CONTENTS

1. Application for Admission

- Student Application Form

- Recommendation Form

- Cost Schedule and Contributions for the Year 2014

- Personal Medical History

- English Course

2. Appendixes

A. Application Procedure

B. Guide on Letter of Motivation

C. Guide on Written Essay

D. Financial Assistance

E. Admission Requirements

F. Documents for University Admission

G. Housing/Residential Services

APPLICATION SUBMISSION DUE DATE: 30

th September 2013

APPLICATION KIT - 2014

APPLICATION FOR ADMISSION

Select the track that you choose to apply for:

Certificate in Pastoral Leadership Post-Graduate Diploma in Development Leadership

Master in Development Leadership

I. PERSONAL PARTICULARS (Please print your answers clearly.)

Name: ________________________________________________________________________

Family Name First Name Middle Name

Date of Birth: ____________________ Age: _________ Sex: ( ) male ( ) female

(Date) (Month) (Year)

Address: ______________________________________________________________________

______________________________________________________________________________

Citizenship: ______________________ Religion: ________________________________

Passport No: _____________________ Expiry Date: ____________________________

Status: ( ) Single ( ) Married (if married, number of children ____)

Food Preference: ( ) vegetarian ( ) non- vegetarian ( ) special diet

Tel/Fax: _________________________ Email Address: ___________________________

II. EDUCATIONAL BACKGROUND/TRAINING

Educational

Level

Years

Attended

Name of School or

University Grade/CGPA

Qualification

Received

Primary

Secondary

Tertiary/

University

Post Graduate

Languages Level* ( Speaking ) Level* ( Reading ) Level* ( Writing )

*Level: Please use the following rating scale: Rate 5 - excellent, 4 - very good, 3 - good, 2 - poor, 1 - very poor

STUDENT APPLICATION FORM – SY 2014

Are you computer-literate? ( ) Yes _____________________________________ ( ) No

(Please name the program applications.)

Please specify other skills and hobbies:

______________________________________________________________________________

Sports:

______________________________________________________________________________

III. PROFESSIONAL EXPERIENCE

A. List two significant work/professional experiences:

Dates (length of

employment)

Name of

Organization/Company Roles and Responsibilities

B. Participation in Social or Church-Related Activities

Dates (length of

involvement) Parish/Diocese/Organization

Name and location of group or

event

C. Significant Learnings from these experiences (A & B):

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

_________________________________________________________________________________

I am aware of the requirements to join the Institute of Formation, Fondacio Asia

(IFFAsia). I am applying to be accepted as a student for the school year ____________.

Upon my return, I commit to serve my community for two (2) consecutive years.

Signature of Applicant:_______________________________ Date: ________________________

Recommended by: ___________________________________ Signature:____________________ Diocese / Organization: _______________________________ Seal:

Confidential

This form should be filled up by the Head of association, parish priest or bishop, and sent directly

to:

The Director

Institute of Formation, Fondacio Asia (IFFAsia)

Radio Veritas Asia Compound,

Buick Street, Fairview Park, 1118 Quezon City, Philippines

Tel: +63 2 9390011 (ext 1065)

Telefax: +63 2 4284372

E-mail: iffasia@gmail.com

FULL NAME OF APPLICANT: ______________________________________________

I. PASTORAL MINISTRY

Please give your assessment of the applicant in terms of involvement in pastoral ministry:

Nature of applicant’s present primary work or involvement in the association or Church

______________________________________________________________________________

___________________________________________________________________________

Potentials and strong points of the applicant to be an effective community or pastoral agent

______________________________________________________________________________

______________________________________________________________________________

Areas in need of further growth (please specify what knowledge, attitude or skills)

______________________________________________________________________________

______________________________________________________________________________

English Competency: Please use the following rating scale:

(Rate 5 - excellent, 4 - very good, 3 - good, 2 - poor, 1 - very poor)

__________ Speaking __________ Writing __________ Reading

Any other comments or points of attention:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

RECOMMENDATION FORM

II. PERSONAL QUALITIES

Please give your assessment of the applicant in terms of PERSONAL QUALITIES.

