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ASSEMBLÉE GÉNÉRALE Section française de l’Ecole européenne de Taipei
Mardi 16 mai 2017 - 8h30
ANNUAL GENERAL MEETING Taipei European School French Section
Tuesday16th May 2017 - 8:30am
AGM Agenda 1. Opening by Mr. Nicolas BAUQUET, Head of Culture and Cooperation at the French
Office in Taipei
2. TES welcome to members and guests
3. Approval of the previous AGM minutes, by Ms Nada BAITIEH, Secretary
4. Presentation of the French Section Management Council 2016-17 by Ms Stéphanie
FROISSART, Chair
5. Financial report, Mr Gilles MORIZON, Treasurer
6. Annual activity report of the APE SFEET, by Ms Stéphanie FROISSART, Chair
7. Annual Head activity report, by Mr Jean-Yves VESSEAU, Head of French Section
8. Annual activity report of the FSPA / PSC, by Ms Julia CHIU, FSPA Chair
9. Introduction of the board member candidates and election results by Ms Stéphanie
FROISSART, Chair
10. Closing speech by Ms Stéphanie FROISSART, Chair
FRENCH SECTION AGM
2016-17
Opening by Dr Nicolas
BAUQUET,
Head of Culture and Cooperation,
French Office in Taipei
FRENCH SECTION AGM
2016-17
OPENING BY DR. NICOLAS BAUQUET, HEAD OF CULTURE AND COOPERATION, FRENCH OFFICE IN TAIPEI
Dear Jean-Yves Vesseau,
Dear parents,
I am very happy to participate in this Taipei European School French Section General Assembly on behalf of the Director of the French Office in Taipei, Benoît Guidée, and also on behalf of the AEFE, the Agency for French Education Abroad. The French Section’s reputation is growing within the Agency. It is becoming well-known, appreciated and followed by other schools, particularly in Asia, on account of the growth in student numbers and also on account of the quality of the pedagogical project and originality of the initiatives offered here.
The big news this year is, of course, the graduation of our first Terminale class, which we hope will be followed by the accreditation by the French Ministry of Education of that final class level. We will then have reached the objective we set a few years ago, which seemed audacious, maybe a bit crazy and definitely risky at the time. It was a risk worth taking and a challenge that we have met, with a teaching team of the highest quality and excellent results – as the third level offers already received by our Terminale students demonstrate.
FRENCH SECTION AGM
2016-17
OPENING BY DR. NICOLAS BAUQUET, HEAD OF CULTURE AND COOPERATION, FRENCH OFFICE IN TAIPEI
It has of course been a team effort. We owe this success to the students, their teachers , to the entire French Section administrative team and to the support of TES. I would however like to emphasise the particular role played by two people in achieving these results. Firstly, Jean-Yves Vesseau, the Head of School, one of those who made this decision and defined the path to take with perseverance. He knew how to bring the necessary elements together, to make possible what seemed at first impossible. I would also like to thank Henri-Jean Fontaine, who was Section Council Chairperson for many years, he took part in innumerable meetings, wrote and replied to thousands, maybe even tens of thousands of emails…His dedication, commitment and courgae have been exceptional. I am pleased to take the opportunity today to thank him publicly on behalf of the French Office and also personally.
The continuity from Petite Section to Terminale is a major milestone in the development of the French Section, which no longer has a reason not to bear the same name as other French schools with the same noble and beautiful responsibility of moulding the minds of our children guiding them towards adulthood: a lycée. The French Office is delighted to have joined in the reflection of the French Section educational community , which has decided to adopt a simple and clear name: long live the Lycée français de Taipei !
FRENCH SECTION AGM
2016-17
OPENING BY DR. NICOLAS BAUQUET, HEAD OF CULTURE AND COOPERATION, FRENCH OFFICE IN TAIPEI
Of course, new challenges await our school and TES in general. The French Office is as committed as ever to the school, its head and to Stéphanie Froissart, the Chairperson of the French Section Management Council. The Section Council is the heart of the school, it makes the strategic decisions in close cooperation with the Councils of the other Sections which make up TES. I would like to thank all members of the Council for their commitment and to congratulate the newly elected members.
