area coordinator east 2013

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Area Coordinator SriLanka

ACTED Paris

HR Department

Last Update

Decembre 2012

Department: CoordinationPosition: Area Coordinator - East Contract duration: 6 monthsLocation: East, Sri Lanka

Starting Date April 2013

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operatesaccording to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based inParis, France, ACTED now operates in 28 countries worldwide, with over 180 international and 3000national staff. ACTED has a 62 million € budget for over 240 projects spanning 8 sectors ofintervention; including emergency relief, food security, health promotion, economic development,education & training, microfinance, local governance & institutional support, and cultural promotion.

For more information, please visit our website at www.acted.org

II. Country Profile

Projects : 8 (2011)National staff : 52 (2011)International Staff : 5 (2011)Capital Office : ColomboTotal number of direct beneficiaries : 149,815 (2011)Budget : 6,8 M Dollars (2011)

ACTED operations in Sri Lanka began in 2005 in the aftermath of the tsunami, with an interventionfocused on short term emergency disaster relief. Since then, ACTED Sri Lanka has evolved with thechanging needs of the country.

Sri Lanka’s newfound stability after almost three decades of civil war has offered from 2011 on anincredible opportunity for the island nation to harness its untapped development potential and build astrong foundation for sustainable peace and prosperity. With a brighter and more stable future on thehorizon, ACTED Sri Lanka looked in 2011 beyond the provision of emergency and rehabilitationresponse programs, towards a long-term country strategy, while still retaining the capacity to react tourgent needs as they arise. The focus was on agricultural livelihoods and economic development,local governance, environment and national resource management, cross-cutting issues such asgender, disaster risk reduction (DRR) and advocacy.

III. Position Profile

The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the East ofSri Lanka, which covers Trincomalee, Batticaloa and Mullaitivu, and for the scope of activitiesdeveloped within this mandate.The Area Coordinator will be under the direct supervision of the Country Coordinator and will bereporting to him/her.

The responsibilities of the Area Coordinator are to:

1. Ensure ACTED Representation in the area of activity

• Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities;




ACTED Paris

HR Department

Last Update

Decembre 2012

• Assist when needed the Country Coordinator in donor meetings at provincial level andcommunicate relevant information to the Country Coordinator in terms of security, ongoingprogrammes, sectoral needs in the area of intervention;

• Participate in inter-NGO / UN Coordination meetings, and any other relevant inter-governmentalinstitution in the area of intervention;

• Lead the production of progress reports to the local authorities as requested in the proper formatand ensure the timeliness and accuracy of information provided, as well ensuring confidentialityof sensitive information;

• Direct coordination with other agencies present in the area when needed.

More generally, the Area Coordinator is expected to contribute to the positive image and overallcredibility of the organisation, notably through the application of ACTED’s mandate, ethics, valuesand stand-point with regard to other actors.

2. Contribute to the development of a general intervention strategy and to support itsimplementation in the area of intervention.

• Analyse the context (opportunities and risks) and develop strategic plans, in consultation with theCountry Coordinator and programme managers;

• Define an operational strategy organisation for finances and HR in the area of intervention andensure that ACTED procedures are respected;

• Oversee and contribute to drafting of projects in the areas of intervention and budgetdevelopment;

• In collaboration with the AME unit in the area of intervention, act as focal point for theconsolidation and analysis of humanitarian assessments, and the realisation of exploratory fieldmissions beyond the areas of interventions;

• Supervise Programme and Project Managers of the area of intervention in projectimplementation in line with the global intervention strategy;

• Prepare and follow country programme work plans for the area of intervention

• Ensure global coordination and complementarity amongst programmes and projects within thearea of intervention;

• Act as the focal point in terms of accountability towards the local authorities, the targetedcommunities and the Country Coordinator regarding the outcomes and impacts of projects andprogrammes;

• Lead fund-raising and negotiations with Donors in the area of intervention.

• Plan and supervise the development of narrative and financial reports;

• Ensure adherence to FLAT procedures;

• Facilitate the role and functions of the national FLAT audit officer within the base;

More generally, communicate systematically to the Country Coordinator the development of the area

strategy and its implementation.

3. Oversee staff and security

• Guide and direct the staff of the area of intervention;

• Update when needed and oversee the implementation of ACTED Sri Lanka’s internal capacitybuilding plan;

• Ensure a positive working environment and good team dynamics (solve out potential conflicts);

• Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for openvacancies;

• In the absence of a Security Officer for the country of intervention, monitor the local securitysituation and inform the Country Coordinator of developments through formal and informalcontacts (as per the security guidelines);

•

Ensure that security procedures are respected by the whole staff in the area of intervention;• Is accountable towards the Country Coordinator for the respect of security procedures as defined

in the security guidelines;




ACTED Paris

HR Department

Last Update

Decembre 2012

IV. Qualifications:

Qualified candidates must have:

• From 2 to 4 years of professional experience in humanitarian and/or developmentorganisations at a programme coordination position (including at least 1 year of notableexperience in complex emergency / security context);

• Relevant experience in project cycle management in development / emergency context

• Aptitude to creatively mainstream the involvement of all stakeholders in a common projectwith a focus on strengthening institutional capacities whenever possible;

• Aptitude for training, mentoring and transferring technical informations in a clear andappropriate manner;

• Knowledge of donor practices and programme proposal processes;

•

Excellent communication and drafting skills in English required;• Commitment to gender equity, ability to work in both development and emergency contexts

(including security), passion for development an absolute requirement;

• Must be able to work independently as well as being a strong team player;

• Dynamic nature, cross-cultural sensitivity and flexibility required;

• Ability to operate Microsoft Word, Excel, Power Point required, preferably with a relevantexperience in using MS Project;

V. Conditions:

- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, andperformance are considered for pay bonus- Additional monthly living allowance- Free food and lodging provided at the organisation’s guesthouse/or housing allowance(depending on contract length and country of assignment)- Transportation costs covered, including additional return ticket + luggage allowance- Provision of medical, life, and repatriation insurance + retirement package

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to [email protected] : AC/SL/SA

ACTEDAtt: Human Resources Department33, rue Godot de Mauroy75009 ParisFRANCE

Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org

area coordinator east 2013

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