CPYHA SEPTEMBER BOARD MEETING AGENDA September 19 2017

MEETING CALLED BY CPYHA Board of Directors TYPE OF MEETING Monthly Board Meeting FACILITATOR Nate Stulc (President) NOTE TAKER Jason Dvorak (Vice President) TIMEKEEPER Nate Stulc (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER - Nate – 7:05 pm

2) ROLL CALL - JasonBoard of Directos NAME

PRESIDENT Nate Stulc

VICE PRESIDENT Debbie Huybers

TREASURER Jason Dvorak

SECRETARY Carolee Peterson

MEMBER AT LARGE Charlie Alm

MEMBER AT LARGE Jason Cordes

MEMBER AT LARGE Jordan Leopold

MEMBER AT LARGE Joe Olson

MEMBER AT LARGE Brad Solomon

PRESIDENT EMERITIUS Wade Gjervold

COMMITTEE NAME

HOUSE CO-DIRECTOR & RECRUITMENT

Greg Linder

HOUSE CO-DIRECTORS Nick Warren

TRAVELING DIRECTOR Bjorn Burnevik

ACE DIRECTOR Kevin Pietsch

CLINICS Open

COACHES SELECTION Open

COMMUNICATIONS Laurie Zahalka

WEBMASTER Lindsey Reil

CONCESSIONS DIRECTOR

Katie Verlo

GOALIE EQUIPMENT Justin Foth

EQUIPMENT Brian Allen

FUNDRAISING DIRECTOR

Julie Walker

CANDY BARS COORDINATOR

Andrea Stone

WREATHS COORDINATOR

Glen Whipple

HEGGIES PIZZAS COORDINATOR

Kari Carlson

GAMBLING Leanne Girard

ICE SCHEDULER Ross Jerpseth

MGR COORDINATOR HOUSE

Becky Maifeld

MGR COORDINATOR TRAVEL

Penny Seymour

REGISTRATION DIRECTOR & SAFETY

Alyssa Senescal

REGISTRATION DIRECTOR

Darren Senescal

JAMBOREE Andrea Weitgenant

JAMBOREE Andrea Rossman

SKATE Jeff Hedlund

SPONSORSHIP Jamie Leopold

TEAM PHOTOS Tom Simonson

VOLUNTEER COORDINATOR

Greg Blodgett

Additional Attendees:

3) REPORTS

Nate Stulc APPROVAL OF MINUTES PRESENTATION All board members were emailed annual minutes from August 2017 to review CONCLUSIONS A motion was made, seconded and passed to approve the Minutes for August.

approved

Jason Dvorak TREASURER’S REPORT

PRESENTATION

August Revenue • Fall Clinics - $15,500 • Registration - $46,000 • Collections - $1,300 • Tourney $950 • TOTAL $64,000

August Expenses • Misc Operations - $1,000 Microsoft, Ice Schedule Software, Web Registration (10

years), Lockbox • Advertising Lets Play Hockey, 2 New Banners - $400 • Tournament Registration - $21,500 • TOTAL Expenses - $23,000

August Net Income $41,000 Fiscal Comp Revenue • Clinics - $27,000, down $15,000 (We'll catch up in July, TONS 8/31 registrations) • Registration $46,000 on way to $110,000? • Gambling down $50,000 (we used end of last Fiscal) • Income Decrease ($64,000)

Expense • $25,600 Fall Ice (Paid Early this year) • $12,000 Tournament Registration • $1800 Website • $700 Yard Signs • Total Increase $48,000

Net Income - Down ($112,000) Cash • $105,000 in Bank • $16,000 Fall Clinics Paid September • Expect $50,000 registration in September • ($10,000) Tourney registrations • Otherwise light activity in September/October • Cash strong to start year.

CONCLUSIONS A motion was made, seconded and passed to approve the treasurer’s report for August.

approved

Leanne Girard GAMBLING REPORT

PRESENTATION

Slow month - Clives closed 40 games and 5*8 closed 58 games. Net profit after expenses of $31,000. Raffle ticket delivery to players at house pick up and potentially tryouts. Bingo at clives will start in November.

CONCLUSIONS

A motion was made, seconded and passed to approve the gambling report for August. Nate Stulc GAMBLING OVERSIGHT REPORT

PRESENTATION

Active Game Audit – conducted on September 16, 2017 at Clive’s and 5-8. One active game pulled and audited at each site. Both in compliance and will review our audit with the months end B2. Members included: Nate Stulc, Ryan Nelson, and Jashan Eison. Perpetual Inventory Audit – conducted on September 18, 2017 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on sight. Both sites had games accounted for. Audit conducted by Jashan Eison. Closed Game Audit – conducted on August 28th, 2017. 4 games from each site were audited. All were found compliant with auditor’s numbers. Will compare to B2. Audits completed by Nate Stulc, Jason Cordes, Ryan Nelson, and Wade Gjervold. Storage Unit Inspection – completed on September 19,2017 by Nate Stulc. Everything was in order and checked out. August closed game accounted for.

