8/3/2019 ARCHIBUS Room Reservation

http://slidepdf.com/reader/full/archibus-room-reservation 1/2 The #1 Solution or Total Inrastructure and Facilities Management in the World

ARCHIBUS® Applications

ReservationsSimpliy scheduling and management o shared use space to increase e ciency and

optimize utilization

How well an organization manages the time o its most valuableand costly resource – its people – is the measure o a trulyeective and collaborative environment. Eliminate embarrassingdouble-bookings, rooms too large or small or a meeting’spurpose, and misallocation o resources with Web-basedARCHIBUS Reservations. The ARCHIBUS Reservations applicationprovides an intuitive, integrated solution or scheduling sharedspace and associated amenities. It gives you control over alldetails involved in planning, scheduling, and tracking sharedspace including easily coordinating internal or external serviceproviders who support audio-visual, catering, or otherrequirements.

Bene its

 ARCHIBUS Reservations guides users

through the process o reserving a ro

adding resources such as catering

and teleconerencing, and invitingcolleagues and visitors

Activities and Reports include:

Single/Recurring Reservations and ResourcesCopy, Cancel, Edit Reservations and ResourcesAuto-Validated and Validated ReservationsRoom ArrangementsAttendee List (external and internal)Service Provider Work RequestsDaily Service Provider Task ManagementVisual Timeline Scheduling Control

Number o Room and Resource ReservationsOccupancy/UsageCost by Division/DepartmentCancelled/Rejected ReservationsRoom Occupation/Resource UsageRoom Capacity/UtilizationChargeback by Division/DepartmentPlus Many More...

•  Simplifes securing shared space and associated resources with sel-service Web orms to avoiddouble-bookings and acilitate productive meetings

• Improves organizational productivity by streamlining invitations, scheduling, and reminders toparticipants via integration with Microsot Outlook™, Lotus Notes™ and Google Calendars™

• Organizes and expedites reservations provision, tracking, service provider coordination, andreporting to optimize resource utilization

Operational:

Management Reports (Per Day/Month):

8/3/2019 ARCHIBUS Room Reservation

http://slidepdf.com/reader/full/archibus-room-reservation 2/218 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508 www.archibus.com

© 2008, ARCHIBUS, Inc. All rights reserved.

ARCHIBUS® Reservations

Simpliy the Entire Reservation Process

ARCHIBUS Reservations provides a wide range o 

sel-service options that simpliy and expedite the

scheduling o “right-sized” rooms with the appropriate

amenities. The application’s Web orms help minimize

administrative overhead by letting associates reserve

shared space and associated services with confdence—virtually eliminating the likelihood o double-booked

space or miscommunication with internal or external

service providers.

• Schedule, confrm, edit or cancel single or recurring

reservations with ease, eliminating the need or 

ollow-up calls or emails

• Streamline the room approval process by using the

auto-validation unction to authorize reservations based 

by user or group profle

• Use the Reservations Wizard’s visual timeline eature to

quickly fnd the right space with all needed amenities

or to check alternatives i no available room meets your 

current criteria or time rame

• Manage all pending reservations easily rom a single,

tabbed orm

• Order, based on your security profle, pre-approved 

amenities such as catering, audio-visual support, or 

urniture resources within approved service time rames

using the on-line catalog

Coordinate Scheduling Automatically

Coordinating meeting invitations and reminders

eectively expresses an organization’s proessionalism

and respect or its sta’s time and productivity.

Having meetings that solve problems by having the

right participants in attendance, on-time, promotes a

high-level o collaboration and communication. To that

end, ARCHIBUS Reservations oers a range o 

integration eatures to simpliy scheduling and

coordination o meeting participants as well as internal

or external service providers who may provide

supporting resources.

• Send automated email invitations and reminders to both

internal and external attendees through seamless

integration with Microsot Outlook™, Lotus Notes™ and 

Google Calendars™ 

• Eliminate the need or a centralized service desk or 

resource by allowing every associate to use sel-service

Web orms or all scheduling, confrmation, or 

cancellation tasks

• Improve timeliness and eectiveness o service delivery 

by providing access to secure screens that inorm and 

coordinate service providers who deliver catering, setup/ 

breakdown or other support activities

• Locate where a meeting is taking place quickly by 

viewing highlighted oor plans

Optimize Resource Utilization

ARCHIBUS Reservations organizes and streamlines

reservations scheduling, tracking, and service provider

coordination, to help optimize your organization’s

resource utilization. The application’s extensive

management reporting enables high-level visibility o 

the organization’s usage and occupancy rates, which can

help support decisions to increase or reallocate space

and support resources. The chargeback unctionality

also helps instill prudent, disciplined use o shared space

and resources.

• Speciy and enorce common use policies consistently using pre-defned, rules-based approval processes

• Provide transparent oversight into spending or internal 

or external resources, allowing managers to approve or 

reject requests instantly 

• Reduce wasted resources by using chargeback eatures to

encourage sta to request and use only those resources

or which they are willing to pay 

• Justiy additional space and/or resources using

 pre-defned occupancy reports

• Generate user-defned operational, control, and strategic 

management reports easily or better overall decision-

making

Easily view the details o available rooms

For more inormation, visit  archibus.com/res