AUTOMATICALLY REGISTER PARTICIPANT TO

Mandatory This is the organisation the player will be automatically registered to when they complete their registration.

REGISTRATION TYPE Mandatory The registration type the member will be registered as. i.e. Senior, Junior, Non Player or All Abilities.

REGISTRATION PERIOD Mandatory What year the registration will apply to. i.e. 2016, 2017, 2018.

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Setting up the Online Signup Form


Competition Participation Online Forms Configuration > Signup Forms

Add a ‘New Online Registration Form’.

Note: You can reuse existing forms if you have any.

Select the NA – Membership Signup Template.

Click Refresh.

The below screen will appear without any details.

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Once all fields are filled in appropriately click ‘Update’ to complete the form.

When the form submits successfully a green tick will appear.

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Description of Online Form Fields The below table outlines additional notes for the relevant fields:

FORM TYPE Locked to Membership once the membership signup template is selected.

TITLE Mandatory i.e. 2018 Netball NSW Registration Form.

TOP DESCRIPTION Section to put in specific information relevant to your club that you want registrants to see at the top of the form before they register.

STATUS Mandatory Leave the form as INACTIVE when setting it up before the registration date open. The status can be changed to ACTIVE at a later date when your association/league/club opens up registrations.

SORT ORDER The order in which the form will display on your website. It is not necessary to update.

DISCLAIMER/ENTITY DISCLAIMER

The global disclaimer is locked to all forms. These are the Netball Australia Terms and Conditions. Entity disclaimer is a section for you to enter your own disclaimer on to the sign up form. Note: refer to the entity disclaimer section of this manual to see how to create your own Association/club disclaimer.

CONTACT NAME/EMAIL Mandatory The IT User that is logged in when setting up the form will automatically have their details entered into these fields. Please edit as required. These details will appear on your form.

PAYMENT GATEWAY Please select your own Payment Gateway (not the simulated Payment Gateway). Your payment gateway will either appear as MyNetball Payment Service or MyNetball Payments. Note: if you require a payment gateway please refer to the payment gateway section in the manual.

ALLOW OFFLINE PAYMENT

Un-tick Allow offline payment if you are having online payment only. Leave ticked if you are allowing offline payments. You have the option to use both payment methods.

AUTOMATICALLY ADD PROCESSING FEE

Mandatory Select Apply to online payments and enter the Variable Charge of 1.78%* and Fixed Charge as $0.31 to cover any processing fee costs incurred. This is the processing fee recommended by Netball Australia and PinPayments. Please do not apply this if you are only taking offline payments.

PERSONAL/OTHER FIELDS

The Personal fields are those that will automatically appear on the form. If your Association/club would like to add additional fields select they can be selected from the available fields box on the left. Click on the field you want and then on the little arrow pointing to the right. This will add the question to the selected fields box which is what appears on the form. From there you can drag its position, make a question mandatory and group questions together via the same group name. Note: refer to the custom person fields section of this manual to see how to create your own additional questions.

SELECT REGISTRATION TYPE/PRODUCT

Mandatory Select the products (i.e. member types) you would like available on the form and add them across to the right using the arrows under the

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Selected Registration Type/Products column. The same thing can be done for saleable items which are set up as products.

ADVANCED SETTINGS Please leave Create logins for new registrants as ticked. Please leave Omit pay by credit card information from offline payment form as ticked. Please leave the remaining behaviour options unticked. If you would like the registration to a particular location please tick the relevant syndication option.

Accessing your Signup Form Web Link


Competition Participation Online Forms Configuration > Signup Forms

By accessing your Signup Form web link this will enable you to distribute to your members so they can easily access your form. It will also enable you to add onto your website, social media pages or send via email. To access your Signup Form web link please follow the steps below: Once the form has been successfully set up it will appear under the Signup Form Manager as displayed below.

Click on Edit for the applicable form.

The below form links will appear at the very bottom of the page with a specific web link to the online form.

Additional to the public links that can be shared via email or on your website there is an option for Social Media Share. These is designed to create a targeted post on your Facebook or Twitter without having to create a post requiring you to copy and paste the public link address. Admin Preview allows you to preview the whole form as an administrator while the form remains inactive from the public.

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Setting up your Disclaimers


Competition Participation Online Forms Configuration > Disclaimers

Associations and clubs can create their own disclaimers to be put on the registration sign up form. The disclaimer is set up as a terms and conditions box on the form which the registrant must click to confirm they have agreed to the terms.

Click Add new Disclaimer.

The below page will appear with no content.

Add an item title.

Fill in the item content. Content can be pasted in directly from external documents. If you have multiple terms and conditions you wish to capture you have the option to paste the links of those documents into your item content.

Creating Custom Person Fields


Competition Participation People Custom Person Fields

This is where Associations and clubs can create additional custom questions to ask registrants on the sign up form.

Click Add New Custom Field and an empty row will appear to complete the question.

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Populate the Field Details.