4) COMMITTTE REPORTS

Nick Powell CHAMPLIN ICE FORUM/CITY

Parking lot – no update

Greg/Nick (Jordan) HOUSE COMMITTEE

Pinnie pick up coming soon 1 week left of taste of hockey 1 -8U, 1-A, 2-B, 4 – C, 4- D

approved

Bjorn (Joe) TRAVELING COMMITTEE

Boys - Bjorn

Team Declarations – Andover 13 teams, Blaine 14 teams, Centennial – 14 teams, Elk River 15 teams, Rogers 12 teams, Champlin 10 teams. Some do AA and A, We are doing AA and B1. CP Bantam and PW will be AA. PeeWee C will be D10, 6 in district. Bantam AA – will crossover into district D2 for some games. Champlin Park – Bantam AA, B1, B2 PeeWee AA, B1, B2, C, Squirt A, B1 and C

Girls – Bryan Peter

26 15U A, B 27 12U A, B 37 10U, A, B, B Jerserys areordered, co op agreement is sgined. Coaching interviews tomorrow, Tryout meeting coming up.

Greg (Open) VOLUNTEER COORDINATOR

Nothing to report

Katie (Jason D) CONCESSIONS

Open 2 weeks, open for tryouts,Tim Bits Potential, Opened for lil wild and taste of hockey

Julie (Brad) FUNDRAISING

Andrea – Candy Bars Kari – Pizza Glen - Wreaths

81 opted into candy bards, 9/22 delivery, Monday and Wednesday pickup. Updated Heggies on the website.

Jamie (Jordan) SPONSORSHIP

Tim Bits jerseys were shown. Also gave 500 pucks. we’re marketing space on the back on the intermediate nets and the mite divider boards.

Alyssa/Darren (Carolee) REGISTRATION

Things are going smooth. 300 regisgtered. D10 – all coaches, managers, etc need to be up on safesport, background check, concussion training, before tryouts as applicable. This will be verified before book signing. 25 or so waivers. Need a handful of birth certificates

approved

Becky/Penny (Debbie) MANAGER COORDINATORS

House Updating books. Reached out to last years managers.

Travel Updating books. Reaching out to last years managers to gauge interest.

Dave Brown (Jordan) CLINICS

All good. Might have taste on 9/30 and pizza party on 9/22 – 12:30 – 1:30

(Debbie) COACHES SELECTION

Nothing at this time

Justin/Brian (Open) EQUIPMENT

Carolee went to Champlin athletctic and took all old jeseys/socks– about 10 plus boxes. Nate gave out 2 boxes left. We need to purchase new shooting targets to cover net. Jordan would like a passer that sits on the ice as well so coaches can coach and not have to catch and make passes back.

Ross (Jason C) ICE SCHEDULER

38o hours at BP 810 hours at Champlin Ice Draft mid November Working on late ice – distribute even with 12’s, 15’s PW and Bantam No need for additional ice Goalie clinics Monday nights All Girls teams will play anoka capped off with the highschool game that night. We are hosting this year. Boys will be with CR and CR will be hosting this year. We’ll rotate both every year if it is successful. For MEA Thursday and Friday there will be day and evening Ice available to us.

Joe PLAYER DEVELOPMENT

Nothing at this time

Greg L (Joe) RECRUITMENT

JR Rebels Program initiated. Will start mid-November and run through the end of February skating 1 day a week (Saturday). Each sessions run by High School Kids – 3 boys, 3 Girls. Age group is 4-7 years old and have not previously played organized hockey. Each kid will receive a cool Rebel Jersey. We will charge $ for the season, but will offer a credit on the next year registration if they decide to play. We’ve applied for a $2500 grant to help support the program. We’ll be targeting the elementary schools and have worked out those flyers already.

Alyssa (Debbie) SAFETY

approved

Nothing at this time

Jeff (Brad) SKATE

Nothing at this time.

Andrea W/Andrea R (Brad) MITE JAMBOREE

1st weekend in March, Nate to get permission. Looking into Wild and Gophers for support

Debbie PARENT RELIEF NIGHT

Spring break is March 9-18th.

Tom (Jason) TEAM PHOTOS

11/2 Traveling and 12/7 House

Carolee BY-LAWS/HANDBOOK

Nate and Carolee working on,

5) OLD BUSINESS

6) NEW BUSINESS

7) ANNOUNCEMENTS

8) ADJOURNMENT Nate to call time – 8:14 pm

approved