aspiration supporting community life through the … · ... 23 february 2016 be ... 9 march 2016 be...

VISION Respecting the Past, Creating our Future.

ASPIRATION

Supporting community life through the provision of services, creating a healthy balance of urban and rural whilst fostering health, recreation,

learning, investment, jobs & transport opportunities.

MINUTES

from the Meeting of

LIGHT REGIONAL COUNCIL

held in the COUNCIL CHAMBER

93 Main Street, Kapunda

TUESDAY, 22 MARCH 2016

Principal Office: 93 Main Street Branch Office: 12 Hanson Street

Kapunda 5373 Freeling 5372

Telephone: 8525 3200

Facsimile: 8566 3262

2016/57

MINUTES OF THE MEETING OF LIGHT REGIONAL COUNCIL HELD ON TUESDAY,

TUESDAY 22 MARCH 2016, IN THE COUNCIL CHAMBER, 93 MAIN STREET, KAPUNDA

1. PRESENT

Bill O’Brien Mayor Cr Lynette Reichstein Light Ward Cr Robert Kerin Light Ward Cr Keith Ellis Mudla Wirra Ward Cr Peter Kennelly Laucke Ward Cr David Shannon Dutton Ward Cr Deane Rohrlach Dutton Ward Mr Brian Carr Chief Executive Officer Mr Richard Michael General Manager, Business & Governance Mr Craig Doyle General Manager, Strategy & Development Mr Richard Dodson General Manager, Infrastructure & Environment Mrs June Austin Manager, HR & Governance Mr Michael Meaney Technical Officer Ms Pepper Mickan Manager Information Services Mr Andrew Chown Manager, Strategy Mr Andrew Philpott Environmental Project Officer Ms Stacie Dickson Personal Assistant

2. OPENING Mayor Bill O’Brien declared the meeting open at 5:00pm

3. APOLOGIES AND LEAVE OF ABSENCE Cr Des Ellis Dutton Ward Cr Bill Close MudlaWirra Ward Cr Sharron Lewis (late attendance 5:46pm) Laucke Ward Cr Samantha Mitchell Mudla Wirra Ward

4. MINUTES

4.1 CONFIRMATION OF COUNCIL MINUTES

Moved Cr Reichstein Seconded Cr K Ellis That the minutes of the meeting of Council held Tuesday, 23 February 2016 be confirmed as a true and correct record of that meeting subject to the first line, which reads “That the Economic Development Panel recommends to Council that it:-”, of the recommendation of Item 10.3.1 EDP9.3.1/2016 Kapunda Main Street – Urban Design Framework and Item 10.3.2. EDP9.3.2/2016 Freeling – proposed Multi-Purpose Centre being amended to read “That Council:-” That the confidential minutes of the meeting of Council held Tuesday, 23 February 2016 be confirmed as a true and correct record of that meeting.

CARRIED

LIGHT REGIONAL COUNCIL MINUTES COUNCIL MEETING – Tuesday, 22 March 2016 2016/58

Moved Cr Kerin Seconded Cr Rohrlach That the minutes of the special meeting of Council held Wednesday, 9 March 2016 be confirmed as a true and correct record of that meeting.

CARRIED

5. COMMUNICATIONS 5.1 MAYOR’S COMMUNICATIONS

23/02 Light Regional Council Pre-Council Briefing Mayor, Deputy Mayor, Chief Executive Officer and General Managers 23/02 Light Regional Council Ordinary Council Meeting 01/03 Media Interview - Dr Annette Marner ABC 639 01/03 Light Regional Council Audit Committee Meeting 02/03 Light Regional Council Infrastructure Committee Meeting 04/03 Clipsal 500 Adelaide - SA Suite 06/03 World’s Greatest Shave - Leukaemia Foundation 08/03 Media Interview & Photo Shoot - Barossa Leader 09/03 Barossa Tourism Inc. Board Meeting - Tanunda 09/03 Light Regional Council Special Meeting of Council - Freeling all-purpose Centre 09/03 Light Regional Council Budget 2016 - 2017 Workshop 17/03 Official Opening Ageing In Style Expo - Kapunda 21/03 Light Regional Council Citizenship Ceremony 21/03 Light Regional Council Workshop - Conflict Of Interest

5.2 ELECTED MEMBERS’ REPORTS

Mrs Sapio entered the Chamber at 5:06pm

5.3 SCHEDULE OF MEETINGS ATTENDED

Cr Rohrlach

23//02 Light Regional Council Pre-Council Briefing Mayor, Deputy Mayor, Chief Executive Officer and General Managers 23/02 Light Regional Council Ordinary Council Meeting 24/02 Chaired Kapunda Business Alliance meeting. 250/2 Assisted Catering for Men’s Pinery Fire BBQ. 26/02 Roseworthy DPA open House consultation. 02/03 Reserve Committee meeting. 20/03 Light Regional Council Infrastructure Committee meeting. 09/03 Light Regional Council Special Meeting of Council - Freeling all-purpose Centre 09/03 Light Regional Council Budget 2016 - 2017 Workshop 10/03 RYB meeting. 21/03 Light Regional Council Workshop - Conflict Of Interest

5.4 DELEGATE / REPRESENTATIVE REPORTS

5.5 REQUESTED DOCUMENTS/CORRESPONDENCE TO BE TABLED


6. PETITIONS

6.1 Petition – Severe Dust Issue – Moppa Road

Moved Cr Kennelly Seconded Cr Rohrlach That the Petition presented to Council with respect to the severe dust condition of Moppa Road be received by Council and the response by the General Manager, Infrastructure & Environment to Mr John Holt be noted.

CARRIED

7. DEPUTATIONS AND PRESENTATIONS

7.1 DEPUTATIONS (INCLUDING PUBLIC FORUM)

7.1.1 Deputation - Kara Resources Pty Ltd – Mining Lease

Proposal 2013

At 5:10pm Mayor O’Brien welcomed Mr Kane Salisbury representing Kara Resources Pty Ltd who had sought to address the Council on the mining lease proposal submitted in late 2013 to update Council on the response document process and history of the application to date and received questions from elected members.

7.2 YOUTH FORUM NIL 7.3 PRESENTATIONS

7.3.1 Presentation - Mr Greg Drew – Book titled ‘Captain

Bagot’s Mine’

At 5:26pm Mayor O’Brien welcomed Mr Greg Drew and invited him to make a presentation to Council about the major work on the history of the mine site and to advise Council of his book to be published titled ‘Captain Bagot’s Mine’ and received questions from elected members. Richard Dodson left the Chamber at 5:42pm and did not return.

Cr Lewis entered the Chamber at 5:46pm

7.3.2 Presentation - Ms Briony Gorsky – Work for the Dole

At 5:42pm Mayor O’Brien welcomed Ms Briony Gorsky, co-ordinator at Madec Australia representing Work for the Dole and invited Briony to update Council regarding the value of the Work for the Dole program and received questions from elected members.


Moved Cr Rohrlach Seconded Cr K Ellis Mayor O’Brien sought Leave of the meeting to consider agenda items 12.4.1 Kapunda Historic Mine Site – Allocation of remaining funds for site development and 12.4.2 Work for the Dole Program at the Kapunda Historic Mine Site – Request from Madec Australia to Renew Contract with Council.

