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Application FormMutual recognition of a non self-accrediting higher education institution and its courses in a secondary

jurisdiction (MR)

Instructions to applicants

Before completing your application, refer to the following:

National Protocols for Higher Education Approval Processes – Protocols A and B1

National Guidelines for Higher Education Approval Processes – Guidelines for the registration of non self-accrediting higher education institutions and the accreditation of their course/s (relating to National Protocols A and B2) – with particular reference to Sections 12 and 19.This application form aligns with Section 19 of the National Guidelines – each numbered section of the application form aligns with the corresponding number in Section 19 (eg Section 2.2 in the application form aligns with 19.2.2 in the Guidelines).

Note:

1. Non self-accrediting higher education institutions must seek registration as a higher education institution and course accreditation for each of the higher education courses offered. These two processes may be undertaken concurrently or separately, with each requiring different criteria to be met. An institution may not operate without both registration and course accreditation.

2. If an institution intends to seek mutual recognition in more than one secondary jurisdiction, a separate application needs to be prepared and submitted to each secondary jurisdiction.

2. 3. If an institution intends to seek approval to deliver courses to international students in the secondary jurisdiction, the institution and the courses must also meet requirements and standards specified in the National Code for Registration Authorities and Providers of Education and Training to Overseas Students3 (the National Code). For information about the application process institutions are advised to contact:

Mr Ross Hughes ACT Accreditation and Registration Council SecretariatTraining and Tertiary EducationACT Department of Education and Training220 Northbourne Ave, Braddon, ACT, 2612Ph: 02 6205 8452Fax: 02 6205 7045

Current fees are on the ACT Department of Education and Training website www.det.act.gov.au/

1http://www.deewr.gov.au/HigherEducation/Programs/StudentSupport/ NationalProtocolsforHEApprovalProcesses/Pages/default.aspx 2http://www.deewr.gov.au/HigherEducation/Programs/StudentSupport/ NationalProtocolsforHEApprovalProcesses/Pages/default.aspx 3http://www.aei.gov.au/AEI/ESOS/NationalCodeOfPractice2007/default.htm

http://www.det.act.gov.au/

http://www.aei.gov.au/AEI/ESOS/NationalCodeOfPractice2007/default.htm

http://www.deewr.gov.au/HigherEducation/Programs/StudentSupport/NationalProtocolsforHEApprovalProcesses/Pages/default.aspx




When preparing your application:1. Follow the instructions contained in this application form. 2. Use the headings and sub-headings contained in the template. (Note: the boxes will expand to

accommodate responses).3. If an additional attachment is included in the application, or if an attachment is relevant to more than

one requirement, please include reference to it in the body of the application and in the attachment checklist at the end of the application.Please note: it is not necessary to duplicate attachments that are relevant to more than one requirement.

4. Prepare the relevant attachments, ensuring that each attachment has a title, is paginated and is sequentially and clearly labelled (using an exposed tab) so that it may be readily located and referenced by members of the assessment panel.

5. Complete/update the Attachment Checklist at the end of the application form.6. Select and update the Table of Contents before printing the final document.

Before submitting your application:Check that the application is complete and has all required attachments. Incomplete applications will be returned, thus delaying the assessment of your application.

Note: It is the responsibility of each applicant to ensure that the documentation provided in its application demonstrates that it can operate at a standard that meets the requirements.A complete application should consist of the following:

1. Two unbound original copies of the completed MR application and the required attachments, including the applicant declaration/s signed by the institution’s authorised officer (eg CEO) (Attachments 5a and/or 5b and 5c – templates are at the end of this document).

2. A copy of the initial and/or approved registration and/or relevant accreditation application submitted to the primary jurisdiction (Attachments 6a and 6b – templates are at the end of this document).

3. If the application is finalised and approved in the primary jurisdiction, a copy of the registration and/or relevant accreditation assessment panel report/s.

3. A cheque for the applicable fee, made payable to ACT Accreditation and Registration CouncilGPO Box 158Canberra ACT 2601.

