applications of mis in manufacturing.pptx
TRANSCRIPT
MANAGEMENT INFORMATION SYSTEM
Third Year Information Technology
Part 15Applications of MIS(Manufacturing Sector)
Tushar B Kute,Sandip Institute of Technology & Research Centre, [email protected]
APPLICATIONS IN MANUFACTURING SECTOR
Personnel management Production management Financial management Material management Marketing management
PERSONNEL MANAGEMENT
It has a primary function of providing suitable manpower in number and certain ability, skill and knowledge, as the business organizations demands from time to time.
Its goal is to control personnel cost through continuous increase in manpower productivity by resorting the following techniques: HRD through training and upgrading the skills. Motivation through leadership and job
enrichment. Promotion and rewards through performance
appraisal. Structuring the organization.
INPUT TRANSACTION DOCUMENTS
Personal application form Appointment letter Attendance and leave records Biodata Appraisal form Productivity data on jobs Wages / salary agreement Record of complaints, grievance, accidents Industry data of wage, salary structure Industry data on manpower, skill, qualifications
ACCOUNTING
Attendance Manpower Leave Salary/wages deductions Loans and deductions Accidents Production data Skills Biodata Family data
QUERY
Who is who? Strength of section, department, division Number of person with particular skills. Attendance, leave, absenteeism records of all
employees. Salary/wages of employees. Designations and number persons holding
these designations. Personal records of employees..
ANALYSIS
Analysis of attendance by class of employees.
Leave analysis by a group of employees.
Trend in the leave record. Analysis of accident and type thereof. Analysis of salary/wages structure. Analysis of overtime.
CONTROL
Probable absence vs. workload. Projection of personnel cost against
manpower increase. Assessment of accident records against
safety measures taken. Personnel cost vs. industry cost and its
projection. Projection of manpower needs and evolving
recruitment and training programs.
STATUTORY REPORTS
Attendance record (Muster). Strength of employees by category-
permanent, trainees, apprentices. Provident funds, ESI reports, ledgers,
returns. Accident reports. Income tax forms 16, 24A. Strength of employees to Director
General of Technical Development (DGTD)
INFORMATION UPDATES
Daily attendance report Employee strength Joining and transfer of employees Personnel cost by department, job,
product. Periodical statements showing cost by
salary/wages, overtime.
OPERATION UPDATES
Daily attendance to plan the workload. Overtime vs. work completed. Projected absenteeism and distribution
of workload. Cost of personnel job or work
completed.
DECISION ANALYSIS
Analysis of attendance for season, festival, and by skills, scheduling of the jobs accordingly.
Overtime analysis by department, employees and job to decide the strength of personnel.
Analysis of accidents and deciding on safety measures and training.
Cost analysis by personnel vs. jobs skills and planning for new recruitment.
ACTION REPORTS
Recruitment and additional manpower or subcontracting of jobs.
Acceptance of orders on the basis of workload.
Reduction, transfer and reorganization of employees to control costs.
Preparation of training and development programs with specific needs.
FINANCIAL MANAGEMENT
Its function has a primary objective of meeting the financial needs of the business, from time to time, by the way of providing working capital and long-term capital to run the business with the goal of containing the cost of the capital at minimum.
Declaration of audit financial results, submit all reports and returns to the Government and Tax authorities.
FM TOOLS
Break-even analysis Cost analysis Cash flow projections Ratio analysis Capital budgeting and ROI analysis Financial modeling Management accounting Expense analysis, auditing and control
INPUT TRANSACTION DOCUMENTS
Payments- to suppliers, authorities, employees, shareholders, financial institutions and others.
Receipts- from customers, authorities, employees, shareholders, financial institutions and others.
Data from stock exchange of the share prices, consolidated financial results of the other companies.
ACCOUNTING
Sales Purchase Salary / wages Inventory Expenses Capital purchase Fixed deposits Shareholder’s
funds
Income tax Sales tax Excise duty Custom duty Octroi Consumption Budgets Fixed assets
QUERY
The query is processed for the following with respective codes as keys- Main document Subsidiary account Location (Factory, Branch) etc. Document (Bills, Credit note, Delhi note,
Receipt etc.)