CARRIED Mr Udugampola entered the Chamber at 5:52pm Mr Carr left the Chamber at 5:53pm and returned at 5:54pm

12.4.1 Kapunda Historic Mine Site – Allocation of remaining

funds for site development

Folder ID: 22813

Author: Andrew Philpott, Environmental Projects Officer

Report Presenter: Andrew Philpott, Environmental Projects Officer Moved Cr Rohrlach Seconded Cr K Ellis That Council: 1. Supports the expenditure of remaining funding for the Kapunda Historic Mine Site to deliver a program of

works consisting of the following:

a) Rehabilitation of the mine site chimney; b) Construction of safety fencing around the Buhl Winding House ruins; c) Completion of paving between the Perry Road and Mine Street carparks; d) Stabilisation of the underground water tank below the Assay Office ruins; e) Placement of interpretive signage around the Buhl Winding House ruins; f) Preparation of a dilapidation report for the tram cart tunnel; g) Construction of a metal frame to showcase the size and stature of the Buhl Winding House; h) Placement of safety grills over tunnels, flues and spaces uncovered during the Buhl Winding House

excavations; i) Purchase of an 1800’s Kapunda made ore cart from a property north of Kapunda; j) Construction of a small shed to house and display the ore cart; k) Stabilisation of the Buhl Pumping Shaft masonry; l) Publication of a new book on the mine site by historian Mr Greg Drew – Captain Bagot’s Mine; and m) Removal of exotic vegetation for fire fuel loading reductions

2. Empowers the Chief Executive Officer, who may delegate to the Environmental Projects Officer to

undertake the necessary assessments, tenders, development applications and reports to have these works completed.

UNANIMOUSLY CARRIED


12.4.2 Work for the Dole Program at the Kapunda Historic Mine

Site – Request from Madec Australia to Renew Contract

with Council

Folder ID: 56062


Report Presenter: Andrew Philpott, Environmental Projects Officer

Moved Cr K Ellis Seconded Cr Kerin That Council authorises the Chief Executive Officer, who may delegate to the General Manager, Strategy and Development to sign a six month agreement with Madec Australia to run a Work for the Dole Program at the Kapunda Historic Mine Site from April 7 to October 7 2016.

UNANIMOUSLY CARRIED

8. ADJOURNED BUSINESS Nil 9. BUSINESS ARISING

Mr Philpott left the Chamber at 6:05pm

Mr Chown left the Chamber at 6:08pm Mr Philpott returned to the Chamber at 6:09pm Mr Chown returned to the Chamber at 6:11pm

Current Status of all matters noted.

10. MINUTES – COMMITTEE MEETINGS

10.1 INFRASTRUCTURE COMMITTEE

Recommendation 1

Moved Cr Kennelly Seconded Cr K Ellis That the agenda, reports and minutes of the meeting of the Light Regional Council Infrastructure Committee held Wednesday, 2 March 2016 be received.

CARRIED


Recommendation 2

Moved Cr K Ellis Seconded Cr Rohrlach That the reports and recommendations of the meeting of the Light Regional Council Infrastructure Committee held Wednesday, 2 March 2016 numbered 1 to 7, as listed below, be adopted.

1. IC9.5.2/2016 Wasleys Bushfire Fundraiser 2016 – Road Closures Folder ID: 55927

Author: Sue Hobby, Administration Officer Infrastructure and Environment

Report Presenter: Richard Dodson, General Manager Infrastructure and Environment

1. That Council advise the Commissioner of Police that: Annie Terrace, from Mudla Wirra Road to Jane Terrace at Wasleys; Ann Street Wasleys, from Goss Road to 150 metres to the west; and Forster Street Wasleys, at the intersection of Annie Terrace are to be closed 7under Section 33 of the Road Traffic Act 1961 from 10.00am to 5.00pm on Saturday, 9 April 2016 for the Wasleys Bushfire Fundraiser.

2. That Council request the Commissioner of Police to provide an official SAPOL Road Closure Notice

advising of the exclusion of vehicles during the Wasleys Bushfire Fundraiser.

2. IC9.5.3/2016 South Australian Power Networks – Tree Growth Trial Folder ID: 52808

Author: Adam Broadbent, Manager of Environmental Services

Report Presenter: Adam Broadbent, Manager of Environmental Services That Council support the proposed Tree Growth trial that South Australian Power Networks is proposing to undertake.

3. IC9.5.4/2016 Telstra Lease – Gundry’s Hill Folder ID: 53058

Author: Megan Renzella, Property & Facilities Manager

Report Presenter: Megan Renzella, Property & Facilities Manager

1. That Council, pursuant to Sections 38 and 44 of the Local Government Act 1999, authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to documentation necessary to execute the Lease agreement and Licence with the telecommunications company Telstra Corporation Ltd, for the provision of a telecommunications tower located at Gundry’s Hill, Allotment 101 in Filed Plan 11655, Certificate of Title 5483 Volume 282 Maxwell Street Kapunda, for 4 terms of 5 years each commencing 1 January 2016; and

2. That Council instruct the Chief Executive Officer (who may delegate to staff) to ensure negotiations with

Telstra Corporation Ltd result in an agreement with a positive outcome for Council.

4. IC9.5.5/2016 Kapunda Tourist Park – Lease Renewal Folder ID: 24618




1. That Council, pursuant to Sections 38 and 44 of the Local Government Act 1999, authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to documentation necessary to execute the first renewal of the Lease agreement with Ryan Park Pty Ltd for the property known as the Kapunda Tourist Park located at 51 Baker Street Kapunda and described in the Certificate of Title Volume 6137 Folio 520, Deposited Plan 59258, whole of Piece 15, part of Piece 16 and part of the land described in Certificate of Title Volume 5997 Folio 792, Road Plan 187, Part of Allotment L.

5. IC9.5.6/2016 Township Land and Buildings – Kapunda Folder ID: 2158



1. That the Chief Executive Officer (or his delegate) undertake the process of;

a. Revocation of community land (subject to public consultation and approval of the Minister for Local Government and Crown Lands) and subsequent disposal of the following parcels of land known as;

i. Lot 500 F176572 in Certificate of Title Volume 6093 Folio 651 ii. Section 193 H160400 in Crown Record Volume 764 Folio 919; iii. Lots 203 to 206 in F15181 in Certificate of Title Volume 5836 Folio 454; iv. Lots 33 and 34 in D41 in Certificate of Title Volume 5586 Folio 433; v. Lots 26 to 32 in D41 in Certificate of Title Volume 5877 Folio 302; vi. Lot 35 in D41 in Certificate of Title Volume 5534 Folio 391

2. Disposal of closed road R28A AE and R28A AF;

3. That the Chief Executive Officer (or his delegate) commence the process of negotiation with the Crown

Lands department to take ownership of land currently owned by the Crown and undertake the process of revocation of community land described as Section 193 in Hundred 160400;

That Council, pursuant to Sections 38 and 44 of the Local Government Act 1999, authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to documentation as required in order to facilitate and complete the process of revocation of community land and transfer of ownership of land (either to or from the Council) as required for the following parcels;

a. Lot 500 F176572 in Certificate of Title Volume 6093 Folio 651 b. Section 193 H160400 in Crown Record Volume 764 Folio 919; c. Lots 203 to 206 in F15181 in Certificate of Title Volume 5836 Folio 454; d. Lots 33 and 34 in D41 in Certificate of Title Volume 5586 Folio 433; e. Lots 26 to 32 in D41 in Certificate of Title Volume 5877 Folio 302; f. Lot 35 in D41 in Certificate of Title Volume 5534 Folio 391 g. Closed Road R28A AE h. Closed Road R28A AF;

6. IC9.5.7/2016 2016-2017 10 Year Plant & Fleet Replacement Program

Folder ID: 55927

Author: Richard Dodson, General Manager Infrastructure and Environment

Report Presenter: Richard Dodson, General Manager Infrastructure and Environment

That Council acknowledge and endorse the 2016/2017 10 Year Plant and Fleet Replacement Programs subject to the adoption of the 2016/2017 Budget and Annual Business Plan.


