ashwin job analysis

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INTRODUCTION

JOB ANALYIS

Definition:

Job analysis is a systematic approach for defining the job role, description, requirements,

responsibilities, evaluation, etc. It helps in finding out required level of education, skills,

knowledge, training, etc for the job position. It also depicts the job worth i.e. measurable

effectiveness of the job and contribution of job to the organization. Thus, it effectively

contributes to setting up the compensation package for the job position. It is to identify and

determine in detail the particular job duties and requirements and the relative importance of these

duties for a given job. Job Analysis is a process where judgements are made about data collected

on a job.

The Job; not the Person-An important concept of Job Analysis, means that the

analysis is conducted of the job and not the person. While Job Analysis data may be collected

from incumbents through interviews or questionnaires, the product of the analysis is a

description or specifications of the job, not a description of the person.

The purpose of Job Analysis is to establish and document the job relatedness of

employment procedures such as training, selection, compensation, and performance appraisal.

JOB ANALYSIS TECHNIQUES OR METHODS:

Interview

Interview method is a useful tool of job analysis to ask questions to both incumbents and

supervisors in either an individual or a group setting. Interview includes structured Interviews,

unstructured interview, open-ended questions.

Questionnaires

Questionnaires are the most common methodology employed by certification test developers,

although the content of the questionnaires are gathered through interviews or focus groups.


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Observation

A sophisticated observation method, work methods analysis is used to describe manual and

repetitive production jobs, such as factory or assembly-line jobs. These methods are used by

industrial engineers to determine standard rates of production which are used to set pay rates

.

Participant diary or logs

Participant diary or logs includes daily listings made by workers of every activity in which they

engage along with the time each activity takes.

Position analysis questionnaire

PAQ model is a structured instrument of job analysis to measure job characteristics and relate

them to human characteristics

.

JOB ANALYSIS METHOD

The job analysis method used here is the PAQ- Position Analysis Questionnaire.

The reason for choosing this method is that there are several advantages inherent in the Position

Analysis Questionnaire. It is structured to allow for easy quantification. This method includes

both data collection and computer analysis and can yield results much faster than the other

methods. It has been proved to be extremely reliable. The results usually replicate on a second

administration. The taxonomic approach of the PAQ makes comparison of jobs relatively easy.

Job incumbents and sometimes their managers answer questions on outlining skills, abilities and

knowledge needed to perform the job. Responses are compiled and a composite job requirement

statement is produced.

JOB DESCRIPTION

It is a Broad, general, and written statement of a specific job, based on the findings of a job

analysis. It generally includes duties, purpose, responsibilities, scope, and working conditions of

a job along with the job's title, and the name or designation of the person to whom the employee

reports. Job description usually forms the basis of job specification.


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JOB SPECIFICATION

Derived from job analysis, it is a statement of employee characteristics and qualifications

required for satisfactory performance of defined duties and tasks comprising a specific job or

function.

PUBLIC RELATIONS MANAGER

A public relations manager, also known as Media Specialist, is the spokesperson of a

company or any organization. The role of a public relations officer is to convey the policies and

interests of the organization to the public through various forms of media. The need for public

relations officer can be found in almost all sectors, including advertising companies, government

agencies, election commissions, etc.

The main job of a public relation officer is to develop and maintain the reputation of the

company or organization. It is the responsibility of the PR officer to promote the products or

services of the establishment he works in. He does this by organizing press conferences,

exhibitions, publishing articles in the newspaper or on the official website of the government

department / company. When a company has to launch a new product, it is the job of the PR

official to make arrangements to promote it.

JOB DESCRIPTION OF PR MANAGER:

Public relations (PR) is about managing reputation. This career field aims to gain understanding

and support for clients as well as to influence opinion and behaviour.

PR officers use all forms of media and communication to build, maintain and manage the

reputation of organisations ranging from public bodies or services to businesses and voluntary

organisations. They communicate key messages, often using third party endorsements, to defined

target audiences in order to establish and maintain goodwill and understanding between an

organisation and its public.

PR officers monitor publicity and conduct research to find out the concerns and expectations of

an organizations stakeholders. They then report and explain the findings to its management.


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TYPICAL WORK ACTIVITIES:

A public relations (PR) officer often works in-house and can be found in both the private and

public sectors: from the utility and media sectors to voluntary and not-for-profit organisations.

Some PR officers may be based in consultancies.

The role is very varied and will depend on the organisation and sector. Tasks typically involve:

planning, developing and implementing PR strategies;

liaising with colleagues and key spokespeople;

liaising with and answering enquiries from media, individuals and other organisations, often

via telephone and email;

researching, writing and distributing press releases to targeted media;

collating and analyzing media coverage;

writing and editing in-house magazines, case studies, speeches, articles and annual reports;

preparing and supervising the production of publicity brochures, handouts, direct mail

leaflets, promotional videos, photographs, films and multimedia programmers;

devising and coordinating photo opportunities;

organizing events including press conferences, exhibitions, open days and press tours;

maintaining and updating information on the organizations website;

sourcing and managing speaking and sponsorship opportunities; commissioning market research;

fostering community relations through events such as open days and through involvement in

community initiatives;

Managing the PR aspect of a potential crisis situation.

JOB SPECIFICATION OF PR MANAGER:

Bachelors degree in Communications or a related field.

Experience in developing successful creative consumer campaigns.

Experience working closely with senior level executives.

Excellent written and oral communication skills.

Ability to manage multiple projects and demands at a time.

Excellent writing skills, with a high level of attention to detail.


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Strong interpersonal skills, ability to develop relationships and communicate with all levels

of management.

Effective working relationship with team members and manager across geographical

locations.

Flexibility.

Ability to form relationships with clients.

Public speaking.

Negotiating skills.

Confidence and discretion.

Time-management.

Ability to prioritize and multitask.

CONCLUSION:

Therefore, since the PAQ has shown to have a respectable level of reliability and the best-known

quantitative approach to job analysis is the most probable reason for our choice of this method.


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Human Resource Management

Assignment on

Job Analysis

Submitted To: Prof. Libby Simon

Submitted By: S.Ashwin kumar Mundra(07)

Y.Nageswara Reddy(20)

PGDM-Finance

2010-2012

ashwin job analysis

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