army regulation 420-1, army facilities management

Army Regulation 4201

Facilities Engineering

Army FacilitiesManagement

HeadquartersDepartment of the ArmyWashington, DC12 February 2008

Rapid Action Revision (RAR) Issue Date: 24 August 2012

UNCLASSIFIED

SUMMARY of CHANGEAR 4201Army Facilities Management

This rapid action revision, dated 24 August 2012--

o Only updates chapter 3 to reflect the removal of procedural material used todevelop DA Pam 420-1-1.

o Only updates chapter 7 to reflect the removal of procedural material used todevelop DA Pam 420-1-3.

o Makes administrative changes (App A: Added the following publications: AR 27-10, 36 CFR 251.56, 41 CFR 102-32, DOD 5500.7-R, DODI 1015.10, DODI 1100.16,DODI 1225.9, EPA PB94-163-95-250, PL 90-284, PL 98-115, UFC 3-120-10, UFC 3-250-18FA, UFC 3-260-03, UFC 3-310-05A, UFC 3-400-01, UFC 3-430-09, UFC 4-010-02, UFC 4-711-01, UFC 4-721-01A, UFC 4-721-11.1, UFC 4-860-01FA, UFC 4-860-03, UFGS 33 51 15, and 10 USC 2922. Corrected the following publicationtitles: AR 710-3, DA Pam 5-20, DA Pam 420-1-1, DA Pam 420-1-2, DA Pam 420-1-3,DA Pam 600-45, DA Pam 708-1, EM 385-1-1, FHWA PD-96-001, FM 7-0, NFPA 72, NFPA96, PWTB 200-1-4, PWTB 200-1-14, TI 800-01, UFC 1-900-01, UFC 3-230-08A, UFC3-550-03FA, UFC 3-560-01, UFC 3-700-01A, UFC 4-020-02FA, UFC 4-020-03FA, andUFC 4-020-04FA. Removed "-STD" from DOD 6055.09. Deleted the followingpublications: AR 95-2, AR 672-20, AR 700-138, AR 740-1, AFARS 45.6, 26 CFR251.56, EO 13148, EO 13149, EPA 530-R-95-003, ICSSC RP 2.1A, NISTIR 5382, TM5-682, TM 5-800-4, TM 5-811-1/AFJMAN 32-1080, TM 5-813-3/AFM88-10, Vol 3, TM5-853-1/AFMAN 32-1071, Vol 1, TM 5-853-2/AFMAN 32-1071, Vol 2, TM 5-853-3/AFMAN 32-1071, Vol 3, and TM 5-853-4. Removed the following obsoletepublications: DA Pam 200-1, DA Pam 415-15, DODD 1015.2, DODI 7310.1, 29 CFR1910.139, 49 CFR 1.48, TM 5-644, TM 5-646, TM 5-651, UFC 3-430-05FA, UFGS 33 5103.00 10, UFGS 33 51 06.00 20, and 10 USC 2672. Updated all publication Websites. Corrected the following form titles: DA Form 11-2 and HUD Form 903.1.Updated DA Form 373-R-E. Deleted DD Form 1970).

This administrative revision, dated 17 June 2009--

o Improves clarity by correcting terminology used for assessment of risks (para25-4f(8), 25-4i(5), 25-16, 25-20, 25-39a, and 25-46).

o Makes administrative changes (throughout).

HeadquartersDepartment of the ArmyWashington, DC12 February 2008

Facilities Engineering

Army Facilities Management

*Army Regulation 4201

Effective 19 February 2008

History. This publication is a rapid actionrevision (RAR) of chapters 3 and 7. ThisRAR is effective 24 September 2012. Theportions affected by this RAR are listed inthe summary of change.

Summary. This regulation addresses themanagement of Army facilities. Specifi-cally, it describes the management of pub-l i c w o r k s a c t i v i t i e s , h o u s i n g , a n d o t h e rfacilities operations and management, mil-i t a r y c o n s t r u c t i o n p r o g r a m d e v e l o p m e n tand execution, master planning, utilitiesservices and energy management, and fireand emergency services. Also, it identifiesand synopsizes other regulations that pro-v i d e d e t a i l e d f a c i l i t i e s m a n a g e m e n tpolicy.

Applicability. This regulation applies tot h e A c t i v e A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve, unlessotherwise stated. Also, it applies to ten-ants on active Army installations, or asnoted in each program chapter. This regu-lation does not apply to installations anda c t i v i t i e s , o r p a r t s t h e r e o f , w h i c h h a v e

been licensed to the District of Columbiao r t o a n y s t a t e , t e r r i t o r y , o r c o m m o n -wealth of the United States for use by theNational Guard; single project-owned orleased civil works facilities of the U.S.Army Corps of Engineers; national ceme-teries; facilities occupied by Army activi-ties as tenants when support is providedby another government agency. In areasoutside the United States, Status of ForcesA g r e e m e n t s o r o t h e r c o u n t r y - t o - c o u n t r yagreements may take precedence over thisregulation.

Proponent and exception authority.The proponent of this regulation is theAssistant Chief of Staff for InstallationManagement. The proponent has the au-thority to approve exceptions or waiversto this regulation that are consistent withcontrolling law and regulations. The pro-ponent may delegate this approval author-ity, in writing, to a division chief withinthe proponent agency or its direct report-ing unit or field operating agency, in thegrade of colonel or the civilian equivalent.Activities may request a waiver to thisregulation by providing justification thatincludes a full analysis of the expectedbenefits and must include a formal reviewby the activitys senior legal officer. Allwaiver requests will be endorsed by thecommander or senior leader of the requ-e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g ht h e i r h i g h e r h e a d q u a r t e r s t o t h e p o l i c yproponent. Refer to AR 2530 for specificguidance.

Army management control process.This regulation contains management con-trol provisions and identifies key manage-ment controls that must be evaluated (seeappendix T).

S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o fthis regulation and establishment of com-mand and local forms are prohibited with-o u t p r i o r a p p r o v a l f r o m t h e A s s i s t a n tC h i e f o f S t a f f f o r I n s t a l l a t i o n M a n a g e -ment (DAIMODF), 600 Army Pentagon,Washington, DC 203100600.

Suggested improvements. Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dB l a n k F o r m s ) d i r e c t l y t o H e a d q u a r t e r s ,Department of the Army, Assistant Chiefo f S t a f f f o r I n s t a l l a t i o n M a n a g e m e n t( D A I M O D F ) , 6 0 0 A r m y P e n t a g o n ,Washington, DC 203100600.

C o m m i t t e e C o n t i n u a n c e A p p r o v a l .AR 151 requires the proponent to justifyestablishing/continuing committee(s), co-ordinate draft publications, and coordinatechanges in committee status with the U.S.Army Resources and Programs Agency,Department of the Army Committee Man-a g e m e n t O f f i c e ( A A R P Z A ) , 9 3 0 1Chapek Road, Building 1458, Fort Bel-voir, VA 220605527. Further, if it is de-t e r m i n e d t h a t a n e s t a b l i s h e d g r o u p i d e n t i f i e d w i t h i n t h i s r e g u l a t i o n , l a t e rtakes on the characteristics of a commit-tee, as found in the AR 151, then theproponent will follow all AR 151 re-quirements for establishing and continuingthe group as a committee.

Distribution. This publication is availa-ble in electronic media only and is in-tended for command levels C, D, and Efor the Active Army, the Army NationalGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve.

*This regulation supersedes AR 4201, dated 2 November 2007. This edition publishes a rapid action revision of AR 4201.

AR 4201 12 February 2008/RAR 24 August 2012 i

UNCLASSIFIED

Contents (Listed by paragraph and page number)

Part OneGeneral Installation Management, page 1

Chapter 1Introduction, page 1Purpose 11, page 1References 12, page 1Explanation of abbreviations and terms 13, page 1Responsibilities 14, page 1Installation Management Board of Directors 15, page 5Chapter exponents 16, page 5

Chapter 2Management of Public Works Activities, page 6

Section IIntroduction, page 6Overview 21, page 6Applicability 22, page 6Chapter exponent 23, page 6Chapter responsibilities 24, page 6

Section IIGeneral Public Works Operations Policy, page 7Basic functions 25, page 7Work and cost reporting 26, page 8Work planning 27, page 8Customer service 28, page 8Alternative methods and sources 29, page 9Host-tenant relationship 210, page 9Government furnished, contractor occupied facilities 211, page 9

Section IIIOperation and Maintenance Project Approval and Execution (see chapter 3 for Army Family Housing), page 9General 212, page 9World War II temporary buildings 213, page 10Authorization for minor construction projects 214, page 10Minor construction prohibitions and limitations 215, page 11Authorization for maintenance and repair projects 216, page 11Project costs 217, page 12Project technical review 218, page 13Damaged facilities 219, page 13Combined funded construction projects 220, page 13Real property facilities project files 221, page 13

Section IVUtilization of Personnel and Administration, page 14Manpower guidance 222, page 14Assignment of personnel 223, page 14Use of civilian personnel, inmate labor, or troops 224, page 14Training and education programs 225, page 15Contract performance 226, page 15

ii AR 4201 12 February 2008

ContentsContinued

Section VU.S. Army Corps of Engineers Installation Support Services, page 15Description 227, page 15Installation Support Program policy 228, page 15Types of installation support offered 229, page 16Installation Support Program functions 230, page 16Non-reimbursable installation support services and funding 231, page 16