7. IC9.5.8/2016 2016-2020 4 Year Capital Program Folder ID: 53272

Author: Richard Dodson, General Manager Infrastructure and Environment

Report Presenter: Richard Dodson, General Manager Infrastructure and Environment That Council acknowledge and endorse the 2016-2020 4 Year Capital Program subject to the adoption of the 2016/2017 draft budget and Annual Business Plan.

CARRIED

10.2 STRATEGY COMMITTEE NIL

10.3 ECONOMIC DEVELOPMENT PANEL NIL

10.4 AUDIT COMMITTEE

Recommendation 1

Moved Cr Shannon Seconded Cr Kennelly That the Agenda, reports and minutes of the meeting of the Light Regional Council Audit Committee held Tuesday, 1 March 2016 be received.

CARRIED

Recommendation 2

Moved Cr Shannon Seconded Cr Kerin That the reports and recommendations of the meeting of the Light Regional Council Audit Committee held Tuesday, 1 March 2016 numbered 1 to 2, as listed below, be adopted.

1. AUD9.2.2/2016 Review Audit Committee Working Program for 2015/2016 Financial Year, 2nd review.

Author: Richard Michael, General Manager, Business & Governance Report Presenter: Richard Michael, General Manager, Business & Governance

Recommendation

1. That Council acknowledges the progress report on the Audit Committee 2015/2016 financial

year work program detailed as follows;

Light Regional Council – Audit Committee Working Program (July 2015 to June 2016)

(Adopted at 25 August 2015 Council meeting, reviewed at 16 February 2016)

Program Topic

Sub-Program Priority (in

numerical order)

Projected End Date

Project Status (to be updated during the 2015/2016 financial

year)

Initial Work Program Commentary


Annual Business Plan and Annual Budget

1. Review Budget and Annual Business Plan for the 2016/2017 financial year and provide commentary and or recommendation to Council

Priority 2

June 2016

Commenced. Budget Framework plan and assumptions report presented to Council’s 19 January 2016 meeting (item 12.2.1) First Elected member workshop 9 March 2016.

Implement timetable for preparation and adoption of 2016/2017 Annual Business Plan and Budget. Target date for adoption Tuesday, 28 June 2016. Budget Framework documentation to include;

Review 2015/2016

process for refinement,

build on process

enhancement.

Elected Member

workshop participation

and formal review at

critical points;

Consideration of timing of

and public consultation

method;

Review workforce plan,

budget bid process, multi-

year commitments, IAMP,

other internal business

unit plans, current year

Council resolution

impacts.

Review financial

sustainability indicators

and review 4 year and

Long Term Financial

Plan.

Review public

consultation strategy and

documentation issued for

enhancement.

Review EM/CEO/GM

financial reporting

strategies;

Review CEO’s Strategic

Finance Committee

strategy for currency,

track and refine as

appropriate.

2. Review delivery of quarterly budget reconsiderations and other financial reporting matters.

Priority 3 Qtr. 1 November 2015, Qtr. 2 February, 2016, Qtr. 3 April 2016, Qtr. 4 - as part of EOY work

Presented to 8 December 2015 (item 13.2.2). Report to 23 February 2016 meeting -Adopted.

The presentation of financial data to Council should be reviewed for its appropriateness and timeliness in line with legislative requirement. First review will be dependent upon the finalisation of 2014/2015 Annual Financial Statements.


3. Preparation of Annual Financial Statements

Priority 1 November 2015

Completed. Adopted 24 November 2015, item 13.2.1.

Consideration of completed and audited Annual Financial Statement for the 2014/2015 financial year prior to consideration by Council.

4. Review

General Rates

Methodology

Priority 1 June 2016 Single Farm Enterprise survey completed. Review report being finalised for distribution during March 2016.

Carry over from 2014/2015 financial year. Review general rate methodology and equity in line with Rating Panel discussion of June 2014 and ‘Single Farm Enterprise’ survey undertaken in early 2015.

Strategic Planning

1. Review Long Term Financial Plan

Priority 2 June 2016

Commenced. Occurring with 2016/2017 budget preparation, management team circularised for review items.

To coincide with development of the 2016/2017 Annual Business Plan and Budget. Objective is to maintain operating deficit reduction to balanced Income Statement at 2018.

2. Review Target

Financial

Indicators

Priority 2 June 2016 As above. As above. Amended financial sustainability targets to be set with revised Long Term Financial Plan.

3. Review Infrastructure & Asset Management Plan (IAMP)

Priority 2

March 2016

Awaiting formal review of the draft IAMP document and brochure by General Managers prior to workshopping the Plan and a community consultation strategy with Elected Members, to be undertaken as part of the 2016/2017 Budget Framework plan.

Carry over project from 2014/2015 financial year. Project occurring as part of strategic document review to coincide with development of the 2015/2016 Annual Business Plan and Budget. Re-modelling of IAMP (in particular infrastructure data) to fine tune depreciation and capital renewal programs to continue.

4. Development Land & Buildings IAMP Chapter

Priority 1 March 2016

Latest draft Plan includes Buildings & Structures at a high level.

Carry over project from 2014/2015 financial year. Finalise preparation of Land & Buildings IAMP Chapter for presentation to Audit Committee and Council.

5. Oversee IAMP Internal Working Committee

Priority 4 June 2016 Propose to defer this action until 2016/2017 FY, pending reassignment of resources working on the Gawler Water Reuse Scheme project.

Carry over project from 2014/2015 financial year. Provide policy discussion for matters relating to systems improvement, asset recognition and depreciation. Review IAMP Maturity Assessment program progression plan.

Policy, Procedure and Internal Financial Controls

1. Review operations of Treasury Management Policy.

Priority 1 December 2015

Completed.

Treasury Management Policy and annual operations to be reviewed in line with completion of 2014/2015 Annual Financial Statements.


Treasury Management Operations reviewed at 18 August 2015 Audit Committee meeting (Item no. 9.2.3)

2. Prepare appropriate policy documents having reference to the Local Government Authority’s Financial Sustainability and Business Excellence programs.

Priority 2 June 2016 Commenced. Community Wastewater Management System (CWMS) Connection & Augmentation Charge Policy reviewed at 27 October 2015 Council meeting. Council By-Laws review adopted at 22 September 2015 Council meeting. Amended bylaws come into force 1 January 2016. Council Hardship, Council Members Allowances and Benefits, and Internal Controls (Financial Management) Policies adopted at 25 August 2015 Council meeting. Procurement Policy (ongoing) review considered at 18 August 2015 Audit Committee meeting. Also reviewed at 8 December 2015 council meeting (AUD 9.2.5, CNCL item 10.4) Council Members Training & Development Policy reviewed at 28 July 2015 meeting. Fraud & Corruption Prevention Policy presented for review at 9 September 2015 GAP meeting. Further report to be presented. Committee Members Code of Conduct reviewed at 24 November 2015 (item 12.2.1) Enforcement Policy adopted at 19 January 2016 meeting, item 12.4.2.

Policy documents are subject to continuous review. Complete policy review as per adopted process. In particular review the following policies and associated guidelines;

Hardship

Sale & Disposal of

Assets

Asset Management

and Capitalisation

Rate Rebate

Debtor Management

Procurement

(procedural

development through

Barossa Region

Procurement Group

collaboration)

Corporate

Purchasing Card

Motor Vehicle

Management

Council Members

Training &

Development

Audit Committee

Public Consultation

Fraud & Corruption

Prevention

Internal Control

Order Making

Local Government

Land By-Law

Separate Rate

Treasury

Management (Project

Specific)


Others (as required)

3. Review of Internal Financial Controls

Priority 1 December 2015 (Interim Update) March 2016 (Interim Update) June 2016

Commenced. Second self-assessment of Council’s internal controls has commenced.

