HOLLIS COMMUNITY COUNCIL, Inc. MEETING

Approved Minutes

Proper notice of the meeting date/time was given per the Hollis Community Council, Inc. By-laws

Tuesday, April 11, 2017

7-9PM

FIRE HALL, HOLLIS, AKLASKA

Board Members Present: (see attached roster)

Absent Board Members: Council Members/visitors Present: see attached roster

MEETING CALLED TO ORDER BY THE President, Deena Taylor AT 1900

ANNOUNCEMENTS: These are presented here as a reference to be read prior to the meeting and will not be read verbatim at the meeting.

1. Heaters need to be kept at 50 degrees when the facilities are not in use. The door between the community room and bay area should be kept closed.

2. An invitation has been issued to Matt Anderson USFS to attend the May meeting to present the status of the ATV bridge over the Harris River, a joint venture with DNR.

3. Mr. Robert Fithion is making available the Sundance equipment to assist in a community workday to clear the debris and improve the flow of water at the 26-mile site. The exact date will be announced. When the date is decided, the Board encourages all who enjoy the waters for personal use from this site, to assist with the clean-up project.

4. Council members are encouraged to submit their comments to their US and Alaska Congressmen in regard to the MHT/USFS land trade, which includes the Wolf Creek Area.

PLEASE NOTE: Due to the presentation this evening by our special guest, the agenda will be abbreviated, with the goal of adjournment being at 9PM.

A. APPROVAL OF MINUTES

1. March 14, 2017 minutes and April 11th minutes will be posted and approved at the May meeting. Sandra Nesssett, Secretary

B. Presentation by special guests: 60 minutes

Mr. Robert Fithion, Co-founder, COO, VP, Sundance Mine Mr. Fithion, due to illness, was unable to attend this meeting and will be scheduled at another time.

A. Committee/Department Reports:

1. Standing Committees:-15 minutes a. Finance Committee: John Ryan, chair. absent

See attachment for the financial report and the FY2018 Community Assistance Program Requirements and Certification for Non-Profit Application. Please note: There is no longer Revenue Sharing available. Please see the attached communication from the state.

b. Annual Fire Department Fundraiser: Lisa Cates, Chair, Sandra Curtis, Sandra Nessett, Ron Curtis, Deena Taylor, Roger Cates, Margaret Andrews, Bob Andrews, and Debbie Beers. Date set for 2017 is August 19th. Informational item only: Google Drive has been set in place with Spreadsheets.

c. Fourth of July Celebration: Chair Ron Curtis, Committee Members: Sandy Nessett, Coleen Watson, Ezra Clark, and Steve Gass. Will be a community event involving young and old, food, fun, flag parade. Ezra Clark is in charge of organizing children’s games.

d. Cemetery Committee: Chair Tom Harden. All business pertaining to the cemetery is on hold until the Council is in possession of the Petition from DNA. Mr. Lee Cole has advised that all requirements have been met and it is just taking time to get this processed.

2. Appointed Committee(s): 2 minutes a. Second Class City Forum: Chair, Tom Harden

Deferred to May meeting .

b. By-law/Articles of Incorporation Committee: Chair, Deena Taylor, update Committee members: John Ryan, Tom Harden, and Ron Curtis. Membership is open to any Council member. Report deferred to the May meeting

c. Strategic Planning committee: Chair: Ron Curtis Committee members are being

sought. Report deferred to the May meeting

3. Department Reports: 10 minutes FIRE/EMS: Bill Sharpes, Fire Chief. The chief was absent and the Training Officer was present and presented the reports for Emergency Services.

Reports for March and April will be given at the May council meeting.

4. POW Group Membership Reports: a. POWCAC-Bob Andrews: Sept./Nov. meeting 3rd Tuesday of the month. Looking at the

September meeting in having a potluck. Next meeting mid-July. b. POWLAT-Ron Curtis: Cell tower to be placed on One Duck. Trail Craig to Hollis and trail from

Hollis to One Duck. c. POWWA-Sam Schlobohm: Cracker Jack Creek restoration. Mining Symposium In Kasaan. No action was indicated by any of the membership reports. Information only. OLD BUSINESS: 5 minutes

1. DONATION/GROCERY RECEIPTS-No report due.

2. AMBULANCE: has been transferred to Klawock, Thank you John and Tom for all of your hard work in making this happen!

3. Gerald Baker received his permit and Trooper John Ryan will be monitoring the progress of the clean‐up and reporting to DNR. Mr. Baker must also obtain a permit from MHT to cross a small wedge of their property. He is responsible for applying and obtaining the permit from MHT to cross a wedge of land located at the start of the cemetery road.  All work must be completed by Oct. . Informational only, no report. 