Section VIArmy Corrosion Prevention and Control Policy for Facilities, page 17General 232, page 17Corrosion program manager 233, page 17

Section VIIPublic Works Annual Awards Program, page 17General 234, page 17Eligibility and nominations 235, page 17

Chapter 3Housing Management, page 18

Section IIntroduction, page 18Overview 31, page 18Applicability 32, page 18Chapter exponent 33, page 18Chapter responsibilities 34, page 18Statutory authority 35, page 20Policy overview 36, page 21Information requirements 37, page 23Management control 38, page 23

Section IIFinancial Management, page 24General 39, page 24Planning, programming, and budgeting formulation 310, page 25Budget execution and records 311, page 26Fund use and control policies directly applicable to Army Family housing 312, page 26Army Family housing costing 313, page 28Dollar limitations and approval authorities 314, page 30

Section IIIAssignment, Occupancy, and Termination, page 32General 315, page 32Assignment of Family housing 316, page 33Occupancy of Family housing 317, page 39Termination of Family housing 318, page 40Commercial endeavors in Government Family housing 319, page 43Eligibility, assignment, and termination of permanent party unaccompanied personnel housing 320, page 43Army policy on liability for damage to military permanent party housing and related furnishings and equipment

321, page 48

Section IVAdequacy Standards, page 48Scope 322, page 48Adequate housing 323, page 48

iiiAR 4201 12 February 2008

ContentsContinued

Substandard Family housing 324, page 51

Section VOccupancy and Disposal, page 52Scope 325, page 52Goals 326, page 52Occupancy 327, page 53Changes in functional use 328, page 53Family housing 329, page 53Unaccompanied personnel housing 330, page 55Host-tenant and logistic support agreements 331, page 56Unit moves and base realignments 332, page 57Minimizing maintenance downtime for Family housing 333, page 58

Section VIHousing Services Office, page 59Scope 334, page 59Local civilian community housing 335, page 59Eligibility 336, page 59Housing services functions and customer service 337, page 59Housing discrimination complaints 338, page 62

Section VIIOperation and Maintenance, page 66Scope 339, page 66General policy 340, page 66Joint responsibility 341, page 66Energy conservation 342, page 66Work authorization 343, page 67Work classification 344, page 67Installation self-help programs 345, page 67Historic housing facilities 346, page 67Environmental considerations 347, page 68Fire protection 348, page 69Smoke detection and fire suppression systems 349, page 69Carbon monoxide detectors 350, page 70Policy on multiple air conditioning units 351, page 70Telephone and Internet service provider connection charges 352, page 70Television and cable internet connection charges 353, page 70Family housing 354, page 71Unaccompanied personnel housing 355, page 77Priority system for service order maintenance 356, page 78Maintenance standards for Family housing 357, page 78

Section VIIIResident Relations, page 79Scope 358, page 79Policies on resident-related programs 359, page 79Shared responsibilities 360, page 79Resident orientation 361, page 80Community associations 362, page 80Mediation of resident complaints 363, page 80Insurance 364, page 81Residents potential pecuniary liabilities 365, page 81Governments liability to resident 366, page 81

iv AR 4201 12 February 2008

ContentsContinued

Housing inspection program 367, page 81Self-help program for Family housing residents 368, page 82

Section IXFurnishings, page 82Management of furnishings 369, page 82Family housing furnishings 370, page 86The Sergeant Major of the Army and special command sergeant major positions 371, page 89Disposition of furnishings in excessed and transferred housing 372, page 92Unaccompanied personnel housing furnishings 373, page 92

Section XConstruction, page 94Scope 374, page 94Objectives 375, page 94Establishing requirements 376, page 94Impact on local housing markets 377, page 94Intergovernmental coordination 378, page 94Construction program cost limitations and approval authorities 379, page 95Design criteria 380, page 95Family housing construction 381, page 95Unaccompanied personnel housing construction 382, page 96Construction planning and programming 383, page 98

Section XILeasing, page 98Scope 384, page 98Leasing policy 385, page 98Responsibilities for leasing 386, page 98Family housing leasing 387, page 99Unaccompanied personnel housing leasing 388, page 103

Section XIIMobile Home Parks, page 103Scope 389, page 103Mobile home park policy 390, page 103Moving expense guidance 391, page 104Government-owned mobile home parks 392, page 104Resident-owned or resident-leased mobile homes 393, page 107Contractor-owned and contractor-operated mobile home parks on Government land 394, page 108

Section XIIIGeneral/Flag Officers Quarters, page 108Scope 395, page 108Background 396, page 108General policies for general/flag officers quarters 397, page 109Responsibilities for general/flag officers quarters 398, page 109Designated housing 399, page 112Furnishings for general/flag officers quarters 3100, page 115Operation and maintenance for general/flag officers quarters 3101, page 119Construction for general/flag officers quarters 3102, page 120Planning, programming, and budgeting for general/flag officers quarters 3103, page 120Costing general/flag officers quarters 3104, page 122General/flag officers quarters review and analysis 3105, page 125

vAR 4201 12 February 2008

ContentsContinued

Section XIVHousing Requirements, page 126Scope 3106, page 126Basic housing acquisition policy 3107, page 126Determination of housing requirements 3108, page 126Identifying housing assets in the local community 3109, page 127Army housing master plans 3110, page 127Residential communities initiative 3111, page 128Economic analysis for housing 3112, page 133

Section XVEstablishment of Rental Rates for Housing and Related Facilities, page 133Scope 3113, page 133Rental housing composition 3114, page 134Exceptions to this section 3115, page 134Responsibilities for development of rental rates 3116, page 134Broad policy 3117, page 135Basic rate principle 3118, page 135Utilities principle 3119, page 135Family housing units designated as substandard 3120, page 136Instances of personal hardship 3121, page 136Charges for mobile home park spaces 3122, page 136Frequency of rental reviews 3123, page 136Establishing rent schedules 3124, page 136Appeals and reviews of schedules of charges 3125, page 137Records 3126, page 137Disposition of collections for rents and charges 3127, page 137

Section XVIInstallation Housing Planning for Mobilization, page 138Scope 3128, page 138Background 3129, page 138General 3130, page 138Housing mobilization planning 3131, page 139Preparation of housing appendix 3132, page 141

Chapter 4Army Military Construction and Nonappropriated-Funded Construction Program Development and

Execution, page 142

Section IIntroduction, page 142Overview 41, page 142Applicability 42, page 143Chapter exponent 43, page 143Chapter responsibilities 44, page 143Authorities 45, page 153Army Planning, Programming, Budgeting, and Execution System 46, page 154Military construction programming process 47, page 154Nonappropriated-funded nonappropriated fund construction program 48, page 156Appropriations and programs that provide for construction 49, page 156Army Family housing construction program 410, page 157Defense medical facilities construction program 411, page 157Army and Air Force Exchange Service facilities construction program 412, page 158Army Environmental Compliance Achievement Program 413, page 158

vi AR 4201 12 February 2008

ContentsContinued

Host nation funded construction program 414, page 158

Section IIPlanning Overview, page 158Real property master planning 415, page 158Site approval 416, page 158Project definition 417, page 158Differentiating between base operations and mission facility projects 418, page 159Medical military construction projects 419, page 160Project programming documentation (except Medical Command) 420, page 160Funding for advanced planning activities (except Medical Command) 421, page 161

Section IIIProgramming, page 162Program Objective Memorandum process 422, page 162DD Form 1391 certification process 423, page 164Design authorizations 424, page 166

Section IVBudgeting, page 167Army budget estimates 425, page 167Final revisions to project programming documentation 426, page 167DD Form 1390, FY __ Military Construction Program 427, page 167Army approval of the budget estimate submission 428, page 167Office of the Secretary of Defense and Office of Management and Budget review 429, page 168Presidents budget 430, page 168Authorization and appropriation 431, page 168Military construction and nonappropriated funds program development overview 432, page 169

Section VExecution, page 173Supervision of military construction projects 433, page 173Coordination 434, page 173Design management 435, page 173Design directives 436, page 173Architect/engineer contracts 437, page 175Pre-design activities and Technical Instructions 80001, Design Criteria efforts 438, page 175Parametric design (Code 3) 439, page 176Concept design (Code 2) 440, page 176Design-build procurement (Code 7) 441, page 178Final design (Code 6) 442, page 178Adapt build final design (Code T) 443, page 178Cost estimate 444, page 179Additive bid items and bid options 445, page 179Advertising, award, and obligation (excluding nonappropriated-funded construction projects) 446, page 179Project construction (excluding nonappropriated-funded construction projects) 447, page 180Systems commissioning 448, page 180Semiannual review (excluding nonappropriated-funded construction projects) 449, page 180Cost increases (military construction, Army and Army Family housing) 450, page 180Scope and cost reductions (military construction, Army and Army Family housing) 451, page 181Project approval 452, page 182Approvals for nonappropriated-funded construction projects program projects 453, page 182Project completion 454, page 182Emergency construction (10 USC 2803) 455, page 183Restoration or replacement of damaged or destroyed facilities (10 USC 2854) 456, page 184

viiAR 4201 12 February 2008

ContentsContinued

Construction authority in the event of declaration of war or national emergency (10 USC 2808) 457, page 185

