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PREQUALIFICATION 9046879 – Armoured Recovery Vehicles

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PREQUALIFICATION 9046879

ARMOURED RECOVERY VEHICLES,

LEOPARD 2


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Contents

1 INTRODUCTION ........................................................................................................................................ 4 Norwegian Defence Logistics Organisation (NDLO) .................................................................................... 4 1.1

Purpose of prequalification............................................................................................................................. 5 1.2

Scope of the procurement ............................................................................................................................... 5 1.3

Tendering procedure ....................................................................................................................................... 5 1.4

2 SYSTEM DESCRIPTION ........................................................................................................................... 6 Armoured Recovery Vehicle System ............................................................................................................. 6 2.1

Performance ................................................................................................................................................... 7 2.2

Logistics support system ................................................................................................................................ 8 2.3

3 ADMINISTRATIVE INFORMATION ..................................................................................................... 10 Announcement ............................................................................................................................................... 10 3.1

Number of applicants invited to submit a bid ................................................................................................. 10 3.2

Structure of the prequalification documents ................................................................................................... 10 3.3

Point of contact ............................................................................................................................................... 10 3.4

Language ........................................................................................................................................................ 11 3.5

Prequalification schedule ............................................................................................................................... 11 3.6

Corrections, amendments or changes to the qualification papers ................................................................... 11 3.7

Questions regarding the qualification papers or the process as such .............................................................. 11 3.8

Costs of partaking in the process .................................................................................................................... 12 3.9

Return of prequalification documents ............................................................................................................ 12 3.10

4 INFORMATION REQUIREMENTS......................................................................................................... 13 Past Performance ............................................................................................................................................ 13 4.1

Commonality/standardisation ......................................................................................................................... 13 4.2

Through Life Management Capability ........................................................................................................... 14 4.3

System supplier .............................................................................................................................................. 14 4.4

Support network ............................................................................................................................................. 15 4.5

Delivery capability/capacity ........................................................................................................................... 15 4.6

Taxes, legal and financial position ................................................................................................................. 15 4.7

Social and ethical responsibility ..................................................................................................................... 18 4.8

Industrial Cooperation .................................................................................................................................... 19 4.9

Security agreement ......................................................................................................................................... 19 4.10

5 INSTRUCTIONS TO APPLICANTS FOR PREQUALIFICATION ..................................................... 20 General ........................................................................................................................................................... 20 5.1

Structure ......................................................................................................................................................... 20 5.2

Prequalification response format .................................................................................................................... 21 5.3

Reservations and amendments ....................................................................................................................... 21 5.4

Withdrawal of, or changes to, the application ................................................................................................ 22 5.5

Rejection of the prequalification .................................................................................................................... 22 5.6

Prequalification due date ................................................................................................................................ 22 5.7

Address and place of delivery ........................................................................................................................ 22 5.8


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Registration of applications ............................................................................................................................ 23 5.9

Opening of the applications ............................................................................................................................ 23 5.10

Method of evaluation ...................................................................................................................................... 23 5.11

Completion of the prequalification ................................................................................................................. 23 5.12

6 CONFIDENTIALITY, PUBLIC ACCESS AND SAFETY REGULATIONS ........................................ 24 Confidentiality and publicity .......................................................................................................................... 24 6.1

7 CLASSIFIED INFORMATION AND MILITARY SECURITY ............................................................. 25 Security agreement ......................................................................................................................................... 25 7.1

Annexes:

Annex A: Corporate Responsibility

Annex B 1: Response sheet

Annex B 2: Reference contracts

Annex C: Request to participate

Annex D: Health Environment Safety (HES) statement

Annex E: Abbreviations

Annex F: Facility Security Clearance (FSC) information sheet

Annex G: Offset statement of compliance

Annex H: Form 5007 Industrial Cooperation Information

Annex I: Parent Company Guarantee


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1 INTRODUCTION

Norwegian Defence Logistics Organisation (NDLO) 1.1

The Norwegian Armed Forces are made up of approximately 23 000 people (including

commissioned and non-commissioned officers, civilian employees and conscripts). The Armed

Forces are divided into branches: the Army, the Navy, the Air Force and the Home Guard. The

Defence Logistics Organisation constitutes one of three pillars of the Armed Forces: the logistics

pillar. The remaining two pillars are force production and operational activities. Common to all of

NDLO‟s tasks is its support to the force producing Army, Navy, Home Guard and Air Force as

well as the operational units.