Deloitte’s Electronic Control Assessment & Management System commenced. Implementation of program, compliancy requirement from 2015/2016 financial year. Continual review of operational processes to meet separation of duty and control functions, and to meet auditor requirements.

4. Rates Debt Priority 2 June 2016 Substantially Completed. DEWNR notification received on 11 November 2015 advising of Minister’s satisfaction to progress a section 185 LG Act order process. Norman Waterhouse Lawyers subsequently instructed to prepare the order. Ministerial ‘Order for Transfer of Land’ signed on 15 January 2015, however this document will need to be re-executed as an incorrect Certificate of Title reference was included - Completed Council’s Mayor and CEO have executed and affixed Council’s seal (under resolution) an ‘Application to Note Transfer of Land’ for lodgement. This document has been returned to Norman Waterhouse Lawyers who also have the proposed property transfer agreements from Council to adjoining landowners. Pending the LTO actions required, the finalisation of this project is imminent.

Carry over project from 2014/2015 financial year. Awaiting Ministerial sign-off for process undertaken in accordance with Section 185 of the Local Government Act 1999. Review program of events to progress actions associated with Local Government Act section 184 (sale for non-payment of rates) and section 185 (land acquisition and disposal by Ministerial approval) procedures commenced by Council resolution.

Review potential

property sales under

section 184 process.

Obtain Ministerial

approval to proceed

with section 185

process and transfer

those 18 properties in

accordance with

agreed negotiations.

Progress actions on

remaining anomalous

properties

Review 2014/2015

EOY debtor listing to

ascertain need for

further collection

activity.

Audit Committee Operational Review

1. Review Audit Committee Annual Performance

Priority 4

November 2015

Completed. Report submitted to 8 December 2015 Audit Committee (item 9.2.5). The Chairman made a presentation to the 19 January 2016 Council meeting.

Annual review to include consideration of the Committee’s Terms of Reference and Policy Statement. The Committee resolved at its February 2012 meeting to carry out its annual review at the conclusion of each financial year’s


operations. It is customary for the Independent Chairman to make a presentation to the Council on the Committee’s operations.

2. Consider Council’s Independent Auditor report in regard to the specifications for and outcomes of the Audit program.

Priority 1 December 2015 (final 2014/2015 audit) June 2016 (interim 2015/2016 audit)

Report submitted to November 2015 Audit Committee meeting. Auditor attended the November meeting. Letters received from Auditors on the completion of 2015 Audit will be presented to March 2016 Audit Committee meeting

Twice annually, following the Interim and Annual Audit programs undertaken by Council’s external Auditor, present Auditor reports to the Committee for consideration and action (if required). Invitation will be extended to the Auditor to speak to the Committee following the Annual Audit program at the time of preparing the Annual Financial Statement.

3.Review Council’s obligations under Section 130A of LG Act 1999 (i.e. the conduct of an efficiency and economy audits)

Priority 2

November 2015

Completed. Report submitted to * 8 December 2015 Audit Committee (item 9.2.5).

Considered as part of the Committee’s review of annual operations.

4. Review status of Audit Committee’s July 2015 to June 2016 Working Program

Priority 3 November 2015 February 2016 June 2016

Report submitted 8 December 2015 Audit Committee meeting (item 9.2.3). Report to March 2016 Audit committee meeting.

The intent of this Sub Program was to have regular reviews of the program to ensure that the adopted working program is progressed.

2. AUD9.2.3/2016 Disposal of Land and Assets Policy


Report Presenter: Richard Michael, General Manager, Business & Governance

Recommendation

1. That Council adopts the following as council policy:

Disposal of Land and Assets Policy

Reference Number: Section 1 No. 1 Responsible Department: Finance Department Related Policy/Procedure: 2.02 Code of Conduct for Council

Members 2.04 Code of Conduct for Council Employees Procedure - Use of Council Assets

Date of Adoption: 22 March 2016 Current Review Date: Minute Reference: 22 March 2016 Council Page 2016/69


Version Number: Original Applicable Legislation: Local Government Act, 1999 Next Review Date: March 2017 Review Frequency: Annually

1. Purpose

1.1 In compliance with Section 49 of the Local Government Act 1999 (Act), Council should refer to this policy (Policy) when disposing of Land and Assets.

1.2 This Policy seeks to:

1.2.1 define the methods by which Land and Assets are disposed of;

1.2.2 demonstrate accountability and responsibility of Council to ratepayers;

1.2.3 be fair and equitable to all parties involved;

1.2.4 enable all processes to be monitored and recorded; and

1.2.5 ensure that the best possible outcome is achieved for the Council.

1.3 Furthermore, Section 49 (a1) of the Act requires Council to develop and maintain policies, practices and procedures directed towards:

1.3.1 obtaining value in the expenditure of public money; and

1.3.2 providing for ethical and fair treatment of participants; and

1.3.3 ensuring probity, accountability and transparency in all disposal processes.

1.4 However, this Policy does not cover:

1.4.1 Land sold by Council for the non-payment of rates; or

1.4.2 disposal of goods which are not owned by the Council, such as abandoned vehicles;

as these are dealt with separately in the Act.

2. Definitions

In this Policy, unless the contrary intention appears, these words have the following meanings:

2.1 Asset means any physical item that the Council owns and that has at any time been treated pursuant to the Australian Accounting Standards as an ‘asset’, and includes Major Plant and Equipment and Minor Plant and Equipment. It does not include financial investments or finance related activities, trees or Land.

2.2 Land includes community land, vacant land, operational land, road reserves, any legal interest in land, and any other land-related assets, including all buildings (community and operational) on Land.

2.3 Major Plant, Fleet and Equipment may include all major machinery and equipment

owned by the Council. It includes all trucks, graders, other operating machinery, major

plant items and fleet. It does not include Minor Plant and Equipment.


2.4 Minor Plant and Equipment may include all minor plant and equipment owned by

Council. It may also include all loose tools, store items, furniture, office equipment, second

hand items removed from Major Plant and Equipment (such as air conditioners),

2.5 Building and Construction Materials may include surplus sand, gravel, mulch, bricks,

pavers, steel offcuts, damaged signs etc).

3. Policy Principles

Council must have regard to the following principles in its disposal of Land and Assets:

3.1 Encouragement of open and effective competition

3.2 Obtaining Value for Money

3.2.1 This is not restricted to price alone.

3.2.2 An assessment of value for money must include consideration of (where

applicable):

the contribution to Council’s long term financial plan and strategic

management plans;

any relevant direct and indirect benefits to Council, both tangible and

intangible;

efficiency and effectiveness;

the costs of various disposal methods;

internal administration costs;

risk exposure; and

the value of any associated environmental benefits.

3.3 Ethical Behaviour and Fair Dealing

Council is to behave with impartiality, fairness, independence, openness and integrity in all discussions and negotiations.

