approved uscg auxiliary - department of education copyright ©2004 coast guard auxiliary...
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Approved USCG Auxiliary - Department of EducationApproved USCG Auxiliary - Department of EducationCopyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
D11N Elected Officers Training
20 JAN 2008
Change of Watch Planning
Your Program - Courtesy and Protocol
D11N Elected Officers Training
20 JAN 2008
Change of Watch Planning
Your Program - Courtesy and Protocol
Apr 18, 2023 2Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Apr 18, 2023 3Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Courtesy and ProtocolCourtesy and Protocol
Courtesy: Involves respect for the feelings and rights of others. It is one key to successful human relationships
Protocol: Accepted customs and regulations that govern procedures and etiquette practiced in a social setting,
especially in diplomatic or military arena.
Apr 18, 2023 4Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Saluting Flag Etiquette (National Flag) Boarding or Leaving A Military Vessel Ship Etiquette Wardroom Etiquette Seating Arrangements Funeral ServicesFormal FunctionsInvitations Introductions Speaking Order for Guests
Situations Where Courtesy & Protocol are Important to You as an AUX Leader:
Situations Where Courtesy & Protocol are Important to You as an AUX Leader:
Apr 18, 2023 5Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Courtesy & ProtocolCourtesy & Protocol
Courtesy and Protocol bring tradition and decorum to Team CG and are especially important when an Auxiliarist is in uniform on a CG base, vessel or at a formal Auxiliary event.
As a unit leader, understanding the practice of Courtesy and Protocol are important qualities contributing to how your Watch is perceived.
*You should serve as a role model for your unit by becoming familiar with and
practicing these procedures.
Apr 18, 2023 6Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Why Have a Why Have a Change of Watch?Change of Watch?
Why Have a Why Have a Change of Watch?Change of Watch?
The Formal Event of the Year for Most UnitsRecognize Outgoing Officers and Your Unit’s AccomplishmentsInstall New Unit OfficersRecognition and Awards for Top PerformersEnergizes the Members if Done Well (and vice-versa!)Opportunity for Gold and Silver Team CG members to meet and network in a social setting
Apr 18, 2023 7Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
What is the plural ofWhat is the plural of“Change of Watch”?“Change of Watch”?What is the plural ofWhat is the plural of“Change of Watch”?“Change of Watch”?
1.1. Change of WatchesChange of Watches2.2. Changes of WatchChanges of Watch3.3. Changes of WatchesChanges of Watches4.4. None of the AboveNone of the Above5.5. All of the AboveAll of the Above
Apr 18, 2023 8Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
COW PlanningCOW Planning COW PlanningCOW Planning
Appoint COW Committee Early in Year* Include Member(s) with Prior
ExperiencePick the Right People and Make Their Assignments Early On – consider ICS modelReserve COW Facility Early in YearPeriodic Updates as COW Approaches Choose Master of Ceremonies
* Comfortable Group Speaker* Familiar with CG Protocol
Apr 18, 2023 9Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Setting the COW DateSetting the COW DateSetting the COW DateSetting the COW Date
Check District/Division/Flotilla CalendarsAvoid Holiday Weekends and N-TRAINAvoid Travel Conflicts between eventsSubmit to DCO (or DCP) to get ApprovalDivisions submit date to D11N Web Calendar
Apr 18, 2023 10Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
InvitationsInvitationsInvitationsInvitations
Invited Honored Guests – Formal Invitation* Paying vs. Non-Paying Invites (Gold Side Usually Under Orders – Reimbursed)
* Include a Guest* Invite at Least Two Months in Advance* Include Specifics in the Invitation – date, location, time, directions * Uniform –Unit Leader Chooses -Based On Member Convenience and District Protocol * RSVP Date and Contact Person
Apr 18, 2023 11Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
COW Guest Orientation COW Guest Orientation COW Guest Orientation COW Guest Orientation
Provide a Printed Program * Be Concise
* Follow Protocol for Rank and Title
Provide Tables near entrance for: * Greeters, Cover, Awards, Raffles, etc.