Current fees are on the ACT Department of Education and Training website http://www.det.act.gov.au/__data/assets/pdf_file/0003/17580/ARC_FEES_09_10.pdf

Submitting your applicationThe application may be submitted to ACT Accreditation and Registration Council:

at the same time as the initial application for registration and/or accreditation is submitted in the primary jurisdictionOR

following approval of registration and/or accreditation in the primary jurisdiction.

Note: Assessment in the secondary jurisdiction cannot be concluded until after the application/s for registration and/or accreditation have been approved in the primary jurisdiction. If an application has been revised during the assessment process in the primary jurisdiction, the secondary jurisdiction will need to be provided with a copy of the amended and approved application.

Timelines for SubmissionMutual recognition in the secondary jurisdiction cannot be finalised until registration and course accreditation have been finalised in the primary jurisdiction. Mutual recognition processes may take up to four months to complete, assuming that all information has been supplied and the criteria have all been met in the initial

http://www.det.act.gov.au/__data/assets/pdf_file/0003/17580/ARC_FEES_09_10.pdf

submission documentation. The process will be delayed if either the primary jurisdiction, the secondary jurisdiction or the assessment panels in either jurisdiction require additional or revised documentation during the assessment process.

Government Accreditation Authorities:

Australian Capital Territory

http://www.det.act.gov.au/vhe/accreditation_and_registration/higher_education

New South Wales

https://www.det.nsw.edu.au/communityed/higheredu/index.htm

Northern Territory

http://www.det.nt.gov.au/teachers-educators/beyond-school/higher-education

Queensland http://education.qld.gov.au/office/higher-education/

South Australia http://www.training.sa.gov.au/InformationforNewClients/BecomingaHigherEducationProviderinSA/tabid/126/Default.aspx

Tasmania http://www.tqa.tas.gov.au/

Victoria http://www.vrqa.vic.gov.au/higher/default.htm

Western Australia

http://www.des.wa.gov.au/pages/higher_ed.php

Commonwealth Department of Education, Employment and Workplace Relations

http://www.deewr.gov.au(for those seeking to operate in Australia’s external territories)

http://www.deewr.gov.au/

http://www.des.wa.gov.au/pages/higher_ed.php

http://www.vrqa.vic.gov.au/higher/default.htm

http://www.tqa.tas.gov.au/

http://www.training.sa.gov.au/InformationforNewClients/BecomingaHigherEducationProviderinSA/tabid/126/Default.aspx

http://www.training.sa.gov.au/InformationforNewClients/BecomingaHigherEducationProviderinSA/tabid/126/Default.aspx

http://education.qld.gov.au/office/higher-education/

http://www.det.nt.gov.au/teachers-educators/beyond-school/higher-education

https://www.det.nsw.edu.au/communityed/higheredu/index.htm



Mutual Recognition as a Non Self-Accrediting Higher Education Institution and its Courses in

a Secondary Jurisdiction

Name of Institution (Legal Entity)

Trading Name/s (in Secondary Jurisdiction) (if applicable)

Application for: (please check )

mutual recognition as a non self-accrediting higher education institution

and/or

mutual recognition of accreditation for the following course/s:

Award

Award

Award

Award

Award

Award

Award

Award

Date of Submission

TABLE OF CONTENTS

INSTITUTION DETAILS.............................................................................................................7

REQUIREMENT 1: ORGANISATIONAL...................................................................................91.1 If the operation in the secondary jurisdiction involves a separate legal or business entity, its

relationship with the approved entity is clear and indicates that the approved entity is legally responsible for all higher education courses and delivery.......................................................9

REQUIREMENT 2: QUALITY ASSURANCE................................................................................102.1 The approved entity maintains oversight of the conferral of awards and all academic matters

in the secondary jurisdiction, including staffing and student recruitment, admissions, assessment and progression.................................................................................................10

2.2 The institution has mechanisms for ensuring that its standards and services for students in the secondary jurisdiction are consistent with those in the primary jurisdiction.....................10

2.3 The institution has effective mechanisms for monitoring and enhancing quality in the secondary jurisdiction, including mechanisms for seeking and acting upon feedback from stakeholders within the secondary jurisdiction.......................................................................11