3.4 Probity, Accountability, Transparency and Reporting

Where a Council Member or employee of the Council wishes to purchase an asset or land, they shall have regard to the provisions contained within the Code of Conduct for Council Members and the Code of Conduct for Council Employees as varied from time to time,

3.5 Ensuring compliance with all relevant legislation

4. Considerations Prior to Disposal of Land and Assets

Any decision to dispose of Land and Assets will be made after considering (where applicable):

4.1 the usefulness of the Land or Asset;

4.2 the current market value of the Land or Asset;

4.3 the annual cost of maintenance;

4.4 any alternative future use of the Land or Asset;

4.5 any duplication of the Land or Asset or the service provided by the Land or Asset;


4.6 any impact the disposal of the Land or Asset may have on the community;

4.7 any cultural or historical significance of the Land or Asset;

4.8 the positive and negative impacts the disposal of the Land or Asset may have on the operations of the Council;

4.9 the long term plans and strategic direction of the Council;

4.10 the remaining useful life, particularly of an Asset;

4.11 a benefit and risk analysis of the proposed disposal;

4.12 the results of any community consultation process;

4.13 any restrictions on the proposed disposal;

4.14 the content of any community land management plan; and

4.15 any other relevant policies of the Council,

5. Disposal Methods

5.1 Land disposal

5.1.1 The Council may resolve to dispose of any Land under its care, control and management including Community Land and Roads, taking into account the relevant legislation and procedures.

5.1.2 The Council will, dispose of Land in accordance with the Policy Principles (refer Item 3), options may include:

5.1.2.1 open market sale

5.1.2.2 expressions of interest

5.1.2.3 select tender

5.1.2.4 open tender

5.1.2.5 by negotiation with relevant parties

5.1.3 Selection of a suitable disposal method will include consideration of (where appropriate):

5.1.3.1 the number of known potential purchasers of the Land;

5.1.3.2 the original intention for the use of the Land;

5.1.3.3 the current and possible preferred future use of the Land;

5.1.3.4 the opportunity to promote local economic growth and development;

5.1.3.5 delegation limits, taking into consideration accountability, responsibility, operation efficiency and urgency of the disposal;

5.1.3.6 the total estimated value of the disposal; and

5.1.3.7 compliance with statutory and other obligations.

5.2 Assets disposal

5.2.1 The sale of Assets (both Major Plant, Fleet and Equipment and Minor Plant and Equipment) will be the responsibility of the Chief Executive Officer (or delegate) who is responsible for those Assets.


5.2.2 Where the asset may be of benefit to the Community, consideration will be given to Community Groups where deemed appropriate by the responsible General Manager,

5.2.3 In other circumstances, the Council will, where appropriate, dispose of Assets through one of the following methods:

5.2.3.1 trade-in;

5.2.3.2 expressions of interest –select tender;

5.2.3.3 open tender;

5.2.3.4 open market (may include online sites such as Gumtree or Trading Post);

5.2.3.5 public auction (may include public auction sites such as Pickles, Manheim or online sites such as eBay or Gumtree);

5.2.3.6 Surplus Building and Construction Materials – may be disposed of by the responsible GM in accordance with the procedure for use of Council Assets. The procedure makes reference to codes of conduct, Work Health Safety legislation and ensures all activities are accounted for and regulated.

Records shall be kept of all disposal activities in accordance with procedures associated with this Policy.

6. Delegations

Delegations and Sub Delegations to dispose of assets are detailed within the Delegations Register approved by Council and amended from time to time.

History of Policy

Original Policy adopted at Council meeting held 22 March 2016 Page 2016/69

CARRIED

10.5 OTHER NIL

11. REPORTS FOR INFORMATION

Item No. and Subject

11.1 History Month Activities in the Library – May 2016

File: 21878

Author: Amanda Cook, Librarian

Report Presenter: Pepper Mickan, Library Services Manager


11.2 Visit to Pinery Fire Ground by the State Government Natural Resources Committee

Folder ID: 56033


Report Presenter: Andrew Philpott, Environmental Projects Officer

11.3 Historic Conservation Development Plan Amendment - Update

Folder ID: 52368

Author: Andrew Chown – Manager, Strategy

Report Presenter: Andrew Chown – Manager, Strategy

11.4 Roseworthy Township Expansion Development Plan Amendment (DPA) – March 2016 Update

File: 22231

Author: Andrew Chown, Manager Strategy

Report Presenter: Craig Doyle, General Manager, Strategy & Development

11.5 Pinery Fires Update – March 2016

File: 55330 Author: Lisa Sapio, Manager - Development Services Craig Doyle, General Manager – Strategy & Development Lorinda Bayley, Community Development Officer

Megan Renzella, Property and Facilities Manager Andrew Philpott, Environmental Projects Officer

Report Presenter: As above

Mayor O’Brien acknowledged and congratulated staff on this in-depth report presented to Council.

Recommendation

Moved Cr Reichstein Seconded Cr Shannon That the reports on delegated authority and information items be received and the contents therein be noted by Council.

CARRIED

12. STATUTORY REPORTS FOR DECISION Statutory Reports for Decision encompass items that form a compliance or accountability function which is necessarily tied to the legislative guidelines under which Council operates.

Recommendation 1


Moved Cr K Ellis Seconded Cr Reichstein That the Agenda and reports presented under Item 12. – Statutory Reports for Decision of this ordinary meeting of the Light Regional Council held Tuesday, 22 March 2016 be received.

CARRIED

Recommendation 2

Moved Cr Reichstein Seconded Cr Rohrlach That the reports of the meeting of the Light Regional Council held Tuesday, 22 March 2016 and the associated recommendations as set out below under Item 12. Statutory Reports for Decision be adopted. (NOTE items 12.4.1 Kapunda Historic Mine Site – Allocation of remaining funds for site development and 12.4.2 Work for the Dole Program at the Kapunda Historic Mine Site – Request from Madec Australia to Renew Contract with Council were considered and dealt with by Council at pages 2016/60 and 2016/61 respectively).

Item No Report Heading (Index of Statutory Reports for Decision)

Minute/Page

12.2.1 Renewal of Expired Interment Rights at Council’s Cemeteries to include any Development Approval Charges

2016/75

12.2.2 Cemetery Memorials Policy – Policy Review 2016/76

12.5.1 Kapunda Returned Services League (RSL) – Anzac Day 2016 – Road Closure 2016/84

12.5.2 Wasleys Anzac Day Service 2016 – Road Closures 58 2016/84

12.5.3 Land Acquisition – Stelzer Road 2016/84

12.1 CHIEF EXECUTIVE OFFICER

Nil 12.2 GENERAL MANAGER, BUSINESS & GOVERNANCE

12.2.1 Renewal of Expired Interment Rights at Council’s Cemeteries to include any Development Approval Charges

Folder ID: 2170

Author: Valda Baker-Wells, Executive Assistant Business & Governance

Report Presenter: Valda Baker-Wells, Executive Assistant Business & Governance

That Council adopt the following fee structure in relation to the renewal of expired interment sites which includes, if applicable, any Development Approval (DA) fee for applications made for a permit to carry out renovation monumental works, as part of its Cemetery Fees & Charges effective from 1 July 2016.

BARE SITES - RENEWAL OF EXPIRED LEASE INTERMENT SITES WITHIN CEMETERIES

Interment Rights – Renewal of Bare Expired Lease Interment Sites which contains existing burials - 50 years

Fee is based on a One Third charge of the existing Interment Right Fee within Kapunda Old Section, Freeling & Greenock Cemetery burial sections ie: $960.00 ÷3 = $320.00

To renew for historical purposes only. Includes waiver of Memorial Permit Fee for new memorial application. Note that Council will not approve future interments (ashes or burials) on this fee basis

$290.91 $29.09 $320.00


Interment Rights – Re-use to inter ashes in Bare Expired Lease Interment Sites which contains existing burials – 50 years

Fee is current interment right fee.

Renew for historical purposes. Intention to inter ashes only. Includes waiver of Memorial Permit Fee for memorial application over historic interments only. Note that Council will not approve burials in order to preserve integrity of existing burials

$872.73 $87.27 $960.00

Interment Rights – Renewal of Bare Expired Lease Interment Sites – No existing burials - 50 years

Conditional upon Council approval ensuring site is clear of any historic burials. Fee is current interment right fee.

