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INFORMATION SHEET

ARTS COUNCIL NATIONAL LOTTERY PROJECT GRANTS

Questions and character countsArts Council National Lottery Project Grants is our open-access programme for arts, museums and libraries projects.

Published 12 February 2018

INFORMATION SHEET

Project Grants: Questions and character counts

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This information sheet relates to Arts Council National Lottery Project Grants. See our website for more information about Project Grants.

In this sheet, we will outline the questions and character limits for the following sections of the Project Grants application form.

Introduction 3

Project information 4

Quality 5

Giving us a sense of your work: Attachment 6

Who else is involved? 6

Public engagement 7

Audience and participants 7

Public Engagement 7

Finance 8

Income 8

Expenditure 8

Fair pay 9

Management 10

Activity partners 10

Location 10

Planning to date 11

Risk – Over £50,000 only 11

Evaluation 11

Outcomes 12

Over £15,000 only – attachments 13

Mandatory attachments 13

Optional attachments 13

Contact us 14

http://www.artscouncil.org.uk/projectgrants

INFORMATION SHEET


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Introduction

This information sheet lists the questions and character limits for an application to Arts Council National Lottery Project Grants.

There is a maximum character limit for each question. Our online application portal counts every letter, number, punctuation mark, symbol and space as a character. We have provided an approximate guide to our standard character limits, and how many words this can equate to, below.

Character limit 50 600 1000 1500 3000

Approximate word count 5 to 10 100 170 250 500

The number of questions, maximum length of your answers, and number of documents you need to provide depends on the amount you are applying for. This guide sets out the maximum limits for the amount applied for.

Remember, you do not have to use all the available characters, but you should provide enough information for us to be able to make a decision on your application.

The How to apply guidance explains the kind of information we are looking for in your answers to each question. Read this before you begin to fill in your application.

If you apply for more than £15,000, you may need to give your answers in two separate boxes on our online system.

The following pages set out the questions in each section of the application form.

http://www.artscouncil.org.uk/welcome-grantium

http://www.artscouncil.org.uk/howtoapply

INFORMATION SHEET


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Project information

Question Maximum limit

What is the name or working title of the activity you are applying to do?

50 characters

Please give us a short summary of your project 600 characters

Do you, or does your organisation object to receiving National Lottery funding for religious reasons?

tick if apply

Tell us the total amount you are applying to us for, including any personal access costs

£1,000 - £100,000 (Exceptions apply)

Tell us the start and end dates for your project

Three-year period

Your start date should be at least six weeks from the date you make your application (for applications for £15,000 and under) or 12 weeks (for applications for over £15,000). Exceptions apply, see the ‘Time Sensitive permission’ information sheet for more detail.

http://www.artscouncil.org.uk/infosheets

INFORMATION SHEET


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Quality


£15,000 and under Over £15,000

Tell us about your (or your organisation’s) recent relevant work and experience

1500 characters 1500 characters

Tell us more about your project and what you want it to achieve


Tell us how this project will help to develop your work


What will your project focus on?

Tick as many as you feel are relevant to your project.

working with new people

creating or commissioning new work

reaching new or different audiences

trying out new approaches

undertaking organisational development

undertaking professional development

For applications of over £50,000:


How will this project have a wider impact? Include reference to sector development, artform and legacy where appropriate.

1500 characters

INFORMATION SHEET


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Giving us a sense of your work: Attachment

If you would like to include a document or web link to give us a sense of your work (or that of any artists or creatives you are working with), you can do it here. You can only attach one web link or document. For example, this could be an image, a music file, a sample of your writing, a video, a link to an online portfolio or a review of your work.

Who else is involved?

We want to know about the other artists, arts organisations, creative or museum-specialist practitioners who:

• are part of your activity’s artistic and/or creative programme;

• are directly involved in shaping the activity artistically or creatively; or

• are important for the quality of any museum activity being proposed.

You will be asked to fill in a table providing each person or organisation’s name.



Who is involved in the activity 10 artists, organisations or creative practitioners

Please outline how each artist will contribute to the activity, and give a brief description of their work


INFORMATION SHEET


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Public engagement

Audience and participants

We will ask you to use a series of tick boxes to tell us whether your activity is aimed at a specific gender, age group, ethnic group, disability or sexuality.