2.4 The institution has mechanisms for benchmarking its educational delivery in the secondary jurisdiction against performance at other sites where its courses are delivered....................11

2.5 No changes have been made to the course for delivery in the secondary jurisdiction unless required for professional registration and, if required, these do not substantially alter learning outcomes for students...........................................................................................................11

REQUIREMENT 3: STAFFING..................................................................................................113.1 The numbers, qualifications, experience, expertise and sessional/full-time mix of academic,

administrative and support staff in the secondary jurisdiction are appropriate for the nature, mode of delivery, range and levels of the courses offered....................................................12

3.2 The institution ensures that academic staff are available for students seeking academic assistance in the secondary jurisdiction................................................................................14

3.3 The institution ensures that its teaching in the secondary jurisdiction is normally carried out by academics with relevant qualifications at least one AQF qualification level higher than the level of the course being taught.............................................................................................14

3.4 The institution has strategies for enhancing teaching quality and other aspects of staff performance in the secondary jurisdiction, including for sessional staff, such as through staff development and other professional development opportunities...........................................14

3.5 Academic staff in the secondary jurisdiction, including sessional staff, are actively engaged in scholarship and/or professional practice relevant to the fields in which they teach and at an appropriate level reflecting their seniority and responsibilities..........................................14

3.6 Academic staff who are principal supervisors of research higher degree students in the secondary jurisdiction are active in research.........................................................................15

REQUIREMENT 4: FACILITIES AND STUDENT SERVICES..........................................................154.1 The institution has facilities in the secondary jurisdiction, including classrooms,

library/information resource centre, laboratories, administrative areas and staff office accommodation, appropriate in scope and quality for the size and nature of the institution, the delivery methods and the types of courses it offers.........................................................15

4.2 The institution provides an appropriate range and quality of student services in the secondary jurisdiction, such as counselling, academic and career advice, IT support, and student learning assistance...................................................................................................15

4.3 Students in the secondary jurisdiction have access to effective grievance procedures which enable them to make complaints about any aspect of the institution’s operations without fear of reprisal and which provide access to an independent third party if internal processes fail to resolve the grievance............................................................................................................16

4.4 The institution has effective mechanisms to identify students in the secondary jurisdiction who are ‘at risk’ in terms of their academic progress and the institution provides support for such students in the secondary jurisdiction...........................................................................16

4.5 The range and quality of the learning and information resources provided to students in the secondary jurisdiction support effective student learning and are appropriate for the nature of the courses and their delivery................................................................................................16

Attachments Checklist........................................................................................................17

INSTITUTION DETAILS

Name of Institution Legal Name of Entity

Trading Name/s Trading Name/s in Secondary Jurisdiction

Postal Address Post Office BoxSuburb State Postcode

Business Address Street AddressSuburb State Postcode

Contact Numbers Tel: Telephone (include area code)

Fax: Fax (include area code)

Toll Free: Toll Free No.

Web Address Web address

Email Address General email address

Authorised Officer (eg CEO) Details(The authorised officer is required to complete and submit a Declaration to accompany the application for registration and accreditation. The declaration/s are to be attached as attachment 5a and/or 5b and 5c. (Templates are at the end of this document.).

Name Title Firstname Lastname

Position Position title


Contact Numbers Tel: Telephone (include area code)

Fax: Fax (include area code)

Mobile: Mobile

Email Address Email

Contact Officer for this Application

Name Title Firstname Lastname

Position Position title


Contact Numbers Tel: Telephone Fax: Fax Mobile: Mobile

Email Address Email

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a

Delivery Sites in the Secondary JurisdictionIf the institution plans to deliver courses through a separate legal or business entity (an agent), details of the agent should be provided and the Principal/Agent box should be checked.

Note: all delivery sites in the secondary jurisdiction must be listed. Add additional tables as required.

