As The S A P Rises

Strategic Action Planning For Chapters

Developed and Presented byDr. Beverly Helms

P.O. Box 728Bonifay, FL 32425

bevhelms@embarqmail.comContact me for assistance. An electronic version can be made

available on your website.

STRATEGIC ACTION STRATEGIC ACTION PLANNINGPLANNING

The Delta Kappa Gamma Society InternationalThe Delta Kappa Gamma Society International

Planning is bringing the future Planning is bringing the future into the present so that you into the present so that you can do something about it now.can do something about it now.

Alan LakeinAlan Lakein

AS THE SAP RISES

Sap is sometimes called the blood of a tree because it circulates inside, carrying nutrients and water throughout the tree. A tree would die if sap didn’t circulate inside it. Tree sap also has a great deal of potential for future uses.

Strategic Action Planning (SAP) is critical to the life of The Delta Kappa Gamma Society International.

As the gardener, by severe pruning, forces the sap of the tree into one or two vigorous limbs,

so should you stop off your miscellaneous activity and

concentrate your force on one or a few points.

Ralph Waldo Emerson

Our consciousness rarely registers the beginning of a growth within us any

more than without us; there have been many circulation of the sap before we

detect the smallest sign of the bud.

Thomas Hardy

WHY PLAN?

To Keep The End in Sight.To Live/Move Intentionally.

To Act With Purpose. To be Proactive, Not

Reactive.To Design Your Future

What is the Process for Planning?

Developing A Plan is laying out the sequence

of events/activities that have to occur

for you to achieve your goal(s).

OR

Laying out a path to help you get from where you are

to where you want to be.

Example:(where we are)

We have 25% of our members in attendance.

(where we want to be)We want 60% of our members in attendance.

So what can we do to help us get to where we want to be? What path could we follow to help us get there?

Recognize/Reward/Honor members at meetings?Involve all members in a project?

Assign each member a responsibility?Assign seasoned members to mentor others?Develop an accountability model for chapter?

(phone, email, visit, write)

It’s Your Chapter’s Future

You can’t leave it to chance.

What Can Chapters Do?

1. Look at International Strategic Action Plan.

2. Review the State Strategic Action Plan

3. Decide what is most important.

4. Put First Things First. Can’t Do Everything.

A good plan today is better than a perfect plan tomorrow.

George S. Patton

Sample State Areas of Focus (9)

MembershipLeadership DevelopmentFinanceExpansionMarketingCommunicationsOrganizational EffectivenessSociety Impact on EducationReview/Update of Action Plan

SAPAreas of Focus

Area I: MembershipArea II: FinanceArea III: CommunicationArea III: LeadershipArea IV: Organizational Effectiveness

Your Chapter. What are First Things?

• Membership• Member Participation• Leadership for

Chapter• Programs/Projects

• What One or Two Things Would Make the Most Difference in Your Chapter?

• In What Areas Does Your Chapter Need to Focus?

• Remember: Keep it Simple to begin with.

• Communications• Resource Development

Needs Assessment

• What are our Areas of Focus/Concern?

• Involve Members in Determining Important Areas in Which Your Chapter Needs/Wants to Focus.

• Where do we want to be as a chapter in relation to our Area of Focus?

• Where are we now in relation to the Area of Focus?

Membership?Need to RetainMembers?

Need to Gain or Initiate more Members?

Need to DiversifyyourMembership?

Need to Attract more Members

Need more Members to attend meetings?

Need Members to be more active?

Need more committed Members?

?

Area I: MembershipGoal 1. Encourage growth of chapter membershipGoal 2. Celebrate the honor of DKG membership

Membership

Sample State Objective

Increase retention of

members 5% each

biennium.

They list 5 activities

directed toward doing

this.

Chapter Objective• If a chapter of 50, is

losing 10 members each biennium, that’s 20%.

• What % would you like to retain? 85%? 90%?

• How can you accomplish this? What can You do?

Members attending meetings

• Chapter A has 65 members. No more than 25 attend a meeting. (38%)

• Chapter B has always had 50% member attendance. It now has 30%.

• Does Chapter A or B have a problem?

• Would you feel a need to address member attendance if you were in either chapter?

• Why?• Why Not?

Initiating New MembersChapter C initiates 2 members each year.

Chapter D initiates 5-6 members each year.

Chapter C has difficulty finding two educators to initiate. Sometimes more are recommended but few accept. Is the problem one of attraction of members or of recruitment?

Chapter D loses at least 50% of its initiates within the first three years of membership. Is there a problem? If so, What?

Leadership Development

• Chapter E has Difficulty Getting Members to Assume Leadership Roles.

• Last biennium 10 were asked before one accepted the presidency.

• Is that a problem or a situation you would like to change if you were in this chapter?

• What would you like to see? What would be your goal? What activities might you use to try to meet your goal?

The Chapter SAP

YOU (Chapter Members) decide what is important. What may need to be addressed, improved, maintained, deleted.)

Identify your own Areas of Focus. You are not required to copy, or adopt the Areas of Focus at International or your state.

Correlating to your state Areas or Goals may be desirable.

When you decide on an Area(s) of Focus, you must

Identify where you want to be (future – your objective(s)

in relation to

where you are – (status – present).

Then decide how you can best get there (activities).

Strategic Action Planning

Review/Update Chapter SAP

• Everybody’s business often becomes nobody’s business.

• Assign Responsibility for Strategic Action Planning.

• The Plan is not the critical thing; the Planning Process is the Key.

• Involve Members in Reviewing and Updating the Objectives as well as the Activities.

• Once an objective is accomplished, celebrate and focus on another area, but maintain your success.

Strategic Action Planning is not studying the stars or copying other chapters.

Strategic Action Planning is looking at your own chapter through a microscope. What are you doing well? What do you need to work on? Where do you see your chapter in 10-20 years? How can you get there?

Design Your Chapter SAP

Areas of Focus Objectives for each Area of Focus

Activities for each Objective

(Example only)A. Membership

A.1.To increase retention of members

A.1.1Assign MentorsA.1.2.Improve Communication

A.2 To initiate 5% more members.

A.2.1 Members recommend a new member.

Resources Available

1. International SAP on website at www.dkg.org

2. As The SAP Rises – Tips For Strategic Action Planning published bimonthly and on website.

3. Your state organization’s Strategic Action Plan - on your website under Membership Committee.

4. Your president or state chair of Strategic Planning.5. Your International Administrative Board.

Good Luck as you develop/review/revise your Strategic Action Plans and Design your Future.