Future interments (burials and/or ashes) $872.73 $87.27 $960.00

EXISTING MEMORIALS - RENEWAL OF EXPIRED LEASE INTERMENT SITES WITHIN CEMETERIES

Interment Rights – Renewal of Expired Lease Interment Sites which contains memorials and burials – 50 years

Fee based on One Third charge of existing Interment Right Fee within Kapunda Old Section, Freeling & Greenock Cemetery burial sections ie: $960.00 ÷3 = $320.00

To renew for historical purposes only. Includes waiver of Memorial Permit Fee for historic memorials restoration works. In the event a Development Application is required to be lodged with Council all fees associated with such process shall be drawn down from this prescribed fee. Note that Council will not approve future interments (ashes or burials) on this fee basis.

$290.91 $29.09 $320.00

Interment Rights – Re-use to inter ashes in Expired Lease Interment Sites which contain memorials and burials – 50 years

Fee is current interment right fee.

Renew for historical purposes. Intention to inter ashes only. Includes waiver of Memorial Permit Fee for historic memorials restoration works. In the event a Development Application is required to be lodged with Council all fees associated with such process shall be drawn down from this prescribed fee. In order to preserve integrity of existing burials and to not compromise existing memorials Council will not approve future burials at this site.

$872.73 $87.27 $960.00

12.2.2 Cemetery Memorials Policy – Policy Review Folder ID: 1702

Author: Valda Baker-Wells, Executive Assistant – Business & Governance

Report Presenter: Valda Baker-Wells, Executive Assistant – Business & Governance That Council adopts the revised Cemetery Memorials Policy as follows:

Cemetery Memorials Policy Reference Number: Section 8 No. 9 Responsible Department: Infrastructure & Environment Related Policy/Procedure:


Date of Adoption: 24 June 2014 Current Review Date: 22 March 2016 Minute Reference: 2016/76 Version Number: Amendment No. 1 Applicable Legislation: Australian Standard AS 4204 - 1994

Headstones and Cemetery Monuments Burial & Cremation Act 2013 Burial & Cremation Regulations 2014 Local Government Act, 1999

Next Review Date: March 2018 Review Frequency: Biennially

1. Policy Aim

The aim of this policy is to set out the requirements and process required by Council, in its capacity as cemetery authority, in relation to the supply and management of memorials within its cemeteries.

2. Scope & Application

The scope of this Policy applies to:

All Council managed cemeteries;

All contractors authorised to carry out works within a Council managed cemetery; and

All interment right holders, applicants or responsible persons that have Interment sites, or interests within a Council managed cemetery.

3. Definitions

“Act” means the Burial & Cremation Act 2013 “Memorial”:

A gravestone, plaque, cenotaph or other monument; or

Any other structure or permanent physical object used to memorialise a deceased person. “Interment” is the placement of either:

human remains being the bodily remains of a human body buried into the earth; or

cremated remains placed in either a columbarium or into the earth. “Interment Right” is an interment right issued under this Act by Council for its cemeteries. “Interment Right Holder” is the person issued the Interment Right by Council in accordance with its specified terms and conditions. “Historic sites” refers to sites prior to 1915 whereby any historic lease would have expired at the end of its original 99 year lease and the site has been renewed by a relative of the deceased to become the Interment Right Holder in order to place a memorial as a tribute to those descendants buried at that site.

4. Standard Application for Memorials

The following conditions apply to all standard applications for memorials:

applications will only be accepted on the Cemeteries & Crematoria Association of South Australia Inc. (CCASA) Application for a Headstone or Memorial Form or the Light Regional Council Application for a Headstone or Memorial Form.

applications shall be signed by the Interment Right Holder;

applications shall include a sketch of the memorial showing all dimensions, type of memorial, name(s) inscribed and any epitaphs or other inscriptions on the memorial;

applications shall be submitted for approval by Council prior to any memorial being removed by an authorised contractor or Interment Right Holder;

applications will be processed within five (5) business days from the time of receipt unless otherwise agreed by Council. This timeframe includes the pegging out of the burial site if


applicable;

a Memorial Permit invoice (if applicable) will be forwarded to the applicant.

Where these conditions are not met it may result in applications for permits being refused, delayed or

new applications needing to be lodged.

5. Application for Commemorative Plaque The following conditions apply for application for Commemorative Plaques to be placed at any burial site.

applications shall be signed by the Interment Right Holder;

the application shall include a sketch of the Commemorative Plaque showing all dimensions, type of plaque, name(s) inscribed and any epitaphs and other inscriptions on the memorial;

an application shall be submitted and approved by Council prior to any Commemorative plaque being placed at the site.

applications will be processed within five (5) business days from the time of receipt unless otherwise agreed by Council. This timeframe includes the pegging out of the burial site if applicable;

a Memorial Permit invoice (if applicable) will be forwarded to the applicant.

6. Application for Plaques for Niche Wall or Memorial Garden The following conditions apply to all applications made by the Interment Right Holder for the order and placement of a bronze plaque on a niche wall or in the memorial garden.

A Light Regional Council Application for Plaque form shall be submitted by the Interment Right Holder for all bronze plaques to be placed on Council’s Niche Wall or in the Memorial Gardens;

applications shall be signed by the Interment Right Holder and accompanied by a copy of the cremation certificate together with the wording required for inscription on the plaque;

all plaques shall be bronze;

Council’s plaque supplier arranges the production of the plaque, on behalf of the Interment Right Holder, at cost.

All wording on plaques shall comply with Council’s specifications for Niche Wall and/or Memorial Gardens;

Where these conditions are not met it may result in applications for plaques being refused, delayed or


Council will arrange for the installation of the plaque. The cost to undertake this work is shown in the

Schedule of Council’s Fees and Charges.

Council will take a digital photograph of the plaque once fixed to the site and record the relevant

information in accordance with Section 53(1)(b)(ii) of the Burial and Cremation Act 2013 and Section

36(2) of the Regulations.

7. Application by Interment Right Holder for Memorial Tablet at historic sites There are many sites within Council’s cemeteries where sites have remained bare even though these sites might contain burials from as early as the mid 1860s.

The following conditions apply to all applications made by the Interment Right Holder for the order and placement of a token memorial such as a plaque or small tablet purely for the purposes of placing identification to the resting place of their descendants.

A Memorial Permit application is required when processing applications for tablets to be placed on Council’s historic burial sites. (No fee will be charged by Council for this application).

The Memorial Permit application shall be signed by the Interment Right Holder, together with


the wording required for inscription on the tablet;

Council may assist the Interment Right Holder in ordering a tablet through a recommended manufacturer, at cost.

Council’s plaque supplier arranges the production of the plaque, on behalf of the Interment Right Holder, at cost.

If a sloper or paver is required on which to secure the tablet or plaque, Council may be able to assist with this process prior to placing this memorial at the site. Council will assess this on a case by case basis.

Where Council has been requested to arrange for the installation, the cost to undertake the work will be in accordance with the Placement of Plaque fee as shown in the Schedule of Council’s Fees and Charges.

In accordance with the Burial & Cremation Act/Regulations, Council must witness the placement of the tablet and record, the relevant information in accordance with Section 53(1)(b)(ii) of the Burial and Cremation Act 2013 and Section 36(2) of the Regulations.

Where these conditions are not met it may result in applications for permits being refused, delayed or


8. Undertaking Work at Council Sites

A permit to work on Council sites will be granted subject to the authorised contractor or their sub-contractor complying with the following conditions whilst on site:

Work shall only be carried out between 8.30am – 5.00pm Monday to Friday, work is not permitted in cemeteries on weekends or public holidays. Work outside these times or on weekends and public holidays requires prior arrangement with council.

