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Arnold Air Tongue & Quill (AATAQ)

Fourth Edition

January 2015

2

COMPLIANCE WITH THIS PUBLICATION IS

MANDATORY

ACCESSIBILITY: Publications and forms are available on the AAS National Website.

RELEASABILITY: Approved for public release.

OPR: Certified by:

NATWEB AAS/CC

Pages: 27

This document prescribes operating procedures for the Arnold Air Society general

membership. It applies to all AAS cadets and civilian personnel who operate, maintain, or

assist in AAS operations. Ensure that all records created due to processes prescribed in this

publication are maintained in accordance with (IAW) governing documents. Refer

recommended changes and questions about this publication to AAS/NATWEB. Refer any

technical questions related to this publication to the AAS/NATWEB. Standards that are not

listed as authorized for use in this publication are unauthorized.

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Contents

Basic AAS Forms ......................................................................................................................................... 4

AASSW Form 1 ........................................................................................................................................ 5

AASSW Form 2 ........................................................................................................................................ 7

AASSW Form 3 ........................................................................................................................................ 9

AASSW Form 4 ...................................................................................................................................... 11

Monthly Reporting ...................................................................................................................................... 14

Awards Packages ........................................................................................................................................ 15

AAS Form 901 ........................................................................................................................................ 16

AAS Form 916 ........................................................................................................................................ 19

Evaluation Forms ........................................................................................................................................ 22

Electronic Communication ......................................................................................................................... 23

Written Communication .............................................................................................................................. 24

Memorandums and Other Documents .................................................................................................... 24

How to Address Letters .......................................................................................................................... 24

Budgeting ................................................................................................................................................ 26

4

Basic AAS Forms (AASSWF1-4)

Current Forms:

AASSW Form 1 – Membership Roster. This report is due once every semester NLT 31

December and 31. Additional reports may be filed upon change in

membership status.

AASSW Form 2 – Officer Roster. A typed copy of this must be sent to the next level

headquarters and the EMC every semester NLT 31 December and 31 May.

Additional reports may be filed upon change in officer staffing.

AASSW Form 3 – Proxy Vote Form. Submitted to request proxy representation at a conclave.

AASSW Form 4 – Squadron Activation / Reactivation Worksheet. Follow the instructions on

this worksheet to activate / reactivate a squadron.

Some important notes:

The new website (Digital Cheetah) and forms deprecate old forms: AASF 1, 2, 3, 4, 5,

and 6 – Initiation Roster, Equipment Order Form, Equipment Reissue Order Form, AFA

Membership Form, and AAS separate officer roster form – are all replaced by the website

and / or joint forms.

AASSW Form 1 & 2’s must be kept up to date, so if a position or membership changes,

you must submit a new one to all higher HQ’s for record

The national website houses all current editions of the forms (on the AAS file library).

Download a clean copy if practical before filling in a form to ensure the most recent

edition is used.

How to fill out the forms:

The following sections will tell you how to fill out these forms, step-by-step. All forms will be

filled out electronically. Should a discrepancy arise, consult your chain of command. Do not just

“wing it” in hopes that it is correct. The Executive Management Center must process each

squadron’s paperwork, so minor errors can cause big problems!

5

AASSW Form 1 Membership Roster

Use: Provides a list of names to the EMC to verify the Squadron’s roster. (NOTE: Initiates do

not receive their certificates unless they have paid their dues in full).

**THIS FORM SHOULD BE TYPED**

Due: Twice each year, NLT 31 Dec and NLT 31 May. The report will provide a list of all

members in the squadron of any status.

How to fill it out:

1.) On the “University” line, type the university at which the squadron is located

2.) On the “Area/Region” line, type your respective area number in roman numerals

3.) On the “Date of Report” line, type the date, in military format (e.g. 12 Mar 14). This date

must not be later than 3 weeks before initiation or 3 weeks after initiation

4.) On the “Date of Initiation” line, type the date initiation was conducted

5.) On the “Organization” line, select AAS

6.) On the “Squadron / Chapter” line, type your respective squadron name

7.) On the “Number of New Members” line, type the number of initiates

a. If the number is greater than 20, put the actual number. You will need two forms, and

on both, put the total number of initiates

b. This includes both active and honorary members

8.) On the “Number of Renewals” line, type the number of members who are renewing

9.) For each active member in alphabetical order, type their names and prospective date of

graduation in the respective columns. Mark their status as “A” for active member and

“Y” for cadet.