Finally, I would like to thank Allan Weston, CEO of TES, who will leave the school in a few weeks. His support was decisive in the development our school has known over the past few years. The role of CEO is a complicated one at TES, it requires remarkable leadership along with strong listening and cooperating skills – a bit like Europe itself really. Thank you for your work over the years and we wish you a safe trip home to Australia.
FRENCH SECTION AGM
2016-17
TES welcome to members
and guests
FRENCH SECTION AGM
2016-17
CEO Succession Update
OBJECTIVE To identify and recruit the most suitable candidate to facilitate the development of
the school’s new strategic plan (to replace Strategy 2018) and to aid in developing the school from good to great.
STRATEGY
Short Term:
To hire an interim CEO to support the school’s administrative and operational functions.
Mid-Long Term:
To identify and hire a suitable candidate to lead the implementation of the school’s strategic plan.
SCHEDULE August 1st 2017 – interim CEO on board
2018/2019 – official candidate recruited and on board
FRENCH SECTION AGM
2016-17
Approval of previous
AGM minutes
Ms Nada BAITIEH,
Secretary
FRENCH SECTION AGM
2016-17
Presentation of the
French
Section Management
Council 2016-17
Ms Stéphanie FROISSART,
Chairperson
FRENCH SECTION AGM
2016-17
Ms Stéphanie FROISSART, Chairperson
Mr Henri-Jean FONTAINE, TESBOG rep.
Mr Gilles MORIZON, Treasurer
Ms Nada BAITIEH, Secretary
Mr Christian LAUDET, Member
Ms Mei-Ling VIAUD, Member
Mr Frédéric VEREECKE, Member
Mr Daniel MASTIO, Member
Ms Anne-Laure VINCENT, Cultural Attaché
Mr Nicolas BAUQUET, Head of Culture and Cooperation.
French section representatives (2 votes):
Mr Jean-Yves VESSEAU, Head of School
Mr Nicolas BLANC, Administrative Manager
Staff representative (1 vote):
Mr Julien Ducheine and Mr Florian TESTUT
FRENCH SECTION AGM
2016-17
8 elected parents 8 votes
1 representative of the French
office in Taipei 1 deliberative
vote
3 ex officio members
3 consultative votes
Role of the Management Council
Where French Section specific matters are decided:
• Defines the budget
• Supports the hiring of new staff
• Revises staff employment conditions
• Participates in decision-making at TES level
• Liaises with the AEFE and French Office in Taipei
FRENCH SECTION AGM
2016-17
Budget TES & FOD
Enseignements
Budget
Frais scolarité
Personnel
AG Opérationnel
Communication
Effectifs
Stratégie
Mission, Vision, valeurs
Positioning of Management Council
FS Internal
FS External
Finances
Pedagogy
Champ d’action
Champ d’influence
Champ de préoccupation
Curriculum TES
Parents
AEFE
BFT
Stratégie TES
Cantine & bus
Frais extra-scolaires
Vacancesscolaires
Problématiques de classe
Direction
CEO
TESBOG
Autres dept TES
Autres Sections
FRENCH SECTION AGM
2016-17
TES Organisational Structure
FRENCH SECTION AGM
2016-17
French
Section
British
Section
German
Section
High School
Section council
Section council
Section council
Section council
TESBOG (Board of Governors) Deals with issues that concern TES as a whole
TESBOD (Board of Directors)
Supervises the actions of the school as the ultimate legally responsible body
1 1 1 1
4
Elected at TES AGM
Councils are responsible for overseeing Section-specific matters and each send one representative to sit on TESBOG
Financial report
French Section
Mr Gilles MORIZON, Treasurer
FRENCH SECTION AGM
2016-17
PROFIT AND LOSS STATEMENT 2015/16
FRENCH SECTION AGM
2016-17
in NT '000 2015/16
FS Actual
Enrollment-Students 238
Total Revenues 78,886
Total Expenses 76,380
Operating profit or Loss 2,506
Minus TES 2% contribution (1,528)
Net profit 978
Accordingly to TES retained earnings policy, operating profit was distributed as follows:
• 1.5 million TES contribution (2%)
• 0.9 million for FS carried over one year in case of financial difficulties (lower enrollment) then included in TES assets
.
