arathsanchar nigam limited -...
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Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
1
BHARAT SANCHAR NIGAM LIMITED
(A Govt. Of India Enterprise)
Office of the General Manager Telecom District, BSNL, Alleppey-688011
Tender Document
LIMITED TENDER FOR THE SUPPLY & INSTALLATION OF LAPTOP
IN ALLEPPEY BA, KERALA CIRCLE
FOR THE YEAR 2017-18
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
Cost of Tender Document is Rs. 590/- / (inclusive of taxes)
Last date of submission of Tender: 20.07.2017, 10:00 Hrs
Date of tender Opening: 20.07.2017: 15.00 Hrs
Estimated Cost: Rs: 1,80,000/-
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
2
TABLE OF CONTENTS
Section Title Page No.
I NOTICE INVITING TENDER 3-4
II TENDER INFORMATION 05
III SCOPE OF WORK & SCHEDULE OF REQUIREMENTS 06-07
IV INSTRUCTIONS TO BIDDERS 08-19
V GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT 20-27
VI SPECIAL CONDITIONS OF CONTRACT 28-29
VII TECHNICAL SPECIFICATIONS COMPLIANCE 30
VIII BID FORM 32
IX UNDERTAKING AND DECLARATION 33
X FORMAT FOR CERTIFICATE REGARDING CLOSE RELATIVE
WORKING IN BSNL 34
XI LETTER OF AUTHORISATION FOR ATTENDING BID OPENING 35
XII TENDERER’S / BIDDER’S PROFILE 36-37
XIII FINANCIAL BID 38
XIV CHECK LIST 39
XV Annexure A , AGREEMENT PROFORMA 40-41
XV1 ANNEXURE B, PERFORMANCE SECURITY GUARANTEE BOND 42-43
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
3
BHARATH SANCHAR NIGAM LIMITED
(A Govt. Of India Enterprise)
Office of the General Manager Telecom District, BSNL, Alleppey- 688011
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
LIMITED TENDER FOR SUPPLY & INSTALLATION OF BRANDED LAPTOP
FOR ALLEPPEY BA
SECTION-I
NOTICE INVITING TENDER
Sealed tenders are invited by the General Manager Telecom District ALLEPPEY SSA on behalf of Bharat Sanchar
Nigam Limited (herein after referred to as BSNL), from eligible suppliers of LAPTOP as per particulars furnished
below.
1. Name of Work: Supply and Installation of LAPTOP for ALLEPPEY BA.
2. Estimated Cost: Rs: 1,80,000/-
3. Eligibility of Bidders: Original Equipment Manufacturer or their authorized dealers having executed
educational / commercial orders. Bidder should have GST registration.
4. Tender Documents: Tender Document can be obtained from the Divisional Engineer (BSS&
Transmission), Telephone Bhavan, Alappuzha – 688011 between 10.00 hours and 1600 hrs on all
working days. Cost of tender documents is Rs.590/- (Rupees Five hundred and ninety only) which can be remitted
either in cash at the cash counter of the Accounts Officer (Cash) O/o GMTD, BSNL Alleppey or as a crossed
Demand Draft obtained from any Public Sector/ Scheduled Bank in favour of "The Accounts Officer (Cash),
BSNL, Alleppey, Kerala" payable at Alleppey. Those collecting the tender document in person should produce the
original cash receipt issued by the AO (Cash) or a crossed Demand Draft as stated above.
Tender forms can also be downloaded from the website www.keralatelecom.com.
When tender form downloaded from the website is used, a Demand Draft / Cash receipt covering the cost of the
tender documents as mentioned above must accompany the bid. The tender document is not transferable and its
cost once paid shall not be refunded under any circumstances.
a. Last date and time for sale of tender documents : 09:40 Hrs of 20.07.2017.
b. Last date & time for the receipt of completed tender document : 10:00 Hrs of 20.07.2017
c. Date and time of opening tender : 15.00 Hrs of 20.07.2017
d. Tender Opening Venue : O/o DE(BSS&Transmission), Telephone Bhavan, Alappuzha – 688011.
5. Submission of Tender: The duly completed and sealed bids can be dropped into the Tender Box kept at O/o
Divisional Engineer (BSS& Transmission), Telephone Bhavan, Alappuzha – 688011or sent by Registered
Post with Acknowledgement Due. (Address: Divisional Engineer (BSS& Transmission), Telephone Bhavan
Alappuzha – 688011). No separate acknowledgement will be given.
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
4
6. Earnest Money Deposit (EMD): Each bid shall be accompanied by an EMD (Bid Security) for Rs 3600/-
(Rupees Three Thousand Six Hundred only) as per clause 12 of section IV in the form of a Cash Receipt obtained
on payment of cash at the cash counter of the Accounts Officer (Cash), O/o GMTD, BSNL, Alappuzha or as a
crossed Demand Draft obtained from any Public Sector/ Scheduled Bank in favour of "The Accounts Officer (Cash),
BSNL, Alleppey, Kerala" payable at Alleppey.
7. Security Deposit: Successful bidder shall be required to furnish a Security Deposit of 5% of the contractual value
and execute an agreement as prescribed under the tender documents.
8. General: If the last date of receipt/opening of Tender happens to be a holiday, tenders will be received and
opened at the same time and venue as mentioned above on the next working day.
All Tenders that are received after the last date and time prescribed above or are not accompanied by EMD (Bid
Security) or valid documentary proof establishing any exemptions in the matter of EMD, besides the cost of the
tender documents (if applicable) or are incomplete in any respect, or are prepared or submitted without strictly
following the terms and conditions and instructions carried in the tender documents, shall be summarily rejected.
The General Manager Telecom District, BSNL, Alleppey reserves the right to cancel the tender at any stage of the
tendering process or accept or reject any or all the tenders received without assigning any reason.
Sd/-
Divisional Engineer (BSS& Transmission),
Telephone Bhavan,
Alappuzha- 688011
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
5
BHARATH SANCHAR NIGAM LIMITED
(A Govt. Of India Enterprise)
Office of the General Manager Telecom District, BSNL, Alleppey –688011
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
SECTION-II
TENDER INFORMATION
1. Type of tender :-
a) No. of Bid Submission Stages for tender : Two stage
b) No. of envelopes for submission of Bids : Three
2. Bid Validity period: 180 days from the tender opening date
3. Payment terms : As per clause 10 of section V
4. Delivery Schedule : The delivery of goods and documents shall be completed within 20 days from Date of issue
of Purchase order. Non adherence of the above mentioned delivery period will attract imposition of penalty as per
terms of tender documents.
5. Consignee : DE (BSS&TXn), Telephone Bhavan, Alappuzha- 688011.
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
6
SECTION-III
SCOPE OF WORK & SCHEDULE OF REQUIREMENTS
A. SCOPE OF WORK
This tender is for Supply and installation of LAPTOP for ALLEPPEY BA as per the list/specification in Schedule of
Requirements.
B TECHNICAL SPECIFICATION FOR BRANDED LAPTOP
Part 1. High End Laptop
Sl
No
Features Minimum requirement
1 Processor Intel core i7-2820 QM[2.3 GHz] or Above
2 Memory 8 GB RAM DDR III or above
3 Hard Disk 1 TB Hard Disk 7200 RPM SATA or above
4 Optical Disk Drive DVD RW Drive
5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate edition)
6 Display 15.6 Inches or above Screen size with resolution of Full HD or
above
7 Multimedia Audio : Internal mic and Speakers , 720p HD Integrated Webcam
or More
8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless LAN 802.11 b/g/a,
Bluetooth.
9 Graphics Graphics: Intel HD Graphics
10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI Port.
11 Power supply 65 W AC adapter or higher
12 Battery Rechargeable Battery pack with at least 4 Hrs backup
13 Carry Case Carry Case/ back pack
14 Warranty Three year comprehensive onsite warranty
15 Antivirus Antivirus (not preinstalled) with CD & Key per Laptop
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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Part 2 - Laptop
Sl
No
Features Minimum requirement
1 Processor Intel core i3- 6100U or Above
2 Memory 4 GB RAM DDR III or above
3 Hard Disk 1 TB Hard Disk 7200 RPM SATA or above
4 Optical Disk Drive DVD RW Drive
5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate edition)
6 Display 15.6 Inches or above Screen size with resolution of Full HD or
above
7 Multimedia Audio : Internal mic and Speakers , 720p HD Integrated Webcam
or More
8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless LAN 802.11 b/g/a,
Bluetooth.
9 Graphics Graphics: Intel HD Graphics
10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI Port.