10.) For each initiate member in alphabetical order, type their names and prospective date of

graduation in the respective columns. Mark their status as “N” for new member and “Y

for cadet.

11.) For each inactive member in alphabetical order, type their names and prospective date of

graduation in the respective columns. Mark their status as “I” for inactive and “Y” for

cadet.

12.) For each honorary member in alphabetical order, type their names and prospective date

of graduation in the respective columns. Mark their status as “H” for honorary and “Y”

or “N” for cadet.

13.) The squadron commander must sign his / her signature on the line just above “Squadron

Commander”, and date accordingly.

What to do with it: When it is completely filled out and all members have paid dues, retain a

copy for Squadron records, send one copy to Area headquarters, and send one copy to EMC.

Example on next page.

ARNOLD AIR SOCIETY & SILVER WINGS EXECUTIVE MANAGEMENT CENTER

AFA, SUITE 400

1501 LEE HIGHWAY

ARLINGTON, VA 22209

REPORT OF MEMBERSHIP

University American University Organization AAS

Area / Region 42 Squadron / Chapter Hap Arnold

Date of Report 18 Sep 47 No. of New Members 5

Date of Initiation 18 Sep 47 No. of Renewals 3

Status of Members: A – Active N – Initiate / Associate / New Member I – Inactive H – Honorary

Type names alphabetically by last name for each member with status order as: Active, Initiate/Associate, Inactive, Honorary. Give full name as desired on membership certificate. (Certificates will be prepared EXACTLY as listed on this Form 1 for

initiate/associate or honorary member.)

Year of Membership Cadet Rank

First Middle Last Graduation Status (Y/N) (if military)

1) Omar Bradley 1951 A Y

2) Ira Eaker 1951 A Y

3) Dwight Eisenhower 1951 A Y

4) Claire Chennault 1951 N Y

5) Chappie James 1951 N Y

6) Billy Mitchell 1951 N Y

7) Eddie Rickenbacker 1951 N Y

8) Charles Yeager 1951 N Y

9) Carl Spaatz 1951 I Y

10) Henry Hap Arnold N/A H Y

11)

12)

13)

14)

15)

16)

17)

18)

19)

20)

21)

22)

23)

24)

25)

If more room is required, additional membership names and information may be recorded on a second AAS/SW Form 1 Report of

Membership. The secondary report should include the same header as the original.

//signed/hha/18Sep47/ 18 Sep 47

Squadron Commander / Chapter President Date

Distribution:

1. Squadrons / Chapters must email a copy to reach Executive Management Center ([email protected]) not later than

two weeks after the initiation. Form 1 must include the e-signature of Squadron Commander or Chapter President and date.

2. Send another copy to Area CC or Region President.

3. Retain a copy for squadron / chapter records.

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AASSW Form 2 Squadron/Area Officer Roster

Use: Informs higher headquarters of contact information and list of officer positions on Area or

Squadron staff.


Due: After every staff change and at the beginning of each semester.

How to fill it out:

1.) On the “Area / Region or Squadron / Chapter” line, select the appropriate category

2.) On the “Squadron / Chapter Name” line, type your Squadron name or enter “N/A” for

Area HQ

3.) On the “School” line, type the school at which the squadron / staff is located

4.) On the “Organization” line, select AAS

5.) On the “Area / Region” line, type your Area

6.) On the “AFROTC Det” line, type the number of the Det at which the squadron is located

7.) Fill in the appropriate names and emails corresponding to each position

a. The “Liaison” Officer is the CSCOP position.

b. Webmaster and other additional positions are to be put in the bottom half of the form

8.) Have the squadron/area advisor sign his mark & type his name along with his/her rank

9.) Have the Squadron / Area Commander digitally sign his/her name on the bottom line

What to do with it: When it is completely filled out, retain a copy for Squadron records, send

one copy to Area headquarters, and send one copy to EMC.



