(As on 24.11.2015)

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RTI ACT 2005

Sl. No.

Parameter Observations / Remarks

1. Particulars of organization, functions and duties [Section 4(1)(b)(i)]

On the home page of the Ministry website a heading is given “search academic Institution under Administrative control of MoFPI under this head name of NIFTEM and IICPT has been mentioned”. These institutions are Autonomous bodies therefore, day to day Administrations are carried out by them. Details of these Institutions are available on the following website.

(a) NIFTEM-www.niftem.ac.in (b) IICPT-www.iicpt.edu.in Annexure-I NIFTM (Click Here)

IICPT (Click Here)

2. Powers & duties of its officers & employees [Section 4(1)(b)(ii)]

Allocation of work is enclosed. Annexure-IA. Annexure-1B

3. Procedure followed in decision making process, including channels of supervision and accountability [Section 4(1)(b)(iii)]

a. Organization Chart is at Annexure-II and Annexure-IIB

b. Delegation of power and channel of

submission:- The following procedures are being followed in this Ministry.

(i) Approval of projects under various plan scheme is done as per the provision of respective schemes guidelines. For example, approval of projects under Mega Food Park, Cold Chain and Modernization of Abattoir scheme are approved by approval committees, constitution of which are defined under the respective scheme guidelines. Similarly, project under NMFP are approved by the SLEC of concerned states/UTs.

(ii) Grant in aid is released to the approved projects subject to fulfillment of prescribed conditions with the concurrence of IFD. The proposals for the programme division (PMD) are referred to IFD with approval of Divisional Head (Joint Secretary) to IFD. Sanction of funds up to Rs. 25.00/- lacs is approved at the level of Director (Fin.)/JS(Fin.) and beyond that the approval is accorded by AS & FA.

(iii) Statutory financial powers as per DFPR 1978 are originally vested in M/o Finance. Secretary of concerned Ministry is delegated financial powers subject to the limit prescribed for various purposes. The power is further delegated to the head of the department (HOD). The HOD is authorized to sanction contingent and Misc. expenditure and issue various sanction under FR & SR.

(iv) For foreign tours, Secretary (FPI) is the

approving authority for officers upto DS/Dir. level. For JS and above officers, approval of Hon’ble Minister is required as per the instructions of Department of Expenditure.

(v) For GPF withdrawal and advances, the respective rules like GPF rules / HBA rules, Motor car advance rules etc. prescribe the competence and limit for sanction.

(vi) Regarding disciplinary matters, the disciplinary authorities have been prescribed in CCS (CCA) Rules, 1965 which are followed by the Ministry.

4. Norms for discharge of functions [Section 4(1)(b)(iv)]

Ministry of Food Processing Industries has not prescribed any separate norms for discharge of functions. However, norms prescribed by the Nodal Ministries such as DOP&T, Ministry of Finance, Ministry of Health & Family Welfare, Ministry of Urban Development etc. are followed by this Ministry for various functions. Detailed provisions relating to various schemes are

available under relevant guidelines with appropriate

links.

For more reference Click here for Citizen Charter

5. Rules, regulations, instructions, manual and records, held by it or under its control or used by its employees for discharging its functions [Section 4(1)(b)(v)]

The Ministry does not frame any rules and regulations for day-to-day functioning. It follows the rules framed by the Nodal Ministries such as DOP&T, Ministry of Finance, Ministry of Health & Family Welfare, Ministry of Urban Development etc. www.persmin.nic.in and www.finmin.nic.in (ii) The details of procedure relating to availing of financial assistance under various schemes are

available in the relevant guidelines of the schemes So far as substantive functions of the Ministry

are concerned, the Ministry has formulated

schemes guidelines pertaining to various schemes

of the Ministry, details of which are available on the

Ministry’s website at www.mofpi.nic.in

Links to Infrastructure Scheme of MoFPI

Mega Food Park:- (Click Here) Cold Chain:- (Click Here) Modernization of Abattoirs:- (Click Here) Other Schemes of MoFPI: (Click Here)