In the Field Type choose what type of question it will be i.e. text box, drop down, check box.

In Display Options tick the Prohibit editing by logged in participants.

Ticking Child Orgs will allow the child organisations underneath you to use the question on their sign up forms. This will only appear for Associations as clubs do not have child organisations.

Apply to Role/Sub-Role means that this specific question will apply to those with the assigned role.

Ticking Active will make the question appear in the available fields box on the sign up form set up.

Sort Order refers to the order the question appears in the available fields box on the sign up form set up.

Click Update once complete.

Person Contact Details

To easily edit or add person contact details follow the steps below:


Competition Participation People Person Contact Details

The below screen will appear:

Filter by Role and click Search.

Select the orange pencil next to the relevant record.

Update details as required.

To save the changes click on green tick next to the record.

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Participant Login Management The Participant Login Management page will allow you to see the account status for each of your members. It will also display the current email recorded under the member’s record. To access Participant Login Management please follow the steps below:


Competition Participation People Person Contact Details

The screen below will appear:

To send ‘Active Members’ an email to change their password:

Select the relevant Person Role.

Fill in the Name, Email or Participant ID if you are a specific person.

Select Active from the Account Status drop down list.

Click on Search Participants – only those with an Active account will appear on your screen.

In the Actions drop down list select Send Reset Password Link.

Tick Select All or individually select the relevant records.

Click Perform Action.

Note: the password links sent in the email is only valid for two hours from the time it is sent. To change an ‘Active Members’ password as an administrator (this action cannot be done in bulk):


Fill in the Name, Email or Participant ID for that specific person.

Select Active from the Account Status drop down list.

Click on Search Participants.

Expand the record via the arrow on the left hand side of the profile.

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Click Change Password link.

Once the page refreshes scroll down to the record to see the new password generated on screen. Note: this password is not temporary and can be used by the participant until they wish to change it.

To send all members with ‘No Account’ their login details:


Select No Account from the Account Status drop down List.

Click on Search Persons – only those with a No Account status will appear on your screen.

In the Actions drop down list select Send Login Invite.

Tick Select All or individually select the relevant records.

Click on Perform Action.

Note: the login invite link sent in the email is only valid for seventy-two hours from the time it is sent.

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Reporting There are three main types of reports that you can produce to tack online registrations:

Transaction Report.

Payment Gateway Report.

Registration Product Report.

Transaction Report

Assists with tracking who has registered.

Shows payment method (i.e. online or offline) and the status of the payment.

Helps to reconcile offline payments.

To find the Transaction Report please follow the steps below:


Competition Participation Online Forms Reports > Transactions Reports


Adjust the Registration Form and Date Range as required.

Click Go.

To extract the data generated click Download Data.

Payment Gateway Report

Shows total payment made by members.

Helps to reconcile bank account.

To find the Payment Gateway Report follow the steps below:


Competition Participation Online Forms Reports > Payment Gateway Report


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Adjust the Payment Gateway and Date Range as required.

Click Generate Report.


Registration Product Report

Shows the actual product bought by members.

Helps to fulfil any product or merchandise orders.

To find the Registration Report follow the steps below:


Competition Participation Online Forms Reports > Payment Gateway Report


Adjust the Registration Form and Date Range as required.

Click Go.


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MyNetball Competitions

Setting up Draw Detail To create your draw you can follow the Setup Wizard steps, set up each section individually or use a combination of both. We recommend the set up wizard if this is your first time.

Setup Wizard


Competition Management Competition Setup Wizard

Select the Set Up Mode – ‘Simple’ or ‘Advanced’ depending on how much information you want to input.

Select the Team Mode – ‘Teams Managed By Clubs’ or ‘Teams Managed By This Organisation’.

Review Competition Settings At the top of the page there are 3 tabs, ‘Registration’, ‘Clearances’ and ‘Result Types’.

In the ‘Registration’ tab ensure ‘Enable Registration’ is ticked to be able to register for the current competition, select update.

Once this is completed, you will have 3 options to choose from, ‘Require reg and report exceptions’, ‘Require reg and prevent selection’ and ‘Don’t Require reg’.

In the ‘Clearances’ tab ensure ‘Enable Clearances and Permits’ is ticked, to ensure players can be transferred from other clubs / associations, click update. You can provide a link to your constitution / by laws if these include clearance by laws.

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In the ‘Results Types’ tab, choose the match types that relate to your competitions, click update.

Set/Rollover Season


Competition Management Competition Season Settings

Setting Current Season

In the ‘Settings’ tab under ‘Set to new season’ select the season. This will set the season for your Association only.

Under ‘Current season for affiliates’ click ‘Set current’ to set this for your child organisations (clubs). Adding a New Season

Under ‘Season list’ click ‘Add season’.

Select the season and suffix if applicable.

Click ‘Add’. Note: A newly added season that could potentially be set as the current season will not appear in the Current Season list until the page is refreshed (by visiting another tab and returning to this page).