11 Power supply 65 W AC adapter or higher
12 Battery Rechargeable Battery pack with at least 4 Hrs backup
13 Carry Case Carry Case/ back pack
14 Warranty Three year comprehensive onsite warranty
15 Antivirus Antivirus (not preinstalled) with CD & Key per Laptop
C SCHEDULE OF REQUIREMENTS
PART ITEM QUANTITY
Part 1 High End Laptop 1 No
Part 2 Laptop 2 Nos
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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SECTION-IV
INSTRUCTIONS TO BIDDERS
A. INTRODUCTION.
1. DEFINITIONS
(a) “The Purchaser" means Bharat Sanchar Nigam Ltd., O/o THE GMTD, ALLEPPEY SSA
(b) “The Bidder" means the individual or firm who participates in the tender and submits its bid.
(c) "The Supplier" means the individual or firm supplying the goods under the contract.
(d) "The Goods" means all goods/services, machinery and/or other materials which the Supplier is required to
supply to the Purchaser under the contract.
(e) “The Advance Purchase Order" means the intention of the Purchaser to place the Purchase order on the
Bidder.
(f) "The Purchase Order" means the duly signed order placed by the purchaser on the Supplier including
all attachments and appendices thereto and all documents incorporated by reference therein. The purchase
order shall be deemed as “Contract" appearing in the document.
(g) "The Contract Price" means the price payable to the Supplier under the purchase order for the full and proper
performance of its contractual obligations.
(h) "Validation" is a process of testing the goods/services as per the specifications including requirements for use in
BSNL network. Validation is carried out in simulated field environment and includes stability, reliability
and environmental tests.
2. ELIGIBLE BIDDERS.
i The eligible Bidders should be Indian companies registered for the tendered item in India. Authorised Dealer of
the tendered item shall also be eligible to participate. The Bidder must not be black listed by any PSU or
Govt. Organisation during the last 5 years.
ii The bidder shall be an Indian Company/firm/Authorised dealer with a minimum experience of 3+ years in
selling/servicing the products.
iii In case of authorized dealers, the products, quoted in this tender, should be from a company having ISO
certification.
iv For eligibility and qualification Section IV Clause 10 will also be applicable.
3. COST OF BIDDING.
The Bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser will, in
no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.
B. THE BID DOCUMENT.
4. BID DOCUMENT CONTENTS:
4.1 The service required, bidding procedures and terms and conditions of the contract are prescribed in the Bid
Document. The Bid Document includes:
(a) Notice inviting Tender
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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(b) Tender Information
(c) Schedule of Requirements
(d) Instructions to Bidders
(e) General (Commercial) Conditions of Contract
(f) Special conditions of Contract
(g) Technical Specifications compliance
(h) Bid Form
(i) Undertaking & Declaration
(j) Near relationship certificate
(k) Letter of authorization for attending bid opening
(l) Tenders profile
(m) Price Schedules
(n) Check list
(o) Agreement format.
(p) Performance Security Bond Form
4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Document.
Failure to furnish all information required as per the Bid Document AND submission of the bid not
substantially responsive to the Bid Document in every respect will be at the Bidder’s risk and may result in
rejection of the bid.
5 CLARIFICATION OF BID DOCUMENT.
5.1 A prospective Bidder, requiring any clarification on the Bid Document shall notify the Purchaser in writing OR by
mail at the Purchaser's mailing address indicated in the NIT OR published on the tender portal of BSNL. The
Purchaser shall respond in writing to any request for the clarification of the Bid Document, which it receives
not later than 7 days prior to the date of opening of the Tenders. Copies of the query (without identifying the
source) and clarifications by the Purchaser shall be informed to all the prospective Bidders who have received
the Bid Document by writing OR by publishing on the tender portal of BSNL.
5.2 Any clarification issued by BSNL in response to query raised by prospective Bidders as above shall form an
integral part of Bid Document and it may amount to an amendment of relevant clauses of the Bid Document.
6. AMENDMENT OF BID DOCUMENT.
6.1 At any time, prior to the last date of submission of Bids, the Purchaser may, for any reason, whether at its
own initiative or in response to a clarification requested by a prospective Bidder, modify Bid Document by
amendments.
6.2 The amendments shall be notified in writing or by FAX to all prospective Bidders on the address intimated at
the time of purchase of the bid document from the purchaser OR published on the tender portal of BSNL and
these amendments will be binding on them. Such amendments shall also be published on website.
6.3 In order to afford prospective Bidders a reasonable time to take the amendment into account in preparing their
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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bids, the purchaser may, at its discretion, extend the deadline for the submission of bids suitably.
C. PREPARATION OF BID.
7. PREPARATION OF BIDS.
(a) Bidder must submit all the information asked for in the Tender Document. .
(b) All prices must be quoted in Indian Rupees, both in figures and in words for total figures. Any correction /
overwriting must be authenticated by the signature of the bidder or his authorised signatories. In case of
mismatch of these two figures, the figure in words will be considered for price comparison.
(c) The Tender submitted must not contain any ambiguity. Any such ambiguity in the Tender submitted shall make it
liable for rejection.
(d) Each page of the Tender Document, Price Schedule, Declarations and Information about the bidder must be
signed by the bidder with company/firm seal.
(e) If any person other than the bidder himself signs the tender documents, attested copy of necessary ‘Power of
Attorney’ must be attached with the Tender.
(f) In case the Tender is submitted by any partnership firm, attested copy of the concerned Partnership deed /
deeds must accompany the Tender. In case of a company, copy of MOA (Memorandum of Articles &
Association) shall be accompanied.
(g) The tender document is not transferable.
(h) No amendment to the tender in any form by the bidder will be permitted after opening of the tenders. No
conditional offers shall be accepted.
(i) Submission of tender will bind the bidder to accept all conditions specified in the tender document.
(j) Canvassing in any form is forbidden and will be a disqualification.
8. BID FORM.
The Bidder shall complete the bid form (Section VIII) and appropriate Price Bid (Section XIII ) furnished in the
Bid Document, indicating the goods to be provided, brief description of the goods, quantity and prices.
9. BID PRICES.
9.1 All prices quoted must be firm and valid for the period of one year from the date of signing agreement. It is likely
that the tender validity will be extended by a further 6 months.
9.2 All prices quoted shall not be affected by any escalation in prices of labour or materials, machinery,
goods/services, etc. or in rupee exchange rate during the price validity period what-so-ever. However, if there is
any reduction in direct duties, levies, and taxes etc. the same shall be passed on by the Supplier to the
Purchaser
9.3 The Bidder shall quote basic price inclusive of, packing, forwarding, freight, insurance and delivery at the
specified office / officer as nominated by the Purchaser indicating all Levies & Taxes i.e. GST & cess as
mentioned in the price schedule at (Section XIII). In addition, octroi, entry tax if any will also be paid extra as per
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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actual, whenever applicable. The basic unit price must be quoted taking into consideration of all other
components as per the price schedule given in Section XIII. The offer shall be firm in Indian Rupees. No Foreign
exchange will be made available by the purchaser.
9.4 Bidders desiring to offer discount shall quote clearly net price taking all such factors like Discount, free supply
etc. into account.
10. ELIGIBILITY AND QUALIFICATION.
10.1 The Bidder shall furnish, as part of the Bid Document establishing the Bidder's eligibility, proof of documents
whichever is required as per terms and conditions of Bid Document.
(i) Certificate of incorporation.
Or
Registration certificate from State Director of Industries or from Secretariat for Industrial Approval (SIA),
Ministry of Industries, Government of India or equivalent licensing authority.
(ii) Article/ Memorandum of Association/ partnership deed or proprietorship deed as the case may be.
(iii) Approval from Reserve Bank of India / SlA in case of foreign collaboration.
(iv) Latest and valid NSIC Certificate duly certified by NSIC if the Bidder is a NSIC Company.
(v) PAN No.
(vi) Service Tax Registration certificate.
(vii) Valid Sales Tax Registration Certificate/ GST registration certificate.
(viii) The certificate regarding near relatives vide clause 34 of Section IV.( Format at SECTION X)
(ix) Authorisation letter from the reputed firm, in case the supplier is a dealer.
(x) The Bidder shall furnish list of important customers along with their contact nos. during last three financial
years.
(xi) Bid Security in accordance with clause 12.1 and 12.8 herein under.
(xii) The bidder should have a service center with telephone facility within a radius of 125Kms from Alleppey. Self
declaration certificate should be enclosed along with the bid.
11. DOCUMENTS ESTABLISHING GOOD'S CONFORMITY TO BID DOCUMENT.
11 .1 Pursuant to clause 7, the Bidder shall furnish, as part of his bid, documents establishing the conformity of his
bid to the Bid Document of all goods and services which he proposes to supply under the contract.