The term „logistics‟ in the Norwegian Armed Forces refers to the provision of services, materiel

and supply to support strength production and military operation during peace, in international

missions, during times of crises and war alike. Activities include the planning and

implementation of purchases, supply (purchasing, storing, distribution and re-stocking) as well as

maintenance of a variety of materiel. The NDLO is responsible for all materiel from purchase to

realisation or disposal. The NDLO also supply a wide range of services, from personnel and

goods transportation through to advanced data processing and technological consulting. The chart

underneath illustrates the different NDLO departments:


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This procurement is conducted by NDLO Land Systems. NDLO Land Systems is responsible for

the Armed Forces‟ investment projects of ground-based materiel, including vehicles, construction

materiel, weapons and sensors. NDLO Land Systems also assists other Armed Forces units in

procurement activities.

For further information, please visit the following website: http://www.forsvaret.no

(Information in English is currently being updated)

Purpose of prequalification 1.2

The purpose of this prequalification is to decide which suppliers will be given the opportunity to

compete for the delivery of armoured recovery vehicles on a Leopard 2 concept, to be used by the

Norwegian Army.

The information requirements in section 4 should be answered. Based on this, the NDLO will

make its decision as to which suppliers to invite to give a tender. All suppliers applying to take

part in the competition will be notified about the outcome.

Scope of the procurement 1.3

The purpose of the procurement is to provide the Norwegian Army with a recovering capacity

covering the needs of units using armoured battle tanks of the Leopard 2 type. This purpose is

planned fulfilled by procuring 6 armoured recovery vehicles based on a Leopard 2 chassis.

Tendering procedure 1.4

The tendering procedure is in accordance with the Norwegian Armed Forces Procurement

Directive (ARF). The procedure will be a negotiated procedure, based on a two step competition

(first a prequalification and then a complete bid given by the invited Bidders). After receiving

bids, the NDLO reserves its right to negotiate any part of the bid given.

Reference to the rules and regulations governing the procurement: The procurement process will

be conducted in accordance with the Armed Forces Procurement Regulations (ARF) including the

competition element, cf. ARF section 1.5.1 b) and chapter 2. ARF is available, in Norwegian, at:

http://www.lovdata.no/cgi-wift/ldles?ltdoc=/for/ff-20080313-0317.html

http://www.forsvaret.no/

http://www.lovdata.no/cgi-wift/ldles?ltdoc=/for/ff-20080313-0317.html


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2 SYSTEM DESCRIPTION

Armoured Recovery Vehicle System 2.1

The Armoured Recovery Vehicle System comprises the Armoured Recovery Vehicle (ARV) and

the Support System with all deliverables and systems supporting these during the lifetime,

including the system responsibility.

Figure 1 Schematic view of the ARV System and attached definitions

2.1.1 Armoured Recovery Vehicle

The ARV is the vehicle with all its components and parts. The main configuration items are

regarded as hull, recovery equipment, armament, protection, integration of GFE (Governmental

Furnished Equipment) and accessories.

2.1.2 Support System

The Support System covers all activities and systems needed to establish and maintain the

performance, quality and availability of the ARV System during the lifetime. It comprises:

Information

Technical Documentation

Training

Maintenance

Supply support

ARV SYSTEM

ARV

HULL

RECOVERY EQUIPMENT

PROTECTION

INTEGRATION

OF GFE

ACCESSORIES

SUPPORT

SYSTEM

TECHNICAL DOCUMENTATION

TRAINING

MAINTENANCE

SUPPLY

SUPPORT

CLS

INFORMATION


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CLS

Performance 2.2

2.2.1 General

The ARV will work as a support vehicle for the battalions in the North and South of Norway. It

may also be used in operations abroad.

The ARV shall be based on a Leopard 2 MBT – chassis and / or subsystems (power pack, tracks

etc.) from Leopard 2 MBT. It shall have the capacity to recover, tow and shunt Leopard 2 MBT.

And in addition it shall have the capacity to lift the Leopard 2 turret.

All necessary equipment required to perform the mentioned actions shall be stored on the vehicle

in addition to personal equipment and GFE.

The ARV will be used by soldiers with personal equipment needed for military operations,

personal weapon, ammunition, food, water etc. All this equipment must be readily available in the

vehicle.

The ARVs will be in service for 15 to 20 years.

