www.carolynsreid.com 1

Application Rationalization and Portfolio Management

Solution - to optimize investments across

the organization

2

As the CIO or IT Manager, you have pressures to:• Implement major IT modernization• Replace Legacy systems• Move systems to the cloud• Consolidate databases• Eliminate redundancy and rationalize agency’s

applications• Improve management of Federal projects/ stop

failing projects• Deliver meaningful functionality in a timely

manner• Develop a long range IT vision or roadmap

What are the Issues/ Pains?

3

How do Application Rationalization and Portfolio Management work together?

This results in improved efficiency and meets the business needs.

4

Analyze IT Inventory

How is your IT inventory performing?

5

Results of this process: portfolio of the highest value investments with assurance that resource capacity meets demand and IT is

implementing optimized improvements needed for the organization’s applications and systems.

From Concept to Benefit:

6

What do I Need to do with the systems and applications?

Here we see where we need to investigate systems and applications to look at issues around performance, risk, business criticality and

cost.

7

Analysis: Finding Redundancy

At a glance, we can see opportunities to reduce redundancy, improve efficiency and save money.

8

Analysis of the IT Applications and SystemsAt a glance: process fit, technical soundness, user satisfaction, tie to strategy and risk IT inventory

We need to drill down on IT systems and applications that are not performing well, risky, don’t fit the process or aren’t satisfying users.

9

Analysis: Do the applications optimize the processes?

We have applications that do not fit the process, are risky and have other performance issues. We need to make decisions about these

applications.

10

IT Application and System Decisions

The scores are based on the criteria for making decisions for the IT inventory.

The scores provide valuable information for optimizing decisions.

11

IT Application and System Decisions

Specific information is gathered to support decisions (Replace, Retire, Upgrade, Move to Cloud etc.). This spreadsheet shows the applications and systems to be retired and the supporting information for the decision.

12

DecisionsNow we need to develop projects to care out the actions from the decisions

We can combine similar projects into programs for efficiency

13

Prioritizing Projects

14

Drill down to review information about Project Risks and Issues for ongoing projects that have poor performance

www.carolynsreid.com 15

Ensuring Project Success

“Right-sizing” the portfolio of projects. Which Projects have Resource Constraints?

Looking at Priorities and Resource capacity/ demand to ensure the the Portfolio of projects provides maximum value and projects are

successful.

16

IT Application and System Decisions What do we need to know to make decisions about our IT

Applications and systems? Process fit User satisfaction Amount of risk Adherence to technical standards Performance Business criticality Redundancy

Finding: • Redundancy • High maintenance cost• Lack of support• Compliance issues• Security issues• Data integrity issues• Poor performance• Threat of system failure/ outage• Not meeting business needs• Inefficiency• Lack of flexibility, adaptability, agility

With this specific information, we can score and analyze to support critical decisions.

Improved decisions Cost Savings Improve Efficiency Meet Business Needs and tie IT efforts to

Strategic Plan Eliminate Redundancy Phased approach for quick wins Improve Project Management

17

Benefits from this Solution

With this specific information, we can score and analyze to support critical decisions.

Key Features Benefit

Change Management Robust stakeholder analysis, communications planning, process transition mapping minimizes risk of project failure

Phased Approach Ensures solution is implemented at appropriate pace for the organization, utilizing phased approach to achieve quick wins & ensure project success.

Objective Criteria for Decision Making

Repeatable approach to develop objective criteria to ensure that the organization makes decisions based on information that supports the desired outcomes.

Portfolio Management Method

Gives the organization flexibility to handle change: Budget cuts, funding delays, short staff, changing mandates, changing strategy.

18

Benefits of APfM/ PfM

How do we ensure success?

19

For More Information, contact:Carolyn Reid csreid1@cox.net 602-882-5292 www.carolynsreid.com

Utilizing best practices to provide proven solutions with track record for cost savings, improved efficiency, maximized ROI and optimized decisions

Utilizing expertise in:Portfolio ManagementRisk Management / MitigationChange ManagementApplication RationalizationProgram Management