11.2 The documentary evidences of the "goods and services" conformity to the Bid Document, may be, in the form
of literature, drawings, data etc. and the Bidder shall furnish:
(a) a detailed description of goods with essential technical and performance characteristics.
(b) If applicable, a list, giving full particulars including available sources and current prices of all spare parts,
special tools, etc., necessary for the proper and continuous functioning of the system for supply of goods for
a period of three years following commencement of use of the goods by the purchaser, and
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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(c) A clause-by-clause compliance on the purchaser's Technical Specifications and Commercial Conditions
demonstrating substantial responsiveness to the Technical Specifications and Commercial Conditions. In case
of deviations, a statement of the deviations and exception to the provision of the Technical
Specifications and Commercial Conditions shall be given by the Bidder.
(d) A bid without clause-by-clause compliance in the format as per technical bid compliance (SectionVII) shall not
be considered.
12. BID SECURITY or EARNEST MONEY DEPOSIT
12.1 Pursuant to clause 7, the Bidder shall furnish, as part of his bid, a bid security as per table at clause 12.8. No
interest shall be paid by BSNL on the Bid security for any period whatsoever. The Bidders (Small Scale Units)
who are registered with National Small Industries Corporation UNDER SINGLE POINT REGISTRATION
SCHEME are exempted from payment of bid security subject to the monetary limit.. A proof regarding current
registration with NSIC for the TENDERED ITEMS will have to be attached along with the bid.
12.2 The bid security is required to protect the purchaser against the risk of Bidder's conduct, which would warrant
the forfeiture of bid security pursuant to para 12.7.
12.3 The bid security shall have to be paid in the form of Crossed Demand Draft / Banker’s Cheque issued by
a Nationalised/scheduled bank in favour of Accounts Officer (Cash) , O/o the GMTD, BSNL, Alleppey payable
at Alleppey. It can also be paid in cash at the cash counter of the Accounts Officer (Cash) O/o GMTD, BSNL
Alleppey.
12.4 A bid not secured in accordance with para 12.1 & 12.3 shall be rejected by the Purchaser being non-
responsive at the bid opening stage and the bid shall be rejected and returned to the Bidder unopened.
12.5 The bid security of the unsuccessful Bidder will be discharged/returned as promptly as possible but not later
than 30 days after the expiry of the period of the bid validity prescribed by the purchaser pursuant to clause 13.
12.6 The successful Bidder's bid security will be discharged upon the Bidder's acceptance of the advance purchase
order in accordance with clause 28 and furnishing the performance security.
12.7 The bid security may be forfeited:
(a) If the Bidder withdraws his bid during the period of bid validity specified by the Bidder in the Bid form or
(b) In the case of successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with Section IV clause 28 or
(ii) to furnish performance security in accordance with Section V clause 4.
(c) In both the above cases, i.e. 12.7 (a) & (b), the Bidder will not be eligible to participate in the tender for same
item for one year from the date of issue of APO. The Bidder will not approach the court against the decision of
BSNL in this regard.
12.8 Combined EMD for various parts are as follows
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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12.9 A bidder may submit his tender for the part shown at Clause 12.8, with requisite EMD for that Part.
12.10 CONCESSION to MSE Units: Micro & Small Enterprise Units registered with District Industries Centres or Khadi & Village Industries Commission of Khadi & Village Industries or Coir Board or National Small Industries Corporation (NSIC) or Directorate of Handicraft |& Handloom or any other body specified by Ministry of Micro, Small & Medium Enterprise, have been allowed the following concessions.
1 . Supply of tender document : The Tender document shall be issued to MSE bidders free of
cost provided the tendered item is listed in the Registration Certificate of MSE
2. Exemption from payment of Bid Security Deposit( Earnest Money Deposit) : The MSE Units registered with bodies as detailed above shall be exempted from payment of Bid security deposit provided the tendered item is listed in the Registration Certificate of MSE. A proof regarding current registration with bodies as detailed above for the tendered items will have to be attached along with the bid. The enlistment certificate issued by bodies as detailed above should be current & valid on the date of opening of bid
However all successful bidders including MSEs who are registered with the designated MSME should furnish
performance security for an amount equal to 5 % of the estimated cost.
13. PERIOD OF VALIDITY OF BIDS AND TENDER VALIDITY PERIOD.
13.1 Bid shall remain valid for 180 days from the date of opening of bids prescribed by the purchaser. A bid valid for
a shorter period shall be rejected by the purchaser being non-responsive.
13.2 In exceptional circumstances, the purchaser may request the consent of the Bidder for an extension to the
period of bid validity. The request and the response thereto shall be made in writing. The Bidder may refuse
the request without forfeiting his bid security. A Bidder accepting the request and granting extension will not be
permitted to modify his bid.
13.3 The rates quoted by the successful bidder shall be valid for one year from the date of acceptance of
the offer. The rates accepted by BSNL shall remain firm for the entire tender validity period mentioned
in this clause.
14. FORMAT AND SIGNING OF BID.
14.1 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by
the Bidder in which case such corrections shall be signed by the person or persons signing the bid.
14.2 All the pages of the original Bid Document together with all the documents submitted shall be signed by the
Bidder or a person or persons duly authorized to bind the Bidder to the contract. The letter of authorization shall be
indicated by written power of attorney accompanying the Bid.
\
PART ITEM EMD (BID SECURITY)
Part 1& Part2 BRANDED LAPTOP Rs 3,600/-
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
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D. SUBMISSION OF BIDS.
15. SEALING AND MARKING OF BIDS.
15.1 The Bid shall be submitted in three separate envelopes placed inside a main cover, all envelopes/covers
properly sealed with sealing wax or PVC Tape and marked and superscribed as mentioned below.
15.2 Each envelope shall be superscribed with “Tender No: Mob/ALP/ Tender/Laptop/2016-17/3 at
ALP the 05.07.2017– Tender for supply & Installation of LAPTOP”
15.3 Each envelope should be addressed to the : DE (BSS&Transmission, Telephone Bhavan, Alappuzha
– 688011. The bottom left hand corner of the covers should indicate the name and address of the bidder.
16. SUBMISSION OF BIDS.
The “Sealed Tender” may be sent by registered post or delivered in person. The tender should be
dropped in the “Tender Box” kept in the office O/o DE (BSS&Transmission, Telephone Bhavan,
Alappuzha – 688011 on any working day till 20.07.2017 (between 10.00 hrs. to 16.00 hrs) and up to 10:00
hrs on 20.07.2017.The responsibility for ensuring that the tenders are delivered in time at the correct address
would vest with the bidder. Bids must reach at address specified above not later than 10:00 hrs. on 20.07.2017.
17. LATE BIDS.
Any bid received by the purchaser after the deadline for submission of bids prescribed by the purchaser
pursuant to clause 16, shall be rejected and returned unopened to the Bidder.
18. MODIFICATION AND WITHDRAWAL OF BIDS.
18.1 The Bidder may modify or withdraw his bid after submission provided that the written notice of the modification
or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids.
18.2 The Bidder 's modification or withdrawal notice shall be prepared, sealed, marked and despatched as required
Envelope Marking to be made Contents
Outer cover “Main Bid for supply of LAPTOP 3 Inner Envelopes
First inner
cover
“Bid security” & Cost of tender
document
Bid Security as per Clause 12 and a crossed DD of Rs.
590/- towards the price of Bid Document
Second inner
cover
“Technical Bid for Supply of
LAPTOP
1. The Bid Document as per clause 4 duly signed in each
page along with Seal
2. Full set of documents as per Sec IV clause 10 and 11.
3. The Bid Form (Section VIII) duly filled in and signed
along with Company Seal.
4. A clause by clause compliance as per Section VII
Third inner
cover
“Financial Bid for supply of
LAPTOP”
Price Schedule (Section XIII) duly filled in and signed
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
15
in the case of bid submission in accordance with the provision of clause 15. A withdrawal notice may also be
sent by FAX but followed by a signed confirmation copy by post not later than the deadline for submission of
bids.
18.3 No bid shall be modified subsequent to the deadline for submission of bids.
E. BID OPENING AND EVALUATION.
19. OPENING OF BIDS BY PURCHASER.
19.1 The purchaser shall open Technical Bid in the presence of Bidders or their authorized representatives who
choose to attend, at 15.00 hrs on tender opening date. The Bidder’s representatives, who are present, shall sign
in an attendance register. Authorisation letter to this effect shall be submitted by the Bidders before they are
allowed to participate in bid opening (A Format is given In section XI).
19.2 A maximum of two representatives of any Bidder shall be authorized and permitted to attend the bid opening.
19.3 The Bidder’s names, modifications, bid withdrawals and such other details as the purchaser, at its discretion,
may consider appropriate will be announced at the time of opening.