BUDGET & FORECAST 2016/17
FRENCH SECTION AGM
2016-17
in NT '000 2016/17
FS Budget FS Forecast Variation
Enrollment-Students 316 338 7%
Total Revenues 86,633 97,292 12%
Total Expenses 84,831 94,879 12%
Operating profit or loss
1,802 2,413 34%
Minus TES 2% contribution
1,802 1,898 5%
Net profit 0 516
• 32 more students than budgeted
• 12% more revenues (10.6 M NT$)
• 12% more expenses (10 M)
• Extra revenues allocated to curriculum expenses, marketing expenses and personnel expenses
• 1.8 million in donations
• Accordingly to TES retained earnings policy, estimated profit will be distributed with 1.9 million to TES and a carry forward of 516 k to FS in case of financial distress at the beginning of next school year (enrollment lower than expected) / or possibility of special project
French Section Budget 2017/18
FRENCH SECTION AGM
2016-17
in NT '000 2017/18 16/17- 17/18
FS Budget Variation (with last
forecast)
Enrollment-Students 367 9%
Total Revenues 102,374 5%
Total Expenses 100,291 6%
Operating profit or loss 2,084 -14%
Minus TES 2% contribution 2,006 6%
Net profit 78
Interest
Income
Donation
Registration
Fees
Companies
Tuition
revenues
Revenues Personnel
Curriculum
Administration
Expenses
Revenues : driven by Student growth and fee increase at the level of inflation (Taiwan CPI)
• 9% increase in students
• 1.5% increase in school fees
Expenses: continuous investment for a growing school
• Opening of 1 class (CM1- recruitment and teaching material
• Primary Head
• School material & school projects
• Cost of living adjustment for staff and incremental increase for contract renewal
• Include additional services (field trips, cost of trip to HK examination centre ….)
FRENCH SECTION AGM
2016-17
The 5 axes The budget
Excellence The best teachers/ training: put pedagogical structures in place that give everyone the greatest chance to succeed.
Innovation Equipment/ training
Ambition Projects
Multilingualism Resources/ training/ personalisation
Care Personnel
A budget in line with the school development project and strategy
Payment of shared TES fees: Facilities, Operating & Development (FOD)
FRENCH SECTION AGM
2016-17
The FOD participation corresponds to an average of 44% of the French Section School fees and is manage directly by TES and TESBOG
Operating Facilities
Rental,
electricity,…
Development
Common TES resources, library,…
Common TES staff, Admissions,…
New secondary campus, remodelling in primary, …
44 School Fees
Annual activity report of the
French Section
Management Council
Ms Stéphanie FROISSART,
Chairperson
FRENCH SECTION AGM
2016-17
Accomplishments 2016/17 Finance and surplus:
• Investment in secondary library (books)
• Investment in secondary library and board games for primary classes
• Subscription to “École des Loisirs” magazines for primary pupils
• Exceptional measure: books for infant pupils
• Payment of exam fees for this year’s French Baccalauréat French exams.
• Support for the additions to the administrative and pedagogical structures, in keeping with the growth of the Section: new staff recruitment, especially Primary Head
• Minimal tuition fees’ increase for 2017-2018
• Field trips
• Organisation of a graduation ceremony for the Baccalauréat graduates
Communication:
• Continuation of external communication plan 2015-2017
• Open Day
Academic:
• Support for the opening of one new class: second CM1
Human resources
• Support for improved working conditions for employees
• Staffing for a growing school
• Health expenses support
Strategy
• Improvement of MC decision making tools: ratios identification + GSuite
• Finalisation of FS Strategic Plan 2017-2022
• Support for new French name: Lycée français de Taipei
FRENCH SECTION AGM
2016-17
Projet d’établissement triennal
Stratégie budgétaire et financière
Politique RH
Stratégie d’admission
et de
positionnement
Head of school’s responsibility
Responsibility of strategic groups
FS Strategic Plan 2017-2022
FRENCH SECTION AGM
2016-17
Reading
