asset management georgia nigp fall 2012 workshop
DESCRIPTION
Asset Management Georgia NIGP Fall 2012 Workshop. Steve Ekin Surplus Division GA Department of Administrative Services. Could this happen to you?. UGA property is missing - or is it? Posted: Sunday, February 24, 2008 - PowerPoint PPT PresentationTRANSCRIPT
STEVE EKINSURPLUS DIVISION
GA DEPARTMENT OF ADMINISTRATIVE SERVICES
Asset ManagementAsset Management Georgia NIGP Fall 2012 Workshop
Could this happen to you?
UGA property is missing - or is it?Posted: Sunday, February 24, 2008
Nearly $150,000 worth of state-owned property was reported stolen from the University of Georgia campus last year.
Terms
Ownership – Having legal or rightful title to property
Responsibility – Answerable for the assetAccountability – Possess and have use of
asset (custodian)
Count everything?
What needs to be controlled?
To what level?
Considerations Business Needs Cost Type of Asset Insurance/RM Level of compliance Technical capability Staff resources Cost of control vs. loss
Asset Asset Management is Management is more than more than inventory…inventory…
15 Distinct components to Property Control System
Additional policies or functions that impact asset management:
Accounting
Risk Management
Fleet Management
HAZMAT
Asset Management Basics
Requirements SOW/PR What is needed? Do we have a suitable
item on hand?Acquisition
PO Make Model Description Vendor
Receiving Must be separate from
purchasing Must have copy of PO
before receipt Must have authority to
reject Centralized vs.
Decentralized HAZMAT/Classified Reports
Asset Management Basics
Identification Well versed in policy Marking types Have codes on-hand RFID
Storage & Warehousing Type of storage Layout Equipment Warehouse Mgmt
System
Movement Temporary Transfers Permanent Transfers
Maintenance PMS Repair or Replace?
Asset Management Basics
Physical Inventory Frequency Types Variance
Utilization Is it being used? Meet life cycle? Redistribute?
Disposition Authorization Disposal method
Trade-in Exchange Sale Sale Recycling Destruction
Retirement
“Waste is a resource in the wrong place”
Benefits
Maximize Return on InvestmentFacilitate ComplianceMaximize ReutilizationDepreciation
Contact
GA Department of Administrative ServicesSurplus Division200 Piedmont Ave. Suite 1820WestAtlanta, GA 30334-9010
Steve Ekin, DirectorO: 404-656-6871F: [email protected]
Surplus Links
DOAS State Surplushttp://doas.ga.gov/StateLocal/Surplus/Pages/Home.aspx
GSAxcess Federal Surplushttp://gsaxcess.govUser: 4757GA Password: GASURPLUS
DOAS Websitehttp: http://doas.ga.gov/Pages/Home.aspx
National Property Management Association
Property manager’s equivalent to NIGP60 chapters worldwidePromotes standards3 levels of certification
CPPS – Certified Professional Property Specialist CPPA – Certified Professional Property Administrator CPPM – Certified Professional Property Manager
npma.org
Questions