19.4 The date fixed for opening of bids, if subsequently declared as holiday by BSNL, the revised date of schedule
will be notified. However, in absence of such notification, the bids will be opened on next working day, time
and venue remaining unaltered.
19.5 Intimation will be given to the technically and commercially successful Bidders before opening the
Financial Bid. The financial bids will be opened in the presence of the attending Bidders or their authorized
representatives on financial bid opening date.
19.6
(i) Date and venue of opening of financial bid shall be intimated to technically and commercially successful Bidders.
(ii) After opening the financial Bid the Bidders name, bid prices and such other details as BSNL, at its
discretion may consider appropriate will be announced during the opening of financial Bid.
(iii) In case there is discrepancy in figures and words in the quote, the same shall be announced in the Bid opening,
but the quote in words shall prevail and be considered for price comparison.
19.7 Venue of opening the tenders will be the O/o DE (BSS&Transmission), Telephone Bhavan,
Alappuzha – 688011. If due to administrative reasons the venue is changed, it will be displayed
on notice board
19.8 Evaluation Criteria:
(a) Only the technically and commercially valid Bids (after opening all the techno-commercial Bids by the Tender
Opening Committee), will be taken into consideration for evaluation by the Tender Evaluation Committee
(TEC).
(b) The financial Bids will be opened after the opening of the techno-commercial Bids.
(c) The technically and commercially successful bidder whose quoted price of the items (as per Financial Bid)
found lowest will be recommended for selection. Evaluation criteria will also be as stated in Clause 22.
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(d) The Purchaser will arrange the commercially and technically successful bidders in increasing order of
their evaluated prices starting from the lowest for the purpose of ordering against this tender. The Bidder with
the lowest evaluated price (L1) will be considered for 100% of the tendered quantity. If other things being equal
the tendering authority has the discretion to award the entire contract to the L1 bidder having more experience
OR fragment the listed item to more than one bidder.
20. CLARIFICATION OF BIDS.
To assist in the examination, evaluation and comparison of bids, the purchaser may, at its discretion ask the
Bidder for the clarification of its bid. The request for the clarification and the response shall be in writing.
However, no post bid clarification at the Initiative of the Bidder shall be entertained.
21. PRELIMINARY EVALUATION.
21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any computational
errors have been made, whether required sureties have been furnished, whether the documents have
been properly signed and whether the bids are generally in order.
21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price
and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the
total price shall be corrected by the purchaser. If there is a discrepancy between words and figures, the
amount in words shall prevail. If the Bidder does not accept the correction of the errors, his bid shall be
rejected.
21.3 Prior to the detailed evaluation pursuant to clause 22, the Purchaser will determine the substantial
responsiveness of each bid to the Bid Document. For purposes of these clauses, a substantially
responsive bid is one which conforms to all the terms and conditions of the Bid Document without
material deviations. The purchaser's determination of bid's responsiveness shall be based on the contents
of the bid itself without recourse to extrinsic evidence.
21.4 A bid, determined as substantially non-responsive will be rejected by the purchaser and shall not be made
responsive by the Bidder subsequent to the bid opening by correction of the non-conformity.
21.5 The Purchaser may waive any minor Infirmity or non-conformity or irregularity in a bid which does not
constitute a material deviation, provided such waiver doesn't prejudice or affect the relative ranking of any
Bidder.
22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS.
22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to be substantially
responsive pursuant to clause 21.
22.2 The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the
prices of the goods offered inclusive of Duties and applicable taxes. Only in the absence of fully matching
specification/better specification/higher specification, the bids, which closely match, shall be considered for
price evaluation.
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22.3 A higher/better specification can be offered by the supplier but evaluation will be based on the minimum
specifications put forward by the Purchaser. BSNL will decide whether the specification offered is better than
the minimum specification stipulated.
23. CONTACTING THE PURCHASER.
23.1 Subject to Clause 20, no Bidder shall try to influence the Purchaser on any matter relating to its bid, from the
time of the bid opening till the time the contract is awarded.
23.2 Any effort by a Bidder to modify his bid or Influence the purchaser in the purchaser's bid evaluation, bid
comparison or contract award decision shall result in the rejection of the bid.
F. AWARD OF CONTRACT.
24. PLACEMENT OF ORDER
A. Advance Purchase order / Letter of Intent.
The Purchaser shall consider placement of orders for commercial supplies only on those eligible Bidders
whose offers have been found technically, commercially and financially acceptable (clause 27).
B. Purchase Order.
Purchase order shall be placed to the successful Bidder after submission of performance security
(Annexure B) and upon executing agreement as per the agreement form (Annexure A)
25. PURCHASER'S RIGHT TO VARY QUANTITIES.
The quantities mentioned in this document are only tentative and BSNL at its discretion will have the liberty to
order 35% more of the quantity mentioned at Section III clause C ( Schedule of Requirements) if it so requires.
26 PURCHASER'S RIGHT TO ORDER SMALL QUANTITIES IN MULTIPLE POs AS PER REQUIREMENT .
The supply order shall be placed to the successful tenderer in single/small/bulk quantities as per the
requirement at any time during the validity period of the tender as shown in clause 13.3. The entire quantity
required as shown in clause Section III clause C ( Schedule of Requirements) and additional requirement as per
clause 25 (if found necessary by the purchaser) may be requisitioned over several purchase orders during the
validity period of the tender.
27. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.
(a) The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all
bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby
incurring any liability to the affected Bidder or Bidders on the grounds of purchaser's action.
(b) The General Manager Telecom District, BSNL, ALLEPPEY SSA is not bound to accept the lowest tender.
28. ISSUE OF ADVANCE PURCHASE ORDER/ LETTER OF INTENT
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28.1 The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to enter into contract
with the successful Bidder.
28.2 The Successful Bidder shall within 15 days of issue of the advance purchase order, give his acceptance along
with performance security in conformity with Annexure B provided with the bid document and sign an
agreement vide Agreement form Annexure A. The agreement shall be on Rs.100/- stamp paper at the bidders
own expense
29. SIGNING OF CONTRACT.
29.1 The issue of Purchase order shall constitute the award of contract on the Bidder.
29.2 Upon the successful Bidder’s furnishing of performance security and signing an agreement vide Agreement
Form (Annexure A) pursuant to clause 28, the Purchaser shall discharge the bid security in pursuant to Section
IV clause 12.
30. ANNULMENT OF AWARD.
Failure of the successful Bidder to comply with the requirement of clause 28 shall constitute sufficient ground
for the annulment of the award and the forfeiture of the bid security in which event the Purchaser may
make the award to any other Bidder at the discretion of the purchaser or call for new bids.
31. While all the conditions specified in the Bid Document are critical and are to be complied with, special attention
of Bidder is invited to the following clauses of the Bid Document, non-compliance of any one of which shall
result in outright rejection of the bid.
(i) Clause 15.1 of Section IV: The bids will be recorded/returned unopened if covers are not properly sealed.
(ii) Clauses 12.1, 12.3 & 13.1 of Section IV: The bids will be rejected at opening stage if Bid security is not
submitted as per Clauses 12.1 & 12.3 and bid validity is less than the period prescribed in Clause 13.1
mentioned above and validity period of tender is less than the period prescribed in Clause 13.3.
(iii) Clause 2 & 10 of Section IV: If the eligibility condition as per clause 2 of Section IV is not met and/or
documents prescribed to establish the eligibility as per Clause 10 of section IV are not enclosed, the bids will be
rejected without further evaluation.
(iv) Clause 11.2 ( c ) of Section IV : If clause-by-clause compliance and deviation statements as prescribed are
not given, the bid will be rejected at the stage of primary evaluation. In case of no deviations, a statement to
that effect must be given.
(v) Section VII Technical Bid compliance: Compliance if given using ambiguous words like "Noted”, “Understood",
"Noted & Understood" shall not be accepted as complied. Mere "Complied" will also be not sufficient.
Reference to the enclosed documents showing compliances must be given.
(vi) Section XIII Price Schedule: Prices are not filled in as prescribed in price schedule.
32. Purchaser reserves the right to disqualify the Supplier for a suitable period if habitually failed to supply the
goods/services in time. Further, the Suppliers whose goods/services do not perform satisfactorily in the field in
accordance with the specifications may also be disqualified for a suitable period as decided by the purchaser.
33. Purchaser reserves the right to blacklist a Bidder for a suitable period in case he fails to honour his bid without
sufficient grounds.
34. NEAR RELATIVE WORKING IN BSNL
34.1 At the time of submission of tender documents the tenderer has to submit a declaration as in Section X that
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NO NEAR RELATIVE OF THAT TENDERER is working in BSNL, ALLEPPEY SSA in any capacity. The company
or firm or any other person is not permitted to tender if his near relatives are working in BSNL.