Any work should give consideration to those attending the cemetery and work shall cease where there may be an impact on those people;

The area around grave sites shal l be left in a clean and tidy condition at the completion of

the work;

Any waste or surplus material sha l l be removed a n d n o t s t o c k p i l e d a t the cemetery;

Care shall be taken to avoid any damage to memorial(s) when accessing or undertaking works.

Any damage shall be reported to Council immediately;

No memorial is to be removed from the cemetery grounds without authorization from Council;

A copy of the permit issued by Council to undertake the works shall be carried by the

contractor while carrying out the works; and

Comply with the Work Health and Safety Act 2012 (SA), Work Health and Safety Regulations

2012 (SA) and Work Health and Safety Codes of Practice.,

9. On site gilding or repainting

The re-gilding or repainting of inscriptions and artwork on lawn tablets or slopers is the only process

allowed to be carried out on a memorial at the grave site.

All work shall be carried out in accordance with Clause 8.

10. Renovating or restoration of historic sites

Historic memorials and gravesites may require Development Approval (DA) prior to any work being

undertaken. If the work is not considered to materially affect the heritage value of the site, ie replacing

concrete slab surround to avoid further damage to the headstone – then approval may not be required.

As such all requests to undertake work at such sites shall be referred to Council for consideration.


11. Conditions Relating to the Issue and Use of Memorial Permits

Council may refuse to issue a permit for work in which case the Council will provide a reason for such

refusal.

The permit is subject to the rules and regulations under the relevant Acts in force at the time and the

payment of all fees and charges established by the Council from time to time. 12. Sites with Specific Memorial Requirements

All foundations for memorials erected at the Council cemeteries shall be constructed in accordance

with Australian Standard AS4204-1994 Headstones and Cemetery Monuments.

Refer Appendix A for details of memorial dimensions for areas within each cemetery with particular

memorial styles.

Refer Appendix B for the direction of headstone placement with each cemetery.

13. Temporary Grave Markers

Temporary grave markers, including wooden crosses are permitted in all areas.

14. Duty to Maintain Memorials

It is the responsibility of the Interment Right Holder to maintain any memorial erected on a grave

site in a safe condition during the term of the interment right.

If the Interment Right Holder fails to maintain the memorial in a safe condition, Council will request the

Interment Right Holder (in writing) to remedy the situation. Where the Interment Right Holder takes no

action or fails to act within a reasonable time following the written request, Council may carry out the

repairs and recover the reasonable costs from the Interment Right Holder in accordance with Section

41 of the Burial and Cremation Act 2013.

15. Register of Memorials erected in the Cemetery

In accordance with Section 53(1)(b)(ii) of the Burial and Cremation Act 2013 and Section 36(2) of the Regulations, Council must keep a register containing the prescribed particulars pertaining to memorials erected in its cemeteries including:

The size of the memorial

The type of memorial

The name or names inscribed on the memorial

Any epitaphs and other inscriptions on the memorial

The location of the memorial in the cemetery

Inscriptions on commemorative plaques

The above information is recorded into Council’s cemetery register and shall include a photograph of the memorial.

History

Policy adopted by Council at its 24 June 2014 Ordinary Meeting. Refer page 2014/130

Policy amendment No. 1 reviewed by Council at its 22 March 2016 Ordinary Meeting. Refer page 2016/76


Appendix A

Plot sizes within Cemeteries

Kapunda Old Section 2743mm x 914mm (9’ x 3’) Kapunda New Traditional Section 3048mm x 1219mm (10’ x 4’) Kapunda Grassed Beam Section 3048mm x 1219mm (10’ x 4’) Freeling Cemetery 3048mm x 1524mm (10’ x 5’) Greenock Cemetery 3048mm x 1524mm (10’ x 5’)

Memorial sizes for Greenock & Freeling Cemetery plots (3048mm x 1524mm)

Note: Single memorial - maximum memorial dimensions - 2743mm x 1402mm (9’ x 4’6”) (allow 150mm (6”) gap between adjoining memorial) Double burial memorials – maximum dimensions - 2743mm x 2743mm (9’ x 9’) (allow 229mm (9”) gap between adjoining memorial)

The width of the headstones will be determined by the size of the individual site.

All full monument sites must allow a 150mm (6”) gap between the adjoining memorials.

The headstone shall have a 50mm gap each side of the boundary of the site with a height of no greater than 1.0m.

Sites may have ledger covers or kerbs with gravel infill, with individual headstones for each site.

Any memorial greater than 1.0m in height requires development approval from Council.

Memorial sizes for Kapunda Old Section Cemetery plots (2743mm x 914mm)

Note: Single memorial - maximum memorial dimensions - 2743mm x 914mm (9’ x 3’) Double burial memorials – maximum dimensions - 2743mm x 1828mm (9’ x 6’)

Due to the narrow width of these sites, concrete surrounds will need to allow enough room so as not to interfere with any neighbouring memorials.

The width of the headstones will be determined by the size of the individual site.

The headstone shall have a 50mm gap each side of the boundary of the site with a height no greater than 1.0m.

Sites may have ledger covers or kerbs with gravel infill, with individual headstones for each site.

One headstone may be centred over a double plot.

Any memorial greater than 1.0m in height requires development approval from Council.

Memorial size headstone for Kapunda Grassed Beam Section

Refer diagram – Base= 910mm wide base x 300mm deep (Headstone = 810mm wide x 100mm deep). All monuments in this section shall be no higher than 1.0m from the top of the concrete beam. Vase holders should be included within the base at either side of the headstone as vases or trinkets placed on the lawn will be removed by Council.


Plaques for Niche Walls

Kapunda Niche Walls

Bronze Plaque size 152mm x 152mm – Bracket Fixing No. 119 Border No. 1 to 25 (Flat Relief) Characters and spacing = 25 per line Maximum of Lines = 12 If using emblem a line allowance is required – Check with supplier.


Kapunda Memorial Garden

Bronze Plaque size 178mm x 102mm Border No. 1 to 25 (Flat Relief) Characters and spacing = 35 per line Maximum of Lines = 11 Granite Sloper

Measurements 230mm wide by 150mm deep x 100mm high Include two stainless steel rods drilled into base. Must suit plaque size 178mm x 102mm

Freeling Niche Wall

Bronze Plaque size 190mm x 190mm Screw holes in each corner for fixing to wall Characters and spacing = 25 per line Maximum of Lines = 12

Appendix B

Headstone Placement Direction within Cemeteries

Kapunda Old Section All headstones are to be placed into the centre of the row ie headstones to line up back to back.

Kapunda Grassed Beam Section All headstones are to be placed onto the concrete beam ie headstones to line up back to back.

Freeling Cemetery Row P

All headstones are to be placed on the western side of the gravesite (ie headstone to face East towards the Thiele Highway) Each bare site along Row P has been pegged. There is a 1.0 metre wide walkway along the centre of the two sides of this Row to enable safe access. All other Rows with sites numbered 1-26 (Excluding Row P)

All memorials within sites numbered 1-26 will require the headstone to be placed at the centre of the row, with the headstone facing west (ie. facing the Freeling township). Within the Freeling Cemetery there are sites numbered 1-26 which have either been pre-leased or where there have been interments but no memorial has been constructed. Prior to the Memorial Permit being approved, Council will contact the Interment Right Holder to explain Council’s requirement in regard to the future placement of memorial headstones.