DECISION ANALYSIS
Cash flow analysis Sources and uses of funds Debtors analysis and aging Creditors analysis and aging Budget analysis Ratio analysis and management norms Capital budgeting and ranking of investment
alternatives. Cost analysis of various production inputs
and alternatives.
CONTROL
The control is exercised, based on the exceptions found in the business organization- Accounts receivables, outstanding beyond the
acceptable norms. Advances to creditors and non realization of
obligations. Valuation of non-moving inventory for disposal. Analysis of non-moving accounts and legal
actions. Shortage of funds in excess of planned and
rescheduling of activities, priorities. Cost overruns beyond the norms and action on
alternatives.
STATUTORY COMPLIANCE
Tax returns Registers: sale tax, excise tax, tax deducted
at source. Declaration of certain results to the financial
institutions. Declaration of financial results to the public
every six months. Declaration of annual results to the board,
shareholders, and public within a stipulated time.
INFORMATION UPDATES
Monthly trial balance, balance sheet and profit and loss account
Stock valuation Accounts receivables and aging Accounts payables and aging Expenses on major accounts. Cash position Payments and receipts which are statutory
obligations. Sales and purchase of assets by certain
classification. Overall business achievements in major lines of
business.
OPERATION UPDATES
Filling statutory returns and reports. Statutory payments such as advance tax,
sales tax, octroi, excise duty etc. Transactions executed and accounted in the
system. Reports on finished goods, dispatches and
invoicing. Reports on material receipts and payment to
the suppliers. Obligatory payments- rents, insurance
premium, membership fees, interest and dividend.
DECISION ANALYSIS
Break even analysis for cost price detection. Returns of investment analysis for choice of
investment. Trends analysis on price of selected
commodities. Cash flow, sources and uses of funds. Analysis of current and fixed assets in terms
of use and decision on alternate use or disposal.
Analysis of current liabilities and decision on liquidation on priorities basis.
ACTION UPDATE
Overdue receivables Legal action Termination of business association.
Non supply of goods and services but advance paid. Legal action Revision of terms Termination of business association
Payments to creditors, where penalties are involved. Poor usage of fixed assets and disposal. Non-moving inventory of more than two years and
its disposal. Evolving new systems and procedures to control
expenses and implementation.
PRODUCTION MANAGEMENT (PM) The Objective of PM function is, to
provide manufacturing services to the organisation.
This involves the manufacture of products of a certain specified quality and within certain costs in a stipulated time fulfilling the promises given to the customer.
The PM function is supported by other functions, viz. Production Planning and Control, Industrial Engineering, Maintenance and Quality Control.
INPUT TRANSACTION DOCUMENTS Production Programme Production Schedule Process Planning Sheet Job Card Job status advice Quality Assurance rating form Finished goods advice Breakdown advice Material Requirement Material Requisition Customer order
APPLICATIONS
Performed through Production Planning and Control
Bill of material processing Drawing and Process Planning Scheduling and Monitoring systems as
support systems
ACCOUNTING Quantity of Production with respect to a
time period Material requirement and its usage Rejection quantity at each intermediate
stage and the final stage Breakdown incidence Labour complement with respect to a
period Use of Power, fuel and Consumables. Machine and facilities utilisation Labour hours
QUERY The queries in the PM relate to seeking of
status of job or information on fixed entities..+ Status of the job or order in terms of stage
and level of completion+ Production Programme and jobs
schedules.+ Load status on Machine, group of
machines.+ Status on availability of material.+ Standard information on machines, tools,
specifications.+ Standard information on skills and
capacities of each worker.+ Standard information on products and
processes.
DECISION ANALYSIS Long term and Short term Period
Make or buy Make or subcontract User of alternative material Use of alternative process Evolving optimum product mix/job mix Rescheduling and loading of jobs Planning and scheduling of jobs Selection of production facilities Selection of alternative maintenance
policies
CONTROL The exceptions which need to be highlighted are:
Excessive product rejection on account of material and/or process.
Hold up of key jobs beyond a certain limit. Excessive work in process inventory. Continued breakdown of the manufacturing
facility beyond a certain period. Utilisation of key facilities below a limit. Continuous significant deviation from standards or
norms of production rate. Backlog of a large number of orders and failure to
meet promised delivery date.