The near relatives for this purpose are defined as:-
(a) Members of a Hindu undivided family.
(b) They are husband and wife.
(c) The one is related to the other in the manner as father, mother, son(s) & Son's wife (daughter In
law), Daughter(s) and daughter's husband (son in law), brother(s) and brother's wife, sister(s) and
sister's husband (brother In law).
34.2 If it comes to the notice, after awarding the contract, that the tenderer is having a relative working in BSNL or
is a benami to any other person, penal action will be taken like cancellation of contract and forfeiture of security
deposit or imposition of any other penalty as deemed fit by the General Manager Telecom District, BSNL,
ALLEPPEY SSA.
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SECTION V
GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT
1. APPLICATION.
The general condition shall apply in contracts made by the purchaser for the procurement of goods.
2. STANDARDS.
The goods supplied under this contract shall conform to the standards prescribed in the Schedule of
requirements in section III.
3. PATENT RIGHTS.
The Supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark or
industrial design rights arising from use of the goods or any part thereof in Indian Telecom Network.
4. PERFORMANCE SECURITY .
4.1 The successful Bidder is required to furnish performance security in the form of Bank Guarantee/Demand draft
in favour of the General Manager Telecom District, BSNL, ALLEPPEY SSA, valid for 14 months, for an amount
equal to 5% of the value of Purchase order drawn on a Nationalised / Scheduled Bank in a standard format
(Annexure B) within 15 days from the date of issue of letter of intent / advance purchase order.
4.2 Performance Security will not bear any interest.
4.3 The performance security will be discharged by the purchaser after completion of the Supplier’s performance
obligations including any warranty obligations under the contract.
4.4 Performance Security shall be liable for appropriation / adjustment against any liquidated damages and/or
Penalty within the contract period. If the Supplier fails or neglects to perform any of his obligations under the
tender, it shall be lawful for the General Manager Telecom District, BSNL, ALLEPPEY SSA to forfeit either
whole or any part of the Performance security furnished by the Supplier and terminate the contract.
5. INSPECTION AND TESTS.
A. General.
5.1 The goods/services and accessories on receipt at the Purchaser's premises will be tested during and after
delivery before “take over'" and if any goods/services or part thereof is found defective, the same shall be
replaced free of all cost to the purchaser as laid down in clause 5.4 below.
5.2 If any goods/services or any part thereof, before it is taken over under clause 5.3, is found defective or fails to
fulfill the requirements of the contract, the inspector shall give the Supplier notice setting forth details of such
defects or failure and the Supplier shall make the defective goods/services , rectify or alter the same to make it
comply with the requirements of the contract forthwith and in any case within a period not exceeding 7 days of
the initial report. These replacements shall be made by the Supplier free of all charges at site. Should it fail to
do so within this time, the purchaser reserves the discretion to reject and replace at the cost of the Supplier
the whole or any portion of goods/services as the case may be, which is defective or fails to fulfill the
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requirements of the contract. The cost of any such replacement made by the purchaser shall be deducted from
the amount payable to the Supplier.
5.3 Performance of the system and adherence to specifications, quoted by the supplier and accepted by BSNL, will
be conducted by the Acceptance Testing wing of BSNL. When the tests called for have been successfully
carried out, the inspector / ultimate consignee will forthwith issue a Taking Over Certificate, The inspector /
ultimate consignee shall not delay the issue of any “Taking Over Certificate" contemplated by this clause on
account of minor defects in the goods/services which do not materially affect the commercial use thereof
provided that the Supplier shall undertake to make good the same immediately for the supply of next lot. The
Taking Over Certificate shall be issued by the ultimate consignee within four weeks of successful completion of
tests.
5.4 Nothing in clause 5 shall in any way release the Supplier from any warranty or other obligations under this
contract.
5.5 The bidder shall demonstrate the functionality of the system and adherence to specifications accepted by the
purchaser at the premises of the purchaser with his own equipment/software tester. The full cost of the
demonstration will be borne by the Bidder.
6. DELIVERY SCHEDULE
6.1 The supply of the material shall commence immediately on placement of purchase order on successful bidder
and be completed within specified period as mentioned in the P.O.
6.2 Delivery of the goods shall be made by the supplier in accordance with the terms specified by the purchaser in
its schedule of requirements and special conditions of contract and the goods shall remain at the risk of the
supplier until delivery has been completed. The delivery of the store shall be to the ultimate consignee as
given in the Purchase Order.
6.3 The supplier will bear the cost of safe delivery to the consignee.
6.4 The delivery will be made by the supplier within 30 days from the date of P.O or as per delivery schedule
specified in the P.O.
7. INCIDENTAL SERVICES
Delivery of the system shall be made at any place within the jurisdiction of BSNL, ALLEPPEY SSA, as
specified in the firm purchase order.
8. WARRANTY
a) The Supplier shall warrant free post-supply comprehensive support during a warranty period
counted from the date of successful Acceptance Testing.
Period of warranty from the date of successful Acceptance Testing is as per the table given below.
PART ITEM WARRANTY
Part1 & Part2 LAPTOP 3 years
b)
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The item supplied / installed shall be guaranteed for the proper functioning for warranty period mentioned in
Clause 8(a) and in case any defect is noticed within this period, the defective/faulty materials shall have to be
replaced by the contractor within 5 working days from the date of written notice/telephonic intimation to this
effect by BSNL or any person authorized on this behalf at no additional cost to BSNL. If any defects be not
rectified within this period, BSNL may proceed to impose penalty as per clause at 5(i) of section VI.
c) The warranty certificate should also specify that all items supplied are new and free from all defects.
Workmanship and manufacture shall be of highest grade and consistent with the established and generally
accepted standards for the type of items ordered and shall perform in full conformity with the specifications.
d) The supplier shall be responsible for any defects that may develop under normal usage arising from
faulty materials, design or workmanship in the items supplied. The supplier shall remedy such defects at his
own cost when called upon to do so by BSNL, ALLEPPEY BA.
e) The bidder shall mention in detail their support infrastructure including address, contact phone no. and fax
no. in Kerala within a radius of 125Km from Alleppey and modalities by which fast response to maintenance
calls and minimum downtime will be ensured.
f) A register of faults during the warranty period should be maintained by the supplier on the premises of
BSNL. Date of booking fault by BSNL, Docket No., date of clearance of the fault, signature and name of the
service Engineer etc. should be entered in the register..
10. PAYMENT TERMS.
After completion of the job, pre-receipted bills in triplicate along with necessary delivery challans and
related documents should be submitted to the Consignee for arranging the payment. All payments (after
statutory deductions like Income Tax etc.) will be made through Electronically by NEFT/RTGS only
(a) No advance payment in any form will be made. LD will be deducted if the items are not supplied within delivery
date specified in the purchase order or within any extension period granted by the General Manager Telecom
District, ALLEPPEY SSA under special circumstances.
(b) The terms & conditions shall be as follows:
95% of the payment for the items ordered shall be made against the delivery of the items at the premises of
BSNL, after acceptance testing of the item by BSNL. The balance 5% shall be released on successful
installation of the item to the satisfaction of BSNL
(c) While claiming this payment the following documents are to be submitted to the paying authority
(i) Invoice
(ii) Delivery Challan
(iii) Clear RR/Goods carrier receipt
(iv) Supplier certificate for dispatch
(v) Excise Gate pass/Excise Invoice with Excise control code or equivalent/Bill of Entry for imported items.
(vi) Inspection certificate of QA
(vii)Consignee receipt in case of dispatch by Road.
(viii) Warranty certificate.
(d) Form C will be issued by the purchaser wherever applicable for interstate transactions with respect to delivery of
goods and claim for Form C. The bidder shall quote the price by taking into consideration this aspect also.
(e) No payment will be made for goods rejected at the site on testing.
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11. PRICES.
11.1 Prices charged by the Supplier for goods delivered and services performed under the contract shall not be
higher than the prices quoted by the Supplier in his Bid except for variation caused by change in taxes/duties as
specified in Clause- 12.2 mentioned below.
11.2 For changes in taxes/ duties during the scheduled delivery period, the unit price shall be regulated as under:
(a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties applicable at that
time
(b) In case of reduction of taxes and other statutory duties during the scheduled delivery period, purchaser shall
take the benefit of decrease in these taxes/duties for the supplies made from the date of enactment of revised
duties/taxes
(c) In case of increase in duties/ taxes during the scheduled delivery period, the purchaser shall revise the prices
as per new duties /taxes for the supplies, to be made during the remaining delivery period as per terms and
conditions of the purchase order.