AFA, SUITE 400

1501 LEE HIGHWAY

ARLINGTON, VA 22209

OFFICER ROSTER

Area / Region or Squadron / Chapter level report for Officers: Chapter / Squadron Organization AAS

Squadron / Chapter Name: Hap Arnold Squadron Area / Region: 42

School: American University AFROTC Det: 001

NOTE: This report must be typed.

If there is no one in the listed position, please type N/A for both Name and E-mail

Office Name E-mail Address

Commander / President John Doe [email protected]

Vice / Deputy Jane Doe [email protected]

Operations / Activities Bob Smith [email protected]

Information Management / Secretary Wiz Minfo [email protected]

Financial Management / Treasurer Money Bags [email protected]

Candidate Training / Development Officer Jim Trainor [email protected]

Public Affairs Alotta Nuice [email protected]

Liason Segue Johnson [email protected]

Support Trophie Kase [email protected]

If additional officers have been created, list the names and duties of each:

Office / Duties Name E-mail Address

Webmaster Lawrence Webb [email protected]

Advisor: //SIGNED/hha/18Sep47 Henry H. Arnold USAF Rank: Gen

Signature Typed

E-mail a copy to each:

EMC National HQ Area / Region Keep a copy for your records

John B. Doe

Squadron Commander / Chapter President ***Note that your typed name is a digital signature*** AAS/SW Form 02 12 Nov 2014

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AASSW Form 3 Proxy Vote Form

Use: Allows a squadron to be represented at a conclave by delegating their vote to another

squadron. Successfully completing this form counts as attendance at a conclave.


Due: NLT 14 days before a conclave.

How to fill it out:

1.) On the “Date” line, type the date in military format

2.) On the “Organization” line, select the appropriate filing unit (AAS Squadron, AAS Area)

3.) On the “Location” line, type the city in which the conclave is being held

4.) On the “National Conclave Year” line, type the year in which the conclave is being held

5.) On the “Unit” line, type the name of the squadron or the name of the Area HQ

6.) On the “Area / Region” line, select the appropriate area.

7.) On the “College / University” line, type the name of the university

8.) On the “Authorized Delegate” line, type the Squadron Commander’s name

9.) On the “Authorized Delegate Taking Proxy” line, type the name of the individual or unit

to which the vote is being delegated

10.) On the statement line, type the name of the Squadron Commander

11.) On the lines below, type the name of the Squadron Commander and two witnesses, in

the “Signed” / “Witness” block and in the “Printed” blocks

12.) Select or type which business sessions the proxy will be valid for

What to do with it: When it is completely filled out, retain a copy for Squadron records, and

send one copy to Area headquarters


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AFA, SUITE 400

1501 LEE HIGHWAY

ARLINGTON, VA 22209

PROXY VOTE FORM

Date: 18 Sep 47 Organization: AAS Squadron

Location of Conclave: Washington, D.C National Conclave Year: 1947

Unit (SQ/CH or Area/Region HQ Name): Hap Arnold Squadron

Area / Region I College / University American University

Authorized Delegate (Name): Billy Mitchell

Authorized Delegate taking Proxy (Name): Area Commander Jones

I, Billy Mitchell `, having been duly selected as the designated delegate of the above-named unit, do hereby

authorize the above-named delegate to vote in all affairs of the business transacted at the National Conclave in session.

**Note that typing your name below (for both SIGNED and WITNESSES) is the equivalent of a digital signature**

SIGNED Billy Mitchell PRINTED Billy Mitchell

WITNESS Col Bob Smith PRINTED Bob Smith, Col, USAF

WITNESS Claire Chennault PRINTED Claire Chennault

Check one or more of the following:

All Business Sessions

SW Separate Sessions – List all that apply:

AAS Business Sessions – List all that apply:

Joint Business Sessions – List all that apply:

Other – Explain:

Email one copy (each) of this form to Area/Region HQ, National HQ, and the National Business Chair.