• School Development Project
• Documentation (other schools’ strategic plans)
• Statistics
People
• CEO, Parent, French Office, primary teachers (FR + EN), secondary teachers, FS head
Analyse
• Brainstorming and debate within subcommittee
Outcomes
• SWOT
• Vision
• Action plan
FS Strategic Plan 2017-2022 - Methodology
FRENCH SECTION AGM
2016-17
FS Strategic Plan 2017-2022
FRENCH SECTION AGM
2016-17
Our identity
Attractiveness & recognition Consolidation Student profile Cultural centre
Our students
Long term community Local culture Post-lycée Life
Our employees Mobilisation & involvement conditions
Our finances Tuition fees Balance growth/ pedagogy
Our communications Secondary curriculum promotion
Our community
Transparency of decision making Influence with our partners Value parents’ involvement
Interactions 2016/17
• Participation AEFE Asia Zone Governance Seminar (December 2016)
• Participation in the TES Strategic Planning Days (March 2017)
• Participation in FSPA monthly meetings
FRENCH SECTION AGM
2016-17
Annual
Head of School
activity report
Mr Jean-Yves VESSEAU,
Head of French Section
FRENCH SECTION AGM
2016-17
175 238
292 339
367
2013-14 2014-15 2015-16 2016-17 2017-18
Enrollment
21 29 34
44 39 34 26
19 24 14 13 11 14
4 11
PS
MS
GS
CP
CE
1
CE
2
CM
1
CM
2
6è
me
5è
me
4è
me
3è
me
2d
e
1è
re
Te
rmin
ale
Classes
Student number growth since 2013
339 159
697 508
French S German S BPS BSHS
TES enrollment
TES total enrollment: 1703
• 1 new TES student out of 2 joins the French section
• 16% increase in enrollment this year • 248 students in primary and 91 in
secondary
French Section Student Numbers 2016/17
FRENCH SECTION AGM
2016-17
French speakers Local families Other
53,6% 39,2% 7,07%
0
10
20
30
40
50
PS
MS
GS
CP
CE
1
CE
2
CM
1
CM
2
6è
me
5è
me
4è
me
3è
me
2d
e
1è
re
Te
rm
OT
LO
FR
Current French Section Student Diversity
FRENCH SECTION AGM
2016-17
20
32
38 40 42
39 35
26
19
24
14 13 9
13
3
• Opening CM1 • 2 classes from MS to CM1
2017/18 enrollment forecast : 367 students
FRENCH SECTION AGM
2016-17
The French Section has 53 employees, including 15 on secondment from the French Ministry of
Education
•1 head
•15 primary teachers
•17 secondary teachers
•11assistants
•2 specialist teachers
•1 admin manager
•4 administrative staff
•2 special needs teachers
Parity matters: 30 women – 23 men
French Section Staff in 2017/18
FRENCH SECTION AGM
2016-17
French Section Staff turnover
Leavers
Alexis Kauffmann - Maths
Véronique Bouteille - French
Julien Ducheine - Biology
Julian Gonthier- HG
Clémentine Lalore -GS
New staff
Emmanuel Rey - Maths
Nora Simon - French
Chloé Roy-Biology
Pierre Boutet (HG ½ time)
Victor Attal – PS
Anthony Belin – CM1
Dianne Hogg – CM2
Carine Capel –Primary Head
FRENCH SECTION AGM
2016-17
• Terminale opening • Pathways
• EXEAT program • Recruitment of new primary head
• Communication • Digital fluency • Environment
Continuity in teaching &
learning
Developing values and
opportunities
Teaching & learning
FRENCH SECTION AGM
2016-17
Annual activity report of the
FRENCH SECTION PARENTS
ASSOCIATION
FSPA / PSC
Ms Julia CHIU, FSPA Chair
FRENCH SECTION AGM
2016-17
FSPA Team 2016-2017
• Chairperson: Julia Chiu • Vice Chair: Elisa Maglia • Treasurer: Carol Chan • Secretary: Alissa Thière • Event Coordinators: • Pei Chun Tsai • Sophie Gerbet • Linlin Zhou • Sandra Yang • Winnie Chang • Gaëlle Bourgeault
• Simone Noussitou de Rham • Mariel Pichardo • Sandra Hsu Nhung
FRENCH SECTION AGM
2016-17
Financial Statement 2016-2017: 357 k NT$
Category Amount Beginning Balance of August 2016 260,033
FSPA/Gifts for FS classes (39,000)
FSPA/Welcome coffee (2,100)
FSPA/Cooking workshop (902)
FSPA Kids DIY Workshop for Christmas bazaar income 2,603
FSPA kids workshop expenses for christmas Bazzar (1,920)
FSPA/flower Christmas Bazzar (1,797)
FSPA/Income Christmas Bazaar 1,797
FSPA/Gifts,game stall ,boxes for FS Stalls for CB (12,355)
FSPA/PSC Bazaar Distribution 149,979
FSPA/X'mas gifts for MS & PS (6,459)
FSPA/X'mas gifts for CE1 & 2 (330)
