ASHA Reporting ToolASHA Reporting Tool

Entering Data into SphintraEntering Data into Sphintra

Have your filled out paper ART form readyHave your filled out paper ART form ready

Go to ART OnlineGo to ART Online

http://depts.washington.edu/sphsc/art.html

Click on “Log Into ART”Click on “Log Into ART”

LoginLogin

Sphintra MenuSphintra MenuSelect “ART – SLP-Student”Select “ART – SLP-Student”

In All Courses viewIn All Courses viewSelect “Add Course”Select “Add Course”

Select the appropriate practicum Select the appropriate practicum from the drop-down menu. Then from the drop-down menu. Then

click on “Proceed”click on “Proceed”

You will see a “Before you proceed” You will see a “Before you proceed” screen. Read it and decide what to screen. Read it and decide what to

do.do.

Once you proceed you will need to Once you proceed you will need to enter the appropriate data.enter the appropriate data.

The clinical supervisors listed are The clinical supervisors listed are UW supervisors. UW supervisors. IfIf you had an you had an offsite practicum, select “Other”offsite practicum, select “Other”

Choose the appropriate location. Choose the appropriate location. Use the key below as necessary. Use the key below as necessary.

Choose UWSHC for practica done Choose UWSHC for practica done at the UW Speech & Hearing Clinicat the UW Speech & Hearing Clinic

If you choose “Other” as Clinical Supervisor, you If you choose “Other” as Clinical Supervisor, you must choose a UW Coordinator – the person who must choose a UW Coordinator – the person who

set up the practicum for you.set up the practicum for you.

In addition, if you select “Other” as your In addition, if you select “Other” as your Clinical Supervisor (this is a non-UW Clinical Supervisor (this is a non-UW

supervisor), you will be asked to type in the supervisor), you will be asked to type in the name. Type carefully please.name. Type carefully please.

If you choose “Other” for Location you will If you choose “Other” for Location you will also have to enter the site data.also have to enter the site data.

Again, please type carefully.Again, please type carefully.

Note: “Number of assignments” refers to a client or a group Note: “Number of assignments” refers to a client or a group of clients. Example: Adult Neuro – you might work with a of clients. Example: Adult Neuro – you might work with a group and an individual – that would be “2” assignments. group and an individual – that would be “2” assignments. PSLE is “1” assignment even though you see lots of kids.PSLE is “1” assignment even though you see lots of kids.

Once you enter the initial data you will be asked to Once you enter the initial data you will be asked to enter information about your individual clients/or enter information about your individual clients/or the group. Below is an example of a PSLE entry:the group. Below is an example of a PSLE entry:

Here’s an example of a treatment Here’s an example of a treatment practicum entry.practicum entry.

Client informationClient information

According to the number of “assignments” According to the number of “assignments” you entered in the “Add Practica” screen you entered in the “Add Practica” screen you will fill out as many client information you will fill out as many client information screens.screens.

After entering the client information you will need to fill in the After entering the client information you will need to fill in the information for the “9 SLP Areas”. This screen corresponds to information for the “9 SLP Areas”. This screen corresponds to the front page of the paper ART form (on which supervisors the front page of the paper ART form (on which supervisors provide you with feedback). Be careful with your entry here – provide you with feedback). Be careful with your entry here –

because editing later can be time consuming.because editing later can be time consuming.

No matter how many assignments you saw in No matter how many assignments you saw in one practicum (e.g., 552F) you will fill out only one practicum (e.g., 552F) you will fill out only

1 of these screens.1 of these screens.

This is what it might look like filled This is what it might look like filled out for an articulation practicum.out for an articulation practicum.

This is what it might look like if you had 1 client This is what it might look like if you had 1 client with both articulation and language problems.with both articulation and language problems.

And this is what it might look like if you had And this is what it might look like if you had multiple clients within one practicum.multiple clients within one practicum.

Note the # of hours has increased.

Once you’ve entered in all the data, Once you’ve entered in all the data, you will be taken to a summary screen.you will be taken to a summary screen.

By clicking on “view” you will be able to see By clicking on “view” you will be able to see what you entered for the Client Information.what you entered for the Client Information.

A screen will pop up that shows you what A screen will pop up that shows you what you entered. Check that it is correct.you entered. Check that it is correct.

See any errors in the summary? You can click on See any errors in the summary? You can click on “edit” to make changes or delete the whole entry.“edit” to make changes or delete the whole entry.

The edit options look like this:The edit options look like this:

You would select the item that you need to You would select the item that you need to change. For example, you made an error in the change. For example, you made an error in the

number of hours. So you would select “Mod KASA”number of hours. So you would select “Mod KASA”

Here you can select the area in which you made an Here you can select the area in which you made an error. error. Note: you must do each area separatelyNote: you must do each area separately (if you (if you made errors in more than one of the “9 SLP Areas”).made errors in more than one of the “9 SLP Areas”).

Here you can make the changes:Here you can make the changes:

If you need to, you can delete the whole entry and If you need to, you can delete the whole entry and start again. Sometimes that’s the easiest thing to start again. Sometimes that’s the easiest thing to

do.do.

Once you are all done you can see how many Once you are all done you can see how many hours you have accumulated. These are hours you have accumulated. These are

“unverified hours.”“unverified hours.”

Anything with the status “new” or “error” is Anything with the status “new” or “error” is unverified. In order for the hours to count, they unverified. In order for the hours to count, they

must be verified.must be verified.

In order to get your hours verified you must select In order to get your hours verified you must select “Quarterly notification of supervisors…”“Quarterly notification of supervisors…”

You’ll see this “warning” screen. You’ll see this “warning” screen. Read it carefully.Read it carefully.

Once you click on it you will see Once you click on it you will see this screen.this screen.

And then you will be taken back to this screen. And then you will be taken back to this screen. Remember the hours you see on this screen. To Remember the hours you see on this screen. To

see a report of verified practica– click on “Reports.”see a report of verified practica– click on “Reports.”

Here you see the hours are different. That’s Here you see the hours are different. That’s means that there are many practica to be means that there are many practica to be verified. You need to stay on top of this.verified. You need to stay on top of this.

You’ll also see information broken You’ll also see information broken down by the “9 SLP Areas.”down by the “9 SLP Areas.”

This Report is ImportantThis Report is Important

It is what you will use at the end of your It is what you will use at the end of your program to demonstrate all your program to demonstrate all your accumulated, verified clock hours.accumulated, verified clock hours.

You will print this out and submit it to the You will print this out and submit it to the Program Director so that s/he can sign off Program Director so that s/he can sign off on your paperwork that you will send to on your paperwork that you will send to ASHA.ASHA.

Need to make a change for a Need to make a change for a verified entry?verified entry?

You must ask the verifying supervisor to You must ask the verifying supervisor to “unverify” the entry (the supervisor will “unverify” the entry (the supervisor will select “error”).select “error”).

After that you will be able to make After that you will be able to make changes.changes.

Be sure to let the supervisor know that Be sure to let the supervisor know that s/he needs to verify the entry again.s/he needs to verify the entry again.

Problems with ART?Problems with ART?

Start with your supervisor. Most of the time Start with your supervisor. Most of the time s/he can help.s/he can help.

If you are still stuck – ask Dr. Sargent for If you are still stuck – ask Dr. Sargent for help.help.