AASSW Form 03

19 Jan 2015

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AASSW Form 4 Squadron Activation / Reactivation Worksheet

Use: To activate a new Squadron or reactivate an inactive one.


Due: With a squadron activation/reactivation.

How to fill it out:

1.) At the top of the worksheet, select whether the squadron is activating or reactivating

2.) On the “Date” line, select the date

3.) On the “Squadron Name” line, enter the squadron name

4.) On the “School” line, enter the host school

5.) On the “Area” line, select the Area

6.) On the “AFROTC Det” line, enter the host detachment number

7.) Question 1: Discuss what projects, training, and planning the squadron has done to

prepare for activation / reactivation

8.) Questions 2 & 3: Mark if the host school and squadron advisor approve of reactivation

9.) Question 4: Enter the number of members applying for activation / reactivation

10.) Question 5: Discuss the plan for the squadron to stay active for the long term

11.) Question 6: Squadron Commander & witness sign the worksheet

What to do with it:

When it is completely filled out, retain a copy for Squadron records, send one copy to Area

headquarters, and send one copy to EMC. Attach an AASSWF1: Membership Roster. A

successful activation / reactivation package also includes a Letter of Recommendation from the

Squadron Advisor and a copy of the Squadron’s By-Laws.



AFA, SUITE 400

1501 LEE HIGHWAY

ARLINGTON, VA 22209

SQUADRON/CHAPTER ACTIVATION

AND REACTIVATION WORKSHEET

Check one: Activation Reactivation Date: 18 Sep 1947

Squadron/Chapter Name: Hap Arnold Squadron Area/Region: I

School: _American University AFROTC Det: 1

1. Discuss what the squadron or chapter has done to prepare for activation. Squadrons: Discuss service projects and unit-building activities.

Chapters: Discuss how you performed the three required projects, and your recruiting techniques.

2. Does the host school approve / support activation? Yes No

3. Does the host AFROTC Detachment cadre support activation? Yes No

4. Number of members applying for activation (attach AASSWF01): 20

Fundraisers throughout the year to increase operating budget.

Talk to squadron advisor and school officials (student government)

Service projects to increase community impact.

We are ….

5. Briefly discuss the plan to stay active for the long term. Include topics such as recruiting,

project plans, community involvement, and professional development. Talk about what your

squadron or chapter will look like 5-10 years from now. If reactivating, also discuss what

lessons have been learned.

We are going to… and keep involving cadre and school officials in our events.

Our candidate program has a distinct syllabus that plans for …

Finally,…

6. By electronically signing below, I certify that the above information is accurate, and that we are dedicated to strengthening the unit, participating as active members of the organization, and will strive to maintain good standing within the organization.

//SIGNED/hha/18Sep47// 18 September 1947 Squadron Commander or Chapter President Date

//SIGNED//csc/18Sep47// 18 September 1947 Squadron or Chapter Member (witness) Date AASSW Form 04 All previous editions obsolete. 27 January 2015

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Monthly Reporting

These reports are meant to convey an accurate picture of the state of the nation to the National

Staff. The forms are a standardized SMR form, submitted via the national website on the first of

every month.

The National SMR is located here: http://www.aas-sw.org/?nd=aas_smr_form.

On this form, someone from the Squadron (typically the Operations Officer, Information

Management Officer, or Commander) will be asked for all the numbers and statistics for their

squadron. A full list of questions is:

Which Organization? (AAS/SW)

Which Area? (I – XI)

Squadron Name? (Varies by Area)

Hours:

- JNP (#)

- STEM (#)

- Professional Development (#)

- Service (#)

- Inter-ROTC (#)

- Fundraising (#)

- Social (#)

Working with SW? (Yes/No)

Working with AFA? (Yes/No)

Candidates at Start? (#)

Candidates currently? (#)

Number of newsletters published? (#)

Number of articles submitted? (#)

Number of photos submitted? (#)

Number of meetings held? (#)

Comments? (Text box)

Area Headquarters are recommended to ask additional questions depending on the time of year,

Area activities, and to understand the figures behind the numbers using verbal, written, or online

reporting.