Annexure-VI Outcome Budget of MoFPI (Click Here)

Fund release under TUS (Click Here) Fund release under Mega Food Park (Click Here) Fund release under Old Food Park (Click Here) Fund release under Cold Chain (Click Here) Fund release under Abattoirs (Click Here) Fund release under Food Testing Lab (Click Here) Fund release under HACCP/ISO (Click Here) Fund release under R&D (Click Here) Fund release under HRD (Click Here)

6. Categories of documents held by the authority or under its control [Section 4(1)(b)(vi)]

The files relating to the allocated works are handled by the respective officers. The files are maintained by the officers at section level. Depending upon the nature, categorization is done by the respective Section / Division. (a) Documents in possession of Establishment Divisions : service book, service records (person files), Disciplinary cases, pension cases, RTI matters, grievances matters etc. (b) Files in possessions of Division dealing with plan schemes: approval files, files for processing grants in aid, EFC and Cabinet Note, review meetings etc. (c) Plan and Co-ordination Division: files relating to policy and co-ordination matters (d) General Administration: files relating to procurement of goods and services for the Ministry, medical attendance rules/ CGHS rules, house-keeping etc.

7. Particulars for any arrangement for consultation with, or representation by, the members of public in relation to the formulation of policy or implementation thereof [Section 4(1)(b)(vii)]

The Ministry takes into account the views of stake holders, Industry Associations, representations from public and view of intellectuals while framing policies for giving impetus to the development of food processing industry. The ministry also invites the view from the public on Facebook and twitter accounts. In addition to this ministry has also developed an application hosted on website where stake holders can easily put their suggestion to the Ministry. Link for the same provided for the reference:-

http://mofpi.nic.in/StakeholdersSuggestion.aspx For Office Circulars and Order (Click Here) There are no standing rules or instructions regarding consultation with public regarding policy formation. However, the Ministry consults the stake holders such as industry associations, Govt. Departments, NGO’s for formulation of guidelines relating to various schemes. The Ministry had held various meetings for consultation on revision of scheme guidelines of Mega Food Parks and Integrated Cold Chains.

8. Boards, councils committees, and other bodies constituted as part of the Public Authority or for its advice, whether its meetings are open to public, or the minutes are accessible to public [Section 4(1)(b)(viii)]

Details given at Annexure-IV. Food Processing Education Council (FPEC) (Click

Here) Report made public only after acceptance

by Hon’ble Minister.

Independent Monitors for Mega Food Park scheme (Click Here) Independent Monitors for Cold Chain scheme (Click Here) Report made public only after acceptance by Hon’ble Minister. List of Boards Councils, committee constituted by the Ministry: (Annexure-IV B)

9. Directory of Officers & employees [Section 4(1)(b)(ix)]

Website link: List can be viewed by clicking:

Contact list. 10. Monthly remuneration received by officers &

employees, including system of compensation [Section 4(1)(b)(x)]

Remuneration to officers and employees is as per Government of India pay scales and service rules. The posts and the corresponding pay scale are at

Annexure-V and details of posts sanctioned in MoFPI and incumbency there on (as on 30.10.2015) Annexure-VB

11. Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made [Section 4(1)(b)(xi)]

Funds released to various organizations is

continuous process and the figures changes every

day. Therefore uploading of details may not be

possible on daily basis. However any applicant

seeks information on any particular scheme or

schemes the same is be provided by the respective

division/divisions.

The BE and RE for 2015-16 for the Ministry is as

under:

BE 2015-16 (In Crore Rs.)