PHYSICAL FITNESS:

______________________________________________________________________________

______________________________________________________________________________

INTELLECTUAL CAPACITY:

______________________________________________________________________________

______________________________________________________________________________

EMOTIONAL STABILITY:

______________________________________________________________________________

______________________________________________________________________________

SOCIAL ADJUSTMENT:

______________________________________________________________________________

______________________________________________________________________________

What will be the FUTURE WORK of this applicant? What position will this applicant hold in

the overall association or local Church?

______________________________________________________________________________

______________________________________________________________________________

What are your hopes in sending or endorsing this applicant for formation?

______________________________________________________________________________

______________________________________________________________________________

I hereby certify that all information about the applicant is true. Name of Endorser: ___________________________________ Signature: ____________________ Position of Endorser: ________________________________ Date: ________________________ Diocese / Organization: ______________________________ Country:______ _______________ Email Address:______________________________________ Contact No.:___________________

Name of Student: ……………………………………………… Country: ……………………………………..

Sending Organization / Diocese: ………………………………………………………………………………

A PROGRAM COST Certificate/

Diploma Master’s Degree

Food, Lodging, Tuition fees, Formation Cost

Less: Subsidy

Subsidized Formation Cost

US$ 8,000.00

US$ 4,000.00

US$ 4,000.00

US$ 10,000.00

US$ 4,500.00

US$ 5,500.00

B RESPONSIBILITY OF STUDENT/SENDING ORGANIZATION

Subsidized Program Cost

Visa Fees (includes visa cost after the 2-year internship on the ground)

Pocket money

Total Responsibility of Student/Sending Organization

US$ 4,000.00

US$ 800.00

US$ 400.00

US$ 5,200.00

US$ 5,500.00

US$ 1,100.00

US$ 400.00

US$ 7,000.00

C CONTRIBUTION OF STUDENT/SENDING ORGANIZATION

Sending organization’s contribution to the above total

Student’s contribution to the above total

Total

US$ ________

US$ ________

US$ ________

US$ ________

US$ ________

US$ ________

D FINANCIAL ASSISTANCE REQUEST

Amount requested US$ ________ US$ ________

There will be certain additional costs for projects, personalized formation (English Proficiency Course,

Counseling, etc., for those who would need these). These costs are not covered in the figures above. The

students are asked, and will be helped, to work on fundraising/sponsorship individually and as a group, to

help raise these additional amounts.

Note:

All financial assistance requests are subject to approval by a Panel.

Financial Assistance Application and Recommendation Form will be emailed upon request

Attach the completed application for financial assistance and recommendation form for any financial assistance requested for approval.

.................................................................... ...................................................................................

Name and Signature of Applicant Name and Signature of Sending Organization Representative

Date: …………………………………… Date: ……………………………………

COST SCHEDULE AND CONTRIBUTIONS FOR THE YEAR 2014

1. Mark (x) in the applicable circle if you now have, or have had, any of these medical problems:

O Ear/Nose/Throat Disease O High (Erratic) Blood Pressure O Epilepsy / Convulsion

O Eye Disease O Any Disorder of the Blood O Dizzy / Fainting Spells

O Thyroid Problem O Hyperacidity O Heamorrhoids

O Bronchial Asthma O Peptic Ulcer O Leprosy

O Tuberculosis O Liver Disease O Other Skin Disease

O Pneumonia O Kidney / Urinary Disease O Any Form of Cancer

O Bronchitis O Arthritis / Joint Disease O Hernia

O Heart Disease O Malaria O Disease / Infection

O Diabetes of Reproductive tract

Others (Specify): …................................................................................