Public Engagement


£15,000 and under

Over £15,000

Who will engage with your project? 1000 characters 1000 characters

How will people engage with your project and what experience do you want them to have?


Tell us how you will make sure your project reaches people


INFORMATION SHEET


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Finance

We will ask you to fill in a budget for your project, including income and support in kind as well as expenditure. For more support on filling in budgets, see the finance section of the How to apply guidance.

Income

We will ask you to fill in a table listing all income for the activity, specifying the type, description, whether it’s expected or confirmed, and the amount. Include any support in kind in this section.



Tell us how you have raised, or plan to raise, the income from other sources you have included in the income table.

1500 characters

If your budget includes support in kind, this question will appear:

Tell us about the support in kind in your budget

1500 characters

Expenditure

We will ask you to fill in a table listing all spending for the activity, specifying the type, description and amount. Do not include any support in kind in this section.

http://www.artscouncil.org.uk/projectgrants/howtoapply

INFORMATION SHEET


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£15,000 and under

Over £15,000

Tell us how you will manage the budget for this project, and about your previous experience managing budgets

1500 characters

Tell us how you have worked out the costs in your project budget, including the costs of any purchases.

1500 characters

Fair pay

You will have to tick a box to show whether you have:

• used a recognised industry standard to work out how to pay artists and professionals involved in your project; or

• calculated fees in a different way.

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Management

Activity partners

You will be asked to fill in a table giving each partner’s name and email address, saying whether they are confirmed or expected, and describing their role in the activity.



Tell us about your, and your partners’, recent experience in managing similar types of projects

1500 characters

Location

We will ask whether your project includes activity that:

• Focuses on touring?

• Doesn’t include touring at all?

• Includes touring and other types of activity?

You will be asked to fill in a tour schedule and/or tell us where any non-touring activity will take place. See the ‘Touring activity’ information sheet for more detail.

http://www.artscouncil.org.uk/infosheets

INFORMATION SHEET



Planning to date



Tell us about the planning and preparation you have already done

1500 characters

Project timeline

Use the table provided to list the main stages and tasks of the project from the start date onwards, and to show who will lead on each part of the project.

Risk – Over £50,000 only

If your application is for more than £50,000 we ask you to identify the main risks that could affect the successful delivery of your activity. Complete the table, identifying any risks to the successful delivery of the activity, and list the risk, risk rating and action you will take to mitigate the risk (ways of reducing the impact and/or likelihood of these risks).

Evaluation

In the following sections, we ask you to use a series of boxes to indicate the number of people who will benefit from your activity.

INFORMATION SHEET



Outcomes

Estimate the outcomes of your activity. State estimates for

• the number of new products or commissions

• the number of days artists will be employed for

• the number of performance of exhibition days

• the number of sessions for education, training or participation.



Tell us how you will evaluate your project 1500 characters

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Over £15,000 only – attachments

Mandatory attachments

There are four mandatory attachment types. Depending on how much you apply for, you may need to provide one or more. There are no mandatory attachments for applications of £15,000 and under. Use the table below to find which documents you need to provide.

Document Amount

£15,000 to £49,999

£50,000 to £100,000

Over £100,000

Detailed budget breakdown Check Check Check

Cash-flow projection close Check Check

Audience development and marketing plan

close close Check

Audited accounts for the last full financial year

close close Check

Optional attachments

As well as any documents we have already asked for, if appropriate you can provide up to two extra documents to support your application. Documents you might choose to provide to give us more detail are:

• an audience development and marketing plan (if we’ve not already asked for this); and

• a detailed management plan, particularly for complex projects.

Documents can be up to five pages with a maximum file size of 10MB. We can accept PDF, jpeg, Microsoft Word, Microsoft PowerPoint and a single page web link.

INFORMATION SHEET



Contact us

Phone: 0845 300 6200, 0161 934 4317

Textphone: 0161 934 4428

Email: [email protected]

Website: artscouncil.org.uk

Post: Arts Council England The Hive, 49 Lever Street Manchester M1 1FN