ar state library needs assessment recommendations, may 2011
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Arkansas State Library
Needs AssessmentRecommendations
Keith Curry Lance
Why a Needs Assessment?
•State Librarian Carolyn Ashcraft
•ASL’s new facilities
•ASL’s changing roles
•Changing roles of libraries & librarians
First Steps
•August 2010 focus group interviews
ASL board (5+)
ASL staff (12+--extension, network, state library services)
AR public library directors (20+)
•Sept 2010 focus group interviews
ArLA conference (35+--public, academic & school)
State government users of ASL (5—selected agencies)
Focus Group Questions
•Issues facing libraries, users?
•Info / help needed?
•Sources of info / help?
•What ASL can provide?
•Most promising means of delivery?
Key Informant Interviews & Survey
Pretesting•Public librarians (6/7)
•Academic librarians (7/9)
•School librarians (2/2)
•IT experts (4/8)
•State government users (6/8)
•TOTAL (25/34)
Library Survey Respondents
Library Type Number Percent
Public 96 37%
Academic 42 16%
School 98 38%
Other 24 9%
Total 260 100%
Library Issues
•Resource sharing mechanisms, issues, projects
Traveler, IT continuing education
•Continuing education Communication, transmission, F2F
•Visibility ASL, libraries
Recommendations
•General
•Library Community
•State Employees
General Recommendations
•Communication plan
Increase profile with library & state govt
Support ongoing 2-way communication
•Communication Strategies
• Face-to-face & virtual conversations
• More outreach-oriented communications & visits
• Communication about difficult decisions
General Recommendations
•Fiscal Strategies
Prioritize for funding
Identify ways to free up funding
Identify new funding needs & sources
Implement funding decisions (include staff CE costs as appropriate)
Plan to revisit lower-priority, funding-contingent recommendations
Library Community Recommendations
• Create stronger resource sharing infrastructure
• Make CE opportunities more available—face to face and virtually
• Raise visibility of ASL with libraries and libraries with current & potential users
Resource Sharing Recommendations
• Establish statewide reciprocal borrowing (open, ready access to all library resources)
• Provide more info about Traveler / other databases to libraries & users
• Support statewide digital archiving / preservation (online info about state via libraries)
Continuing Education Recommendations
• Online, searchable, database-driven CE calendar
• Online database of experts available to libraries
• Capacity to host / archive webinars
• Face-to-face CE in each LDD
• Funding to encourage CE participation
• In-service days for library staff
Advocacy Recommendations
• Communicate more frequently with libraries via multiple means
• Promote ASL collections / services to specific potential user groups
• Share more info about libraries with decision-makers / stakeholders
State Government Recommendations
• Marketing / PR campaign to increase state employee awareness
• ASL’s existence
• What it offers to make their jobs easier & to help them be more successful
State Government Recommendations
• Share more info about Traveler / other databases
• ASL staff availability—F2F or virutally—to take services to agencies
• ASL staff willingness to customize services to job-related needs
• Guidance about ASL to new state employees
New employee toolkit, state employee portal, info for agency handbooks
Challenges of Recommendations
• Consider new options, being open to change
• Communicate more frequently, with more open minds, in new ways
• Embrace changing technologies as useful tools for pursuing perennial goals
• Breath new life into old structures (divisions, RLSs, LDDs)
• Look beyond “silos” (divisions, library types, agencies) for partners