as400 training
TRANSCRIPT
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Welcome to the AS/400
Carina.lnk
This is a basic guide to assist you in the
process of Assessment.
To begin this process, you must have access
to the AS/400 database. If you do not,
please have your supervisor request accessfor you by contacting the helpdesk at
(810) 766-4060
Your sign on name will be the same as the
Baker College email.
(i.e. jhoite01->password: xxxxx)
For first time users, your password will be
XYZ. You must change this after gaining
entrance. To change your password enter
#75 and follow the process.
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To locate your specific printer, chooseitem number 95. At printer command,press shift F5 (this will list of all theprinters available.) Select the printeryou would like to use, put a character inthe box to the left of the item and press
enter. Press F3 to get back to the mainmenu.
F12 is the highest key on the keyboardfor the control functions. To do anyhigher control function than F12, holdthe shift key down and press the F keythat adds up to the control number. Forexample F13, press shift F1 (F12 +1=F13 in the AS/400). For F22 press shiftF10.
F13 select all discipline /coursecodes will print every course/programreview available for that quarter andyear.
Tips for the AS400 database
F12 will take you to the original screen.
F3 will exit the screen that is currentlybeing used.
ENTER will take you to the next screen.
To get back to a specific character, pressshift- tab. This takes you back onecharacter space.
If you see a message at the bottom leftcorner that states Function key notallowed hit the control key and your
screen should go back to normal.
Record not found means there wasnot a scantron processed for thiscourse/program.
To erase a field entry click on the Erasebutton or hit the Backspace button.
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Lets get started!
Sign On: User email ID (enter)
(i.e jhoite01)
Enter Password: ( *******) (enter)
(i.e. Baker1)
(First time password: XYZ)
If you dont know your password, please contact
the helpdesk at: (810) 766-4060
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If you havent already updated the email andphone directory, please take a moment to doso. Use F5 to do the search forlocation, building, or office.
If you have updated the directory, please justenter through the screen.
You must be on the RESDEAN menu toactivate any Assessment items.
If you do not have access to this menu,please have your supervisor request it from
the helpdesk.
To get to the RESDEAN menu, go to thecursor and type:
go resdean
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Any assessment options will be between thenumbers of52 and 74.
To Enter/Update Assessment of CourseEvaluations by Student at the cursor type:70 (enter)
To Enter/Update Assessment of CourseEvaluations by Faculty at the cursor type:71 (enter)
To Enter/Update Assessment of ProgramEvaluations by Student at the cursor type:72 (enter)
To Enter/Update Assessment of ProgramEvaluations by Faculty at the cursor type:73 (enter)
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At the Job Initiator screen enter: U
(for undergraduate)
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AS/400 TrainingCOURSEREVIEWS
At the Program Parameters Course
Evaluation by Student screen:
Enter the specific quarter, which the courses
for your program were to be reviewed.
(Check the Course Review Chart if you have
any questions. This can be located on the
Baker College web site under:
Faculty/Staff->Administration-
>Assessment-> Schedules->Course Review
Schedule.)
Enter the Quarter Code: F (tab) 2001
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After you press enter, you might get the
following code:
*Invalid Discipline/Course Code!*
(This means there was not a course by that
specific name found OR this course was
not reviewed for this quarter.)
Try a different course OR F3 to get back to the
main menu.
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If the Discipline/Course returns blank, you will
receive 2 choices:
1. A = will show all the data from the
student reviews for this course . (Put an X
on the line near the A and press enter.)
2. BLANK = (default option) This will
show only the data that falls below the 3.5
scale and needs to be addressed for
assessment purposes . (Just leave the line
blank and press enter)
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The comment screen will then appear. Enter
the appropriate comments for your
department and address any issues below a
3.5 or70%
After you have completed your comment,press enter. This will take you to the next
question that needs to be addressed.
When you have completed all of the
questions, press F3 (2 times), this will take
you back to the main menu.
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AS/400 TrainingPROGRAM REVIEWS
For Program Reviews at the cursor enteritem #72 or#73.
At the Assessment of Programs Evaluatedby Student screen:
Enter the program code for your program,which was to be reviewed this quarter.
Example: Discipline/Course Code:
AB ACC (enter)
You can find your program code on the Baker
College web site under:
Faculty/Staff->Administration->Assessment->Schedules->Program Review Schedule.
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The following reports are also located on the
resdean menu.
90 Day Employer Survey-
item #55
90-Day Graduate Survey-
item #57
ACT Alumni Survey
item #63
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TO PRINT INFORMATION
1. Enter the number58 or59, which is the
Print System Course Evaluation By
Student or Faculty Report.(60/61 for
Program Evaluations)
2. Repeat the same steps you did before.
a. Job Initiator screen: U
b. Enter theQuarter Code: F 2001
c. EnterDiscipline/Course Code:
CS 205
d. This pulls the information from the
AS/400 ready to print.
e. After viewing the data and comments,
press F3 to get back to the main menu.
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Choose item #91 OR Work with theprinter option to print a hard copy of yourdata and comments.
At the WorkWith Spooled Output Systemscreen, you will be given six options:
(0) Download
(1) Merge
(2) Change
(3) Hold
(4) Delete
(5) Display
(6) Release
You will want to choose:
(1) Merge, which sends information directly tothe printer OR
(5) Display, which displays the information onthe screen.
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At the Select Printer Options System
screen, press (enter) This will give
you a hard copy to take to your
meetings.
These steps are necessary for all of the
following surveys:
Course Review by Students
Course Review by Faculty
Program Review by Students
Program Review by Faculty
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To locate on the Baker College web site:
Administration->Assessment->Assessment
Guides-> AS/400 Guide
PowerPoint-M:data/sm/assessment/charts:AS400 training