FSPA/X'mas gifts for CM1 & 2 (4,527)
FSPA/X'mas gifts for CE2 class (4,069)
FSPA/Cash advance for bake sale (3,000)
FSPA/Bake Sale/Income 16,468
FSPA/Cooking class ingredients expense (1,491)
FSPA/X'mas gift for GS,CP and Santas' costume (12,380)
FSPA/Snack for book fair (1,705)
FSPA/Cookie for /Book Fair (427)
FSPA/Income/Cooking class 2,900
FSPA/Income/Cooking class 4,200
FSPA/Book Fair income 11,619
Balance of April 2017 357,137
FRENCH SECTION AGM
2016-17
Our Roles Chairperson
To act as the liaison between school administration & PTA Community
To manage all PTA activities and chair the FSPA meetings
To plan and organise events for the French Section Primary
Also a member of PSC, to work as the liaison with PSC and FSPA
Vice-Chairperson
To assist & support the Chairperson in all matters mentioned above
To assist the Chairperson and subcommittee members in carrying out their functions
To chair the monthly meeting should the Chair be unavailable
To be the liaison with PSC and FSPA
FRENCH SECTION AGM
2016-17
Treasurer To present the financial statement during the FSPA
meeting To supervise all financial and budgetary matters of
FSPA To work as the liaison with the TES Finance Department
Event Coordinator
Responsible for all marketing and promotional matters To expand & exploit new projects for FSPA events To work as the liaison with class representatives &
volunteers to coordinate school events
Secretary To organise FSPA meetings, send out notices and
agenda, record and distribute meeting minutes to parties concerned.
To keep records of FSPA documents and correspondence.
Our Roles
FRENCH SECTION AGM
2016-17
Our Missions
I mean, really, what is FSPA ? We are a group of parent volunteers who serve and dedicate our time, work together to promote and plan educational, fun activities and projects for your and our children in the French Section Primary. Nope. We don't get paid. But, the reward is priceless. It's a great feeling to know that our children are happy and enjoying their school life, with the events and awards that we have prepared & organised for them to participate and to get recognised. Yes. We do find pleasure by doing this... A sensation of accomplishment in doing things like this for your and for our children.
FRENCH SECTION AGM
2016-17
Financial Target To continue to support and subsidise school projects
and trips for the FS Primary students Cultural Target
To promote cultural competitions such as: bookmark, photo and poetry competitions
To promote reading by holding Book Fair Continue to plan and organise school events and
activities for the primary students Internal Target
To invite parents to join the FSPA for the new academic year of 2017-2018
To liaise with the class representatives and parent volunteers, to gain support and assistance for school events and activities.
FSPA Targets
FRENCH SECTION AGM
2016-17
FSPA event TES event FS event Remark:
TES & FSPA 2016-2017 Main Events
FRENCH SECTION AGM
2016-17
Introduction of the
board member
candidates and
election results
FRENCH SECTION AGM
2016-17
Closing speech Ms Stéphanie FROISSART, Chairperson
FRENCH SECTION AGM
2016-17
Closing speech
At the end of a General Assembly Meeting, there is usually little more to say. The Annual Report is done, we tap ourselves on the shoulder and we say thank you.
It could be a long thank you, as I have the FS Head to thank, his administrative team, the teachers and assistants, especially the 2 teachers’ representatives Florian and Julien, all the parents members of the Council (with a special thank you to our “leavers”: Meiling, Christian and Henri-Jean), the mothers of the FSPA, the French Office team (mainly Nicolas Bauquet and Anne-Laure Vincent), all BOG members, and the TES team, 338 students without whom we would not be there, and of course you, the parents of the FS (about 219 families).
So, this means I have about 1000 people to thank and I am delighted to have lost this French habit of kissing everyone.