2.2.2 Protected - prepared for protection

The ARV will be operated by a 2 –4 person crew.

The ARV will be used in military operations and training, and the following equipment will be

integrated:

Ballistic protection according to STANAG 4569 2.ed (minimum level will be provided in

the ITT)

Mine protection according to STANAG 4569 2.ed (minimum level will be provided in

the ITT)

Improvised Explosive Device (IED) protection

Remote Weapon Station (RWS)

Smoke grenade launcher system

Different military communication systems

Chemical Biological Radiological Nuclear (CBRN) -equipment

2.2.3 Mobility

The ARV shall have the mobility as a Leopard 2 MBT.


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Logistics support system 2.3

2.3.1 General

The procurement will be based on MOTS solutions and the scope for design change is limited to

integration of GFE. The support solution focus will therefore be on the analysis, development

acquisition and delivery of the most cost-effective support system to meet the operational needs.

A Through Life Support (TLS) approach is to be adopted for the ARV System to ensure that the

delivered support solution is sustainable and continuously optimised throughout the lifetime of

the system. It is anticipated that the contractor will be required to support this activity through a

Contractor Logistic Support (CLS) option within which they will be required to provide a

specified range of support services.

The level of support available should reflect the quantity and configuration delivered and in

operation at any point in time through the acquisition programme and should follow a “just

enough, just in time” principle.

2.3.2 Integrated Logistic Support (ILS)

Integrated Logistic Support (ILS) is the accepted methodology for the Norwegian Armed Forces

as the means for identification, development, delivery, sustainability and through lifetime

management of a cost effective support solution. The discipline of ILS is described in Def Stan

00-600 and Def Stan 00-60. Whilst an ILS Standard is not specifically applied, the principles

described within Def Stan 00-60 will be followed, particularly for management purposes and to

provide a common view of terms and terminology.

The main goals of ILS for the ARV System are to:

Influence design elements of the system for effective supportability (where applicable).

Ensure that Reliability, Availability, Maintainability are appropriate to meet the

operational availability requirements when the system is fielded.

Identify, acquire and deliver an optimised, cost effective support solution to the

Norwegian Armed Forces through the life cycle.

Develop and deliver plans and support arrangements to ensure effective support to the

system during and throughout its operational life-cycle at minimum cost.

In determining the support solution for the ARV System, maximum use is to be made of existing

organisations, systems and equipment.

For the ITT, the Bidder will be required to respond to the Norwegian Armed Forces ILS

requirements with an Integrated Support Plan (ISP) which will form the basis of the contractual

approach to ILS for the ARV System.

An ILS program will be established, tailored to meet the requirements of the project programme,

containing the elements/deliverables below. For the ITT, the Bidder will be required to respond to

the Norwegian Armed Forces requirements concerning:

Availability. Reliability, Maintainability (ARM)

Logistic Support Analysis (LSA)

LSA will be performed in order to establish the necessary support system solution. The

principle to be adopted will be that only that analysis necessary to achieve an effective

support solution will be conducted.

Supply Support


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The contractor will be required to conduct a ranging and scaling analysis to determine the

quantity and range of spares required at each level of maintenance against given operational

scenarios. This will result in the delivery of a recommended spare parts list.

The contractor is required to commit to ensuring availability of spares for procurement by the

Norwegian Armed Forces for the whole life-cycle of the ARV System, and also if agreed

make spares available within short timeframes.

Training and Training equipment

The contractor will be required to provide initial training and continuation training of

operator crews and maintainers (maintenance personnel). There will be a requirement to

provide train the trainer courses and training equipment so that the Norwegian Armed Forces

schools can deliver subsequent training. Training of maintenance personnel for overhauling

of main components might also be required (up to 4th echelon).

Technical Documentation

NDLO will require Operator Manual (Norwegian language), Maintenance Manuals, Repair

Manuals and Illustrated Parts Catalogues as a minimum. 4. Echelon documentation for

overhauling, testing and calibrating main of components such as engine, gearbox, final drive,

fire control system, recoil brake might also be required.