Section VIEquipment Installation, page 185Installed building equipment 458, page 185Personal property (fixed) 459, page 186Personal property (movable) 460, page 187Commissary equipment 461, page 187Medical and dental equipment 462, page 187Equipment installation 463, page 188Automatic box conveyor systems 464, page 188Prefabricated indoor offices and medical rooms 465, page 188High altitude electromagnetic pulse and telecommunications electronics material protected from emanating spurious

transmissions shielding 466, page 189Auxiliary generators 467, page 189Uninterruptible power supplies 468, page 189Electronic security systems 469, page 190

Section VIIInformation systems support, page 190Funding sources 470, page 190Funding of information systems components 471, page 190Explanation of table 42 columns 472, page 190

Part TwoFacilities Operation and Maintenance, page 197

Chapter 5Buildings and Structures, page 198


Section IIReal Property Maintenance Activity Policy, page 198Introduction 55, page 198Buildings and structures 56, page 198Project definition and work classification 57, page 199Morale, welfare, and recreational facilities 58, page 199Installation facilities function and appearance 59, page 199Installed building equipment and equipment-in-place 510, page 199Access for persons with disabilities 511, page 199Historic and archaeological sites 512, page 200Painting of buildings and structures 513, page 200Maintenance of installed building equipment and equipment-in-place 514, page 200Seismic safety of facilities 515, page 200Security of facilities 516, page 201Packing and crating 517, page 201

Section IIIHazardous Building Materials, page 202Introduction 518, page 202

viii AR 4201 12 February 2008

ContentsContinued

Policy 519, page 202Lead hazard management 520, page 202Lead requirements 521, page 202Disposition of Army facilities with lead-based paint 522, page 202Asbestos hazard management 523, page 203Asbestos requirements 524, page 203Disposition of Army facilities with asbestos-containing material 525, page 203

Section IVRoofing Systems Management, page 203Introduction 526, page 203Policy 527, page 203Inspection, maintenance, and repair 528, page 203Roof replacement 529, page 204Safety and access 530, page 204

Section VPreventive Maintenance and Self-Help, page 204Introduction 531, page 204Preventive maintenance 532, page 204Self-help 533, page 204

Section VICustodial Services, page 205Introduction 534, page 205Policy 535, page 205

Chapter 6Facilities Engineering Materials, Equipment, and Relocatable Building Management, page 205


Section IIPublic Works Engineering Materials, page 206General 65, page 206Cataloging functions 66, page 207Supply control functions 67, page 208Procurement of material 68, page 209Receipt, issue, and disposal 69, page 209Stock control 610, page 211

Section IIIManagement of Public Works Equipment, page 212General policies 611, page 212Management of public works activity owned and controlled equipment 612, page 214

Section IVPersonal Property Relocatable Buildings, page 215Overview 613, page 215General policy 614, page 216Procedures 615, page 217

ixAR 4201 12 February 2008

ContentsContinued

Management of relocatable buildings 616, page 218Relocatable buildings used as temporary real property in lieu of permanent, real property 617, page 219

Chapter 7Transportation Infrastructure and Dams, page 219


Section IIGeneral Policy, page 220Basic functions 75, page 220Emergency Relief for Federally-Owned Roads Program 76, page 221Project validation 77, page 221

Section IIIPavements, page 221Introduction 78, page 221Pavement management procedures 79, page 221Facilities inventory of pavement network 710, page 222Condition inspection of pavement network 711, page 222Work planning 712, page 222Project plans and specifications 713, page 222Traffic engineering 714, page 223Snow removal and ice control 715, page 223Pavement safety 716, page 224Pavement quality assurance 717, page 224Pavement recordkeeping and project closeout 718, page 224Pavement disposal 719, page 225

Section IVRailroads, page 225Introduction 720, page 225Army railroad track management procedures 721, page 225Condition inspection of railroad network 722, page 226Work planning 723, page 226Project plans and specifications 724, page 226Rail traffic engineering 725, page 226Rail system snow removal and ice control 726, page 226Railroad safety 727, page 226Railroad quality assurance 728, page 226Railroad track scales 729, page 227Railroad recordkeeping and project closeout 730, page 227Railroad disposal 731, page 227

Section VBridges, page 227Introduction 732, page 227Performance standards 733, page 227Bridge inventory 734, page 228Bridge inspection 735, page 228Emergency bridge closures 736, page 229

x AR 4201 12 February 2008

ContentsContinued

Bridge analysis and posting 737, page 229Work planning 738, page 229Project plans and specifications 739, page 229Snow removal and ice control on bridge decks 740, page 229Bridge safety 741, page 230Bridge quality assurance 742, page 230Bridge recordkeeping and project closeout 743, page 230Bridge disposal 744, page 230

Section VIDams, page 230Introduction 745, page 230Classification of dams 746, page 231Performance standards 747, page 231Dam management procedures 748, page 231Inventory 749, page 231Inspection 750, page 231Work planning 751, page 232Project level management 752, page 232Project plans and specifications 753, page 232Emergency action plans and safety 754, page 232Dam quality assurance 755, page 232Dam recordkeeping and project closeout 756, page 232Dam reporting 757, page 233Dam disposal 758, page 233

Chapter 8Management, Acquisition, and Use of Motor Vehicles, page 233Introduction 81, page 233Policy 82, page 233

Part ThreeMaster Planning, page 234

Chapter 9Army Installation Design Standards, page 234Introduction 91, page 234Policy 92, page 234

Chapter 10Master Planning for Army Garrisons, page 234Introduction 101, page 234Policy 102, page 234

Chapter 11The Army Installation Status Report Program, page 235Introduction 111, page 235Policy 112, page 235

Part FourReal Estate, page 235

Chapter 12Acquisition of Real Property and Interests Therein, page 235Introduction 121, page 235

xiAR 4201 12 February 2008

ContentsContinued

Policy 122, page 235

Chapter 13Real Estate Claims Founded Upon Contract, page 235Introduction 131, page 235Policy 132, page 236

Chapter 14Real Property Inventory Management, page 236Introduction 141, page 236Policy 142, page 236

Chapter 15Utilization of Real Property, page 236Introduction 151, page 236Policy 152, page 236

Chapter 16Disposal of Real Estate, page 237Introduction 161, page 237Policy 162, page 237

Chapter 17Real Property Category Codes, page 237Introduction 171, page 237Policy 172, page 237

Chapter 18Federal Legislative Jurisdiction, page 237Introduction 181, page 237Policy 182, page 237

Chapter 19Annexation, page 238Introduction 191, page 238Policy 192, page 238

Chapter 20Mineral Exploration and Extraction, page 238Introduction 201, page 238Policy 202, page 238

Chapter 21Management of Title and Granting Use of Real Property, page 238Introduction 211, page 238Policy 212, page 238

Part FiveUtilities and Energy Management, page 239

Chapter 22Army Energy and Water Management Program, page 239

Section IIntroduction, page 239Overview 221, page 239Applicability 222, page 239

xii AR 4201 12 February 2008

ContentsContinued

Chapter exponent 223, page 239Chapter responsibilities 224, page 239Program objectives 225, page 242Program guidelines 226, page 242Recordkeeping requirements 227, page 242

Section IIProcurement and Energy Supply, page 243General 228, page 243Procurement 229, page 243Energy acquisition in emergencies 2210, page 243

Section IIIEnergy and Water Management, page 244General 2211, page 244Energy conservation and management guidelines for facilities and buildings 2212, page 244Exceptions to energy policy 2213, page 246Energy and water funding programs 2214, page 246Metering 2215, page 247Energy audits 2216, page 248Energy Engineering Analysis Program 2217, page 248Army energy awareness and conservation assessments 2218, page 248Army ride sharing, telecommuting, and use of mass transportation 2219, page 248Energy policy for leased Department of Defense facilities 2220, page 248

Section IVEnergy and Water Management Reporting, page 249Defense Utilities Energy Reporting System 2221, page 249Army Energy and Water Reporting System 2222, page 249Designation of reporters 2223, page 249Commander, Installation Management Command responsibilities for Army Energy and Water Reporting System

2224, page 250Corrections to data 2225, page 250Army Energy and Water Reporting System input data 2226, page 250Army Energy and Water Reporting System output reports 2227, page 250

Section VImplementation Plans and Reporting Requirements, page 250Implementation Plan 2228, page 250Annual energy and water management reports 2229, page 250

Section VIArmy Energy Public Affairs Program, page 250General 2230, page 250Awareness program management 2231, page 251Energy and water conservation awareness 2232, page 251

Section VIIEnergy Organizations, page 251Department of Defense 2233, page 251Department of the Army 2234, page 252

Section VIIIEnergy and Water Conservation Programs and Awards, page 252General 2235, page 252Army Suggestion Program 2236, page 252

xiiiAR 4201 12 February 2008

ContentsContinued

Installation Management Command region and garrison programs 2237, page 252Department of the Army Certificate of Achievement 2238, page 252Annual Secretary of the Army Energy and Water Management Award 2239, page 252Federal Energy and Water Management Awards Program 2240, page 253

Section IXResourcing, page 253General 2241, page 253Personnel 2242, page 253Funding levels 2243, page 254

