Applied Liberally

Google Apps Across Campus and as LMS

AlternativeDavid O’Steen – Wellesley College

Courses to Sakai August 2009 -- August 2011

4,000 Email accounts to GmailMay -- November 2011

Google LMS pilotJanuary 2012

Meeting Maker to Google CalendarJan 13, 2012

[Google Form URL, now defunct. See next slide for results]

Which Google Apps do you use, and which topic would you like to focus on today?

Survey results (shown live at presentation)

Currently in Use

GmailDocsCalendarGroupsSites

YouTubeBloggerPicasaReaderGoogle+

Enabled Day One Turned on Later (serially)

Anyone can create Groups or Sites without restrictions, except we “require” this naming convention: department identifier prefix (e.g., CHEM), or WEL for cross-departmental, and GEN for non-college business. “More honour'd in the breach than the observance” Hamlet

Take Advantage of the New

Offer All Options – Encourage Experimentation – Follow Where They Lead

[new car smell cartoon]

Docs Created by Type September 2011 – March 2012

Sites Across Campus

Student Organization Albright Institute

Lab Manual

Institutional Data Circulation Desk Procedures

as LMS – Why?

It’s Where They Are

Some faculty don’t need very many features/tools

Discussion forums less convenient, lower usage

Want email integration

Don’t want second application

Some find it clunky

Course Sites PilotCreated Google Sites template (used in conjunction with Group, Docs, Calendar)2 Course Sites demonstrations in December

Sites for all courses, as usual

Spring 2012 - Run What Ya Brung

Google Group for every course

Google Site upon request, or DIY

Course Prep Drop-Insabout 3 per week in January (14 total)2 hours each2 staff, plus one on callaverage attendance: 2

as LMS Results 20 percent of Spring 2012 courses had site

created through portal app

Sites require almost no support, so far

One faculty said, “going back to Sakai, too many missing bits”

Still Lacking, For UsAssignment Submission (drop box)Tests/QuizzesTracking/Usage history

Students can choose to stop receiving Group emails (unlike Contacts group)

Sites shared with Groups don’t appear in Sites list

Sites storage is domain-based (100GB)

Docs permissions need to be more fine-grained, notifications improved

Groups: Do Not Archive Messages To This Group is default setting when using API to create. Had to manually un-check for nearly 700 course groups (not in API).

Missing Features:Assignment Submission (drop box)Tests/QuizzesTracking/Usage historySites archiving, re-use mechanismGradebook, SIS/ERP integration, chat, etc.

as LMS Still Needs Work

Want to help? bit.ly/Ai8S31

[image of Mt. Aconcagua]

Thanks to the entire team: Rebecca AtwoodVeronica BrandstraderLeonor MartinsRae YanEmily StrongDeb WilsonJim BillingsMaureen WilliamsHan Su Kim

Ian PylvainenRaviDora Sopin-Vilme Kenny Freundlich Megan CuniffRebecca DarlingNeil NeroDonna Volpe Strouse and Roche Brothers chocolate-covered almonds

dosteen@wellesley.edu

Communication

Pre-flight Training

90 minutes total Hands-on ~30 minutes of presentation, remainder

answering questions/showing tools “one thing have to do beforehand: rename

folders” 2 - 3 each week June-October

Outreach: Go To Them

Preparing the Community

Migration . . .

Classes

60 minutes, about one per week Topics: Managing Email, Calendar, Docs,

Groups; a few Forms and Sites googlequestions@wellesley.edu (goes to

Google Team Google Group) Helpdesk Blog blogs.wellesley.edu/google x4445 Google Help

SupportMigration . . .

FAQ’s

Folders vs. Labels Personal Gmail (gmail.com) and institutional

Gmail (wellesley.edu) open in same browser Syncing mobile devices Searching: exact instead of partial match,

names/accounts https://sites.google.com/a/wellesley.edu/google-

apps-for-education/faqs

GmailAcross Campus . . .

400 accounts in one day, Feb 6 11 volunteer staff in room together, ~2 hours

each, 4 ½ hours total

Steps Manual export of .ics file Script to remove meetings created by others Manual upload to Google Cal Script to add attendees

Meeting Maker to Google Calendar

Migration . . .

File Cabinet

+ Easy + Single-file upload, <20MB each - 100GB limit for entire domain (likely to change

soon)

Docs - More steps: set up collection and share with

group + Multiple upload 1GB quota (belongs to each user)

File Sharing in SitesGoogle Apps as LMS . . .