Packaging, Handling, Storage and Transportation (PHS&T)

Special Tools and Test Equipment (STTE)

2.3.3 Contractor Logistics Support (CLS)

NDLO will have a requirement for a Through Life Support (TLS) arrangement in order to ensure

the support of the ARV System. This will take the form of a CLS option contract. For the ITT, the

Bidder will be required to respond to the Norwegian Armed Forces requirements as stated below.

a. Field Service Support

b. Helpdesk Support

c. Continuous Engineering

d. Configuration management services

e. Supply support (incl. Spares Consumption analysis and resupply)

f. Maintenance Support - Repair and Overhaul

g. Obsolescence Management

h. Packaging, Handling, Storage and Transportation (PHS&T)

i. Continuation training

j. Updates of delivered data and documentation held by the Norwegian Armed Forces.


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3 ADMINISTRATIVE INFORMATION

Announcement 3.1

The invitation to apply for prequalification has been published in the ”DOFFIN” database

(http://www.doffin.no), and Tender Electronic Daily (www.ted.europa.eu),

This prequalification has been published on the European Defence Agency‟s (EDA) ”Electronic

Bulletin Board for European Defence Contract Opportunities” (EBB)

(http://www.eda.europa.eu/ebbweb/) in addition to having been published on the NDLO

homepage (www.mil.no/flo/start/aktuelt/off_kunngjoringer/), and the bulletin board of The

Norwegian Defence and Security Industries Association (FSi.no).

Number of applicants invited to submit a bid 3.2

If a sufficient number of qualified suppliers apply for participation in the competition, the NDLO

will limit the actual partaking to a number sufficient to secure a good competition. The ones

selected to submit a bid will be those with a highest score on the evaluation described in chapter

5.11.

Structure of the prequalification documents 3.3

The qualification papers consist of this document and the following Annexes:

Annex A: Corporate Responsibility

Annex B 1: Reference contracts

Annex B 2: Response sheet

Annex C: Request to participate

Annex D: Health Environment Safety (HES) statement

Annex E: Abbreviations

Annex F: Facility Security Clearance (FSC) information sheet

Annex G: Offset statement of compliance

Point of contact 3.4

The NDLO ‟s point of contact for this procurement process is:

Main (commercial) contact: Mr. Tormod A. Sæbø

Mobile phone: + 47 409 19 987

Fax: + 47 67 86 37 99

E-mail: [email protected]

http://www.doffin.no/

http://www.ted.europa.eu/

http://www.doffin.no/

http://www.mil.no/flo/start/aktuelt/off_kunngjoringer/

mailto:[email protected]


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There should be no contact with other persons in the Norwegian armed forces regarding this

prequalification and the formal procurement process for armoured recovery vehicles.

Language 3.5

All written communication related to this prequalification should be in English or Norwegian.

Prequalification schedule 3.6

The NDLO will conduct the prequalification process in accordance with the following schedule.

Activity Date

Contract notice published in DOFFIN/EBB/TED/ FSi 20 June 2013

The NDLO kindly ask for the receipt of ”Intention of applying to

participate” and FSC Information Sheet to be returned within

12 July 2013

Deadline for questions regarding the qualification papers or the process

as such

12 August 2013

Deadline for requests for prequalification (applications to submit a

bid)

2 September 2013

at 13:00 CET

The NDLO intend to have decided at approximately the 20th of September which applicants to

invite to submit a bid (that is: Which applicants will be prequalified for taking part in the

competition). The actual Invitation To Tender (ITT) will, however, be sent at the very end of 2013,

at approximately 17 December (NOTE: 20 September and 17 December are tentative, non-binding

dates).

Corrections, amendments or changes to the qualification papers 3.7

Prior to the deadline for requests for prequalification, the NDLO may make non-substantial

corrections, amendments or changes to the qualification papers.

Any such corrections, amendments or changes will be sent to all suppliers applicants whose

“Intention of applying to participate” has been received by NDLO. The changes will also be

amended to the invitation published on the “DOFFIN” database.

Questions regarding the qualification papers or the process as 3.8

such

Any questions must be submitted within the deadline set in section 3.7. Questions received later

than this date cannot be expected to be answered.

Any questions should be put in writing and forwarded by way of email to NDLOs commercial

contact listed in section 3.4.

Those who have returned the “Intention of applying to participate” will receive answers to all

questions asked. However, it will not be apparent who have asked the questions.


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Costs of partaking in the process 3.9

The applicant supplier shall will carry his own costs of taking part in the process. Participation in

the prequalification process, or being prequalified, will not in any way commit NDLO to enter

into a contract with the applicant supplier, nor in itself create any financial commitment.

Return of prequalification documents 3.10

The applications for prequalification will not be returned to the applicants.