Chapter 23Utility Services, page 254


Section IIUtility Services, page 255Army policy 235, page 255General 236, page 256Safety and occupational health 237, page 256Utility plant operators 238, page 256

Section IIINon-Hazardous Solid Waste Management, page 256Solid waste management policy 239, page 256Integrated solid waste management principles 2310, page 257Solid waste reduction, resource recovery, re-use, and recycling, and composting practices 2311, page 257Solid waste collection and storage 2312, page 258Thermal processing of solid (non-hazardous) waste 2313, page 259Land disposal of non-hazardous solid waste 2314, page 259Solid waste reporting 2315, page 259Equipment and personnel safety 2316, page 260Petroleum, oils, and lubricants 2317, page 260

Section IVWater Supply and Wastewater, page 260Water supply and wastewater policy 2318, page 260Federal, State, local, and host nation authorities 2319, page 261Water resource management 2320, page 261Public notification 2321, page 261Water supply and wastewater system maintenance 2322, page 262Water supply treatment and surveillance 2323, page 262Wastewater treatment and surveillance 2324, page 263Water softening 2325, page 263Scale and corrosion control 2326, page 263Terminal water supplies 2327, page 264Metering 2328, page 264Swimming pools and natural bathing areas 2329, page 264

xiv AR 4201 12 February 2008

ContentsContinued

Section VEnergy Source Selection, page 264Energy policy 2330, page 264Fuel selection 2331, page 264Solid fuels 2332, page 265Permanently installed petroleum product storage, distribution, and dispensing systems 2333, page 265

Section VIEnergy Program, page 265Heating system policy 2334, page 265Space heating temperature standards 2335, page 266Boiler and heating plants-operation, maintenance, and safety 2336, page 266Boiler water treatment 2337, page 266Corrosion control 2338, page 266Domestic hot water supply 2339, page 267Safety devices 2340, page 267Gas distribution systems 2341, page 267Heat distribution systems 2342, page 267

Section VIIAir Conditioning and Refrigeration, page 267Air conditioning and refrigeration policy 2343, page 267Air conditioning criteria 2344, page 268Central air conditioning plant 2345, page 268Refrigeration 2346, page 268

Section VIIIElectric, page 268Electric systems operation, maintenance, repair, and construction 2347, page 268Electrical supply standards 2348, page 269Exterior electrical systems 2349, page 269Lighting 2350, page 269Communications facilities 2351, page 270Grounding facilities 2352, page 270Electronic security systems 2353, page 270Auxiliary generators 2354, page 270Uninterruptible power supply units 2355, page 270

Section IXFood Service and Related Equipment, page 270Food service and related equipment policy 2356, page 270Responsibilities for food service equipment 2357, page 271Requisitions for replacement or acquisition 2358, page 271Grease interceptors 2359, page 271Ventilation hoods in dining facilities 2360, page 271

Section XReports and Records, page 272Reporting 2361, page 272Solid waste records 2362, page 272Water and wastewater records 2363, page 272Heating plant records 2364, page 272Installation utility management plans 2365, page 272

xvAR 4201 12 February 2008

ContentsContinued

Chapter 24Acquisition and Sale of Utilities Services, page 273Introduction 241, page 273Policy 242, page 273

Part SixSpecial Policies, page 273

Chapter 25Fire and Emergency Services, page 273

Section IIntroduction, page 273Overview 251, page 273Applicability 252, page 273Chapter exponent 253, page 273Chapter responsibilities 254, page 273Statutory and other authority 255, page 277Fire and emergency services management 256, page 277Fire and emergency services apparatus and equipment 257, page 277

Section IIManage and Direct Fire and Emergency Services Programs, page 278Program objective 258, page 278Management 259, page 278Fire and emergency services training 2510, page 280

Section IIIProvide Emergency Dispatch Services, page 281Program objective 2511, page 281Emergency Communications Center staffing 2512, page 281Emergency Communications Center operations requirements 2513, page 281

Section IVProvide Emergency Response Services for Structure Fires, page 281Program objective 2514, page 281Required fire department staffing 2515, page 281Fire department structural fire operation requirements 2516, page 281Special requirements for shipboard fire fighting 2517, page 282Special requirements for access or egress through hardened windows 2518, page 282

Section VProvide Emergency Response Services for Aircraft Rescue Fire Fighting, page 282Program objective 2519, page 282Required aircraft rescue fire fighting staffing 2520, page 283Aircraft rescue fire fighting apparatus requirements 2521, page 283

Section VIProvide Fire Prevention Services, page 283Program objective 2522, page 283Required fire prevention staffing 2523, page 284

Section VIIFire Prevention Operations, page 284Building manager or evacuation coordinator 2524, page 284Housing facilities 2525, page 284

xvi AR 4201 12 February 2008

ContentsContinued

Monitoring and controlling contractor operations 2526, page 284Fire risk management surveys 2527, page 284

Section VIIIFire Prevention Engineering, page 284General requirements 2528, page 284Cost effectiveness 2529, page 284Review of projects 2530, page 284Fire Protection Deficiency Correction Program 2531, page 285Fire protection systems 2532, page 285Fire extinguishers 2533, page 285Water distribution systems 2534, page 286Space heaters (liquid fuel) 2535, page 286

Section IXProvide Emergency Response Services for Incidents Involving Hazardous Materials, Weapons of Mass Destruction,

and Chemical, Biological, Radiological, Nuclear, and High Explosives, page 286Program objectives 2536, page 286Hazardous materials and weapons of mass destruction response services staffing 2537, page 286

Section XProvide Emergency Response Services for Wildland Fires, page 287Program objectives 2538, page 287Wildland fire response services staffing 2539, page 287Wildland fire incident response planning 2540, page 287

Section XIProvide Emergency Medical Response Services, page 287Program objectives 2541, page 287Emergency medical services staffing 2542, page 287Emergency medical response planning 2543, page 287

Section XIIConduct Technical Rescue Operations, page 288Program objectives 2544, page 288Technical rescue operations staffing 2545, page 288Technical rescue operations planning 2546, page 288

Section XIIIProvide Specialized Training, page 288Program objective 2547, page 288Instructor qualifications 2548, page 288Fire and emergency services training plans 2549, page 288

Section XIVNational Fire Incident Reporting System (NFIRS) and Investigation of Fire Incidents, page 289Reporting fires and emergency services responses 2550, page 289Report format 2551, page 289Approval and submission procedures 2552, page 289Investigation of fire Incidents 2553, page 289Environmental reporting 2554, page 289Public release of Incident Reports 2555, page 289

Section XVManagement of Army Military Firefighters, page 290Overview 2556, page 290

xviiAR 4201 12 February 2008

ContentsContinued

Applicability 2557, page 290Tactical vehicle facilities 2558, page 290Selection criteria 2559, page 290Applications 2560, page 290Certification requirements 2561, page 290MOS proficiency training 2562, page 291Periodic medical examinations 2563, page 292Supervising fire fighting operations 2564, page 292Orders, files, and records 2565, page 292Firefighter methods of identification 2566, page 293Promotion and reclassification 2667, page 293Interservice transfers 2568, page 293Personal protective equipment 2569, page 293Hazardous materials; nuclear, biological, chemical; and chemical, biological, radiological, nuclear personal protective

equipment 2570, page 293

Chapter 26Private Organizations on Department of the Army Installations, page 294Introduction 261, page 294Policy 262, page 294

Chapter 27Civilian Inmate Labor Program, page 294Introduction 271, page 294Policy 272, page 294

Chapter 28State and Local Taxation of Lessees Interest in Wherry Act Housing, page 295Introduction 281, page 295Policy 282, page 295

Chapter 29Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities, page 295Introduction 291, page 295Policy 292, page 295

Chapter 30Army Reserve Land and Facilities Management, page 295Introduction 301, page 295Policy 302, page 296

Appendixes

A. References, page 297

B. General/Flag Officers Quarters Special Allowances, page 333

C. Guidance for Establishing Housing Rents and Charges, page 335

D. Unspecified Minor MCA (UMMCA) Program, page 336

E. Environmental Protection (MCA and NAF Construction), page 338

F. Authority for Approval of Changes to MILCON Projects Funded by MCA, UMMCA, USAHFPA, and AFHAppropriations, page 340

G. Facilities Standardization (Military Construction, Army and Nonappropriated-Funded Construction), page 342

H. Specific Facility Guidance (MCA and NAF Construction), page 346

I. Leasing (Facilities Engineering Material, Equipment, and Relocatable Buildings), page 355

J. Army Policy for Exchange or Sale of Nonexcess Personal Property, page 358

xviii AR 4201 12 February 2008

ContentsContinued

K. Type of Bridge Inspections, page 362

L. Inspector Qualifications (Transportation Infrastructure and Dams), page 364

M. Program Agreement between the Army and the Federal Highway Administration for Compliance with theNational Bridge Inspection Standards, page 365

N. Recordkeeping Requirements for the Army Energy and Water Management Program, page 366

O. Procedures for Nominations for the Secretary of the Army Energy and Water Management Awards, page 366

P. Materials for Disposal by Army Activities (Utilities Services), page 367

Q. Minimum Training Subjects and Frequencies for Fire and Emergency Services, page 368

R. The Baseline Standard Operating Guides and/or Standard Operational Procedures for Fire and EmergencyServices, page 370