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Copying Data from Season to Season To facilitate the setup of a competition, the following data can be copied from one season to the next:

Copy grade seasonal settings.

Copy ladder settings.

Copy teams entries and team settings.

Copy team squads.

Copy grade fixture squads.

To copy data from one season to another:

Select ‘Data Rollover’ tab.

From the drop down menus select FROM season and TO season.

Highlight the ‘Source Grades’ to copy over to the ‘Selected Grades’.

Under the table is the Data Rollover Options. Tick the relevant boxes to copy data across to a new season.

Click ‘Process’.

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Adding your Venues


Competition Management Competition Venues > Maintain Venues

Venue in MyNetball means the one court e.g. if your venue is x park you will need to call it X PARK COURT 1 or COURT 1 X PARK. If you have 15 courts you will essentially have 15 venues.

Click on ‘Add New Venue’

Add the venue name (see description above).

If you want a venue link / map on the public site add the address details. The address will link to Google maps once input.

Tick ‘Active’ and ‘Update’.

Edit an Existing Venue

Click on Edit next to the venue name.

Make changes as necessary and update. Deleting a venue

Select ‘Delete’ next to the venue name.

TIP

If you aren’t able to locate the venue accurately on the map:

ensure you include state

try some different combinations of the address

drag and drop location marker onto the correct map point

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Creating Ladder Points Setup


Competition Management Competition Ladders > Ladder Points Schemes

Click on ‘Add New Ladder Points Scheme’.

Add a name for the ladder.

Ensure bonus points tick box is ticked if your association uses bonus points.

Tick ‘Default points scheme’ if this is the main ladder you will use.

Add your point’s settings for each match outcome (this will be different for each association).

Click ‘Update’ to save. NOTE: Areas highlighted yellow will not display as result types to be selected.

Creating Ladder Display Schemes


Competition Management Competition Ladders > Ladder Display Schemes

There are 2 options with ladder display schemes; simple and advanced. SIMPLE: Shows a basic ladder and you have no control over which columns appear. ADVANCED: Can be customised, calculated on column order and any number of columns.

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Click on ‘Add New Ladder Display Scheme’.

Under Simple Mode tab:

Select the transfer option to an association or directly to a club.

Click Transfer.

Add the scheme name.

Add number of finals teams.

Tick ‘Show Team Logos in Ladder’ if you want to display the team logo.

Tick Default display scheme if you want to make it the default scheme.

Tick ‘Show Ladder Summary Fields’.

Select the correct Points Ratio Display.

Select the correct Percentage Calculation Method.

Click ‘Update’.

Under Advanced Mode tab:

Edit Ladder Sort Order if required.

Under Ladder Columns to Display add columns if you require.

You can also move columns up and down and delete as required.

Click ‘Update’.

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Entering Match Start Times


Competition Management Competition Draw > Configure Start Times

Click on ‘Add New Match Start Time’.

Select the day and time.

Add a sort order (the sort order determines the ordering of the start time with lower values at the top and higher values at the bottom).

Click ‘Save’.

To edit previous start times click on ‘Edit’.

Add Non Playing Dates


Competition Management Competition Draws > Non Playing Dates

Under ‘Add non playing date grouping’ add a new group name.

Add a description – optional.

Click ‘Save’.

To add the specific dates under ‘Existing groupings’, ‘Actions’ click ‘Edit’.

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In the ‘Add new date’ box select the date range.

(It is recommended that if this is a range you specify the day after the last match up to the day before the next match).

In ‘Add public holidays section’ click on ‘Include dates’ – optional.

Managing Grade Setup


Competition Management Competition Grades > Maintain Grades, Teams & Ladders

Add a New Grade

Select ‘Add New Grade’

Add in the Grade Name and tick ‘active’ to display.

Add in a ‘Grade Sort Order’ number (optional) - this affects the order in which the grades are in a list.

Select the grade type from the drop down menu.

Add in ‘Age Range’ (optional).

Add a ‘Default Start Time’ (optional and not needed if fixture slots are created).

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‘Umpire Allocation Organisation’ – optional at this point.

‘Club Championship Weighing Factor’ – not applicable.

‘Automatically Make Match Official When Confirmed’ – i.e. once results are confirmed. Tick if you want this setting to be enforced.

Select ‘Fixture Sort Order’ by round.

Select your preferred Match Result Entry Settings.

Select your preferred Player Score Entry Settings.

Click ‘Update’. Adding Teams to Grades There are two options to select teams into grades:

Child Organisation (club teams).

Entity Teams (teams not linked to a club, standalone teams).

OPTION 1 – Child Organisations

Select the ‘Allocate Teams’ tab.

In ‘Populate Available List From’ select ‘Child Organisations’ from the drop down menu.

In the available teams box select the clubs who are nominating teams into the grade. If a club has entered more than one team, move the club to the right box x number of times i.e. if a club has 2 teams, select the club name once then again.