2. Do you currently have allergies to:

Medicines / drugs: (pls. specify) food: (pls. specify) other substances: (pls. specify)

a) ________________________ a) _____________________ a) ______________________

b)_________________________ b)_____________________ b) ______________________

3. Please describe:

Serious sickness or injury? Year Surgical Operations? Year

a) _________________________ ______ a) ________________________ ______

b) _________________________ ______ b) ________________________ ______

4. Blood Type: (A/B/O/AB, + or -) ________ 5. Latest Blood Pressure: ________

6. Pulse Rate: ______

7. Prescription (maintenance) medications currently being taken:

Name of medication: Indications: (For what is the medicine taken?)

a) __________________________________ a) ___________________________________

b) __________________________________ b) ___________________________________

8. What vaccines, if any, have you received in the last two years? Give name of vaccine and date.

a) Name of vaccine: Date b) Name of vaccine: Date c) Name of vaccine: Date

__________________ _____ __________________ ______ __________________ ______

9. Do you smoke? O Yes O No If yes, how many sticks a day? ___________

10. Do you drink alcoholic beverages? O Yes O No If yes, indicate the frequency: ________

11. For any other additional pertinent health information, please use the other side of this paper.

I hereby certify that, to the best of my knowledge, I am physically / medically fit to participate in the Institute of

Formation Fondacio Asia program and, that the costs of any medical / health needs that may arise during my

stay at the Institute will be covered either by myself personally, by my Health Insurance, or by my sending

organization.

___________________________________________ __________________________

Signature of Applicant Date

PERSONAL MEDICAL HISTORY

ENGLISH COURSE

Objective of the English Course

To equip students with the language skills to participate better in the IFFAsia program

To enable students to gain confidence to communicate in English, to appreciate the

various learning experiences and make connections for deeper understanding.

To practice analytical skills, inference abilities and improve organization of ideas and

thoughts in English

To grow in leadership ability and team work through the various class activities

The English Course is offered in collaboration with the Assumption Language Centre

(ALC), Quezon City, Philippines. IFFAsia will help the students to enrol with ALC for the

intensive English Course

In ALC the English course is well organized and adapted to the students’ different

language levels; the methodology used is creative and enables systematic learning

Students are exposed to diverse cultures and they have good opportunity to practice using

English.

We choose to collaborate with ALC to tap on their core expertise in teaching language

while we offer the learning experiences to develop personhood and values, and equip

students with professional experience and skills needed to create positive change and

influence in societies.

We believe in partnership and collaboration to build synergy and communion in our

efforts.

DURATION: 23 September to 13 December 2013 (3 months)

COST USD

Total fees (inclusive of tuition, materials and meal) 1,350

Board and lodging 400

Visa fees for 3 months 260

Pocket money @ USD30/month 90

Total 2,100

Less: Subsidy 1,450

Student’s Contribution 650

How to apply for the English Course

1. Fill-up the attached ALC Application Form for the English Course

2. ALC Application Form must be submitted with the IFF Asia Application Form by

31st August 2013.

3. Students will be given a diagnostic test to determine his/her aptitude level in English before

the commencement of the class.

APPENDIX A

APPLICATION PROCEDURE

Candidates are advised to submit the application as early as possible. The application form can

also be downloaded from www.fondacio-asia.org

Accomplish the application form, include your letter of motivation and respond to the 2 essay

questions. You may email the soft copies of these, along with scanned copies of your other

official documents to facilitate application, to iffasia@gmail.com. However, make sure to

prepare the originals and certified true copies of these documents for submission once your

application has been accepted.

Ensure you have the following documents scanned to email with your application.

1. Letter of Motivation

2. Essay - to answer two (2) questions

3. Academic Documents

a. High School - Certified true copy of High School certificate and its English translation

and the transcript of records and its English translation

b. College/University - Certified true copy of the bachelor’s degree certificate and its

English translation and the transcript of records and its English translation

Applicant for:

- Certificate in Pastoral Leadership must submit item a.

- Diploma/Master in Development Leadership must submit items a. and b.