S. Sample Fire and Emergency Services Mutual Agreements for United States/CONUS and Foreign/OCONUS,page 371

T. Management Control Evaluation Checklists, page 374

Table List

Table 11: Table of chapter exponents, page 5Table 31: Calculation of Family housing charges for foreign military students, page 28Table 32: Dollar limitations and approval authorities, page 30Table 33: Military and civilian schedule of equivalent grades for housing assignment purposes, page 32Table 34: Priority of assignment for Family housing, page 36Table 35: Priorities of assignment for senior officers quarters, officers quarters, senior enlisted quarters, and enlisted

quarters, page 44Table 36: Minimum net floor area per Family housing dwelling unit (see notes 1 and 2), page 49Table 37: Minimum standards of acceptable space and privacy, existing unrevitalized inventory (see notes 1 and 2),

page 50Table 38: Housing Services Office staff to eligible population, page 60Table 39: Special command sergeant major positions, page 90Table 310: Special command positions, page 113Table 311: Supplementary furnishings approval authorities (see note), page 116Table 312: Furnishings Authorized for Official Entertainment Areas in Privatized (RCI) GFOQs, page 132Table 313: Disposition of collections for rents and charges, page 138Table 41: Project controls, page 143Table 42: Funding of Information Systems Support Components, page 190Table 61: Army relocatable building approval and redelegation authorities, page 217Table 251: Announced structural fire response time, page 282Table 252: Aircraft rescue fire fighting response time, page 283Table 253: Hazardous materials response time (including first response to CBRNE/WMD incidents), page 287Table 254: Emergency medical response time, page 288Table 255: Certification levels, page 291Table 256: Required firefighter proficiency training, page 292Table 257: Mission oriented protective posture levels for the J-FIRE ensemble, page 294Table B1: China, glassware, and silver allocations for special command positions, page 334Table F1: Approval authority for military construction change management MCA, UMMCA, USAHFPA, and

AFH projects, page 341Table I1: Base commercial equipment service life, page 355Table Q1: Suppression proficiency training-academic and practical, page 368Table Q2: Fire prevention proficiency training-academic: Table Q2 is a guideline and lists the recommended

training subjects that firefighters must complete. The codes under the recommended frequency column are M-monthly; Q-quarterly; SA-semiannually; and A-annually., page 369

xixAR 4201 12 February 2008

ContentsContinued

Figure List

Figure 31: GFOQ planning relationships, page 121Figure 41: MCA/AFH program development flow chart, page 170Figure 41: MCA/AFH program development flow chartContinued, page 171Figure 42: NAF program development flow chart, page 172Figure R1: Baseline standard operating guides and/or standard operating procedures for fire and emergency services,

page 371Figure S1: Department of the Army Mutual Aid Agreement (United States), page 372Figure S2: Department of the Army Mutual Aid Agreement (Foreign), page 373

Glossary

xx AR 4201 12 February 2008

Part OneGeneral Installation Management

Chapter 1Introduction

11. PurposeThis regulation provides policies and responsibilities for conduct and management of facilities engineering, housing,fire and emergency services, and environmental support.

12. ReferencesRequired and related publications and prescribed and referenced forms are listed in appendix A.

13. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are explained in the glossary.

14. ResponsibilitiesThe following responsibilities are applicable to this regulation in general. Individual chapters identify specific programchapter responsibilities:

a. The Assistant Secretary of the Army (Installations and Environment) (ASA (IE&E)) has the principal responsibil-ity for all Department of the Army matters related to all installations and environment, and safety and occupationalhealth.

(1) The ASA (IE&E) sets the strategic direction, determines objectives, establishes policy, sets standards, andproposes programming and funding for these programs.

(2) See additional ASA (IE&E) responsibilities as indicated below(a) Family housing (see para 34a).(b) Military construction (see para 44b).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64b).(d) Utilities and energy management (see para 224a).(e) Fire and emergency services (see para 254a).b. See the Assistant Secretary of the Army (Financial Management and Comptroller) (ASA (FM&C)) responsibili-

ties as indicated below(1) Family housing (see para 34b).(2) Military construction (see para 44c).c. See the Assistant Secretary of the Army (Manpower and Reserve Affairs (ASA (M&RA)) responsibilities as

indicated below(1) Policy for nonappropriated funds (see para 34c).(2) Military construction (see para 44d).d. See paragraph 64a for specific responsibilities to the Assistant Secretary of the Army (Acquisition, Logistics,

and Technology) (ASA (ALT)).e. See paragraph 44a for central management oversight by the Assistant Secretary of Defense (Health Affairs)

(ASD (HA)).f. See paragraph 34e for Deputy Chief of Staff, G1 (DCS, G1) responsibilities.g. See Deputy Chief of Staff, G3/5/7 (DCS, G3/5/7) responsibilities as indicated below(1) Military construction (see para 44g).(2) Utilities and energy management (see para 224b).h. See Deputy Chief of Staff, G4 (DCS, G4) responsibilities as indicated below(1) Military construction (see para 44e).(2) Utilities and energy management (see para 224c).i. See Chief Information Officer/G6 (CIO/G6) responsibilities as indicated below(1) Military construction (see para 44f).(2) Utilities and energy management (see para 224d).j. See The Surgeon Generals responsibilities as indicated below(1) Military construction (see para 44j).(2) Utilities and energy management (see para 224i).k. The Assistant Chief of Staff for Installation Management (ACSIM) has Army Staff (ARSTAF) responsibility for

1AR 4201 12 February 2008

development, integration, and interpretation of standards, policies, and doctrine for planning, execution, and administra-tion of garrison operations. The ACSIM will

(1) Advise the ASA (IE&E) on(a) Planning, developing, implementing, and evaluating:1. Comprehensive installation management.2. Facilities.3. Government-owned or Government-controlled housing.4. Environmental programs.5. Work classification.6. Project approvals to meet Army needs.(b) Facilities aspects of the Army program objective memorandum (POM); The Army Plan (TAP); and the planning,

programming, budgeting, and execution system (PPBES).(2) Develop and interpret Headquarters, Department of the Army (HQDA) policy and provide ARSTAF supervision

and evaluation of public works programs to include facilities, government-owned or government-controlled housing,and environmental management and public works activity work management, organization, and staffing.

(3) Represent the Department of the Army in Department of Defense (DODD), private sector, and interagencymeetings and in the development and coordination of Department of Defense (DOD) and interagency policy andstandards.

(4) Serve as HQDA functional proponent on Army panels and to assist the Chief of Legislative Liaison onlegislative actions as required.

(5) Interpret and prepare DA responses to Congressional inquiries and to General Accounting Office (GAO), Officeof the Secretary of Defense (OSD) and Army Inspectors General (IGs), and U.S. Army Audit Agency (USAAA)reviews, audits, and investigations.

(6) Review and submit relevant interagency reports.(7) Manage technology transfer and provide technical support information and guidance regarding facilities en-

gineering, energy efficiency, corrosion prevention and control, public works management and business practices, realproperty master planning, automated systems, and professional development and training.

(8) Formulate policy and provide oversight for privatization of utilities systems.(9) Manage the development, acquisition, training, fielding, customer support, and maintenance of automated data

processing (ADP) systems and Sustainment Management Systems (SMS) for which ACSIM is the proponent; andmaintain the corporate database for the Armys real property inventory with the guidance and oversight of the ASA(ALT) and CIO/G6.

(10) Oversee Installation Management Command (IMCOM) compliance with DOD-approved standards and method-ology documented as part of the Business Enterprise Architecture (BEA) and Business Management ModernizationProgram (BMMP) to include adherence to OSD expenditure threshold approval and certification requirements.

(11) Manage the Army Facilities Standardization Program.(12) Provide policy and oversight of public works supply, storage activities, relocatable buildings, and other public

works equipment.(13) Manage the Armys non-tactical vehicle (NTV) and base-level commercial equipment programs.(14) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,

non-tactical vehicle, equipment, planning and design, and community activities/operations).(15) See the following additional specific responsibilities.(a) Family housing (see para 34d).(b) Military construction (see para 44h).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64c).(d) Transportation infrastructure and dams (see para 74a).(e) Utilities and energy management (see para 224e).(f) Utility services (see para 234a).(g) Fire and emergency services (see para 254b).l. See paragraph 44i for principal officials of other ARSTAF agencies responsibilities.m. The Chief of Engineers (COE) will(1) Serve as the ARSTAF official responsible for formulation, implementation, management, and evaluation of

engineering, construction, real property, real estate, and technical support for DA. This includes ARSTAF responsibil-ity for policies and procedures for acquisition, management of title, granting use, and disposal of real property, theengineering and facilities portion of contingency plans and base support development, topographic and constructionaspects of space, the Prime Power Program, the Real Estate Relocation Assistance Program, the Commercial UtilitiesProgram (also known as the Army Power Procurement Program of Utilities Contracting Program), and the execution ofMilitary Construction (Army).

2 AR 4201 12 February 2008

(2) Maintain Army corrosion control design guidance.(3) Coordinate with DOD staff elements, other DOD components, and other Federal agencies regarding:(a) Development of technical standards, criteria, and procedures.(b) Preparation and revision of tri-Service technical publications concerning corrosion prevention.(4) See the following additional specific responsibilities:(a) Military construction (see para 224a).(b) Utility services (see para 234b).n. The Chief, National Guard Bureau (CNGB) will(1) Perform the responsibilities specified within individual chapters.(2) For those garrisons/installations/facilities/sites that are under their command and control and that are fully or

partially operated and maintained by Federal funds, have the same responsibilities for those garrisons/installations/facilities/sites as listed for Commander, IMCOM in paragraph f, below and elsewhere in this regulation.

