asa general body meeting
DESCRIPTION
ASA General Body Meeting. Spring 2009 April 13, 2009. Future Reference. A copy of these lecture slides will be available at http://web.mit.edu/asa/about/minutes/ GBMsp09.pdf So if there is information you need to reference later, you can find it. Agenda. Introductions ASA Update - PowerPoint PPT PresentationTRANSCRIPT
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SPRING 2009APRIL 13, 2009
ASA General Body Meeting
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A copy of these lecture slides will be available at
http://web.mit.edu/asa/about/minutes/GBMsp09.pdf
So if there is information you need to
reference later, you can find it.
Future Reference
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IntroductionsASA UpdateTurnover ProceduresElections
Agenda
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Introductions
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ASA Executive Board
President: Keone Hon ‘11Treasurer: Shan Wu GSecretary: Rishi Gupta ‘10Undergraduate Members- Gillian Grogan ’10
-at-Large Rachel Meyer ‘10Grad. Members-at-Large: Nan Gu G
Leonid Chindelevitch G
Student Member-at-Large Dylon Rockwell ’11UA Representative: Paul Baranay ’10GSC Representative: Zhao Chen G
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MIT Student Research Association student groupRoosevelt Institution funded groupUnite for Sight funded …MIT Int’l Development Consulting funded …MIT Film Cooperative funded …Greek InterVarsity sponsoredPi Beta Phi FSILGMIT Students for Bhopal student …Platypus MIT student …Sojourn Collegiate Ministry student …MITRaas funded …
The ASA Welcomes
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The ASA Welcomes
MIT Networks Initiative sponsoredMIT Chinese Ensemble funded groupMIT Libertarian Association funded groupThe Dorm Electricity Competition student …The Big Banger funded …MIT for Change funded …MIT-Minority MBA Association sponsoredBio. Engineering Undergraduate Board sponsoredPalestine@MIT student … 6.270 Autonomous Robot Design Comp. student … Leadership Training Institute student …
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The ASA Welcomes
Christian Music Fellowship Ensemblestudent groupMIT Vegan and Vegetarian Society funded groupStammtisch student … MIT Emerge Global funded … Society of Creatives student …(6 more groups pending paperwork)
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ASA Update
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List of groups confirmed for a table at http://web.mit.edu/asa/resources/midway/signups.txt
Last-minute apply athttp://asa.scripts.mit.edu/applications/midway/midway.php
Don’t worry, still room.Assignments should be out soon. Sorry.
Midway
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upcoming applications: bulletin board allocation first-year summer mailing
Other Business
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Finboard Applications
Due APRIL 24th
Attach quotes for anything that costs over $200
If cannot attach defense: Email [email protected]
Questions: Email [email protected]
Policy Meeting coming up, please send us any suggestion you may have
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Turnover Procedures
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Database Important info for us
President and treasurer Signatories Account numbers Contact info for your group – important
President and treasurer (as designated in database) can update
Tutorial follows
(New database in progress; beta testing later this month…hopefully)
Updating Your ASA Database Entry
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Elections
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Positions being elected tonight: President Treasurer Secretary Graduate Members-at-Large (2) Undergraduate Members-at-Large (2) Student Member-at-Large Note: positions with two openings elected at same
time
Election Overview
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Election Procedure
Description of each positionFor each position:
List current nominees Open floor for nominations
Can nominate yourself Candidates present platforms (2 min) Questions
limit of 10 minutes per position, can motion to extend will rotate order; alphabetical to start
Vote If no majority, candidate with lowest # votes eliminated;
revote
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ASA Responsibilities: support and arbitration {develop, administer, advocate for} resources
midways, first-year summer mailing {meeting, office, storage, mailbox, web} space
arbitrate disputes, set policies to minimize conflict decide: new groups, policy changes, etc.
Time commitment: biweekly meeting (2 hr) independent work on project
examples: midway coordination, script creation
Position Descriptions
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Position Descriptions
All positions: shared responsibilities (prev. slide)Special responsibilities:
President head of board; lead meetings; sets agenda and tone represents student activities to admins; sits on committees
Treasurer authority on MIT student group funding sits on UA Finboard, GSC Funding Board, LEF/ARCADE
(chair) ensures funding policies are consistent/fair
Secretary takes meeting minutes maintains ASA’s website
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Undergraduate Member-at-Large must be registered MIT undergraduate student
Graduate Member-at-Large must be registered MIT graduate student
All other positions must be registered MIT undergraduate or graduate
student
Eligibility Requirements
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Special responsibilities: head of board; lead meetings; sets agenda and tone represents student activities to admins; sits on
committees
Current candidates: Rachel Meyer ’10 [slide] Jessie Li ’10 [slide]
Open Floor for NominationsPlatformsQuestionsVote
President
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Special responsibilities: authority on MIT student group funding sits on UA Finboard, GSC Funding Board, LEF/ARCADE
(chair) ensures funding policies are consistent/fair
Current candidates: Keone Hon ’11 [slide] Jessie Li ’10 [slide] Nicole Teague ’11 [slide]
Open Floor for NominationsPlatformsQuestionsVote
Treasurer
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Keone Hon ’11 | Treasurer
Experience Sophomore: course 6-3,
18 ASA President 2008-09
worked with SAO, CAC, PSC. UA Exec, GSC ExComm
Institute Planning Task Force (Procurement)
UA Senator 2007-09 (Next House, Fraternities)
Harvard-MIT Math Tournament Treasurer 2007-09
Phi Delta Theta, steward Discover EECS (FPOP)
co-coordinator, 2007-09 Associate advisor
Goals startup funding for new
groups unify interface/process
for UA Finboard, GSC Funding Board, [LEF/ARCADE]
document process to aid new groups/new exec boards
see through existing initiatives: database, transition to new group recognition
prepare for the future (institute budget cuts?)
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Special responsibilities: takes meeting minutes maintains ASA’s website
Current candidates: Paul Baranay ‘11 [slide]
Open Floor for Nominations none
Motion to White Ballot: passes
Secretary
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Two openingsCurrent candidates:
Zhao Chen G [slide]
Open Floor for Nominations Leslie Dewan
Motion to White Ballot: passes
Graduate Member-at-Large
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Two openingsCurrent candidates:
Rebecca Krentz-Wee ’12 [slide] Jessie Li ‘10 [slide] Andrea Robles ’10 [slide] Nicole Teague ’11 Tony Valderrama ’11 [slide]
Open Floor for NominationsPlatformsQuestionsVote
Undergraduate Member-at-Large
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Historically maintains balance between undergrad and grad; your call.
Current candidates: Matt Goldstein, ‘09, MEng Rebecca Krentz-Wee, ‘12 Andrea Robles, ‘10
Open Floor for NominationsPlatformsQuestionsVote
Student Member-at-Large
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Elections Outcomes
President: Rachel MeyerTreasurer: Keone HonSecretary: Paul BaranayGraduate Members-at-Large: Zhao Chen,
Leslie DewanUndergraduate Members-at-Large: Nicole
Teague, Tony ValderramaStudent Member-at-Large: Matt Goldstein
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Fin