The National Commander may request additional information from the Areas at their discretion,

using verbal, written, or online reporting.

National hours for the year are visible here: http://www.aas-sw.org/?nd=hours.

http://www.aas-sw.org/?nd=aas_smr_form

http://www.aas-sw.org/?nd=hours

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Awards Packages (900 Series Forms)

Current Forms: AAS Form 901 – National Award Nomination. Used for any award nominations.

AAS Form 916 – National Unit Award Project Synopsis. Used as additional supporting data for

Squadron award nominations.

Some important notes:

These forms require bullet statements. Bullet statements are an important part of Air

Force communication. They are concise, yet are very informational and provide useful

numbers, examples, and detail. There is a short lesson on bullet writing found in the

Attachments section of the AFH 33-337 Tongue and Quill.

These bullets must be in official Air Force Format: action; impact—result. Example:

- Executed a 5k/10k race; raised nearly $3000 for Veterans’ outreach--contributed towards

the JNP

Notice the bullet fits entirely on the line, includes figures, and concisely stated what was

accomplished, how, and why Do not limit your Squadron! Submit a package for every award for which you are

eligible. You do not know how good your Squadron looks!

How to fill out the forms:

The Following sections will tell you how to fill out these forms, step-by-step. All forms will be

filled out electronically. Should a discrepancy arise, consult your chain of command. Do not just

“wing it” in hopes that it is correct. The National Staff must process each squadron’s award

submission.

16

AAS Form 901 National Award Nomination

Use: Nominates a unit, squadron, or individual for an award at ARCON or NATCON.


Due: With awards packets, prior to ARCON/NATCON

How to fill it out:

1.) On the “Award” line, type the award for which you are nominating the unit or individual

2.) In the “Squadron” box, type the name of the Squadron

3.) In the Rank/Name of Nominee

a. Individual’s AAS (or USAF) Rank & Name

b. Squadron Name if the Squadron is nominated

4.) In the “Detachment” box, put the detachment number

5.) In the “Host School” box, put the school’s name

6.) In the “Unit / Address” box, put the Detachment’s mailing address

7.) In the next three (3) boxes, put the AAS Rank & Name of the Squadron Commander,

USAF Rank & Name of the Squadron Advisor, and AAS Rank & Name of the Area

Commander

8.) In the “Additional Specific Accomplishments” box, use Air Force bullet format, shown

below, list all accomplishments and supporting data for the award - Executed a 5k/10k race; raised nearly $3000 for Veterans’ outreach--contributed towards the JNP

9.) The next six boxes are signatures of the Squadron Commander, Squadron Advisor, and

Area Commander (can be digitally e-signed)

10.) The second page starts with a box for the name/rank of the nominee (or Squadron name)

11.) In the “specific” box, continue any bullets that didn’t fit on the first page, and include a

picture and address for the squadron or individual

NOTE:

Any awards forms that are not fully complete with signatures and proper bullet format will be

immediately disqualified. Bullets should not have tabs or spaces separating it from the border,

and should best fit the space given on one line.

What to do with it: Submit to your Squadron Operations Officer, who submits in turn to the

Area DO and National DO. Area DO’s should ensure awards forms are fully complete and in

proper bullet format before submitting them to the National DO so squadrons are not

unnecessarily disqualified.


NOMINATION FOR AWARD AWARD SQUADRON

Award Name Here (Ex. Member of the Month) Squadron Name RANK/NAME OF NOMINEE DETACHMENT HOST SCHOOL

AAS Rank First MI Last Detachment # Squadron’s School UNIT/OFFICE SYMBOLS/STREET ADDRESS/ STATE/ ZIP CODE

AFROTC Det # address of detachment

RANK/ NAME OF SQUADRON COMMANDER

AAS Rank/ First MI Last RANK/ NAME OF SQUADRON ADVISOR

Rank/ First MI Last RANK/NAME OF AREA COMMANDER

AAS Rank/ First MI Last ADDITIONAL SPECIFIC ACCOMPLISHMENTS (USE SINGLE SPACED, BULLET FORMAT)

-In Bullet format write why the cadet deserves this award. Use statistics, such as numbers of

hours they worked or how many people they impacted. Quantifiable bullets stand out more. This

cadet should be nominated for his/her impact on the squadron, NOT for what they are doing on the

area or national level. The member should also not be nominated by their involvement anywhere

outside of Arnold Air, just for what they have contributed to the squadron. Ie: Try to leave ROTC

involvement out of the awards.