When all clubs are in the Teams in this Grade box select ‘Update’. OPTION 2 - Entity Teams

In ‘Populate Available List From’ select ‘Teams with Current Organisation’ (entity teams) from the drop down menu.

Click on ‘Add New Team’.

Insert the team name and allocate players to the team.

Click ‘Update’. OR Copy data from a previous grade or season

Tick the box below with info you want to copy over.

Select the season and grade and click GO – This will override any existing setups carried out for this grade.

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Team Settings

In the Grade Management screen select Team Settings. Once a team has been allocated to a competition grade, any changes to the team name and players should be made here, NOT in the nomination area. Any changes made in the nomination grades WILL NOT filter through to competitions.

In Team Settings make any changes necessary to the team name / team media name.

Under ‘Squad size’ column click edit to add players to the team.

Allocate team roles – optional.

Click ‘Save’.

Add players across from the squad list from the left to right.

Once in the ‘Chosen Players’ box, select a player to add to Captain, Team Manager or Coach and ‘Update’.

Once all changes have been made in Team Settings click ‘Update’.

Change the venue and time only if creating a Home and Away Fixture.

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Season Settings and Fixture Slots Fixture slots are a way of adding venues to grades, made up of court allocations versus time allocations.

Under the ‘Season Settings’ tab tick the boxes relevant to your association.

Ensure ‘Ladders and fixtures are published for this grade’ is ticked.

Select the relevant match type from the drop down menu (this is your match playing time and must be less than or equal to your fixture slot allocated).

Click on ‘Add New Fixture Slot’.

Select the ‘Start Time’ and ‘Venue’.

If relevant edit the Weighting and Priority. The weighing will determine the order in which matches are allocated to this slot. Higher weighting means higher selection chance. Priority is used to determine the allocation order between fixture slots with the weighting. Lower = higher priority.

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Allocating Ladders to Grades

Select the ‘Ladders’ tab and ‘Add New Ladder’.

Select the Ladder Points Scheme and Ladder Display Scheme to allocate to the grade.

Set the ladder calculation mode to ‘Auto’.

Ensure the ‘Visible on public sites’ is ticked.

Grade Divisions


Competition Management Competition Grades > Grade Divisions

Grade divisions are ways of sorting grades into groupings to make it easier to filter. The divisions will also sort the grouping of the grades on public websites.

Click on ‘Add New Division’.

Add the Division name e.g. seniors.

Enter a sort order, the lower the number the higher the sort list.

Click ‘Update’.

Select ‘Edit Members’.

Select the grades to add to this division and ‘add’ to selected grades list.

Click ‘Save’.

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Creating the Draw


Competition Management Competition Draws > Create Draw

Select the draw type (usually round robin) and the season.

Select the grades to create draws for and click on the arrow to move them across.

Select fixture template, finals template and match type.

Enter draw start date (start date should be the Monday the first week of your fixture. Start time is not relevant if using fixture slots).

Enter number of rounds.

Enter time between rounds (weekly = 7 days).

In ‘Venue Allocation’ select fixture slots or Home and Away depending on your competition.

Tick ‘Publish Draw’ if applicable if you want to put it on the website.

Tick ‘Manually enter / edit matches if you wish to edit the draw before submitting. You are also able to edit once submitted.

Enter non playing dates by selecting a group from the drop down list.

Headers and footers can be added to the draw (optional).

Click ‘Next’.

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Round Settings

Confirm the match types for each round.

Round Dates

Starting date and times will be populated by the fixture slots created. If fixture slots have already been assigned you can skip this step.

Venue Selection

If fixture slots have already been assigned you can skip this step.

Allocate venues to start times or if ‘Any Venue/Court’ is selected matches will be allocated to any venues specified in the Default venues list.

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Seeding – optional

Seeding relates to the fixtures template which can be found in the create draw Start page – Regular Season Fixture Template more information.

Review/Submit

Check the generated fixture to ensure it meets your requirement. Once you are happy click ‘Submit’ to save.

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Editing the Fixture There are a number of methods that can be used to edit the draw once submitted. Below are a few choices. Editing teams, days, times and courts


Competition Management Competition Draws > Draw Management or Edit Draw

Select the grade to make changes to and in the Edit Draw column click ‘Edit’.

Select the round games to display.

Make the relevant changes and click ‘Update’ and then ‘Update’ again at the bottom.

OR Venue Calendar


Competition Management Competition Venues > Venue Scheduler

In this view once the draw has been created matches can be moved to different start times and venues using drag and drop (maximum 10 venues visible each time).

Select the match you want to move and drag it into the venue and time slot OR;

Right click on the match.

Select ‘Edit’.

Change the details in the pop up screen and select ‘Update’.

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Be aware once this has been done it is automatically saved so do not move matches unless you are 100% sure! OR Bulk changes to days, times or venues


Competition Management Competition Matches > Match Manager

Select the grade to display.