Delivery Site 1

Campus Name Campus Name

Street Address Street AddressSuburb State Postcode

Telephone Number Tel: Telephone (include area code)

Principal/Agent Relationship Yes No

Courses to be offered at this site:


If already approved in the primary jurisdiction:Legal Name of Entity is registered as a higher education institution in Name of Primary Jurisdiction until Registration expiry date and has the courses below accredited in that State. Legal Name of Entity seeks mutual recognition as a non self-accrediting higher education and/or accreditation of these courses in Name of Secondary Jurisdiction. Information relating to the proposed delivery arrangements in the secondary jurisdiction follows. A copy of the initial application/s submitted to the primary jurisdiction and a copy of the relevant assessment panel report/s are enclosed.

OR (delete the paragraph that does not apply)

If seeking concurrent assessment in the primary and secondary jurisdiction:Legal Name of Entity has recently submitted an application for registration as a higher education and/or accreditation of the following courses in Name of Primary Jurisdiction and seeks to concurrently apply for mutual recognition of registration and/or course accreditation in Name of Secondary Jurisdiction. Information relating to the proposed delivery arrangements in Secondary Jurisdiction follows. A copy of the initial application/s submitted to the primary jurisdiction are also enclosed.

Full Title of the Course Abbreviated Title

Nested * in:

Field of Education (ASCED 6 digit code4)

Start Date(if accredited in primary jurisdiction)

Expiry Date(if accredited in primary jurisdiction)

1 eg. Graduate Diploma of Education

GrDipEd 2 070303 1/1/2007 31/12/2012

2 eg Master of Education MEd N/A 070303 1/1/2007 31/12/2012

1

2

* All nested courses will be treated as separate awards for the purposes of accreditation.

REQUIREMENT 1: ORGANISATIONAL

Expected Outcome: There is a legally accountable and reputable entity responsible for all higher education courses and delivery.

1.1 If the operation in the secondary jurisdiction involves a separate legal or business entity, its relationship with the approved entity is clear and indicates that the approved entity is legally responsible for all higher education courses and delivery.Will the operation in the secondary jurisdiction involve a separate legal or business entity?

YesNo

If YESa) Indicate below, the name of the legal or business entity.

b) Indicate if the institution is:

A company registered under the Corporations Act 2001 or,

Other form of Australian legal entity.

4 Refer to the Australian Standard Classification of Education (ASCED): http://www.abs.gov.au/AUSSTATS/[email protected]/DetailsPage/1272.02001?OpenDocumentMutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a

http://www.abs.gov.au/AUSSTATS/[email protected]/DetailsPage/1272.02001?OpenDocument

If other (eg statutory body, trust), please indicate the basis under which the legal entity was established (eg legislation, Royal Charter).

Attach to this section, as attachment 1.1b, a copy of the certificate of incorporation and/or other documentation related to legal entity status.

c) Provide the Australian Company Number (ACN) below, if relevant:

ACN

d) Provide the Australian Business Number (ABN) below:

ABN

e) If relevant, provide the name/s under which the institution does/will trade in the secondary jurisdiction.

Trading Name/s in the secondary jurisdiction

If applicable, attach to this section, as attachment 1.1e, a copy of the current certificate/s of registration of business name/s issued by the relevant government business name registration authority.

f) If courses are delivered through an agent, attach to the back of this section as attachment 1.1f, a copy of the agreement with the agent which establishes, among others, standards for the employment of staff; monitoring and quality assurance of course delivery and course standards; facilities and resource provision; protecting the welfare of students; and advertising.

REQUIREMENT 2: QUALITY ASSURANCE Expected outcome: Standards are consistent for all sites at which the institution delivers its courses.

2.1 The approved entity maintains oversight of the conferral of awards and all academic matters in the secondary jurisdiction, including staffing and student recruitment, admissions, assessment and progression. a) Confirm below, that the body that will confer higher education awards in the secondary

jurisdiction is the same as in the primary jurisdiction.

YES NO

b) Indicate below, the mechanisms that will be used by the institution to maintain oversight of the academic matters in the secondary jurisdiction.