(3) See the following additional specific responsibilities:(a) Military construction (see para 44q).(b) Utilities and energy management (see para 224h).o. The Chief, Army Reserve (CAR) will(1) Perform the responsibilities specified within individual chapters.(2) See AR 140483 for additional responsibilities of the CAR relating to Army Reserve military construction

(MILCON) and base operations (BASOPS).(3) See the following additional responsibilities:(a) Military construction (see para 44p).(b) Utilities and energy management (see para 224h).p. The Commander, IMCOM will(1) Establish the organization and procedures for garrison public works operations/functions addressed in this

regulation.(2) Manage and integrate the delivery of facilities engineering services across garrisons to assure consistent quality

with optimal customer satisfaction.(3) Develop public works operational plans, and Armywide service and performance standards.(4) Establish and maintain technical guidance and support for facilities.(5) Seek Armywide efficiencies.(6) Identify and standardize Armywide garrison management initiatives.(7) Monitor compliance with Management Controls.(8) Establish procedures for review, validation, prioritization, and consolidation of garrison reports.(9) Review work classification, technically review projects, and approve projects within delegated limits or forward

projects to the appropriate approval authority.(10) Implement technology transfer.(11) Comply with DODapproved standards and methodology documented as part of the Business Enterprise

Architecture (BEA) and Business Management Modernization Program (BMMP) to include adherence to OSD ex-pense/investment threshold approval and certification requirements.

(12) Ensure that contracts for operation and maintenance of infrastructure assets by a contractor include provisionsassigning the awardee responsibility for performance of all applicable actions required for compliance with appropriateFederal, state, and local health, safety, and environmental laws and regulations.

(13) Establish Memoranda of Agreement (MOAs) or Memoranda of Understanding (MOUs) with , Army ServiceComponent Commands, and Direct Reporting Units regarding the provision of base support oversight as described inparagraph g.

(14) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,non-tactical vehicle, equipment, planning and design, and community activities/operations).

(15) See the following additional specific responsibilities.(a) Management of public works activities (see para 24a).(b) Family housing (see para 34I and 397b).(c) Military construction (see para 44k and 422d(2)).(d) Buildings and structures (see para 54a).(e) Facilities engineering materials, equipment, and relocatable buildings (see para 64d).(f) Transportation infrastructure and dams (see para 74b).(g) Utilities and energy management (see para 224k).(h) Utility services (see para 234c).(i) Fire and emergency services (see para 254f).


q. Commanders of Army Commands (ACOMs), Army Service Component Commands (ASCCs), and Direct Report-ing Units (DRUs)

(1) Will perform the responsibilities specified for them within individual chapters.(2) That retain command and control over installations will(a) Establish the organization and procedures for garrison public works operations/functions at installations for

which they maintain command and control addressed in this regulation.(b) Develop or obtain public works operational plans and commandwide service and performance standards.(c) Establish and maintain or obtain technical guidance and support for facilities.(d) Seek commandwide efficiencies in the execution of installation support services.(e) Monitor compliance with Management Controls.(f) Establish procedures for review, validation, prioritization, and consolidation of garrison reports.(g) Review work classification, technically review projects, and approve projects within delegated limits or forward

projects to the appropriate approval authority.(h) Implement installation technology transfer.(i) Comply with DOD-approved standards and methodology documented as part of the Business Enterprise Archi-

tecture (BEA) and Business Management Modernization Program (BMMP) to include adherence to OSD expense/investment threshold approval and certification requirements.

(j) Ensure that contracts for operation and/or maintenance of infrastructure assets by a contractor include provisionsassigning the awardee responsibility for performance of all applicable actions required for compliance with appropriateFederal, state, and local health, safety, and environmental laws and regulations.

(k) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,non-tactical vehicle, equipment, planning and design, and community activities/operations).

(l) Establish MOAs or MOUs with IMCOM for base-level operations support responsibilities listed above.(3) See the following additional specific responsibilities:(a) Family housing (see para 34k).(b) Military construction (see para 44m).(c) Buildings and structures (see para 54b).(d) Transportation infrastructure and dams (see para 74d).(e) Utilities and energy management (see para 224l).(f) Fire and emergency services (see para 254c).r. See Commander, TRADOC responsibilities paragraph 44o.s. See Commander, U.S. Army Medical Command (MEDCOM) responsibilities paragraph 44t.t. See Commander, Military Surface Deployment and Distribution Command (SDDC) responsibilities paragraph

44u.u. The Senior Commander will(1) Provide executive level oversight of installation support services.(2) See the following additional specific responsibilities:(a) Management of public works activities (see para 24b).(b) Military construction (see para 44r).(c) Fire and emergency services (see para 254g).v. The Commander, U.S. Army Corps of Engineers (USACE) will(1) Provide technical support and reimbursable services concerning(a) Facilities planning, acquisition, design, construction, inspection, maintenance and repair, and disposal.(b) Environmental support.(c) Real estate.(d) Research and development.(e) Technology transfer.(2) See the following additional specific responsibilities:(a) Family housing (see para 34f).(b) Military construction (see para 441).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64e).(d) Transportation infrastructure and dams (see para 74c).(e) Utilities and energy management (see para 224m).w. See Directors of IMCOM regions specific responsibilities as indicated below(1) Family housing (see para 354e(3), 385c, and 397c).(2) Military construction (see para 44n).x. See Garrison Commanders specific responsibilities as indicated below

4 AR 4201 12 February 2008

(1) Family housing (see para 34j).(2) Military construction (see para 44s).(3) Fire and emergency services (see para 254i).y. See Commander, U.S. Army Information Systems Engineering Command (USAISEC) responsibilities paragraph

44v.z. See Commander, Army and Air Force Exchange Services (AAFESs) responsibilities paragraph 44x.aa. See Director, Defense Commissary Agency responsibilities paragraph 44y.ab. See commanders of tenant activities at Army installations responsibilities paragraph 44z.ac. See Chief, Public Affairs responsibilities paragraph 224j.ad. See Commanding General, U.S. Army Petroleum Center responsibilities paragraph 234f.ae. See Director of Environmental Programs responsibilities paragraph 254e.af. See Chief, Fire and Emergency Services responsibilities paragraph 254j.ag. See Chief, Army Housing Division (AHD) responsibilities paragraph 34g.ah. See USACE District Engineer responsibilities paragraph 393b(1).

15. Installation Management Board of DirectorsThe Installation Management Board of Directors (IMBOD) will provide strategic direction for all Army matters and bethe principal committee that adjudicates issues pertaining to all installation activities. The IMBOD is co-chaired by theVice Chief of Staff of the Army and the ASA (IE&E). It will recommend strategic plans prepared by the ACSIM forapproval by ASA (IE&E), which outline goals and objectives, as well as approve program, resource and financestrategies for implementing operations approved in the strategic plan.

16. Chapter exponentsThe chapter exponent is the office responsible for all aspects of the management controls associated with a givenchapter of this regulation. The chapter exponent is to an individual chapter of this regulation as the proponent is to theregulation. The exponents of chapters are shown in table 11.

Table 11Table of chapter exponents

Exponent Chapter Title

Assistant Chief of Staff for Installa-tion Management

1 Introduction

2 Management of Public Works Activities

3 Housing Management

4 Army Military Construction Program Development and Execution

5 Buildings and Structures

6 Facilities Engineering Materials, Equipment, and Relocatable Building Manage-ment

7 Transportation Infrastructure and Dams

8 Management, Acquisition, and Use of Motor Vehicles

9 Army Installation Design Standards

10 Master Planning for Army Garrisons

11 The Army Installation Status Report Program

14 Real Property Inventory Management

15 Utilization of Real Property

17 Real Property Category Codes

22 Army Energy and Water Management Program (AEWMP)

23 Utility Services

25 Fire and Emergency Services

26 Private Organizations on Department of the Army Installations

27 Civilian Inmate Labor Program

5AR 4201 12 February 2008/RAR 24 August 2012

Table 11Table of chapter exponentsContinued

Exponent Chapter Title

29 Morale, Welfare, and Recreation Activities and Nonappropriated Fund In-strumentalities

30 Army Reserve Land and Facilities Management

Chief of Engineers 12 Acquisition of Real Property and Interests Therein

13 Real Estate Claims Founded Upon Contract

16 Disposal of Real Estate

18 Federal Legislative Jurisdiction

19 Annexation

20 Mineral Exploration and Extraction

21 Management of Title and Granting Use of Real Property

24 Acquisition and Sales of Utilities Services

28 State and Local Taxation of Lessees Interest in Wherry Act Housing

Chapter 2Management of Public Works Activities

Section IIntroduction

21. OverviewThis chapter provides basic policies and specific responsibilities for conduct and management of garrison level publicworks activities which include facilities engineering, housing, and environmental support. This chapter includesguidance for establishing facilities maintenance and repair (M&R) standards and policies for planning and executingfacilities projects. It defines the functional role of the IMCOM; the ACOMs, ASCCs, DRUs; the U.S. Army Corps ofEngineers (USACE) Installation Support Program; and provides for an annual Department of the Army Public WorksAwards Program.