Select the date range or round for the games to display.

Click on ‘search matches’.

Tick all the relevant matches the change will apply to.

In the bulk actions box select ‘Change match dates/times’ or ‘Change match type’ or ‘Change match venue’.

Click ‘Perform action’. This will perform the bulk changes for you. You will need to print an updated fixture list.

Changing/Replacing Teams in a Draw


Competition Management Competition Draws > Replace Team in Draw

This can be used for a last minute replacement of a team.

Once you have added in the extra team in Maintain Grades, Teams and Ladders section, select the relevant grade.

Locate the team to be replaced.

In the drop down options select the team to replace them.

Update. If a round has already been played and scores input, the change will need to be made manually for each round using Edit Draw following instructions below:


Competition Management Competition Draws > Edit Draw

Select the grade and round you would like to implement the changes for.

Next to the relevant match click ‘Delete’.

You will receive the message below.

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Click OK.

A small C will appear next to the match.

Click Update at the bottom – this will clear the score for the game.

Click edit next to the same game.

Make the necessary team changes.

Click update next to the game and at the bottom of the screen.

You will now need to re input the scores in match manager and recalculate the ladder.

Venue Clash Report Once you have completed all your changes run a venue clash report to ensure there are no clashes in your fixtures.


Competition Management Competition Venues > Venue Clashes

Filter the season and grade and click Go. All clashes will appear on the list.

Creating a Single Day Tournament Draw – TIPS Before beginning

Check that the Current Season is set.

Create Match Start Times (One for each day and time).

Create venues (One for each court).

Create Grades (Create al the grades you will be fixturing).

Allocate Teams to Grades (Populate the grades with teams).

Configuring Fixture Slots for tournament mode Fixture slots for a tournament must be configured on the season settings page for the grades involved.


Competition Management Competition Maintain Grades, Teams and Ladders

Select Season.

Every fixture slot that a match from a grade can potentially occupy in the tournament should be added.

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The priority field of the fixture slot will be used to determine the order of allocation. Low values have a high priority

(i.e. 1 is the Highest priority). It is recommended that the priority of a fixture slot should correspond to the round in

which that fixture slot will be used (e.g. Priority 1 slots will be used in round 1).

If a set of fixture slots are going to be shared by multiple grades then all of the fixture slots need to be allocated to

each grade.

Creating the Draw Creating the draw follows the same process as usual.



At ‘Frequency’ setting select ‘Tournament’. This will make a few new settings available. Tournament mode settings

Rounds per day – The number of tournament rounds that will take place each day.

Time between rounds – The time between the beginnings of 2 consecutive rounds in the tournament on any given day.

Venue Allocation Method – The method that will be used to allocate venues. (This will always be set to fixture slots).

Note: At the venue allocation step of the draw creator the ‘Process in Grade Sort order’ option can be checked giving the user some control over the order in which matches are allocated.

To Publish Draws


Competition Management Competition Draw - Draw Management

Tick the publish box to the fixtures you want to publish.

Click ‘Update’.

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Setting Default Score Sheets


Competition Management Competition Grades > Advanced Grade Settings

In the ‘Match scorecards’ tab, you can either set one default to be used for all grades of different score sheets for different divisions.

In default settings choose the default score sheet you want to use. Add any text you want at the top and the bottom (selecting scorecard preview screen will show which ones can be edited).

Add the organisation logo and sponsor logos (these files will need to be uploaded to the website file manager before they can be selected).

Selecting different score sheets for different grades

To set different score sheets for specific grades, under Grade Settings tick the grade(s) you want.

Click on ‘Update selected grades’.

Choose the template.

In the pop up window add in the text you want for these grades (e.g. junior score sheet instructions and senior instructions).

Click Update.

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Match Manager



Before using match manager ensure the correct season is selected. For instructions on editing the current season read through the Setting Season section. The match manager can be used to execute a number of tasks quickly including:

Entering scores.

Changing match statuses.

Recalculating ladders.

Printing score sheets.

Editing the draw.

Adding players to entity teams.

Adding player stats.

Some of these tasks can also be performed through other menu mode options.

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Printing Score Sheets



Select the grade division or grade and date range or round to display.

Tick the grade you need or tick select all in the grade list.

In ‘Actions’ drop down menu select ‘Print scorecard’.

Score cards will open in a PDF file for you to print.

Entering Results



Select the relevant Grade Division and Grade or ‘All grade divisions’ and ‘All grades’ to show a list.

Select the date range to show matches or round.

Click ‘Search matches’.

In the match list tick the matches to enter results for or tick ‘Select all’.

In Actions choose ‘Enter result’ from the drop down menu.

Add your scores and result in and click ‘Update’.

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Player Stats



Once the results have been added go to the previous match manager screen.

In the matches list next to the relevant match select Actions.

Under ‘Enter player scores’ select ‘Go’.

Complete player stats – Untick ‘played’ for players who have not taken the court or add in periods played and positions for more detailed stats.