Plan 487.00

Non-Plan 14.31

Total 501.31

RE 2015-16 ( Yet to be finalized)

Annexure-VI Outcome Budget of MoFPI (Click Here) Fund release under TUS (Click Here)

Fund release under Mega Food Park (Click Here) Fund release under Old Food Park (Click Here) Fund release under Cold Chain (Click Here) Fund release under Abattoirs (Click Here) Fund release under Food Testing Lab (Click Here) Fund release under HACCP/ISO (Click Here) Fund release under R&D (Click Here) Fund release under HRD (Click Here)

12. Manner of execution of subsidy programmes [Section 4(1)(b)(xii)]

The Scheme of Mega Food Parks provides for a

capital grant at the rate of 50 percent of the eligible

project cost in general areas and at the rate of 75

percent of eligible project cost in difficult and hilly

areas i.e. North East Region including Sikkim, J&K,

Himachal Pradesh, Uttarakhand and ITDP notified

areas of the States subject to a maximum of Rs.50

crores per project.

As per the Revised Guidelines of the Scheme of

Mega Food Parks issued on 10.02.2014,

Expression of Interest (EoI) are invited for setting

up of Mega Food Parks by issuing a Public Notice.

The proposal submitted in response to the EoI are

evaluated by the Program Management Agency

(PMA). The applicants are invited to make a

presentation of their proposals before the Technical

Committee (TC).The PMAs undertakes evaluation

on a scale of 100 points on the basis of EoI

proposals while the TC undertakes independent

evaluation on a scale of 50 points on the basis of

the presentation made by the applicants. The final

evaluation report along with the recommendations

of the TC are placed before the Inter-Ministerial

Approval Committee (IMAC) for retention of the

projects based on merit to the projects.

Recommendation of the IMAC are placed before

the Minister for approval. After obtaining the

approval of the Minister, In-Principle approval is

issued.

Project are accorded Final Approval on fulfilment

of the following conditions:

i. Submission of proof for possession of at least 50

acres of contiguous land by the SPV for the CPC.

The land should have permission for change of

land use for industrial/infrastructure purposes.

ii. Submission of proof for incorporation of SPV and

execution of Share Subscription Agreement

(SSA) amongst the members of SPV, as per draft

SSA to be given by the Ministry.

iii. Plan to fund the project duly supported by

proposed equity contribution clearly suggesting

respective cash contribution from each of the

shareholders in proportion to their equity holding

and sanction letter of term loan from the bank

along with bank appraisal report.

iv. Proof of appointment of Project

Management Consultant (PMC). The PMC for the

project should be selected from the agencies

empanelled by the Ministry.

Release of Funds: Once the project is accorded

Final Approval by the Inter-Ministerial Approval Committee (IMAC), the grant is released by the Ministry subject to fulfilment of conditions prescribed in the Scheme Guidelines w.e.f. 10.02.2014. The total Grant amount is released in 4 installments.

a) 1st installment of 30 percent of total Grant

amount.

b) 2nd installment of 30 percent of total Grant

amount.

c) 3rd installment of 20 percent of total Grant

amount.

d) 4th installment of 20 percent of total Grant

Amount.

And for more see guidelines of all the schemes of MOFPI. Mega Food Park guidelines: (Click Here) Cold Chain Scheme guidelines: (Click Here) Modernization of Abattoir guidelines: (Click Here) Promotional Activities guidelines: (Click Here)

13. Particulars of recipients of concessions, For list of assisted cases under various schemes:

permits or authorizations granted by Public Authority [Section 4(1)(b)(xiii)]

Mega Food Park guidelines: (Click Here) Cold Chain Scheme guidelines: (Click Here)

Modernization Abattoir guidelines: (Click Here) Fund release under TUS (Click Here) Fund release under Mega Food Park (Click Here) Fund release under Old Food Park (Click Here) Fund release under Cold Chain (Click Here) Fund release under Abattoirs (Click Here) Fund release under Food Testing Lab (Click Here) Fund release under HACCP/ISO (Click Here) Fund release under R&D (Click Here) Fund release under HRD (Click Here)

14. Information available in electronic form [Section 4(1)(b)(xiv)]

All the vital information pertaining to the functioning of the Ministry is uploaded on the Ministry’s website www.mofpi.nic.in – Scheme guidelines, expression in interest (EOI)/request for proposal (RFP), list of assisted cased, list of programmes management agency, list of project management consultant A total of 6000 files have been digitized and kept in safe custody.