22. ApplicabilityThis chapter applies to the active Army, U.S. Army Reserve-funded installations, and to the U.S. Army Reserve tenantorganizations on active Army installations. This chapter does not apply to virtual garrisons represented by the ArmyReserve regional readiness support commands; the Army National Guard; garrisons and activities, or parts thereof,which have been licensed to the District of Columbia or to any state, territory, or commonwealth of the United Statesfor use by the National Guard; single project-owned or leased civil works facilities of the U.S. Army Corps ofEngineers; national cemeteries; facilities occupied by Army activities as tenants when support is provided by anothergovernment agency; and Government-owned, contractor-operated (GOCO) industrial plants/activities.

23. Chapter exponentThe exponent of this chapter is the ACSIM (DAIMODF).

24. Chapter responsibilitiesThe following responsibilities are in addition to the general responsibilities identified in paragraph 14.

a. Commander, IMCOM, in addition to those responsibilities identified in paragraph 14f, will(1) Establish a program of on-site assistance visits to ensure management controls compliance, assess program

management, and resolve specific issues at garrisons.(2) Develop IMCOM procedures for evaluation and selection of nominees for the Department of the Army public

works awards programs.(3) Centralize funding and management of training in support of garrison public works mission.(4) Establish and administer Installation Planning Boards for installations under IMCOM jurisdiction.(5) Implement the Army Corrosion Prevention and Control policy for facilities in accordance with Section VI of this

chapter.b. Senior Commanders will(1) Serve as chairman of the Installation Planning Board.

6 AR 4201 12 February 2008

(2) Establish force protection levels and requirements.(3) Establish non-garrison:(a) Training priorities.(b) Mission priorities.(c) Installation construction priorities supporting mission activities as outlined in chapter 4.

Section IIGeneral Public Works Operations Policy

25. Basic functionsa. The IMCOM will determine the organizational structure to provide public works services at garrisons under its

control.b. Established organizational structures must provide the following functions at the garrison level:(1) Performing real property master planning in accordance with AR 21020.(2) Operating and managing all functions listed in chapter 3 for government owned or government controlled

housing and providing asset management functions for housing operated under the provisions of the ResidentialCommunities Initiative (RCI) program.

(3) Complying with good engineering practices; applicable Federal, State, and local statutes; and applicable Armyregulations in performing M&R and construction projects executed by the IMCOM garrison public works activity,troop units, and/or other activities and tenants (including private sector and nonappropriated fund (NAF) entities).Ensure compliance with the Installation Design Guide (IDG) and garrison facility standards. In the event of conflictsbetween this regulation and country-specific Final Governing Standards and other host-nation regulations/statutes,IMCOM will establish situationally unique specific guidance.

(4) Coordinating M&R and construction at privatized facilities such as housing and utilities in accordance withprivatization contracts and agreements that define government-private sector relationships.

(5) Recording all real property and work management data using the Armys Integrated Facilities System (IFS)where the Standard Finance System (STANFINS) is used. Where STANFINS is not used, real property data will berecorded using IFS, and work management data will be recorded using other systems that capture and compile cost andperformance data in sufficient detail to support internal cost and management analysis. At installations with contractedbase support, contractors will be responsible for providing work management data compatible with IFS.

(6) Performing work classification. The garrison staff officer charged with facilities engineering, housing, andenvironmental support is responsible for this function.

(7) Performing or providing oversight of assigned contract administration tasks as Contracting Officers Representa-tives, Ordering Officers, and Inspectors with authorities delegated by the supporting Contracting Officer.

(8) Establishing and implementing procedures to prevent unauthorized changes to structures or facilities, removal ordisposal of facility components, and/or changes in the established use-status of facilities.

(9) Establishing and implementing procedures to conduct public works training.(10) Organizing public works activities and engineer resources capable of providing:(a) Planning, programming, budgeting, budget execution and accounting, and budget review.(b) Resource Management Plans (RMPs) in accordance with DA Pam 4206, Annual Work Plans (AWPs) and

prioritization.(c) Optimal customer service-satisfaction standards.(d) Real property and space utilization management to include conducting real property inventories, preparing

reports, and conducting surveys required by AR 40545, AR 40570, AR 40580, and AR 50010.(e) Establishment of an environmental program in compliance with AR 2001 and Federal, State, and local

environmental statutes and regulations to provide integration of environmental issues with the processes of facilitiesmanagement and housing.

(f) Establishment of a cultural resources program in accordance with AR 2001 to include preparing historicalinventories, historical preservation plans, and archeological surveys and conducting consultations with proper State andFederal agencies and private organizations prior to undertaking work on structures or land that meets the criteria of, oris listed in, AR 2001.

(g) Establishment of a natural resources program in accordance with AR 2001 with particular emphasis onmanagement of threatened and endangered species.

(h) Establishment of occupational safety and health programs to assure compliance with AR 405 and AR 38510.(i) Conduct of traffic engineering activities in accordance with AR 5580 and chapter 7 of this publication to

include coordination of requirements with appropriate law enforcement, safety, security, and transportation officials.(j) Oversight of operations and personnel certification of the garrisons utilities systems, coordination of acquisition

and sales of utility services, and provision of public works activity technical support to the Contracting Officer inacquiring contracts for utility services in accordance with AR 42041.


(k) Establishment of an energy and water management program in accordance with chapters 22 and 23 of thispublication.

(l) Relocatable buildings in accordance with chapter 6 of this publication.(m) Packing and crating services.(n) Maintenance of public works operations equipment.(o) Real property maintenance supply support through1. Public works supply and storage activities.2. Property accountability for public works equipment.3. Performance or oversight of delegated contract administration tasks to include quality assurance surveillance and

evaluation of contractor performance.(p) Coordinating public works operations in support of emergency action plans.(q) Preparation and submission of DD Form 1391 (FY __ Military Construction Project Data) for M&R or

construction projects over the dollar thresholds given here and in AR 140483 and chapter 4 of this regulation andwhen required by IMCOM.

(r) Performance or oversight of assigned contract administration tasks with authorities delegated by the supportingcontracting officer.

(s) An Assessable Unit Manager for internal control review procedures in accordance with AR 112 and identifica-tion of deficiencies to the garrison or installation support activity commander.

26. Work and cost reportingThe IMCOM will ensure that work and cost reporting include

a. Public works records that provide visibility over what, where, why, how, when, and how much work is performedon real property facilities, including work performed by contractors. Work authorizing documents, regardless of themethod of performance, will be recorded.

b. Work documents (service orders, standing operations orders, individual job orders, and so forth) that report costsincurred by the IMCOM garrison public works activity for work on an Army-owned real property facility (RPF), directand reimbursable, regardless of funding source or method of accomplishment. The IMCOM public works activity willcapture costs in enough detail to ensure compliance with project approval authority and the Chief Financial OfficerAct, to develop accurate rates for reimbursable services, and to support the public works activitys review and analysisof work accomplished. The minimum essential required capability is to accumulate costs at the work authorizingdocument level. This includes work accomplished for non-DOD activities.

c. Recording transactions in the finance and accounting system for use in management of programming funds forfuture years. Cost transactions must be recorded as direct obligations in the accounts where the execution takes place.Obligations and expenses must be recorded as work is accomplished. Environmental costs will be included as expensesof Installations Support.

27. Work planninga. The AWP is a consolidation of all developed plans into a single integrated 5year plan that reflects all major

requirements, initiatives, actions, and objectives. Minimum routine M&R tasks and major projects shall be incorporatedinto the AWP as outlined in DA Pam 4206. Installation site maps should be used as a visual aid to help depict andpresent the annual and long-range work plans portion of the AWP.

b. Preparation and periodic updating of work plans will comply with the following guidance. All work identified asa result of comparing the inspection reports with the performance standards will be used to identify total requirements.

c. The AWP shall identify the major M&R projects planned for accomplishment in the program fiscal year andcontain the following:

(1) The minimum maintenance tasks that should be accomplished at least once annually for basic preventive andsafety/functional needs. Routine maintenance should be programmed annually, to maintain acceptable and economicallevels of performance. Separate individual job orders (IJOs) which include specific task description and location, theunit of measure, and unit cost, will be prepared to facilitate orderly planning, review, and analysis for each of the tasks.

(2) The major M&R portion of the AWP will identify work based on comparison of major M&R alternatives.Prioritization of major M&R projects should be based upon cost, type of repair, structure type and condition, localconditions, and realistic budget levels.

d. Long-range plans will be developed for a 5 year period, year by year and consist of the level of anticipated workrequirements.

e. Minor construction projects will conform to the Master Plan for the installation in accordance with AR 21020and to the Installation Design Standards.

28. Customer serviceThe IMCOM will establish and implement customer service standards. Customer service is a compelling factor in the

8 AR 4201 12 February 2008

improvement of business practices, evaluation of effectiveness, establishment of work standards, and cost considera-tions (see DA Pam 4206 for procedural guidance for implementing a customer service program).