4. Birth Certificate - For foreigners, a certified true copy of birth certificate and its English

translation; for Filipino applicants, this should be the NSO original copy;

5. ID page of passport. - Passport pages showing the following details - Picture, Name,

Passport number, and Passport validity

6. Recommendation (using the enclosed Recommendation Form) from an immediate

supervisor of the association or community where the applicant is involved in/ Parish Priest

or local Bishop, to be endorsed and sent directly to the Institute.

7. Cost Schedule and Contributions for the School Year 2014

8. Personal Medical History (provide a medical certificate upon acceptance)

9. Recent passport-size photo

10. English Course Application, (to include if necessary)

11. Financial Assistance Application, and Recommendation Form, (request, if necessary)

The Institute will then assess the applicant’s educational background and other experiences.

After which, the applicant will be interviewed by a screening committee and subsequently sit for

an entrance exam conducted by Xavier University.

The Institute will inform the applicant of its decision within 1 month of receiving the application.

Successful candidates will be given a provisional acceptance on condition that they can attain the

required English proficiency, meet the admission requirements and succesfully complete the

entrance exam conducted by Xavier University.

In addition to the provisional acceptance letter, a preparation kit will be given to advise students

on the preparations required before the program.

(Note: Applications with incomplete documents will not be processed)

APPENDIX B

GUIDE ON LETTER OF MOTIVATION

Please attach a letter, which contains the following information:

Who are you? A brief description of your personality and background.

What is your reason for applying? What is your motivation for participating in this

formation?

What are your plans after you finish the formation and studies?

How will this formation respond to your needs? What are some of the aspects in this

formation which correspond well to what you are looking for personally and for your

local community?

APPENDIX C

GUIDE ON WRITTEN ESSAY

Please read the two (2) sets of questions below. Type your answers (1/2 to 1 page per question)

as best as you can. Please write these on your own without asking help from others.

1. Describe the situation of a group of people in your local community that affects you or for

whom you are concerned. What would you like to do for them?

2. From your own experience, how do persons from other religions see the Catholic Church in

your country? Should you try to evangelise them - why? For you, what is a Christian

community?

APPENDIX D

FINANCIAL ASSISTANCE

The Institute of Formation, Fondacio Asia (IFFAsia) subsidizes, to a large extent, the cost of

formation to enable young adults from diverse backgrounds and countries to participate in this

formation program.

It is the policy of IFFAsia to engage the participation of the student and the sending organization

to raise the needed funds for the subsidized formation cost, visa fees, pocket money and cost of

air fare to and from the Philippines.

Thus, before requesting the Institute for financial assistance, the applicant and the sending

organization are encouraged to apply the following means:

a. Applicant need to first make one’s own maximum personal contribution for his/her formation

program

b. Seek the support of family and friends for sponsorship

c. Obtain the support of the sending organization to finance his/her formation program

d. To also approach the local community, through BECs or other network together with the

sending organization for financial support and prayers too.

Before coming to IFFAsia, applicants are required to do some sponsorship. The effort of their

sponsorship is of great value as:

a. It helps them to have a better hold of their formation year with greater focus and clear

motivations.

b. The sponsorship received can supplement their personal contributions and share the

formation cost with a network of family and friends

c. It is part of their formation and mission training where they learn to trust in God’s providence,

and how to fundraise for mission projects at the Institute and later in ministry.

The sending organization is also encouraged and required to support their students in this effort.

How to start on your sponsorship

a. Prepare a personal presentation to share your background briefly about your family, studies,

work and your faith life. Share your motivation on why you choose to enter this formation

program. Include your target amount to raise for the formation and indicate your personal

contribution and what you need.

b. Go and meet family, friends, and parishioners to invite them to be your support, not only for

sponsorship but also for prayer. Often, the time when you establish new relationships with

your sponsors and prayer partners, it is also the time of your spiritual conversion and

salvation.

c. In receiving any sponsorship, it is strongly encouraged that all sponsorship are channelled

through the sending organization or sent directly to the Institute to ensure accountability and

integrity.