15. Particulars of facilities available to citizens for obtaining information [Section 4(1)(b)(xv)]

Information Facilitation Centre is available at the Reception. May be contacted at 011-26406501 & 26490933. During the working hours between 9.00 a.m to 5.30 p.m printed material regarding schemes of MoFPI are available. Inspection of documents as required under RTI is allowed with prior permission of concerned CPIO

16. The name, designation and other particulars of the PIOs. [Section 4(1)(b)(xvi)]

Annexure-VII

17. Information related to procurement Action has been taken to upload the tender document on the Ministry’s website www.mofpi.nic.in whenever required for vide publicity. The same is also published in the National Newspapers. (ii) in the future tender awardees names will also we put up on the website www.mofpi.nic.in (iii) Action has been taken for procurement of digital signature certificate, once the digital signature will be procured all the tenders will be published in the Central Procurement portal (CPP) as per the Ministry of Finance, Department of Expenditure guidelines. PC division has awarded a contract to M/s. Here Quality (Pvt.) Ltd. w.e.f, 31.03.2014 for providing consultancy services for phase _ I implementation of ISO 9001-2008 certification under result frame work documents (RFD). (iv) A contract has been awarded to M/s. Logicsoft International (Pvt.) Ltd. for creating, compiling, maintaining, operating of food processing information system of the Ministry. (v) A contract has been awarded to M/s. IL&FS clusters development initiatives limited for developing and maintaining MoFPI’s investor portals and preparation of state profiles for each states with respect to food processing sector for a period of 3 years w.e.f 03.07.2013

18. Public Private partnership The schemes of the Ministry are not implemented

on PPP basis

19. Transfer policy and transfer orders Rotational transfer are carried out from time to time as per CVC guidelines subject to exigency of work on completion of 3 years in sensitive places and 5 years in non-sensitive places. For Office Circulars and Order (Click Here)

20. RTI Applications The Application/Appeals are uploaded on Ministry website from time to time and the path for that is from Left Column Menu Right to Information – RTI Application/Appeals and their replies

21. CAG & PAC paras Status on PAC para as on 01.01.2015 – NIL Status on C&AG para as on 01.01.2015 – 3 are pending. Details Report by CAG (Click Here) Appendix to CAG report (Click Here) Para 6.1 Please click for more details (Reply to point No. 25 in English) (Reply to point

No. 25 in Hindi)

(Tardy implementation of Mega Food Park Scheme) Para 6.2 (Access release of grant) Para 6.3 (Avoidable payment of composite fee)

22. Citizen’s Charter The performance benchmarks is a timeline which can be attained subject to fulfillment of all the prescribed conditions by the applicants. Annexure-VIII

23. Discretionary & Non-discretionary Grants There are no Discretionary Grants in this Ministry Fund release under TUS (Click Here) Fund release under Mega Food Park (Click Here)

Fund release under Old Food Park (Click Here) Fund release under Cold Chain (Click Here) Fund release under Abattoirs (Click Here) Fund release under Food Testing Lab (Click Here) Fund release under HACCP/ISO (Click Here) Fund release under R&D (Click Here) Fund release under HRD (Click Here)

24. Foreign / Domestic Tour of Ministers / Officials

Already information has been included in the SUO-MOTO disclosure. Further updation is proposed to be done for which, the DDO will send updated information to RTI cell for updation from time to time. Tour tenures of Hon’ble Minister and Officials-

Annexure-IX

Tour Report of Hon’ble Minister- Annexure- X

25. Language in which Information Manual/ Handbook available

Hindi version of the SUO-MOTO disclosure will be

up-loaded soon. .

26. Updation of the information Manual/

Handbook

Links for specific details are already provided under

the headings of each scheme.

27. Dissemination of information widely and in

such form and manner which is easily

accessible to the public [Section 4 (3)]

All important information is displayed under SUO-

MOTO disclosure.

28. Dissemination of information widely and in

such form and manner which is easily

accessible to the public [Section 4(3)]

Information regarding Nodal Officer, FAA’s and CPIO’s are displayed on the board at the entrance gate.