   4. Insurance proposal for FY 2017‐2018, Ron Curtis: Recommendation at the May meeting 

   

5. Tom Harden:  RFP for the annual maintenance for the heaters in the Fire Hall/Community Building.   Deferred to the May meeting  

6. Roger Cates: Final recommendation concerning policy on loaning emergency equipment at the May meeting.  

7. Tom Harden:  Sale of equipment. Bids will be opened at the May meeting.  

8. Locks to be changed on the Fire Hall/Community Building.  John Ryan 

Recommendations on changing locks for the Fire Hall/Community Room. May meeting

9. CAPSIS: Ron Curtis: Grant update deferred to the May meeting

10. Proposals related to crabbing and shrimping area revisions on 12 mile/Kasaan Bay have been submitted. A notice will be sent out to the Council when comment the comment period is opened. Information only. Updates will be provided as they become

available and notice provided when the comment period is open. Information only, no report. This information was posted to the web site and sent out in an e-mail blast. Se attached.

   

A. NEW BUSINESS: 30 minutes allowed

1. HVFD: Please read the background information sheet regarding this item of business that was

submitted. Motion: To accept the proposal as is which was submitted by Lisa Cates, John Ryan and Bill Sharpes

Made: Tom Harden Second: Sandra Nessett Discussion: Concern voiced over the wording, “autonomous”. Motion amended to read in last section to read:

Appoint John, Lisa and Bill to serve as a working group. We give them the freedom to use creative solutions in doing the job to moving a trusted organization to serve the community. They will identify, create and implement systems to fix what is broken and document and build upon what is working, and successful in a manner that ensures quality and builds community trust.. They will write up the process as it unfolds, and will provide monthly progress reports to the council. They will be documenting organizational structure systems, and procedures as they are put into place. Policies will be brought before the council for review and approval. The appointments will last six months after which the Community Council and working group will determine if more time is necessary. Co-chair/ Lisa. Lisa is Contact.

Vote: yes 15 no 0 abstain o Members of this Work Group are Lisa Cates, John Ryan, and Bill Sharpes:

2. Historically, the Council has borrowed member’s cookers and we have literally used them up. It is time to consider the purchase of a cooker which will be owned by the Council and not have to rely on community members to provide. Motion: Move to purchase of a cooker to be used for the Annual Fund Raiser and other Council sponsored events.

This item of business was retracted.

Meeting adjourned at 2040 PM Board President, Deena Taylor   

The next council meeting will be on Tuesday, May 9, 2017, Community Room, Fire Hall, 7‐9PM.  

Items for the May 2017 agenda may be submitted to either Deena Taylor or Sandra Nessett by April 28th. Thank you so much for assisting us in getting the agenda out!   

Hollis Community Council, Inc. PO Box 706 Craig, AK 99921 907-530-7092 (President’s phone)

December 15, 2016

Bobbi Leichty Southeast Region EMS Council, Inc.

Dear Bobbi Leichty,

This letter is to notify you that the Hollis Community Council, Inc.’s Volunteer Fire

Department no longer has any use for the 2005 Ford Crew Cab Ambulance. It is our intent to

relinquish this vehicle as it is no longer of value to this entity.

Sincerely,

Deena K Taylor, President, Hollis Community Council, Inc.

Hollis Community Council, Inc. Deena Taylor ettenal68@yahoo.com 817-907-1038

March 14, 2015

Doug Sanvik Natural Resource Specialist Alaska Department of Natural Resources Division of Mining, Land and Water PO box 111020 Juneau, AK 99811-1020

Dear Mr. Sanvik,

At the direction of the Hollis Community Council, Inc., I am writing a letter of support for the application for a DNR permit submitted by Mr. Gerald Baker for the dismantling of the

Driver III. This marine vessel sits partially on DNR tidelands and partially on property being conveyed to the Council.

If you have any questions regarding this letter of support or any other matter, please, don’t hesitate to contact me.

Sincerely,

Deena K Taylor. President, HCC, Inc.