Click ‘Update’.

Borrowed Players

In the player result list above, click the ‘Add player’ box at the bottom.

Search for the player and add them to the game.

Click ‘Update’.

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Calculating Ladders


Competition Management Competition Ladders > Maintain Grades, Teams, Ladders

If you have set the ladder to calculate automatically this will be recalculated overnight. If you need to see the ladder update straight away follows the steps below:

Click on ‘Ladders’ in the ladder column.

Under ‘Recalculate auto ladder’ click on the gear.

You should now be able to see an updated ladder.

Viewing Ladders Basic Ladders


Competition Management Reports Public Portal Reports > Ladders - Basic

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Ladders by round


Competition Management Reports Public Portal Reports > Ladders – By Round

Ladder Adjustments


Competition Management Competition Ladders > Ladder Adjustments

Click on add a new adjustment.

Select round and Grade and click ‘Go’.

Select the match the adjustment applied to.

Select the team the adjustment applies to.

Adjust the points.

Add comments.

Click ‘Add’.

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The adjustment and comments will display on PUBLIC PORTAL REPORTS > LADDERS > BY ROUND by an ’A’.

Clicking on the ‘A’ will display the reason for the adjustment:

Activating finals


Competition Management Competition Draws > Activate Finals

If this information was included when setting up the grades and fixtures template, finals can be activated using this method.

Grades listed in Source Grades should already have valid finals templates for the current season (this was set up when creating the ladder display scheme and in the Finals Fixture Template in Create Draw).

Select grades to create finals for and move across to Grades to Process list.

Click Activate Finals when ready.

The TBC games on the initial fixture will be filled with team names.

Creating Finals if NO FINALS was Initially Selected



Select the grade to create the finals for and click the right arrow to move across.

Select the finals fixture template.

Select the start date and time of the first game.

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Enter ‘0’ rounds.

Ensure all other settings are the same as creating a draw for the first time.

Proceed through the next screens until you reach ‘Create Draw’ page.

EITHER overwrite the information by allocating team names to the finals and submit draw OR submit draw and follow Activating finals steps above.

Regrading


Competition Management Competition Grades > Re grade Team

Select the source grade being moved from.

Select the ‘Team to re grade’.

Select the ‘Destination grade’.

Moving a Team from One Grade to Another Grade

Follow the steps above.

Select ‘Create as a new team’.

Optional – select ‘Replace future byes in the destination grade with migrated team’ if applicable.

Tick ‘Copy played matches and ladder points’ if applicable or leave unticked to start from 0.

Tick ‘Replace migrated team with BYE in the source grade’ if applicable.

Click ‘Submit’.

Swapping Two Teams

Follow the steps above.

Click ‘Submit’.

Repeat the steps above for the other team.

Re-grade Report

Click on ‘Re-grade report’ on the right to show a re-grading history. Note: If you find that the team that has been regraded is not displaying on the ladder or fixture, check whether they have been hidden at Maintain Grades, Teams and Ladders Page.

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Setting up Awards


Competition Management Competition Matches> Voted Awards > Voted Awards Management

Click on ‘Add new award’.

Add the award name.

Add details into the notes.

Select the season it applies to.

Select the Public Report Display Status:

Principal User Only – Will not get displayed on any public pages.

Unrestricted – Will display on public sites such as the public portal.

In ‘Vote entry access’ select the people you want to have access to enter votes.

Select the grades the vote applies to and click ‘Add’ to move it to Selected Grades box.

Select the applicable grade behaviour.

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Choose the correct validation notes:

Number of voters - The number of separate 'Vote Entries' for a given match. For example, if this is set to 1, only one voter can enter votes in a match for this award (for one or more players - see below). Any user accessing the Enter Votes screen for the same award and match will not be able to enter an extra set of votes, but depending on their access, they may be able to edit the existing votes.

Sum of votes in match - For a single 'Vote Entry', determines the maximum and minimum range for the tally of votes across all players.

Votes given to an individual player - For a single 'Vote Entry', determines the maximum and minimum range for the votes given to any one player. Players not receiving votes are left blank.

Number of players that must be given votes - For a single 'Vote Entry', determines the maximum and minimum number of players that receive votes.

Add in optional notes and click ‘Update’ to confirm.

Entering Votes Either select Enter Votes in the Voted Awards Management page or use the menu mode below.


Competition Management Competition Matches> Voted Awards > Enter Votes

Select the Round, Award and Grade and click GO.

In the Actions box click on Enter Votes.

Add the votes in.

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Websites Sample Web Page

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Setting up the Layout


Website (SportzVault) Site Design Layout Manager

There are 3 parts that make up a site layout:

Home Page Template – controls the home page layout.

Non Home Page Template – controls page layout other than homepage. You will need to set these up separately to view them in the menu selections.