- Here are a list of buzz words from the tongue and quill that may make writing an award easier:

- integrated - management - options - total - organizational - flexibility - systematized - monitored

- capability - reciprocal - mobility - functional - digital- responsive - logistical - concept

- optional - transitional - time-phase -synchronized - incremental - projection

- compatible –programming - hardware - balanced - policy – contingency

-This box should be full by the time you are done filling out the award.

- Below is an example bullet (follow this format exactly): - Executed a 5k/10k race; raised nearly $3000 for Veterans’ outreach--contributed towards the JNP

- Make sure to include the nomination's phone number, address (so we can send the gift certificate)

and a picture that we can show in our monthly video. See below for an example.

You need to make sure that your Squadron Advisor, Squadron Commander, and Area

Commander all sign and date the document properly

- ALL DOCUMENTS NOT COMPLETE OR PROPERLY FILLED OUT

WILL BE AUTOMATICALLY DISQUALIFIED

NOTE: Each Award has different criteria, reference Ch. 16 in the AASMAN-1 for each

award’s criteria.

RANK/ NAME OF SQUADRON COMMANDER (TYPE/SIGN NAME IF CONCUR) DATE: (DDMMYYYY)

Use electronic signature //SIGNED// AAS Rank First MI Last Date RANK/ NAME OF SQUADRON ADVISOR (TYPE/SIGN NAME IF CONCUR) DATE: (DDMMYYYY)

//SIGNED// Rank First MI last Date RANK/NAME OF AREA COMMANDER (TYPE/SIGN NAME IF CONCUR) DATE: (DDMMYYYY)

//SIGNED// AAS Rank First MI Last Date AAS Form 09, 15 SEP 10 (ALL PREVIOUS AWARDS FORMS ARE OBSOLETE) Page: 1

NOMINATION FOR AWARD RANK/ NAME OF (FIRST, MIDDLE INITIAL, LAST)

SPECIFIC (USE SINGLE-SPACED, BULLET FORMAT)

- Add any extra comments that did not fit on previous page and attach a picture

AAS Rank/First MI Last

1234 Air Power Ln

Air Power, USA 12345

Things to think about when choosing a photo:

-Make sure nothing inappropriate is in the photo. Alcohol, offensive material or clothing, illegal

activities will NOT be tolerated or put on the National Website.

- Keep in mind this photo will go on the front page of the National Website.

- Make sure you can clearly tell who is the award recipient. Make sure that the person is visible

and not in a group.

- Make sure to attach the original file of the photo to be uploaded to the website.

AAS Form 09, 15 SEP 10 (ALL PREVIOUS AWARDS FORMS ARE OBSOLETE) Page: 2

19

AAS Form 916 National Unit Award Project Synopsis

Use: Provides additional supporting data for a unit award at ARCON or NATCON.


Due: With awards packets, prior to ARCON/NATCON

How to fill it out:

1.) Award Name: The name of the award for which the squadron is being nominated

2.) Nominee Unit: The Squadron being nominated

3.) Nominating Area: The Area to which the squadron belongs

4.) Project Synopsis Breakdown: Provide the name, participating members, hours counts,

money raised, groups involved, % of unit participating, and people benefitting in the

appropriate columns for each relevant project

5.) Signatures from the Squadron Commander & Squadron Advisor in the appropriate boxes

NOTE:

Any awards forms that are not fully complete with signatures and proper format will be

immediately disqualified.

What to do with it: Submit to your Squadron Operations Officer, who submits in turn to the

Area DO and National DO. Area DOs should ensure awards forms are fully complete and in

proper bullet format before submitting them to the National DO so squadrons are not

unnecessarily disqualified.