REPORTS AND SCREEN DISPLAY
Statutory Compliance Information Update Operations Updates Decision Analysis Action Update
MATERIALS MANAGEMENT
To provide material for production, maintenance and services at economical prices, in an appropriate quantity and quality with east stockouts and with no extra cost of carrying the inventory.
The scope of materials management function is procurement, stocking control of inventory.
INPUT TRANSACTION DOCUMENTS
Purchase acquisition Purchase order Receipt of goods Return of goods to supplier Issue for production Return from production Certification of bill for payment
APPLICATIONS
Forecasting and planning Procurement Purchase ordering Goods receipt Issuing the material Processing of returns Bill passing and control
ACCOUNTING
Purchase quantity Issue quantity Stocks Good returns Rejections Performance Value of purchase Average or standard rate of accounting
QUERY
Query in material management largely centered around price, supplier, stock and pending aspect of purchase, returns and payments.
It may be on item seeking the latest purchase price or it may be on an item seeking price in a particular purchase order placed on a particular supplier.
DECISION ANALYSIS
Price of the item. Multidimensional analysis of the price.
Stocking of items System for controlling items
Fixed Order Quantity Reorder Level System Periodic Review System
Inventory analysis A-B-C Analysis Production Analysis
CONTROL
Capital blocked in the inventory Number of stock outs affecting the
production activity Reliability and dependability of
suppliers Cost of purchase
REPORTS AND DISPLAY
Statutory Compliance Information Update Operations Updates Decision Analysis Action Update
STATUTORY COMPLIANCE
Stock ledger Valued stock statement Octroi register MODVAT register Excise duty returns and registers Customs bond register Returns on tax deducted at source
INFORMATION UPDATE
Price fluctuations and trend Information of alternative material with
specifications and test results New suppliers and sources of suppliers Current incidence of taxes and duties Value of inventory computed at standard
price Performance of suppliers Stockouts Value of non-moving inventory Material required for next planning period.
OPERATIONS UPDATE
Daily goods received register Statement showing items in short supply or
stockouts Reports on purchase acquisitions received
but not converted into purchase orders Statement on suppliers due but not yet
received Statement on payment due to suppliers but
not yet paid Statement of suppliers received and rejected
DECISION ANALYSIS
Emergency procurement Revision of price Terms of supplies Disposal of inventory Cutting down the procedure of
purchase Switching over to new supplier
MARKETING MANAGEMENT
It deals with satisfying the consumer. The scope of function starts from identifying the need of customer, evolving product concept, designing the product, positioning the product in market and selling in the appropriate price.
Activities- Market research Consumer survey Advertising Sales promotion campaign Stocking of products
INPUT TRANSACTION DOCUMENTS
Customer order Order acceptance Delivery note Invoice, credit note, debit note
ACCOUNTING
Product sale Product family Sales value Sales tax Dealer Distributor Customer Excise duty
Zone Area Inventory Receivables Market segment Exports market Returns Complaints
QUERY
Handling customer complaints Pending position followed by stock
exists for allocation or not Whether manufacturing order is
issued / status Single or multidimensional comparisons
between two product groups.
DECISION ANALYSIS
Decision taken on Pricing Allocation of stocks to orders Discounts and commissions Deciding sale terms
Decision building models Break even analysis model Risk analysis model Distribution model Network model Product launch model
CONTROL
Correct ongoing operational performance
Reset the direction trend in the development towards desired goals and objectives
Product positioning and pricing Choice of market segment
INFORMATION UPDATE
Product sales register Sales summaries Accounts receivables Orders received and accepted Sales analysis Aging of receivables Contribution analysis Market analysis Competition analysis
OPERATION UPDATE
Reports generated on various marketing operations, daily transactions– Order book Dispatch report Inventory Invoice Customer complaints Complaints disposal
Guidance for operating personnel as how they are performing.
DECISION ANALYSIS
It convey whether the desired/expected results are realized or not.
Pre and post-sales campaign Choice for alternative to customers New product launch
ACTION UPDATES
Action reports Sales vs. budget Expenses vs. sales Sales growth vs. sales objectives Sales vs. market segment vs. budget Stock vs. budgeted stock levels
REFERENCES
Waman Jawadekar, "Management Information Systems” , 4th Edition, Tata McGraw-Hill Publishing Company Limited.
Tushar B Kute,Sandip Institute of Technology & Research Centre, [email protected]