But one special person will definitely get a hug from me and may be a kiss. I want to pay tribute to Mr HJ Fontaine. The special work he has done over the past 5 years where he has been involved in the Management Council needs to be underlined. For the past 3 years he has been Chair of the FS Council and seating at the TESBOG. His involvement represents a tremendous amount of work, a crazy number of meetings to attend, tons of emails to read and answer, and a lot of courage – as a Belgium citizen, to defend the interest of a French School. Our school has grown and changed under his impulse. Thank you HJ, thanks also to your amazing wife Yveline for allowing this. Luckily you’ll both stay close to us.
Thank you all.
Closing speech
At the end of this very positive annual report of our 1st year as a complete lycée, I still want to make a more personal report. Not a report from me on myself, rather a list of the messages I heard and well noted, during the Council meetings as well as in the schoolyard or in the cafe with the parents of the SF:
Parents, I heard your support for our Section Head, whom we question regularly, but to get explanations, to understand, because we are interested, never because we doubt him;
I have felt your great respect for the work and expertise of FS teachers, and their support staff;
I have heard your need to understand TES better, to know how your money is used, a call for transparency;
I felt the anguish of Secondary parents for their kids’ "after school life" and we are already all reassured, even before the Baccalauréat, by the excellence of their future prospects.
Participating to some FSPA activities, I saw motivated and involved moms, never worried or anxious moms. Always proud moms;
Members of the Council, you fulfilled your role as spokesperson for all parents in the FS community, none of you ever only spoke about his or her kid, in our decision-making process. There were always 219 families in the room;
During some more sensitive times, I felt the support of the French Office and understood the extent of its role;
JY, I heard your concern to honor our public service mission and to ensure the diversity of our students;
Closing speech
I have to be honest with you. This year passed quickly and well, of course because we had a great team seating at our Council, and an amazing team running the school, but also because everything was clear and guided by a vision. A vision of a caring school. And a good sign of this, is the most popular question I was asked for the past few months: “will Teacher A or B still be with us next year?”. This is a pretty good sign that there are no major concerns about the school management. You’re loyal to the team who takes care of your children. The Council is well aware of this and works to value that. No fake news here!
Support. Respect. Involvement. Motivation. Pride. Future. Loyalty. Such perfect and beautiful words to complete my enormous thank to you all.
Also thank you for coming today. I wish you a good day.
Stéphanie Froissart, FS Chair
Thank you.
Support. Respect. Involvement. Motivation. Pride. Future. Loyalty.
Merci. Soutien. Respect. Implication.
Motivation. Fierté. Avenir. Loyauté.
FRENCH SECTION AGM
2016-17
Answers to oral
questions
FRENCH SECTION AGM
2016-17
Appendix
FRENCH SECTION AGM
2016-17
School Fees 2017/18
• 10,000 TWD for a second child from the same family / semester
• 15,000 TWD for the third and subsequent children / semester
• One time payment of TWD 50,000 for first registration
• The company contribution payment remains unchanged at NT$ 70,000
• Assessment, Examination, Transportation and Canteen have additional fees
FRENCH SECTION AGM
2016-17
Pathway / semester / NT$ PS MS GS CP to CM1 CM2
French programme 322,600 343,600 368,800 368,800
French-English programme 388,400 413,600 413,600 413,600
French Plus pathway 418,800 444,000 444,000 444,000
FAL pathway 489,800 515,200 515,200 515,200
FAL+ pathway 520,000 546,000 546,000 546,000
Pathway / semester / NT$ 6ème - 3ème 2nde - Tle
School fees 448,000 532,800
FAL 550,000 635,000
FRENCH SECTION AGM
2016-17
French Section School Fee variation from 2014 to 2018
-1.0%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
2014-15 2015-16 2016-17 2017-18
Average school fee increase Annual Change of Consumer Price Indices in Taiwan
2014-15 2015-16 2016-17 2017-18
Primary School 9.5% 0% 1.7% 1.5%
Secondary School 1.4% 0% -2.1% 1.5%
Average increase (Prim. & Sec.) 5.5% 0.0% -0.1% 1.5%
Annual Change of Consumer Price Indices in Taiwan
1.20% -0.31% 1.40% 0.78%
French – English pathaway school fee variation
Compulsory School Fee Comparison (2017/18)
FRENCH SECTION AGM
2016-17
Data provided by TES CA