NATIONAL UNIT AWARD PROJECT SYNOPSIS

1. Award Name Badley Trophy

2. Nominee Unit (Squadron and University) Col Andrew J. Dougherty, Rochester Institute of Technology

3. Nominating Area Area I

4. Project Synopsis Breakdown

PROJECT NAME ACTIVE MEMBERS WORKING

(AAS)

ASSOCIATE MEMBERS WORKING

(AFA, CAP,SW)

MAN-HOURS

WORKED

PERCENTAGE OF UNIT

PATICIPATION

MONEY RAISED GROUPS BENEFITED

PEOPLE BENIFITED

9/11 Flag Vigil 5 N/A 20

24 % $ 271 Feel Good Foundation, RIT Community

150+

Peanut Butter & Jelly Sandwich Project

19 6 25 90 % $ N/A Open Door Mission

204

Letchworth Camping Trip

12 N/A 180 57 % $ 0 N/A N/A

Veteran's Day 5K/10K

16 6 130 76 %

$ 3000 Wounded Warrior Project, Veteran's Outreach, Inc.

Unk.

% $

% $

% $

% $

% $

% $

% $

Squadron Commnder (Name and Rank) Benjamin S. Grimsley, C/Maj, AAS

Signature //signed/bsg/12Feb14//

Date (DD MON YY) 12 Feb 14

Squadron Advisor (Name and Rank) Erik J. Lagerquist, Lt Col, USAF

Signature //signed//ejl/12 Feb14//

Date (DD MON YY) 12 Feb 14

22

Evaluation Forms (700 Series Forms)

The current forms are the AASF 724 and AASF 702. These forms are modeled after the active

duty form 724 and the Officer Performance Report (OPR).

**THESE FORMS SHOULD BE TYPED**

Use: The AASF 724 (Comprehensive Self-Assessment) is used during roundtable discussions at

ARCONs to evaluate an individual’s performance from the eyes of the individual, with

appropriate feedback from their superior. The AASF 702 (OPR) is used as a feedback

mechanism from superior to subordinate during or at the conclusion of the term of service.

Due: AASF 724 is due at ARCON to an individual’s superior. AASF 702 is due when requested

by an evaluator or person being evaluated.

How to fill it out: Follow the instructions located on the form.

What to do with it: Submit to direct superior only.

No example provided.

23

Electronic Communication Whenever you send an e-mail for Arnold Air Society, you should always include a signature

block. This signature block should include a number of things, such as:

Digital E-Signature

Name, Rank, and Organization

Position

Squadron

Det and Host School

Phone Number

E-mail

Below is the way in which it should be formatted:

//SIGNED//

JOHN C. DOE, C/Lt Col, AAS

National Director of Information Management

Arnold Squadron

AFROTC Det 001

American University

(123) 456-7890

[email protected]

[email protected]

mailto:[email protected]

mailto:[email protected]

24

Written Communication

Memorandums and Other Documents

An example memorandum is published on the next page.

Templates for memorandums, talking papers, citations, letters, and resolutions can be found on

the AAS file library on the National Website, under the “Template” tab.

How to Address Letters When you mail out any form to higher headquarters or EMC, you will include the following

things on the envelope.

UNIT; EITHER SQUADRON OR A HQ

DET AND MAJCOM ACRONYM

SCHOOL

STREET ADDRESS

CITY, STATE, ZIP

Below is an example of how it will be addressed:

Lt. Philip Lewis Bek Squadron

Arnold Air Society

AFROTC DET 380 (AETC)

Michigan State University

104 Bessey Hall

East Lansing MI 48824–1033

ARNOLD AIR SOCIETY OFFICE OF THE COMMANDER

NATIONAL HEADQUARTERS

COL ANDREW J. DOUGHERTY SQUADRON

AFROTC DETACHMENT 538

ROCHESTER INSTITUTE OF TECHNOLOGY

17 LOMB MEMORIAL DRIVE ٠ ROCHESTER, NY 14623

DATE

MEMORANDUM FOR AAS GENERAL ASSEMBLY

FROM: AAS NATIONAL COMMANDER

SUBJECT: How to Write an Official Memorandum

1. This memo is to serve as a template for an official Arnold Air Society (AAS) memorandum.

2. The margins should be 2” from the top, 1” from the bottom, and 1” from each side. The date

should be approximately 1.75” from the top of the page (around 10 lines).