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4 INFORMATION REQUIREMENTS

In order to participate in the prequalification, Applicants must deliver all documentation asked for

below and fulfil the stated requirements. The information provided must be in accordance with

the given “Instructions to applicants for prequalification” in section 5.

Past Performance 4.1

4.1.1 Past/present contract examples

The applicant shall provide case examples on recent contracts that the applicant consider relevant

in demonstrating the ability to perform the proposed effort. The cases should illustrate the

applicant‟s experience in handling requirements from a customer like the NDLO . The applicant

should preferably provide three (3), but at least one (1), such example on past contracts. What is

requested is a general presentation of the delivery, particular challenges and how they were met.

Confidential prices and contractual terms are of course not asked for.

The applicant shall to the largest possible extent avoid using generic marketing material, an

instead pointedly address the issues raised in chapter 2 of this document. Please provide the

information requested in “Annex B 2 - Reference contracts“ for each contract or program being

described. Please provide a separate completed form for each contract/program submitted. Please

provide concise comments regarding your performance on the contracts identified.

4.1.2 Delivered variants

The applicant shall also provide the information requested in the Annex B 1 – Response sheet.

Commonality/standardisation 4.2

4.2.1 Components and parts

The applicant shall present the present configuration on main components (eg engine, gearbox,

tracks). Preferably as a description of today‟s existing specifications and/or near future systems if

applicable at our scheduled time of delivery.

4.2.2 Support systems

The applicant shall present the support systems offered and possible degree and level of

commonality within other vehicles in the Leopard 2 family:

• Training

• Simulator systems

• Special Tools and Test Equipment

• Product information and data

• Configuration management


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• Technical Documentation

• Supply chain and spares management

• Any other system applicable

Through Life Management Capability 4.3

4.3.1 Capability and capacity

The applicant shall present his capability and capacity for Through Life Support

Management of the ARV System in terms of recourses systems, databases and analytical

tools and international and/or military standards that can be applicable.

4.3.2 Contract Logistics Support

The applicant shall describe how his capabilities for Through Life Support Management

can support the areas in the CLS description as defined in section 2.3.3.

System supplier 4.4

4.4.1 Capabilities in own organization

The applicant shall provide a list of the capabilities and systems in the ARV System that

can be covered by the applicants own organisation and those covered by contracted third

party support.

4.4.2 Capacities and capabilities

The applicant shall describe his capacity and capability in relation to the deliverables within the

system, including but not limited to a description of:

System responsibility

Configuration management

Research and Development,

Production and Manufacturing

Testing facilities

Design and Integration

Interface to and integration of GFE

Level of Quality Assurance

The information shall include all relevant adapted standards and/or systems within each element

listed above.


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Support network 4.5

4.5.1 Existing support network in Norway

The applicant shall deliver information regarding existing support network in Norway and/or plan

for establishing support organization, including time schedule.

The applicant shall provide the information requested in the Annex B 2 Response sheet.

4.5.2 Support outside Norway

The applicant shall describe capability regarding ability to support outside Norway, including

international operations.

In the description the applicant should describe, but not limited to, the following elements:

• General (peacetime) support network abroad.

• Any support to (military) operation abroad

• Level and extent of support to operations abroad

• Organisation for providing support to operations abroad

• Any limitations or reservations for providing support to operations abroad

Delivery capability/capacity 4.6

The applicant shall describe the ability to design and produce the ARV and his capacity for serial

delivery. References to past deliveries should be included. For information purposes, the

applicant should describe when the first and the last vehicle may be delivered (lead time from

signing of contract to the first delivery, and time from first to last delivery).

Taxes, legal and financial position 4.7

4.7.1 Taxes, VAT, and HSE

REQUIREMENTS DOCUMENTATION REQUIREMENTS

Any applicant must have fulfilled his

obligations regarding due taxes, value added

tax or the like, under Norwegian law or

under similar law in the applicants country

of origin and/ or country of operation.

Tax certificate from the relevant authorities, not older than 6

months counted from the deadline for submission.

With “tax certificates” are meant:

For Norwegian applicants:

Form from the Tax Commision (RF-1244) issued by the

treasury (“skattefogd”) for value added tax.

Form from the Tax Commision (RF-1244) issued by the

municipality treasurer (“kemner/ kommunekasserer”)

for payroll and regular taxes.