Styles Manager – controls colours, font style and sizing and other design areas. A template is divided into three main sections which span the width of the page - header, main content and footer. The main content section is made up of 2 column areas. The templates are made up of widgets and rows. A widget is something to add to the layout to display items or information (see below).

Types of widgets:

Banner Inserts an image that displays as the banner of the website

Menu Standard and additional menu items (recommended limit 10-12)

Image Inserts an image

HTML Adds page information

Advert Inserts an advert

YouTube Video Inserts a YouTube video

Events Displays event information from the event manager

Twitter Inserts Twitter feeds

Facebook Inserts Facebook feeds

Score Board Add in match and ladder data (option to be compact or detailed)

News Rotator Displays news items in a rotating setting

Changing Home Page Layout



Note: We would advise you have a rough idea of the layout you want before making the changes on MyNetball.

Next to ‘Home Page Layout’ row under Edit column select ‘Edit’.

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The Banner, Menu Widget and News Rotator sections are locked…you cannot move these areas.

To add other sections click ‘+ Row’ to add a row in.

To move individual rows click on the area and drag to where you want to place it.

Once rows are in click ‘+ Widget’ to add an item.

A pop up window will appear giving you options as below.

To edit any widgets click the cog symbol (right hand side) to select a destination / link.

‘SAVE’ when you make changes.

Changes can be viewed before making them live by selecting ‘PREVIEW’.

When you’re happy with the changes select ‘PUBLISH’ to make public.

To delete click ‘X’ in the relevant row or whole section.

Changing the Banner



Next to ‘Home Page Layout’ row under Edit column select ‘Edit’.

In the Banner Widget select the cog symbol (right hand side).

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Choose the image from File Source drop down menu or add text to just add the association name as the banner.

Add a link if applicable.

Click ‘OK’.

Resizing an Image There are numerous ways to resize an image and searching Google can give you some ideas. Using Paint is a quick method to do this.

In your documents right click the image, go to ‘Open with’ and select Microsoft Office or Windows Live Photo Gallery.

Locate the Edit / Resize option, add in your dimensions and save.

The banner image needs to be 1000x150 PXL

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Editing Website Styles and Colours



Click ‘Edit’ under Site Styles.

Site Colours Primary colour Sets the banner, menu and widget header background colours

Secondary colour Sets the banner, menu, widget header text colour and menu hover colour

Background Background colour Sets the background colour

Background image Sets an image in the background – Background image size is 1920 x 1200 PXL

Background repeat

Formats the background image

Menu Item padding This is the space between the menu text and the border for each menu item (for more items set a smaller padding size)

Text size The menu text font size

Text Font family The font style used throughout the website

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Changing Menu Items


Website (SportzVault) Menu Management Menu Preferences

You can override or hide existing set menu items if you choose. Next to the relevant menu item select:

Default Label – will keep the existing name.

Custom Label – you can rename.

Hide – will not show as a menu option.

Editing Menu


Website (SportzVault) Menu Management Menu Editor

Select whether you want to set up a Simple or Advanced menu:

Simple – the simple mode retains certain menu items as a basic starting point and allows you to build from these. In the menu preferences you can choose to override the name or hide the menu item.

Advanced – No menu items to start with, needs to be built from the beginning and is not covered by Menu Preferences option.

Under ‘Menu items’ section click on the Create Child icon.

Add your new menu item name.

To add as a new menu item select Target Type as ‘Built in’. You can also link to any of the other options.

Depending on the choice you make, it’ll open up different options in the Directory and Select Page sections.

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Click ‘Update’.

Repeat steps above to build your menu items and pages (see image above).

Select ‘Child’ under root to build the main home page menu options. All others will be subpages.

Uploading Files and Images


Website (SportzVault) Content File Manager

You will need to upload all files and images you wish to use into these folders.

Select ‘Files’ or ‘Images’ folder depending on what you’re uploading

Select .

In the pop up window choose whether to replace existing files with the same name by ticking the box.

Click ‘Select Files’ and select a file/image and click ‘Upload’ or ‘Open’ (options depend on your browser)

Repeat these steps for each item.

It is recommended that you crop images before uploading them. However it is possible to crop after by clicking on

the symbol.

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Adding News Items


Website (SportzVault) Content News

Select ‘Add new news item’.

Add a title.

Add a date and expiry date.

Tick ‘Show in news rotator’ to show on the front page rotator.

To add an image in the ‘Floating image’ section search the directory and filename and add a caption (optional).

Add the news content.

Select ‘Validate’ if you are formatting through HTML or/and ‘Update’.

Adding Extra Pages


Website (SportzVault) Content HTML Pages > General Pages or Templates

Click ‘GO’ next to Add new page…blank page OR ‘Add new template’ if in templates menu.

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In ‘Page identifier’, add the page name.

Tick ‘Use page identifier as page heading’ to show this as the page name on the website.

Add in the text to the content box.

To embed images/videos and links into the page search the content e.g. YouTube video.

Select ‘Share’ and ‘Embed’ and copy the code given.