How to apply for financial assistance

IFFAsia can offer scholarship or study loan to cover the partial cost of formation program and

accommodation only. The cost of airfare, visa and pocket money will NOT BE covered.

Preference will be given to those who have been able to secure maximum amount from other

sources.

Forms for scholarship grant or study loan will be emailed upon request. Application for financial

assistance must be submitted together with the program application. After deliberation by the

Panel, scholarship or study loan may be granted.

APPENDIX E

ADMISSION REQUIREMENTS

Master in Development Leadership

Post Graduate Diploma in Development Leadership

• Bachelor Degree

• Aged 20 to mid-30s (candidates above 25 years old are preferred)

• At least two years of work experience and ministry/service involvement

Certificate in Pastoral Leadership

• High School graduate

• Aged 20 to mid-30s

• At least two years of work experience and ministry/service involvement

* Candidates above the age limit can apply and will be considered on a case to case basis

Admission Criteria

• Committed to fulfil the required two (2)-year internship, part-time or full-time, with the

sending organisation, local Church or community after their formation

• Has a * sending organization, e.g. an association, NGO, institute, local community, parish,

diocese, Caritas, etc.

• Proficient in oral and written English. There are English classes from mid-September to

mid-December the preceding year, every year for those who need it.

• Complete the entrance exam conducted by Xavier University successfully.

• Willing to participate fully in all activities and projects proposed during the formation year.

• Has the necessary physical and mental health to follow the demands of the program.

Note: The Institute reserves the right to refuse any student who does not meet the above criteria, even

during the course of the year.

* Role of sending organization This program requires the active participation of three parties - the student, the sending

organization and IFFAsia. A tri-partite agreement is done with the parties concerned to

promote a mutual understanding in their roles and responsibilities.

The following are the key responsibilities of the sending organization:

Academic criteria - Prepare the candidates, ensure sufficient maturity and capacity in

English language

2 Year Internship requirements - Provide the students support for project development

and implementation in one’s local context to fulfil the academic requirements.

Pastoral care - Collaborate with IFFAsia to enable students to sustain in the ministry

Financial contribution – Commit to assist students to get a network of sponsors in the

local community

(Exceptions to the above agreement may be considered on a case to case basis)

APPENDIX F

DOCUMENTS FOR UNIVERSITY ADMISSION

(to be submitted before Program commencement)

A. One (1) photocopy of passport pages where name, photo, birth date, birthplace, valid visa and

latest entry/arrival dates appear

B. One (1) authenticated* copy of birth certificate and its English translation

C. One(1) authenticated* copy of marriage certificate (for married women)

D. Academic Credentials

1. If freshman undergraduate, he must have completed at least Grade 11. He must also p resent

the following requirements: a) authenticated* high school report card and its English translation,

b) One (1) photocopy of authenticated* certificate of graduation or certified true copy of the

high school diploma and its English translation.

2. If transferee, he must also present the authenticated* copies of the official Transcript of

Records (TOR) with grading system and its English translation bearing the original signature

of the registrar and seal of the school.

3. For MA student, he must also present the following requirements:

a) authenticated* official Transcript of Records (TOR) for the bachelor’s degree with the

official grading system and its English translation, bearing the original signature of the

registrar and seal of the school

b) photocopy of authenticated* certificate of graduation in college or certified true copy of

the college diploma and its English translation.

*IMPORTANT: The authentication (with Red Ribbon) must be done by the Philippine

Foreign Service Post (PFSP) or embassy located in the student-applicant’s country of origin

or legal residence. The English translation needs to be authenticated as well.

APPENDIX G

HOUSING/RESIDENTIAL SERVICES

Housing facilities are provided for students for the duration of their formation in IFF Asia.

Male and female students will be housed in separate residential lodgings. Details on the

student activities and conduct, housing facilities and requirements are included in the student

handbook.