For foreign applicants:

Corresponding certificates from their authorities

documenting that they have complied with the rules and

regulations relating to taxes, VAT fees, duties etc. If the

authorities do not issue such certificates, the applicant shall


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forward a statement confirming that all such taxes have

been paid. The statement shall be confirmed and signed by

the applicants Chief Financial Officer and auditor.

For works/ services that are being performed

in Norway the applicant must fulfil

Norwegian HSE – requirements.

Completed and signed HSE self declaration, see Annex D.

4.7.2 Legal position


The formal applicant must be the same entity

as is meant to deliver a bid and being the

contractual partner in an eventual, future

contract.

This entity has to be a legally established

company at the time of application.

For Norwegian applicants:

Company registration certificate

For foreign applicants:

Confirmation that the applicant is registered in a trade

register or a register of business enterprise in

accordance with the laws of the country where the

applicant is established.

4.7.3 Financial position


The applicant shall have sufficient financial

strength to perform the contract.

The complete annual accounts for the last three financial

years, including notes, auditor‟s report and report from the

board of directors.

If the financial statement from the previous financial year is

not completed by the application deadline, a provisional

statement for current year shall be attached.

If another company (i.e. mother company, sister company)

is to guarantee for the fulfilment of the contract, the same

information should be provided for this company.

If any financial information exists which should have a

bearing on the NDLO‟s evaluation of the applicant‟s

financial position, and such information cannot be found in

the material mentioned above, the applicant has a right and

an obligation to include it in the submitted material.

The NDLO reserves the right to demand or obtain

additional information to verify that the applicant has the

sufficient financial strength. The applicant must be prepared

to admit the NDLO to complete a financial analysis of the

applicant‟s ability to fulfil the requirements of the contract.

The applicant shall provide a performance

guarantee

If the applicant is part of a group of companies, the

application shall be accompanied by a declaration of

willingness from the head of the corporation (the uppermost

legal body in the group) to issue a Parent Company


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Guarantee in accordance with Annex I.

If the applicant is not part of a group, a statement from a

first-rate bank or financial institution shall be attached to the

application, showing that the said institution will be

guarantor for the contract obligations. Such a statement

must have a form deemed sufficient by the NDLO.

The NDLO reserve the right to demand both a parent

company guarantee and a first-rate bank guarantee, if the

applicant is awarded the contract.

4.7.4 Performance ability The applicant shall have sufficient

performance ability

Applicant‟s own company:

A short description of the organisation, including:

A description of the company‟s business idea and

core competence related to the scope of delivery.

A description of the company‟s history, how it is

organised and their ownership, in addition to a

description of current activities.

A description of how the applicant is organised for

the fulfilment of this contract.

A summary of the company‟s overall quality

assurance system used for the execution of the

contract

Collaborating partners /subcontractors:

If any collaborating partners / subcontractors are offered as

part of the tender, the applicant shall submit a description

of the following:

Name, address, scope of responsibility and parts in

the relationship, the formality of the relationship, and

whether the applicant has the intention of including

the subcontractor as an active party in this tendering

process.

What added value the collaborating partner/

subcontractor will bring to the applicant‟s

organisation and capacity.

An estimate of the percentage distribution of the

financial value between the applicant and his

subcontractors, if a contract is awarded.

The subcontractors organisational structure,

including an attached organisation chart. In addition,

a description of the units within the organisation set

out to complete works according to this contract.

This description shall at the very least include the

number of employees in each unit, and be linked to

the organisation chart.

The manner in which the commercial affiliation with


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collaborating partners is secured, or will be secured.

It shall appear whether the relation is exclusive,

binding etc.

If important subcontractors have not yet been

chosen, an overview of relevant potential

subcontractors shall be provided.

If the applicant chooses to change subcontractors, he shall

notify the NDLO immediately. The NDLO has the right to

deny approval of any subcontract if there are factual and

objective grounds for such refusal.

Social and ethical responsibility 4.8

4.8.1 General

The NDLO will act in accordance with good business practice and ensure high ethical standards

throughout the entire procurement process. Consequently, the NDLO has implemented rules and

requirements applicable both to the NDLO‟s own and the applicant vendor‟s work. These are

described below.

According to the code of ethics, all contact between the NDLO and the applicant shall be solely

professional throughout the procurement process, e.g. any social activities or any exchange of

gifts shall not occur.

