APPROVAL SHEET

This project entitled “COMPUTERIZED INVENTORY SYSTEM”, prepared by

ALONA R. MACATANGAY, CHRISTIAN PAUL M. MALABUYOC, CHARIZZA FE T. MALONZO, ROUIE ANNE I. MANALO, JOAN E. MEGIO in partial

fulfilment of the requirements for the subject SYSTEMA has been examined and

is recommended for Final Oral Presentation.

MS. MARYJEAN ABEJUELAAdviser

PANEL OF EXAMINERS

Approved by the Committee on Oral Examination with a grade of _________.

PANEL OF EXAMINERS

___________________________

Chairman

____________________ _______________________

Member Member

Date of Oral Examination: October 2, 2013

Partial fulfillment of the requirements for the subject System Analysis and Design.

DR. LALAINE V. MANALO

Dean, College of Business and Accountancy

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EXECUTIVE SUMMARY

Title: COMPUTERIZED INVENTORY SYSTEM FOR SOUTHBEST SALES CENTER

Author: Alona R. Macatangay

Christian Paul M. Malabuyoc

Charizza Fe T. Malonzo

Rouie Anne I. Manalo

Joan E. Megio

Course: Bachelor of Science in Accountancy

Year: 2013

Adviser: Maryjean N. Abejuela

Southbest Sales Center is a hardware store that sells a variety of

construction supplies. Ever since it was established in 2002, Southbest Sales

Center has been employing the manual process of keeping track of its inventory.

The manual inventory system can hardly keep up with the thousands of inventory

that Southbest Sales Center manages. Moreover, the growing number of

purchases and sales to record every transaction, it was getting difficult to

manage. Physical count is the only way to assess the number of inventory

wherein it takes three to five days to finish the inventory count. If the owner

wished to know an accurate inventory count, it would be necessary to close the

store for the day. In connection with this, the opportunity cost which is the income

that would have been earned if it didn’t close the store will be gone.

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To solve this problem of Southbest Sales Center, the researchers decided

to come up with a computerized inventory system that is designed to simplify the

process of keeping track of inventory count. This is to help the owner ease the

burden of manually counting inventories annually.

The development of Computerized Inventory System for Southbest Sales

Center involves the reviewing and analyzing of different concepts of system

analysis and design. Series of interviews conducted with the owner of the

hardware store became the primary source of information for the study to obtain

valid and accurate data. On the other hand, secondary data were collected from

printed materials like research studies, related books, and internet sources.

The research design method used in the study is the Descriptive Method

which is the combination of both qualitative and quantitative method. Microsoft

Visual Basic 6.0 was used in programming the proposed system. The study was

conducted in a period of three months, from the planning of the system to design

up to the finalization of the paper and program interface itself.

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ACKNOWLEDGEMENT

The researchers would like to extend their gratitude and appreciation to

the following people who support them all throughout the study:

To Ms. Maryjean N. Abejuela, the research adviser, for the guidance and

advise during the entire development and documentation of this study.

To BSA3, for the encouragement, prayers and inspiration to finish the

course within four years

To Macatangay family, Malabuyoc family, Malonzo family, Manalo family

and Megio family, for the unwavering financial and moral support

To the researchers’ friends and colleagues, for the support and prayers

during the duration of the study

Above all, to the Almighty God for the strength, guidance and love

showered every single day especially during their Thesis days.

Alona

Chan Paul

Charizza

Rui

Joan

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DEDICATION

We dedicate this work first to out Almighty God who made these things

possible;

To our beloved parents for their love and support;

To our friends who gave us support and distraction that makes us stronger

as an individual and as a group;

And to our adviser, professors and mentors who helped us in the

development of this study.

AlonaChan Paul

CharizzaRui

Joan

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TABLE OF CONTENTS

Page

TITLE PAGE………………………………………………………………….……….....i

APPROVAL PAGE……………………………………………………………………...ii

EXECUTIVE SUMMARY……………………………………………………..………..iii

ACKNOWLEDGEMENT……………….……………………………………………….v

DEDICATION……………………………………………………………………………vi

TABLE OF CONTENTS…………………………………………………………….…vii

LIST OF FIGURES…………………………………………………………………..…ix

LIST OF TABLES……………………………………………………………….……....x

CHAPTER

I THE PROBLEM

Introduction…………………………………………………………...….1

Objectives of the Study………………………………………...……….4

Scope Delimitations and Limitations of the Study……………...……4

Significance of the Study…………………………...…………………..5

II REVIEW OF LITERATURE

Conceptual Literature…………………………………………………...7

Related Literature…………………………………...…………………..8

Related Studies………………………………..………………………15

Synthesis……………………………………….……………….……...17

Conceptual Framework……………………….……………….……...18

Theoretical Framework………………………..……………………...20

Definition of Terms………………………………………………..…...21

III RESEARCH METHOD

vii

Research Design………………………………………………………24

Subject of the Study…………………………………………………...25

Data Gathering Instruments & Procedures…………………………26

Software Development………………………………………………..30

IV PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA

…………………………………………………………………………..54

V SUMMARY, FINDINGS, CONCLUSION AND RECOMMENDATION

Summary……………………………………………………………….60

Findings………………………………………………………………...61

Conclusion……………………………………………………………...62

Recommendation……………………………………………………...62

APPENDICES

BIBLIOGRAPHY.................................................................................................64

CURRICULUM VITAE………………………………………………………………..69

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LIST OF FIGURES

Figure 1. Inventory Cycle …………………………………………………………..11

Figure 2. Graphical Representation of Reorder point Without Safety Stocks

…………………………………………………………………………………….…..…13

Figure 3. Graphical Representation of Reorder point With Safety Stocks

………………………………………………………………………….………………..14

Figure 4. Conceptual Framework ………………………………………………...19

Figure 5. Entity Relationship Diagram …………………………………………..31

Figure 6. Data Flow Diagram…….………………………………………………....30

Figure 7. HIPO……………………………………………...………………………....31

Figure 8.1. Monitor Interface……………………………………………………….32

Figure 8.2. Log in Form………………………………………………...…………...32

Figure 8.3. Inventory List……………………………………………………………33

Figure 8.4. Inventory Summary………………………...………….………………33

Figure 9.1. Monitor Interface ………………………………………………………34

Figure 9.2. Log in Interface…………………………………………………………34

Figure 9.3. Inventory List……………………………………………………………35

Figure 9.4. Per Product List………………………………………………………...35

Figure 9.5. Inventory Summary Interface………………………………………..36

Figure 10. Program Flowchart …………………………………………………….38

Figure 11.1. Monitor Interface ……………………………………………………..41

Figure 11.2. Log in Interface………………………………………………….…….41

Figure 11.3. Inventory List…………………………………………………………42

Figure 11.4. Per Product List……………………………………………….……...43

Figure 11.5. Inventory Summary Interface………………………………………44

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LIST OF TABLES

Table 1. Gantt Chart …………………………………………….…………………..25

Table 2. Hardware Specifications ……………………………………..………….37

Table 3. Software Specifications …………………………..……………………..37

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