11.3 Any increase in taxes and other statutory duties/ levies, after the expiry of the delivery date shall be to the
suppliers account. However, benefit of any decrease in these taxes/duties shall be passed on to the Purchaser
by the supplier. The total price is to be adjusted (by reducing the basic price) with increased duties and taxes as
per price mentioned in PO.
12. CHANGES IN PURCHASE ORDERS
12.1 The purchaser may, at any time, by a written order given to a supplier, make changes within the general scope
of the contract in any one or more of the following:
(a) Drawings, designs or specifications, where Goods to be furnished under the contract are to be specifically
manufactured for the Purchaser;
(b) The method of transportation or packing;
(c) The place of delivery; or
(d) The services to be provided by the supplier.
12.2 If any such change causes an increase or decrease in the cost of, or the time required for the execution of the
contract an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the
contract shall accordingly be amended. Any proposal by the supplier for adjustment under this clause must be
made within fifteen days from the date of the receipt of the change in order.
13. SUBCONTRACTS
13.1 Sub contracting of the work under this tender shall not be permitted. If it is discovered at any time that
subcontract is awarded, the Security Deposit will be forfeited and the contract will be terminated on grounds of
breach of contract with all attendant after effects.
14. DELAYS IN THE SUPPLIER'S PERFORMANCE.
14.1 Delivery of the Goods and performance of the services shall be made by the Supplier in accordance with
the time schedule specified by the purchaser in its purchase order. In case the supply is not completed
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in the stipulated delivery period, as indicated in the Purchase Order, purchasers reserves the right to short
close /cancel the purchase order and/or recover liquidated damage charges. The cancellation/short
closing of the order shall be at the risk and responsibility of the Supplier and purchaser reserves the right to
purchase balance unsupplied item at the risk and cost of the defaulting Supplier.
14.2 Delay by the Supplier in the performance of its delivery obligations shall render the Supplier liable to any or
all of the following sanctions. Forfeiture of its performance security, imposition of liquidated damages and/or
termination of the contract for default.
15. LIQUIDATED DAMAGES.
15.1 Should the Supplier fail to deliver the stores or any consignment thereof within the period prescribed for
delivery, the purchaser shall be entitled to recover 0.5% of the value of delayed supply for each week of delay
or part thereof for a period up to 10 weeks and thereafter at the rate of 0.7% of the value of the delayed supply
for each week of delay or part thereof for another 10 weeks of delay. In the case of package supply where
the delayed portion of the supply materially hampers installation and commissioning of the systems L/D
charges shall be levied as above on the total value of the concerned package of the purchase order.
Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by
the Supplier. If on any occasion the liquidated damages recoverable exceed 12% (twelve percent), it shall
be open to General Manager Telecom District, BSNL, ALLEPPEY SSA to cancel the supply order.
However, the General Manager Telecom District, BSNL, ALLEPPEY SSA reserves the discretion to grant
extension of time limit for completion of the said supply, if it is considered to be in the interest of BSNL,
ALLEPPEY SSA to do so, and in such an event, the liquidated damages are liable to be calculated based
on such revised or extended time schedule. If such extension of revision of time limit is granted only after
any liquidated damages have already become due and realizable, the same shall be recoverable from the
Supplier. In case, the work as required is not completed even after the extended time limit General Manager
Telecom District, BSNL, ALLEPPEY SSA may cancel the supply order. In such cases, the full amount of
performance security shall be forfeited to the Purchaser, BSNL, in addition to realization of whatever
liquidated damages become due.
16. FORCE MAJEURE
16.1 If, at any time, during the continuance of this contract, the performance in whole or in part by either party of any
obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public
enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes,
lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such
eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party
shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for
damages against other in respect of such non performance or delay in performance, and deliveries under the
contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the
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decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and
conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented
or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option,
terminate the contract.
16.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over
from the Supplier at a price to be fixed by the purchaser, which shall be final, all unused, undamaged and
acceptable materials, bought out components and stores in course of manufacture which may be in possession
of the Supplier at the time of such termination or such portion thereof as the purchaser may deem fit, except
such materials, bought out components and stores as the Supplier may with the concurrence of the
purchaser elect to retain.
17. TERMINATION FOR DEFAULT
17.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default,
sent to the supplier, terminate this contract in whole or in part
(a) if the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract, or any
extension thereof granted by the purchaser pursuant to clause15.
(b) if the supplier fails to perform any other obligation(s) under the Contract; and
(c) if the supplier, in either of the above circumstances, does not remedy his failure within a period of 15 days (or
such longer period as the purchaser may authorize in writing after receipt of the default notice from the
purchaser.
17.2 In the event the purchaser terminates the contract in whole or in part pursuant to Para 17.1 the purchaser may
procure, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered and
the supplier shall be liable the Purchaser for any excess cost for such similar goods. However the supplier shall
continue the performance of the contract to the extent not terminated.
18. TERMINATION FOR INSOLVENCY
The Purchaser may at any time terminate the Contract by giving written notice to the supplier, without
compensation to the supplier if the supplier becomes bankrupt or otherwise insolvent as declared by the
competent court provided that such termination will not prejudice or affect any right of action or remedy which
has accrued or will accrue thereafter to the purchaser.
19. ARBITRATION
19.1 In the event of any question, dispute or difference arising under this agreement or in connection there-with
(except as to the matters, the decision to which is specifically provided under this agreement ), the same
shall be referred to the sole arbitration of the GENERAL MANAGER TELECOM DISTRICT, BSNL,
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ALLEPPEY SSA or in case his designation is changed or his office is abolished, then in such cases to the
sole arbitration of the officer for the time being entrusted (whether in addition to his own duties or otherwise)
with the functions GENERAL MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or by whatever
designation such an officer may be called (hereinafter referred to as the said officer), and if the GENERAL
MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer is unable or unwilling to act as
such, then to the sole arbitration of some other person appointed by the GENERAL MANAGER
TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer. The agreement to appoint an arbitrator will
be in accordance with the Arbitration and Conciliation Act 1996. There will be no objection to any such
appointment on the ground that the arbitrator is a Government Servant or that he has to deal with the matter to
which the agreement relates or that in the course of his duties as a Government Servant he has expressed
his views on all or any of the matters in dispute. The award of the arbitrator shall be final and binding on both
the parties to the agreement. In the event of such an arbitrator to whom the matter is originally referred, being
transferred or vacating his office or being unable to act for any reason whatsoever, the GENERAL
MANAGER TELECOM DISTRICT, BSNL, ALLEPPEY SSA or the said officer shall appoint another person to
act as an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to
proceed from the stage at which it was left out by his predecessors.
19.2 The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and
publishing the award. Subject to the aforesaid, Arbitration and Conciliation Act, 1996 and the rules made there
under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding
under this clause.
19.3 The venue of the arbitration proceeding shall be the office of the GENERAL MANAGER TELECOM DISTRICT,
BSNL, ALLEPPEY SSA, or such other places as the arbitrator may decide.
The following procedures shall be followed
19.4 In case parties are unable to reach a settlement by themselves, the dispute should be submitted for arbitration in
accordance with Contract agreement.
19.5 There should not be a joint submission with the Tenderer to the sole arbitrator
19.6 Each party should submit its own claim severally and may oppose the claim put forward by the other party.
19.7 The onus of establishing his claims will be left to the tenderer.
19.8 Once a claim has been included in the submission by the Tenderer, a reiteration or modification thereof will be
opposed.
19.9 The "points of defence" will be based on actual conditions of the contract.
19.10 Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as those are not contracted.
19.11 The question whether these conditions are equitable shall not receive any consideration in the preparation of
"points of defence".
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19.12 If the tenderer includes such claims in his submission, the fact that they are not contractual will be
prominently placed before the Arbitrator.
19.13 All litigation related to this tender shall be within ALLEPPEY SSA area courts only.
20. SET OFF
Any sum of money due and payable to the supplier (including security deposit refundable to him) under this
contract may be appropriated by the purchaser or the BSNL or any other person(s) contracting through the
BSNL, and set off the same against any claim of the purchaser or BSNL or such other person or person(s) for
payment of a sum of money arising out of this contract or under any other contract made by the supplier with
the Purchaser or BSNL or such other person(s) contracting through the BSNL.
21. COURT JURISDICTION
21.1 Any dispute arising out of the tender/ bid document/ evaluation of bids/ issue of APO shall be subject to the
jurisdiction of the competent court at the place from where the NIT/ tender has been issued.