4.8.2 Caution and impartiality

The applicant shall not involve former employees of the Norwegian Armed Forces or the

Norwegian Government in the procurement process in a way that leaves them in a conflicting

position with regard to their declaration of confidentiality, nor in a way through which their

impartiality can be questioned.

The applicant shall inform the NDLO of possible such conflicts. The NDLO may request

changes to the composition of the applicant‟s personnel if conditions conflicting with good

business practice are suspected to arise.

The NDLO are bound by the Norwegian Public Administrations Act regarding non-disclosure

and conflict of interest both throughout the entire procurement process and after the completion

of this process.

4.8.3 Fundamental conditions for social responsibility

In order to participate in the competition, the applicant must, as a minimum, be in compliance

with a set of ethical and social requirements.

The applicant shall take sufficient social and ethical responsibility. The applicant shall by a self-

declaration accept the requirements to human rights, environment and employee rights as they

appear in Annex A: Corporate Responsibility.


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Industrial Cooperation 4.9

This procurement is subject to Industrial Cooperation (IC). The IC-requirement will be 100 % of

the Contract Value. When an actual bid is made, the Bidder will not be permitted to ask for an

exemption from an Industrial Co-operation Agreement, submit an alternative offer without an

Industrial Co-operation Agreement, or make reservations. Bids containing any of this will be

rejected.

More information is to be found in the Annex H - Form 5007 Industrial Cooperation Information.

The applicant is required to sign the attached Annex G - Offset statement of compliance.

Security agreement 4.10

A prerequisite for prequalification is the applicants ability to enter in to a security agreement, ref.

section 7.


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5 INSTRUCTIONS TO APPLICANTS FOR

PREQUALIFICATION

General 5.1

Applicants for prequalification should to the largest possible extent avoid using generic marketing

material, and concentrate on giving pointed answers to the issues raised in the qualification

papers.

Structure 5.2

The application for prequalification shall contain the following documentation, and shall be

structured as follows:

Section

no.:

Documentation

1. Cover letter containing the following information:

1.1. Reference to the qualification papers‟ name and number.

1.2. The applicant‟s address, telephone and fax number, and the company

identification number

1.3. The name of the applicant‟s contact person including his/ her direct telephone

number (preferably mobile phone) and e-mail address.

1.4. A substitute telephone and email address, to be used if the main contact does

not respond within reasonable time.

1.5. Binding signature from a person authorised to sign on behalf of the applicant.

2. According to Response sheet Annex B 1:

Documentation of Past Performance, ref. section 4.1

Documentation of Commonality/standardisation, ref. section 4.2

Documentation of Through Life Management Capability, ref. section 4.3

Documentation of System supplier, ref. section 4.4

Documentation of Support network, ref. section 4.5

Documentation of Delivery capability/capacity, ref. section 4.6

3. Tax/VAT, legal and financial position, ref. section 4.7

Documentation of the qualification requirements

3.1. Tax certificates, ref. section. 4.7.1

3.2. HES-statement, ref. section 4.7.1

3.3. Documentation of the applicant‟s organisational and legal position, ref.

section.4.7.2

3.4. Documentation of the applicant‟s financial position, ref. Section 4.7.3

3.5. Documentation of the applicant‟s performance, ref. Section 4.7.4

3.6. Documentation of social and ethical requirements, ref. Section 4.8.3

4. Industrial cooperation, ref. section 3.6


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4.1 Signed Offset statement of compliance. ref. section 3.6

Prequalification response format 5.3

5.3.1 Cover 1. The prequalification, including all relevant documentation, shall be compiled into, and

delivered in, separate hard cover binders.

2. The (ring) binder front and back must be labelled: ”Prequalification 9046879 – Armoured

Recovery Vehicles” in addition to the name of the applicant.

3. The (ring) binder shall have the structure and content with the same numbering, and be

divided into sections according to the structure set out in section 5.2.

4. There shall be separating sheets between each section.

5. Pages shall not be stapled.

5.3.2 Number of copies

The applicant shall submit four (4) original copies of the prequalification response.

In addition, one electronic version of the prequalification shall be submitted on CD/ DVD-ROM

in four (4) copies. The files shall be in a Microsoft Office compatible format. Brochures, product

sheets etc, may be in the PDF format.

The paper version of the prequalification response prevails over the digital version in case of

inconsistency between the two.