29. Alternative methods and sourcesWhen requirements exceed organizational capabilities, IMCOM will require that its public works activities makemaximum use of alternative performance methods and labor sources for providing services, accomplishing increasedworkload, or reducing shop backlogs, including:

a. Commercial contractor performance.b. Overtime and temporary hires, providing allocated work-years are not exceeded.c. Rescheduling or deferring work of lower priority.d. Borrowing labor from, or transferring work to, another work center.e. Use of prison inmate labor.f. Partnerships, contracts, and mutual aid agreements with municipalities or other Government agencies, including

USACE organizations.g. Consolidation of functions into regional operations.h. Privatization of functions.

210. Host-tenant relationshipThe IMCOM will ensure that its garrison operations comply with the following host-tenant relationships:

a. The M&R or construction work funded by tenant activities will be coordinated with and approved by the IMCOMgarrison public works activity regardless of the source of funds or method of accomplishment. Tenants will report allInstallations Support related costs to the IMCOM public works activity for recording in the IFS. These procedures willensure that all M&R and construction are in accordance with the garrisons real property management plans. TheIMCOM will also ensure that work accomplished does not violate Federal or state laws; DOD or Army regulations;building and construction codes, standards, and criteria; garrison facility standards; the IDG; or the Army IDS manual,and that it does not exceed any local utility infrastructure capabilities.

b. Tenant and satellite activities are responsible for providing the host IMCOM public works activity with uniquecriteria and justifications for real property planning and management support. Tenant and satellite activities will budget,fund, and reimburse the host for minor construction projects that are unique to the tenant or satellite activity mission.

c. In general, IMCOM garrison public works activities will require reimbursement for all levels of support that aretenant unique; that is, costs that are attributable to the tenant and that the tenant is able to influence directly or whichexceed established, Armywide levels of service. In certain circumstances, the host is responsible for providing facilitiesengineering, housing, and environmental support services to tenants on a non-reimbursable basis. The IMCOM willdetermine whether support is reimbursable according to separate policy directions issued by HQDA, and IMCOM maydelegate authority for such determination to public works activity managers and their commanders. Additional guidanceon reimbursement for housing support is provided in chapter 3. Guidance on reimbursement for NAF activities isprovided in AR 2151.

d. With respect to U.S. Army Reserve (USAR) facilities, designated regional readiness sustainment commands(RRSCs) are responsible for and manage USAR real property programs to include master planning, programming,M&R and construction of facilities; service support; and environmental functions. The relationship between thegarrison and the RRSC is a technical-support-provider-managing-customer relationship. In critical support areas inwhich the RRSC Engineer staff requires professional engineer, environmental, and other staff support, a detailedmemorandum of agreement will exist between each RRSC and a supporting organization that will provide the requiredservice or technical support (see AR 140483 for specific Army Reserve facility management policy).

e. The IMCOM public works activities will have support agreements with all Army, DOD, or other Governmenttenants/customers for which they provide facilities engineering, housing, or environmental management support serv-ices. Requirements for recurring support and specific negotiated provisions for support will be documented in thesupport agreement. For example, if public works personnel are dedicated full-time to medical facilities support, theywill provide support on a reimbursable basis stipulated in a support agreement.

211. Government furnished, contractor occupied facilitiesA contractor host is required to coordinate with its servicing public works activity manager and to obtain approval fromthe garrison commander before facilities on a garrison are made available for contractor use. Before approval andcontract award, square footage, type of space provided, and reimbursement for utilities will be defined in the contract.

Section IIIOperation and Maintenance Project Approval and Execution (see chapter 3 for Army Family Housing)

212. Generala. The IMCOM will ensure that the scope of work to be included in a project is based on good engineering


practices, environmental impact, operational or administrative considerations, and life cycle cost effectiveness. Custom-ers and tenants normally identify the makeup of projects based on need, funds available (if reimbursable), andcommand priorities. The IMCOM will provide advice to customers and tenants on the technical, regulatory, andstatutory feasibility of their projects. The IMCOM will also ensure that projects are reflected in, and comply with, thegarrison real property master plan, the Installation Design Guide, resource management plans, and facility standards.

b. Work will not be started without prior written project approval from the proper authority. DA Form 4283(Facilities Engineering Work Request) is the standard project approval document.

c. Projects will not be split into increments solely to reduce the estimated costs below statutory limitations,contracting thresholds, or project approval levels. DA Pam 42011 provides guidance for project definition anddocumentation.

d. A minor construction project includes all work necessary to produce a complete and usable facility or a completeand usable improvement to an existing facility. A construction project will be financed from appropriations availablefor operations and maintenance if the project has total funded costs of $750,000 or less, or if it has total funded costsof $1.5 million or less and is intended solely to correct a deficiency that is life-threatening, health-threatening, orsafety-threatening. Military construction, Army (MCA) funds will not be used to finance projects under $750,000unless approved in advance by HQDA (DAIMODC).

e. Work to be done on an existing facility will be consistent with the design use and remaining economic life of thefacility. If construction work will change the facility category code according to AR 41528, the category code changewill be approved prior to commencement of work (see AR 40570).

f. The DOD Explosive Safety Board (DDESB) approves all plans for siting and construction or modification offacilities for manufacturing, storing, handling, maintaining, developing, demilitarizing, testing, transporting, or dispos-ing of military explosives or ammunition. The DDESB also reviews and approves site plans for facilities which do notinvolve hazardous materials but which would be exposed to such risks if not properly located. All information, reports,and requests for assistance, are submitted to the DDESB through command safety channels, to Director, U.S. ArmyTechnical Center for Explosives Safety (see AR 38510, para 56).

g. Separate M&R and minor construction projects may be grouped into one contract for procurement, or a singleproject may be accomplished with more than one contract. The total funded cost of all elements of the project will notexceed the total authorized cost of the project.

h. More than one category of work may be approved on one document, provided that work in each category iswithin the commanders approval authority. Each category of work is separately subject to the appropriate approvallimitations given in this chapter and in chapter 3 for Family housing projects. If the commanders authority for one ormore categories of work is exceeded, separate approval documents are required for work that is to be approved byhigher authority. The estimated funded and unfunded costs (see para 217) for each category of work will be identifiedseparately on the project approval document.

i. The M&R and minor construction projects will comply with applicable requirements of the National Environmen-tal Policy Act (NEPA), sections 43214370f, title 42, United States Code (42 USC 43214370f), the National HistoricPreservation Act, 16 USC 470470x-6, and other environmental requirements (see AR 2001, AR 2002, and 32 CFR651).

213. World War II temporary buildingsa. The Army considers WWII temporary buildings as functionally inadequate and uneconomical as long-term

solutions to mission requirements, except for selected intermittent uses such as annual training. The Army goal is toeliminate most WWII temporary buildings on active Army garrisons.

b. All work on WWII temporary buildings will be governed by requirements for facilities use, economic considera-tions, and good engineering judgment. The WWII temporary buildings will not be renovated to satisfy Base Realign-ment and Closure actions, unit stationing or realignments, new unit activations, or other projected missions.

c. If the total of all maintenance, repair, and alteration costs in a WWII temporary building project exceeds $40 persquare foot, approval by the Garrison Commander is required. This requirement applies to all WWII temporarybuildings, regardless of current use and project funding source. Project approval stated elsewhere in this regulationapply.

d. Garrison Commander will not delegate approval authority for projects concerning WWII temporary buildingwhose costs exceed $40 per square foot.

214. Authorization for minor construction projectsa. Commander, IMCOM may approve a minor construction project with total funded costs of $750,000 or less, or

total funded costs of $1.5 million or less if the project is intended solely to correct a deficiency that threatens the life,health, or safety of personnel. Commander, IMCOM may delegate approval authority to Headquarters, IMCOM (HQ,IMCOM) staff members and to IMCOM region directors. Commander, IMCOM may delegate and may permitredelegation of all or part of his/her approval authority except as prohibited by paragraph 213d, above. All delegationsand redelegations of approval authority will be in writing and will be commensurate with the technical capability to

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review projects. Commander, IMCOM is responsible for review and evaluation of the management of delegatedapproval authorities.

b. Commander, IMCOM will establish controls to prevent costs for approved projects from exceeding approvallimits. If it becomes apparent that the projected total funded cost of a minor construction project will exceed theIMCOM approval limit, all work will be halted immediately (see chap 4 for processing procedures for MCA approvaland funding).

c. Commanders of ACOMs, ASCCs, and DRUs who have installation management responsibilities have the sameauthority and responsibilities as noted in paragraphs 214a and 214b.

215. Minor construction prohibitions and limitationsa. The following practices constitute statutory violations and are prohibited:(1) Acquisition or improvement of real property facilities through a series of minor construction projects.(2) Subdivision of a construction project to reduce costs to a level that meets a statutory limitation, or the splitting

or incrementing of a project to reduce costs below an approval or contracting threshold.(3) Development of a minor construction project solely to reduce the cost of an active military construction project

below the level at which Congress would be informed of a cost variation.b. Minor construction authority will not be used to begin or complete construction projects contained in the annual

Military Construction Authorization Act, nor be used as a basis to complete projects financed under other authoriza-tions when available funding is lacking.

c. Any project proposed under minor construction authority that has been previously denied authorization byCongress requires approval by the Secretary of the Army or designee, regardless of cost.

d. Project cost limitations in effect at the time of approval of a minor construction project remain in effectthroughout the life of the project.

e. AR 40580 describes limitations

army regulation 420-1, army facilities management

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