21.2 Where a contractor has not agreed to arbitration, the dispute/ claims arising out of the Contract/ PO entered with
him shall be subject to the jurisdiction of the competent Court at the place from where Contract/ PO has been
issued. “ This Contact/ PO is subject to the jurisdiction of Court at ALLEPPEY only
22. The bidder should furnish the name of his collaborator (if applicable), brand name, model no. and type of the
products offered in this tender. The technical literatures of the products should also be submitted. No
change in either technology or product shall be permitted after opening of bids.
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
28
SECTION VI
SPECIAL CONDITIONS OF CONTRACT
1. The special conditions of contract shall supplement the ‘Instructions to the Bidders’ as contained in Section
IV & “General (Commercial) Conditions of the Contract” as contained in Section V and wherever there is a
conflict, the provisions herein shall prevail over those in Section IV and Section V.
2 Demand draft for bid security or NSIC certificate for claiming exemption from submission of bid security, as
prescribed in clauses 12.1 & 12.3 of Section IV of the bid shall be submitted along with the bids.
3. The small scale industries registered with National Small Scale Industries Corporation(NSIC) for the tendered
item under single point registration scheme and desirous of claiming concessions available to such units
inclusive of bid security should submit their latest NSIC certificates and documents in respect of their
monetary limit and financial capability duly certified by NSIC.
4. The supply will be accepted only after quality assurance tests are carried out by the AUTHORITIES OF
BSNL as per prescribed schedule and material passing the test successfully and after authenticated excise
gate pass issued by Excise Authorities.
5. PENALTY: Penalty will be imposed to the supplier for the following
(i) Performance Security Deposit will be forfeited for unsatisfactory service. The penalty enforced during the
warranty period mentioned at Section V, clause 8. An amount equal to 5% of the cost of the equipment or the
entire cost of the repair charges, whichever is maximum will be collected as penalty for delay in attending to
the defects/defective parts of the item. The penalty will be adjusted from the Security Deposit till it exceeds
50% of the deposit amount at which the General Manager Telecom District, ALLEPPEY SSA reserves the
right to cancel the contract. In such cases, the full amount of security deposit shall be forfeited by BSNL,
ALLEPPEY SSA .
(ii) The penalty clause is relaxable under the “Force Majeure” conditions
(iii) Risk purchase: For non-performance of the contract in full or part of it, BSNL may cancel the contract and conclude a
fresh contract to complete the incomplete part of the contract through other suppliers at the risk and cost of the
contractor. Losses incurred by third party, if any, due to this will be recovered from the original contractor
(iv) The Purchaser may at its discretion on the occasion of repeated non compliances by the supplier, may issue the
notice of cancellation to the Vendor. If the vendor fails to submit satisfactory explanation, the supplier may be
removed from the approved list of this tender. The security deposit will be forfeited and appropriate legal action can
be taken. .
6. A contractual agreement will be required to be signed/entered into on non-judicial Stamp paper of Rs100/- , at the
suppliers expense, before awarding the final Purchase order. All the terms and conditions mentioned in this tender is
a part of the terms and conditions of the Agreement. The agreement shall be deemed to be enforced from the date of
Agreement for a period of one year. On selection of the successful Bidder herein called the Contractor, an advance
purchase order will be issued to him. After depositing Performance Security Bank Deposit and signing agreement, the
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
29
final purchase order will be issued.
7. The General Manager Telecom District, BSNL, ALLEPPEY SSA reserves the right of shifting the items to any
location without prior notice after installation. Warranty shall continue at the new location also.
8. Legal copies of software with license should be supplied along with the items.
Sd/-
DE(BSS&TXn)
Telephone Bhavan,
Alappuzha – 688011.
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
30
SECTION VII
TECHNICAL SPECIFICATIONS COMPLIANCE
PART 1
HIGH END LAPTOP
Model No………………………………………………………………………………
Manufacturer…………………………………………………………………………….
Sl
No
Features Minimum requirement Compliance
(Yes/No)
Deviation
(If any)
1 Processor Intel core i7-2820 QM[2.3 GHz] or
Above
2 Memory 8 GB RAM DDR III or above
3 Hard Disk 1 TB Hard Disk 7200 RPM SATA or above
4 Optical Disk Drive DVD RW Drive
5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate
edition)
6 Display 15.6 Inches or above Screen size with
resolution of Full HD or above
7 Multimedia Audio : Internal mic and Speakers , 720p HD
Integrated Webcam or More
8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless
LAN 802.11 b/g/a, Bluetooth.
9 Graphics Graphics: Intel HD Graphics
10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI
Port.
11 Power supply 65 W AC adapter or higher
12 Battery Rechargeable Battery pack with at least 4 Hrs
backup
13 Carry Case Carry Case/ back pack
14 Warranty Three year comprehensive onsite warranty
15 Antivirus
Antivirus (not preinstalled) with CD &
Key per Laptop
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
31
PART 2
LAPTOP
Model No………………………………………………………………………………
Manufacturer…………………………………………………………………………….
Sl
No
Features Minimum requirement Compliance
(Yes/No)
Deviation
(If any)
1 Processor Intel core i3- 6100U 6th Gen or Above
2 Memory 4 GB RAM DDR III or above
3 Hard Disk 1 TB Hard Disk 7200 RPM SATA or above
4 Optical Disk Drive DVD RW Drive
5 Operating system Windows 10 64 bit OS ( Enterprise or Ultimate
edition)
6 Display 15.6 Inches or above Screen size with
resolution of Full HD or above
7 Multimedia Audio : Internal mic and Speakers , 720p HD
Integrated Webcam or More
8 Connectivity Ethernet 100/1000 – RJ45 LAN port, Wireless
LAN 802.11 b/g/a, Bluetooth.
9 Graphics Graphics: Intel HD Graphics
10 I/O ports USB ports( USB 3.0 or higher) - 4Nos , HDMI
Port.
11 Power supply 65 W AC adapter or higher
12 Battery Rechargeable Battery pack with at least 4 Hrs
backup
13 Carry Case Carry Case/ back pack
14 Warranty Three year comprehensive onsite warranty
15 Antivirus
Antivirus (not preinstalled) with CD &
Key per Laptop
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
32
SECTION VIII
BID FORM
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
To
DE(BSS&TXn)
Telephone Bhavan
Alappuzha – 688011.
Dear Sir,
1. Having examined the conditions of contract and specifications including addenda ( If
any)Nos......................the receipt of which is hereby duly acknowledged, we, undersigned, offer to supply
and deliver ............................................……………………………………. in conformity with the said
conditions of contract and specifications for the sum shown in the schedule of prices attached herewith and
made part of this Bid.
2. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and
replacement.
3. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening or for the
subsequently extended period, if any, agreed to by us. This bid shall remain binding upon us up to the
aforesaid period.
4. We understand that you are not bound to accept the lowest or any bid, you may receive.
5. If our bid is accepted we will provide you security deposit @ 5% of contract value for the due
performance of the contract.
6. If our Bid is accepted, we undertake to complete delivery of all the items in accordance with the
delivery schedule mentioned in section V.
7. Until a formal Purchase Order of Contract is prepared and executed, this Bid together with your written
acceptance thereof in your notification of award shall constitute a binding contract between us
Dated this .............................. day of ........................ 2017
Name and Signature
In the capacity of
Duly authorised to sign the bid for and on behalf of ..............................................
Witness .........................................
Address .........................................
Signature
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
33
SECTION IX
UNDERTAKING & DECLARATION
For understanding the terms & condition of Tender & Spec of work
a) Certified that:
1. I/We ……………………….. have read, understood and agree with all the terms and conditions,
specifications included in the tender document & offer to execute the work at the rates quoted by us in the
tender form.
2. If I/We fail to enter into the agreement & commence the work in time, the EMD/SD deposited by us
will stand forfeited to the BSNL.
b) The tenderer hereby covenants and declares that:
1. All the information, Documents, Photocopies of the Documents/Certificates enclosed along with the
tender offer are correct.
2. If anything is found false and/or incorrect and/or reveals any suppression of fact at any time, BSNL
reserves the right to debar our tender offer/ cancel the LOA/ Purchase/ work order if issued and forfeit the
EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL, may debar the contractor from
participation in its future tenders.
Date: …………………… Signature of Tenderer
Place: ………………….. Name of tenderer
With date and seal
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
34
SECTION X
NO -NEAR-RELATIONSHIP CERTIFICATE
“I/We..S/o
Hereby certify that none of my relative(s), as defined in the tender document is/are employed in BSNL ALLEPPEY
SSA as per details given in the tender document.. In case, at any stage, it is found that the information given by me/us
is false/ incorrect, BSNL shall have the absolute right to take any action as deemed fit / without any prior intimation to
me/us.