Door Greeter(s)*Welcome Guests, Distribute Meal cards, orient VIPs to Facility and Seats
Apr 18, 2023 12Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
COW BasicsCOW Basics
Assigned Seating for Honored GuestsPlace Cards
* Use Proper Titles and Spelling
Flags and Banners* Review and Follow Flag Protocol
Audio-Visual Aids* Test in Advance* Designated A/V Person
Apr 18, 2023 13Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
COW ProgramCOW Program COW ProgramCOW Program
Social Hour Before Program * Informal Introductions and Chat* Facilitates Networking and “Catching Up”
Introductory Remarks by Master of Ceremonies* Introduces Guests and Starts the Program
Honor Guard/ Music* Only if Done Well! – Rehearse and Check Sound system
Pledge of AllegianceInvocation
* Should be Non-Denominational
Apr 18, 2023 14Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Apr 18, 2023 15Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Guest IntroductionsGuest IntroductionsGuest IntroductionsGuest Introductions
Consider Introducing Guests by Source:* “From the United States Coast Guard”* “From USCG Auxiliary National Staff”* “From the USCG Auxiliary D11N”* “Other Distinguished Guests”
Use Proper Rank or Office and Formal Title, and Also Introduce Their GuestIntroduce Highest Rank or Office First, then Continue in Descending Order
Apr 18, 2023 16Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
DinnerDinnerDinnerDinner
Usually Allocate About One Hour
Served Dinner vs. Buffet
Seating Arrangements
* Head Table vs. Integrated Seating
Beverages
* Separate Bar and/or Serve at Tables
* Provide Coffee and Tea
* Soft Drinks (esp. if Families/Children Attending)
Apr 18, 2023 17Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Memorial Memorial Memorial Memorial
Recognizing Those Unit Members Who Have Crossed the Bar
* “Missing Man Table and Honor Ceremony”
* Moment of Silence
Apr 18, 2023 18Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Honor Outgoing OfficersHonor Outgoing OfficersHonor Outgoing OfficersHonor Outgoing OfficersNote Some Unit Accomplishments for the Year
Unit Leader Introduces Outgoing Officers with Their Office Titles
Unit Leaders May Also Wish to Present:* Certificates of Appreciation* Appropriate Memento
Apr 18, 2023 19Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Install Incoming OfficersInstall Incoming OfficersInstall Incoming OfficersInstall Incoming Officers
Introduce Newly Elected and Appointed Officers
* Consider Giving Prologue and Oath of Office to all Officers Together to Promote Team Spirit & Unity and to Save Time!
Prologue and Oath of Office* Administered by VIPs (DIRAUX, DCO)
* Unit Leader May Do Appointed Staff if separate
Distribute Certificates of Appointment
Apr 18, 2023 20Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
SpeakersSpeakersSpeakersSpeakers
Only the Most Senior Guests Present are Speakers
* DIRAUX, Sector Commander, DCO* Others can Participate in Other Parts of Program
Introduce Lowest Rank Speaker First and Proceed in Ascending OrderMay Have Featured Speaker on Special TopicNotify Speakers Well in Advance:
* Topic Requested* Length of Talk
Apr 18, 2023 21Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
AwardsAwardsAwardsAwards
Suggestions for Recognizing Your Top Performers for the Year – Check Your Unit Standing Rules
* Operation Hours* Vessel Exams* Program Visitations* Instructor Hours* Top Flotilla* Top Auxiliarist
Special Awards – Varies by Unit* Any contribution worthy of special recognition* Use Honored Guests to help with Awards
Apr 18, 2023 22Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
Closing RemarksClosing RemarksClosing RemarksClosing RemarksFinal Remarks - Special Guests Not Involved in Formal Program May Make Brief Statements
Turn Over Leadership to Incoming Unit Leader* Transfer the Gavel * Transfer Unit Flag * Elected Officer Pennants* Brief remarks from Incoming Unit Leader
Unit Leader Closing Comments * Thank COW Committee Members* Final Thanks to Honored Guests and Speakers* Adjourn COW and Wish Guests a Safe Trip
Home
Apr 18, 2023 23Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.
DebriefDebriefDebriefDebrief
COW Committee Make Report on Event to Board at Next Business Meeting
Solicit Feedback From Attendees
Pay Final Bills
Archive Program Notes and Agenda for Future COW Committees
Apr 18, 2023 24Copyright ©2004 Coast Guard Auxiliary Association, Inc.Copyright ©2004 Coast Guard Auxiliary Association, Inc.