Greenock Cemetery


All Rows

All headstones will continue to be placed on the western side of the gravesite (ie headstone to be located at the vineyard (Western) end facing East towards the Church). Row 14a

All headstones are to be placed on the western side of the gravesite (ie headstone to be located at the vineyard (Western) end facing East towards the Church). Each bare site along Row 14a has been pegged. There is a 1.0 metre wide walkway along the centre of the two sides of this Row to enable safe access.

12.3 GENERAL MANAGER, ECONOMIC DEVELOPMENT

Nil 12.5 GENERAL MANAGER, INFRASTRUCTURE & ENVIRONMENT

12.5.1 Kapunda Returned Services League (RSL) – Anzac Day 2016 – Road Closure

Author: Sue Hobby, Administration Officer

Report Presenter: Richard Dodson, General Manager, Infrastructure & Environment That Council: 1. Advises the Commissioner of Police that Kapunda Street Kapunda, between Clare Road and High Street

is to be closed under Section 33 of the Road Traffic Act 1961 from 5:30am to 8:30 am on Monday, 25 April 2016 for the Kapunda RSL 2016 Anzac Day Service.

2. Request that the Commissioner of Police provide an official SAPOL Road Closure Notice advising of the exclusion of vehicles during the Kapunda RSL 2016 Anzac Day Service.

12.5.2 Wasleys Anzac Day Service 2016 – Road Closures Folder ID: 55927

Author: Sue Hobby, Administration Officer Infrastructure and Environment

Report Presenter: Richard Dodson, General Manager Infrastructure and Environment 1. That Council advise the Commissioner of Police that:

Annie Terrace, from Mudla Wirra Road to Jane Terrace at Wasleys; Ann Street Wasleys, from Goss Road to 150 metres to the west; and Forster Street Wasleys, at the intersection of Annie Terrace are to be closed under Section 33 of the Road Traffic Act 1961 from 8.00am to 1.00pm on Monday, 25 April 2016 for the Anzac Day Service.

2. That Council request the Commissioner of Police to provide an official SAPOL Road Closure Notice advising

of the exclusion of vehicles along Annie Terrace during the Anzac Day Service.


12.5.3 Land Acquisition – Stelzer Road Folder ID: 24585


Report Presenter: Richard Dodson, General Manager Infrastructure & Environment That Council, pursuant to Sections 38 and 44 of the Local Government Act 1999 authorises the Mayor and Chief Executive Officer to sign and affix Council’s common seal to documentation being:-

a. Any applications or Certificates of Consent for Deposit of a Plan of Division; and b. Any further legal documentation to facilitate land acquisition and transfers as required and deemed

necessary for the project of upgrading Stelzer Road Stone Well; and

c. Documents necessary to vest the acquired land as public road. CARRIED

13. POLICY REPORTS FOR DECISION Policy Reports for Decision encompass items which define matters of Council strategy, operational policy, monitoring and supervision.

13.1 CHIEF EXECUTIVE OFFICER

13.1.1 Infrastructure & Environment – Operations Manager

Folder ID: 1028

Author: Richard Dodson, General Manager Infrastructure & Environment

Report Presenter: Richard Dodson, General Manager Infrastructure & Environment Brian Carr, Chief Executive Officer Moved Cr K Ellis Seconded Cr Rohrlach 1. That Council acknowledge the Chief Executive Officer’s decision to recruit an Operations Manager,

Infrastructure & Environment in the 2015/2016 financial year.

2. That Council endorses the business case for the Operations Manager in the Four Year Budget 2016-2020 and Long Term Financial Plan.

CARRIED


13.2 GENERAL MANAGER, BUSINESS & GOVERNANCE

13.2.1 Monthly Financial Report Template

Author: Rajith Udugampola, Finance Manager

Report Presenter: Rajith Udugampola, Finance Manager Moved Cr Kerin Seconded Cr Kennelly That Council accept the draft Monthly Financial Report template as recommended by the Audit Committee and request Council’s management to provide an Executive Summary of Council financial performance and project progress based on the template to each monthly ordinary meeting of the Council.

CARRIED

13.2.2 Discretionary Fees & Charges for 2016/2017


Report Presenter: Rajith Udugampola, Finance Manager Moved Cr K Ellis Seconded Cr Shannon That Council adopt the draft Schedule of discretionary Fees and Charges for the 2016-2017 Financial Year detailed in Appendix 13.2B.

CARRIED Mr Philpott left the Chamber at 6:58pm and returned at 6:59pm

13.2.3 Draft 2016/2017 Budget


Report Presenter: Richard Michael, General Manager, Business & Governance Moved Cr Reichstein Seconded Cr Shannon That Council receive the Draft 2016/2017 Budget report.

CARRIED

13.3 GENERAL MANAGER, ECONOMIC DEVELOPMENT

Nil 13.4 GENERAL MANAGER, STRATEGY & DEVELOPMENT

Nil


13.5 GENERAL MANAGER, INFRASTRUCTURE & ENVIRONMENT

Nil

14. PROCEDURAL MATTERS 14.1 QUESTIONS WITHOUT NOTICE

NIL

14.2 QUESTIONS ON NOTICE

NIL

14.3 NOTICE OF MOTION

NIL

14.4 MOTIONS WITHOUT NOTICE

NIL

15. CONFIDENTIAL ITEMS

15.1 Review of Confidential Resolutions Register

Moved Cr Kennelly Seconded Cr Kerin That under the provisions of Section 90(2) and (3)(g) of the Local Government Act 1999, an order be made that with the exception of those persons listed all other persons present and the public be excluded from attendance at the meeting in order to consider in confidence a report (Item 15.1 - Review of Confidential Resolutions Register) relative to:

(g) matters that must be considered in confidence in order to ensure that the Council does not

breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

That accordingly, on this basis, the principle that meetings of Light Regional Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

CARRIED At 7:02pm the gallery, Mrs Sapio, Mrs Austin, Ms Mickan, Mr Chown, Mr Udugampola and Mr Meaney left the Chamber prior to the meeting going into Camera. Moved Cr Shannon Seconded Cr Rohrlach

Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the report, minute and associated documents pertaining to item 15.1 - Review of Confidential Resolutions Register of the meeting held on Tuesday, 22 March 2016, relating to matters that were considered in confidence pursuant to Section 90(2) and (3)(g) be kept confidential until the next review of confidential items.

CARRIED


15.2 Gawler River Floodplain Management Authority –

Mitigation Options Findings Report (February 2016)

Folder ID: 22837 Moved Cr K Ellis Seconded Cr Kennelly 1. That under the provisions of Section 90(2) and (3) of the Local Government Act 1999, an order be made

that with the exception of those persons listed all other persons present and the public be excluded from attendance at the meeting in order to consider in confidence a report titled ‘Gawler River Flood Management Authority – Mitigation Options Findings Report’: The following information and matters are listed for the purposes of subsection (2) and, (3)(b)(ii) would on balance be contrary to the public interest;

2. That accordingly, on this basis, the principle that meetings of Light Regional Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

CARRIED

Moved Cr Shannon Seconded Cr K Ellis Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the report, minute and associated documents pertaining to Gawler River Floodplain Management Authority – Mitigation Options Finding Report of the meeting held on Tuesday, 22 March 2016, relating to a matter that was considered in confidence pursuant to Section 90(2) and (3) (b) be kept confidential the matter is resolved by the six member councils and the minutes from the relevant GRFMA meeting are released.

CARRIED

16. NEXT MEETING The next ordinary meeting of Light Regional Council will be held on Tuesday, 27 April 2016, commencing at 5:00pm in the Council Chamber, 93 Main Street, Kapunda.

17. CLOSURE

The meeting was declared closed at 7:06pm

Minutes of meeting confirmed at a meeting of Council held on Tuesday, 27 April 2016.

MAYOR _________________________________