Click the ‘Source’ button.

Paste the copied link.

Click the ‘Source’ button again.

To add an image click the ‘Edit image’ button and select the image.

Select your preview / save options.

Click ‘Save’ when complete. Repeat these steps for all your extra pages, and then link these to your menu items created.

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Adding Events


Website (SportzVault) Content Events

List all your upcoming events here. This will then filter through to the events widget.

Click ‘Add new event’.

Add the date and expiry date.

Click ‘Show in news rotator’ if you want it to be part of the news section.

Add an image in the ‘Floating image’ section’.

Add the content if applicable.

Validate if applicable and ‘Update’ to confirm.

Repeat the above steps for all events.

Slideshow Galleries


Website (SportzVault) Content Photo Gallery

Click ‘Add new slideshow gallery’.

Add a gallery name.

Add a description (optional).

Select your preferred gallery type.

Select the images to add to the gallery group.

When finished click ‘Update Gallery’.

Add Slideshow / Image Gallery menu item (see menu item section).

Add gallery to this item.

Click ‘Publish to website’ to make public.

Adverts The website package you have will dictate which of the methods below you are able to access i.e. if you have the free starter package you will not be able to place your ad through the Advert section.

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Creating the Advert – Advert Maintenance & Placement


Website (SportzVault) Content Advertising>Advertising Maintenance

Ensure all images are added to the image file you wish to use as an advert banner.

Click on ‘Add new advert’.

Insert the advert name.

Select the ad type.

Destination URL (optional) - This is used to create a hyperlink under the advert. Clicking the hyperlink will increment the click count for that ad and then take the user to the given URL.

Display URL (optional) - This is used to display on the last line of text ads and also in the status bar of the web browser for all ad types.

URL Target - If left blank clicking the ad will bring the subsequent page up in the current web browser. If set to something else (for example "_new") then it is displayed in a separate web browser.

Select the banner file image if applicable.

Add in text if applicable.

Click ‘Preview’ and ‘Save Advert’ to complete.

Now that you have created the advert you can dictate the number associated with the ad so you can place it when adding the widget.


Website (SportzVault) Content Advertising > Advert Placement (or placement tab)

When adding an advert widget in the page layout, there will be the option to select a number relating to the placement numbers as shown below.

Once adverts are created click ‘Edit’ next to the relevant position number and select the ad to allocate to that number.

When adding an advert widget, you will be asked for the Ad Position number as below.

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Creating the Advert – HTML Method


Website (SportzVault) Content HTML Pages > General Pages

Click ‘Add New Page’ – Blank Page and click on GO.

Add a Page Identifier (name) which will appear in a drop down selection list. The name will only display on public sites if the ‘Use page identifier as page heading’ box is ticked.

Click the Insert/Edit table icon to add a table to define the ad layout.

Choose your table layout option from the pop up box E.g. if you want to display 2 logos one under another with headings above each one, you would create a 4X row by 1X column table.

To add a title to the section, add this in the Caption area as above ‘MAJOR SPONSORS’.

Select the width and height based on the image width and height that will be inserted into the table cell (the table area will need to be larger).

Select how you want it to be aligned in the alignment box.

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Click ok and the table will appear as below.

Click on a table cell and add text or photo as you want it to be shown.

To add text, type it in and format as necessary.

To add an image select the image icon, choose the file from the file manager list created and select an image from the uploaded images.

Click save when ready. If you want to use the same sponsor images on all pages on the websites you can save as a template to create your extra pages from. Give the template a name and re-save.

To preview how it looks on the site in the HTML Page Manager click ‘Preview’.

Once you are happy with the layout, go to page layout and add a HTML widget.

Select the name of the general page created.

Add a display header if you want a header in the section, set the height to include the total table height and click ok.

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Save in the layout and Preview to have a look.

Adding Social Media Feeds

Select which social feed you want when adding in a widget in the layout.

Add the link (see table below).

Add the settings and confirm.

You Tube Twitter Facebook

To obtain your playlist ID:

View your YouTube Playlist.

Click Share.

Copy the URL.

Extract everything after the letters: "list=PL".

To set a Twitter account you will need to enter your Twitter handle:

Go to your Twitter page (e.g. https://twitter.com/interactsport).

Your handle is the text at the end of the string (interactsport in the above example).

To set a Facebook account do the following:

Log into your Facebook page

Click ‘Edit page’

Select ‘Update page info’

In Page Address click on edit

Add a short Facebook name e.g.NetballNSW

Check this is available and save

Copy the URL to the Facebook widget

Linking to MyNetball from External Websites MyNetball help contains detailed information on how to display competition information on MyNetball on external websites not set up through MyNetball. For info follow this link http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx or go to Organisation > Help > Help Topics > Linking to ResultsVault from External Websites.

https://twitter.com/interactsport

https://twitter.com/interactsport

http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx

http://admin-netball.resultsvault.com/pages/admin/help/linkingtorv.aspx

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