3. The letterhead should be professional and clean-cut.

a. The first line in the letterhead should always read Arnold Air Society. The second line is

the position from which the memorandum is coming. Squadrons not holding headquarters may

omit line three. The next line will be Squadron name, followed by detachment number, school,

and address.

b. Area Headquarters my elect to use their area mascot or headquarters AAS logo as the

right-hand logo. Squadrons should use their squadron mascot or detachment logo.

c. All units must use the AAS logo on the left hand side, as pictured above.

d. All units and headquarters are authorized to place a quote in the footer with a

standardized quote meaningful to their unit and / or headquarters.

4. If you have any questions, comments or concerns regarding this memo, feel free to contact me

via email at [email protected] or by phone at (555) 123-4567.

//SIGNED/jem/ddMMMyy//

JOHN E. MCCARTHY, C/Brig Gen, AAS

National Commander

Budgeting

Finances are a crucial part of running any successful enterprise – especially a unit. Controlled

spending of assets allows units to maximize their impact in their community, and reduce wasted

resources. Budgets are a great way to limit and / or observe expenses and cash flow.

Use: Area Initial Budget, Area Interim Budget, National Budget, NATCON budget, ARCON

budget, Squadron Budget, and any other Special HQ budget

Due: Refer to AASMAN 1.

How to fill it out: Use the template on the next page, also found on the National Website.

1.) In the header, type the AAS unit, Squadron name, and Detachment Number. “AAS Unit”

is “Area XX Headquarters”, “National Headquarters” or “YY Squadron”

2.) In the first bolded section, type the unit name, current date, and the budget year

3.) In each appropriate section, mark the rollover amount received

4.) Mark the sources of income as “Receipts” (money received), including fundraising and

any donations

5.) Total the “Receipts” subsection.

6.) Total the “Income” section (Receipts + Rollover received)

7.) Under expected Expenditures, list all expected expenses by category and by item

8.) Include lines for each item including but not limited to travel, gas, registration costs for

conclaves or conferences, sponsorships or scholarships given, rollover to next staff,

money used to pay for fundraisers and service projects, dues costs, etc.

9.) Total each subsection of the “Expenses”

10.) Total the expenses

11.) Mark the “Expected Ending Balance” as the “Total Income” minus “Total Expected

Expenditures.” In most cases, this number will be zero as all money transfers over to the

incoming staff

12.) Add any notes or comments relevant to the stated budget. This is a section to offer

explanation for any expense or income

What to do with it: Submit to next level higher headquarters.


Arnold Air Society UNIT Office of the Treasurer Squadron Name | AFROTC Detachment ### | School Name

Unit Name dd MMM yy

Projected Budget YYYY-YYYY

ROLLOVER RECEIVED $0.00

RECEIPTS Dues (if Area HQ) (250 @ $X.XX per member) $750.00 National Allotments $0.00 Fundraising Amount $1,000

TOATL EXPECTED RECEIPTS $1,750.00

TOTAL INCOME $1,750.00

EXPECTED EXPENDITURES NATCON Sponsorship $100 Executive Boards (Area – Optional)

Airfare $200.00 Food $50.00 TOTAL EXECUTIVE BOARD $250.00

Area-Region Conclave

Registration/Hotel $100.00 Travel $100.00 Post Conclave Packets $25.00 Mailing $25.00 Awards $150.00 Misc. Supplies for Workshops $25.00 TOTAL ARCON $425.00

National Conclave

Registration $275.00 Travel $300.00 Recognition Items $25.00 TOTAL NATOCN $600.00

Rollover to Next Staff $475

TOTAL EXPECTED EXPENDITURES $1,750.00

EXPECTED ENDING BALANCE $0.00

NOTES/COMMENTS: None.