5.3.3 Packaging and labelling

The prequalification response (the ring binders) shall be packed in double, closed and neutral

envelope / packing

The inner envelope shall be labelled with the following:

The front: ”Prequalification 9046879 – Armoured Recovery Vehicles”

The name of the commercial contact person

The back: The applicant‟s return address.

The outer envelope shall be labelled with the postal address in section 5.8.2.

Reservations and amendments 5.4

Substantial reservation and amendments will lead to rejection of the application for

prequalification.

Reservations and amendments shall be precise and clear, making it unnecessary for the NDLO to

seek clarification regarding these elements during the evaluation process. Reservations and

amendments shall clearly refer to the relevant annex and section in the qualification papers, and

must be written in a separate document in the application.

The applicant shall clearly specify the consequences any reservations and amendments have on

the elements of the prequalification.


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Withdrawal of, or changes to, the application 5.5

The applicant can withdraw or change the application for prequalification prior to the deadline for

applying. Request for withdrawal must be made in writing. If changes are made to the

application, this will be considered as a new application.

Rejection of the prequalification 5.6

The rules for rejection are set out in ARF section 2.10 and 2.11. The applicant is advised to

familiarise himself with these rules.

Prequalification due date 5.7

The application for prequalification must be received by the NDLO no later than the deadline set

out in section 3.7.

The deadline is absolute. Applications for prequalification received after the deadline will be

rejected.

Address and place of delivery 5.8

5.8.1 Delivery

The application for prequalification shall be submitted in the format as described in section 5.3.

Applications delivered by way of mail shall be addressed in accordance with information in

section 5.8.2.

If the application is delivered by courier, an appointment must be made in advance (at the latest

the day before) with the Commercial contact person. An application for prequalification delivered

by courier shall be delivered to the address stated in section 5.8.3.

5.8.2 Postal address of delivery

Norwegian Defence Logistics Organisation

Land Systems

Contracting Office

Att. Tormod Sæbø

P.O.Box 43

N-1306 Bærum Postterminal

NORWAY

”Only to be opened by addressee”

5.8.3 Address for delivery by courier or in person

Norwegian Defence Logistics Organisation

Land Systems

Contracting Office


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Att. Tormod Sæbø

Kolsås leir

Rødskiferveien 20

N-1352 Kolsås

NORWAY

Registration of applications 5.9

The applications for prequalification will be registered and marked with the time of delivery

when received by NDLO.

Opening of the applications 5.10

The opening of the applications for prequalification will be performed by a minimum of two

persons from the NDLO. There will be no public opening.

Method of evaluation 5.11

The applications will be evaluated based on the information provided in section 4 Information

Requirement.

The NDLO reserves the right to ask for confirmation of the provided information, for instance,

but not limited to, through certificates, test documentation, governmental issued papers, and the

like. The NDLO may also on its own discretion decide to seek confirmation of obtained

information from referees. Furthermore, NDLO reserves the right to run its own evaluation of the

applicant‟s financial position, including, but not limited to, a credit check.

Completion of the prequalification 5.12

5.12.1 Cancellation of the prequalification and rejection of all prequalification responses

NDLO reserves the right to cancel the prequalification or to reject all applications for

prequalification, if factual and objective reasons exist.

5.12.2 Notification of the choice of qualified Bidders

NDLO will notify all applicants in writing, and simultaneously inform them about the decision

of which applicants will be invited to submit a bid.


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6 CONFIDENTIALITY, PUBLIC ACCESS AND SAFETY

REGULATIONS

Confidentiality and publicity 6.1

The NDLO is obliged to comply with the principle of additional access to information cf., the

Freedom of Information Act § 11.

If the applicant finds that the application for prequalification contains information which is

subject to a confidentiality obligation in accordance with The Freedom of Information Act § 13,

or for other reasons should be exempted from the public‟s right to view, this shall be noted in a

separate document. Please observe that the NDLO will consider such information precatory only;

the NDLO is obliged to make an independent assessment of the right of access in accordance

with The Freedom of Information Act § 29.

The later invitation to tender, as well as the actual tenders, will be classified as Restricted

according to the Public Security Act § 11, and will be exempted from public access until

declassified.


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7 CLASSIFIED INFORMATION AND MILITARY SECURITY

Security agreement 7.1

A separate security agreement encompassing the treatment of classified information has to be

established between the NDLO and any prequalified bidder before the actual competition starts.

In order to establish a security agreement, the applicant shall submit information as given in

Appendix F - FSC Information Sheet (FIS).

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