arcos update - pathology.scot.nhs.uk
TRANSCRIPT
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Caitlin Reid Rudi Schmigylski
Dumfries and Galloway Royal Infirmary
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Histopathology dept moved to brand new hospital premises in Dec 2017
Arcos introduced as part of a range of new technologies for the new laboratory workflow
Installed in Jan 2018 – all 2018 blocks filed using Arcos
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Traditional block filing in numerical order is labour intensive and lacks traceability
Misfiling can be detrimental to diagnostic outcomes
Arcos uses barcode reader technology to record location of blocks to reduce these risks
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Block filing
Block location recorded e.g. A7
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Tray scanning
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Block retrieval using PDA
Send blocks to picking list on PDA
Scan relevant tray number to reveal location of block
Scan correct block to ‘book out’ from system
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Archiving
Move trays to different location
Mortuary store
Main lab
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Removing numerical block filing saves staff time – no need to move trays when large cases come through cut-up or decal
Traceability – can see when block was taken from system and who by
Removes risk of misfiling or cutting incorrect block
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Compatibility with cassette printer barcode
Manual entry of blocks – input errors cannot be deleted
Barcode too large on blocks with over 10 characters in surname – no quiet zone
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Feedback user issues to Thermo – these will be addressed at next Arcos software upgrade
Training of new staff/keep current staff competencies up to date
Incorporate Arcos onto audit schedule – examination audit on our use of the system
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User friendly software
Efficient use of staff time
Improvement in traceability
Teething problems fed back to Thermo