Signature of the Tenderer
With date and seal
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
35
SECTION X1 Letter of Authorisation for attending Bid opening
(To be submitted before Tender Opening)
Subject: Authorisation for attending bid opening on ___________________ (date) for the tender of
________________________________________________________.
Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
_______________________________ (Bidder) in order of
preference given below.
Order of Preference Name Specimen Signatures
________________________________________________________________
I
2.
Signature of bidder
or
Officer authorised to sign the bid
documents on behalf of the bidder.
Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission for entry to
the hall where bids are opened may be refused in case authorisation as prescribed above is not received.
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
36
SECTION XII
TENDERER/ BIDDER’S PROFILE
(to be filled in and submitted by the bidder)
A) Tenderer’s Profile:
1. Name of the Individual/Firm…………………………………………………………
2. Present Correspondence Address
……………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………..
Telephone No.............................................Mobile No. ……………………………………
Email ID …………………………………………………………
3. Address of place of Works/ Manufacture
…………………………………………………………………………………….
……………………………………………………………………………………………….
Telephone No………………………… Mobile No………………………………
4. State the type of firm (Tick correct choice) :
Proprietorship/ Partnership/ Private Ltd/ Public Ltd.
5. Name of the sole proprietor/partners/ Director(s) of Pvt.Ltd.CO.
S.No. NName FFather’s Name DDesignation
1.
2.
3.
4.
5
6. Name of the person authorized to enter in to and execute contract/agreement and the capacity in
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
37
which he is authorized (in case of partnership/private Limited company):
………………………………………………………………………………………………………
………………………………………………………………………………………………………
7. Permanent Account No……………………………………………..
Sales Tax RegNo/ VAT / Other………………………………………………………
8. Details of the Bidder’s Bank-payments:for effecting e payment
(a) Beneficiary Bank Name:……………………………………………….
(b) Beneficiary Branch Name:……………………………………………
(c) IFSC code of beneficiary Branch:………………………
(d) Beneficiary Account No:………………………………………………
(e) Type of Account ……………………………………………………….
(f) Branch Serial No. (MICRO…………………..No):…………………
(g) Bank Address : …………………………………………………………………….
(h) Bank Tel No. (Including STD code) ………………………………………..
Note: The service charges, if any, levied by the bank will be borne by the bidder
9. Whether the firm has Service center with telephone facility within a radius of 125 Kms from Alleppey
.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
If so state it’s Address/ Tel No/ Mobile No. of contact……………………………………………………
……………………………………………………………………………………………………
……………………………………………………………………………………………….
Place……………………………..
Date……………………………… Signature of contractor……………
Name of the contractor………………
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
38
SECTION XIII
FINANCIAL BID
Tender for Supply of LAPTOP for ALLEPPEY SSA as per Tender Notice
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
1.Name of Bidder :
(In block letters)
2 Postal Address in full( In block letters) :
3.Telephone Number :
4. Rate quoted for supply of item ( in rupees):
Sl. No
Item
Total Qty
Basic Rate/One unit
Applicable Tax
Total Price
1
2
2
High End
Laptop
(As per
spec. in
Section III-
B page 6)
Laptop(As
per spec. in
Section III-
B page 7)
1 2
Total Total…………………………………………………………… Signature of Bidder:
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
39
SECTION XIV
CHECK LIST
Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at ALP the 05.07.2017
Sl No Check points Compliance
1 Bid security
2 Cost of tender form as specified in Section I of NIT
3 Documents to prove bidders eligibility
4 Compliance to technical specification
5 Authorization letter from OEM for all the items quoted by the
Bidder
6 Proof of ISO Certification in case of firm having certification
7 Brochures/ data sheets with full technical details for the item
quoted
8 Original Tender documents with the bid form duly filled, signed
&sealed in all pages as unconditional acceptance of terms and
conditions of the tender.
9 Self declaration certificate regarding Service Centre as clause
10(xiii) of Section -IV
10 List of prominent firms as per Clause 10(x) of Section-IV
11 Copy of Certificates/documents as per Clause 10 and clause 11 of
section IV
12 Certificate of non participation of near relative (Section-X)
13 Copy of necessary certifications for the items as mentioned
in the respective part of the Tender document/technical
specifications
14 GST Registration details
15 Technical Bid in separate sealed cover
16 Financial Bid in separate sealed cover
17 NSIC documents, if available
18 Letter of authorization for attending bid opening Section-XI
Date:
Name and address
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
40
Annexure A
AGREEMENT
This agreement made on this ___________ day of (Month) ___________ (Year) ____________
between M/s
___________________________________________________________
________
___________________________________________________________________
___________
herein after called "The Contractor" (which expression shall unless excluded by or repugnant to the
context, included its successor, heir, executors, administrative representative and assignee) of the one
part & General Manager Telecom District, BSNL, ALLEPPEY SSA herein after referred to as the BSNL,
of other part.
Whereas the contractor has offered to enter into contract with the said BSNL for Supply of PC Hardware to
BSNL, ALLEPPEY SSA as per Bid Document Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at
ALP the 05.07.2017 on the terms and conditions herein contained and the rates approved by the BSNL (copy of rates annexed) have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provision in the tender document and whereas no interest will be claimed on the security deposits.
Now these presents witness and it is hereby agreed and declared by and between the parties to these
presents as follows:
The contractor shall, during the period of this contract that is to say from _____________ to
_______________ or from the
date of signing this agreement or the period of highest warranty for a period of ______________years of
the goods to be
supplied
Name of item
Total Price inclusive of all taxes
Total price in words (………………………………)
whichever is earlier or until this contract shall be determined by such notice as in hereinafter mentioned, safely
carryout, works as specified in the Bid Document no. Tender No: Mob/ALP /Tender/Laptop/2016-17/3 dtd at
ALP the 05.07.2017 (Annex to the agreement), when the BSNL or General Manager Telecom District, BSNL, ALLEPPEY SSA or any other persons authorized by General Manager Telecom District, BSNL, ALLEPPEY SSA in that behalf require. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service.
The NIT (Notice Inviting Tender), Bid Document (Technical and financial), letter of intent, approved rates annexed
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
41
hereto and such other additional particulars, instructions, work order, purchase order as may be found requisite to be
given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be
deemed and taken to be included in expression "the Agreement" or "the Contract" wherever herein used.
Signed and Delivered by Signed and Delivered for
The Firm/Individual and on behalf of BSNL, Alleppey
DE (BSS&Transmission)
Telephone Bhavan
Alappuzha – 688011.
In the presence of In the presence of
1. Signature 1. Signature
Name: Name
Address Designation
2. Signature 2. Signature
Name: Name
Address Designation
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
42
ANNEXURE B
PERFORMANCE SECURITY GUARANTEE BOND
1. In consideration of the General Manager Telecom District, ALLEPPEY, BSNL (hereinafter called ‘BSNL’) having
agreed to exempt ___________________ (hereinafter called ‘the said contractor(s)) from the demand under the
terms and conditions of an agreement/Advance Purchase Order No _________ dated ____________ made
between _______________________ and ____________________________for the supply of
______________________ (hereinafter called “the said agreement ”), of security deposit for the due fulfillment by the
said contractor (s) of the terms and conditions contained in the said Agreement, on production of the bank
guarantee for _____________________________________we, (name of the bank) ( hereinafter refer
to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby
undertake to pay to the BSNL an amount not exceeding ___________________ against any loss or damage caused to
or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of
the terms or conditions contained in the said Agreement.
2. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under
this guarantee without any demure, merely on a demand from the BSNL by reason of breach by the said contractor(s)’
of any of the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform
the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable
by the Bank under this guarantee where the decision of BSNL in these counts shall be final and binding on the bank.
However, our liability under this guarantee shall be restricted to an amount not exceeding ___________.
3. We under take to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the
contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability
under this present being absolute and equivocal.
The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the
contractor(s)/supplier(s) shall have no claim against us for making such payment.
4. We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain
in full force and effect during the period that would be taken for the performance of the said agreement and that it
shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid
and its claims satisfied or discharged or till ________________________(office/Department) BSNL certifies that the
terms and conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and
accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or
before the expiry of FOURTEEN MONTHS from the date hereof, we shall be discharged from all liabilities under this
guarantee thereafter.
5. We (name of the bank)_________________________ further agree with the BSNL that the BSNL shall have the
fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the
Limited Tender for The Supply of LAPTOP in Alleppey SSA
Signature of the bidder
43
terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to
time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the
said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we
shall not be relieved from our liability by reason of any such variation, or extension being granted to the said
Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said
Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this
provision, have effect of so relieving us.
6.This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s).
7.We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency
except with the previous consent of the BSNL in writing.
Dated the ________________ day of _______ for __________________________________
(indicate the name of bank)