2.2 The institution has mechanisms for ensuring that its standards and services for students in the secondary jurisdiction are consistent with those in the primary jurisdiction. a) Attach to the back of this section as Attachment 2.2a, copies of policies and

procedures to assure the quality of all courses delivered in the secondary jurisdiction, such as policies/procedures relating to course consistency or equivalence and moderation of assessment.

b) Provide below, examples of how these policies and procedures will be implemented and communicated to students and staff.


2.3 The institution has effective mechanisms for monitoring and enhancing quality in the secondary jurisdiction, including mechanisms for seeking and acting upon feedback from stakeholders within the secondary jurisdiction.a) Provide below, details of the mechanisms used to monitor and enhance quality in the

secondary jurisdiction.

b) Provide below, details of survey tools that will be used to collect feedback from stakeholders in the secondary jurisdiction, including the frequency of collection.

c) Provide below, examples of data collected and analysed to enhance quality.

d) For existing institutions, provide below, examples of improvements made as a result of quality assurance processes.

2.4 The institution has mechanisms for benchmarking its educational delivery in the secondary jurisdiction against performance at other sites where its courses are delivered.a) Provide below, details of the mechanisms used for benchmarking academic

performance in the secondary jurisdiction against performance at other delivery sites.

2.5 No changes have been made to the course for delivery in the secondary jurisdiction unless required for professional registration and, if required, these do not substantially alter learning outcomes for students.a) Provide below, details of any changes that have been made to the course/s to satisfy

professional registration requirements in the secondary jurisdiction and, if relevant, describe the impact of these changes on the learning outcomes for students.

Note: add additional rows for each course.

Abbreviated Course Title

Course changes

b) If changes have been made to the subject outlines to meet professional registration requirements in the secondary jurisdiction attach, as attachment 2.5b, copies of the amended subject outlines.

REQUIREMENT 3: STAFFING

Expected outcome: Students are taught and supported by staff with academic and professional expertise to facilitate quality learning outcomes and who contribute to the advancement of knowledge and understanding.

3.1 The numbers, qualifications, experience, expertise and sessional/full-time mix of academic, administrative and support staff in the secondary jurisdiction are appropriate for the nature, mode of delivery, range and levels of the courses offered.


a) Provide a summary of the institution’s higher education staffing profile in the secondary jurisdiction, as indicated below (include current and projected staffing and provide separate detail in attachments 3.1a, 3.1b and 3.1f).

Management/Administration StaffNote: insert additional rows or delete rows as applicable

Employment category (eg principal, administration staff)

Permanent staff Contract/casual/sessional staff

No. Full Time

No. Part Time

No. Full Time

No. Part Time

Category Number Number Number Number






TOTAL (right click on each total column and update field)

0 0 0 0

Academic/Teaching StaffNote: insert additional rows or delete rows as applicable

Employment category (eg tutor, lecturer, course coordinator)

Permanent Staff Contract/casual/sessional staff

No. Full Time

No. Part Time

No. Full Time

No. Part Time








0 0 0 0

Ratio of Effective Full time (EFT) teaching staff : projected student numbers

Ratio Ratio Ratio Ratio

Provide below, details where the academic staff also service non-higher education programs (eg VET, ELICOS).


Support staff Note: insert additional rows or delete rows as applicable.

Employment category (eg librarian, counsellor, computing staff)

Permanent Staff Contract/casual staff

No. Full Time

No. Part Time

No. Full Time

No. Part Time








0 0 0 0

Attach to this section, as attachment 3.1a, details relating to management/administrative staff employed in the secondary jurisdiction including employment arrangements, length of service, qualifications, experience and areas of responsibility.

b) Attach to this section, as attachment 3.1b, details relating to academic staff employed in the secondary jurisdiction including employment arrangements, length of service, qualifications, experience and areas of responsibility (including subjects taught and leadership roles).

AND/OR

If the staff have not yet been employed, provide details relating to the proposed academic staff positions that will be responsible for each course and a copy of the criteria and role statement(s) used to advertise and select staff for teaching roles (include the qualifications expected for different grades of appointment).

(A template is at the end of this document.)

c) Attach to this section, as attachment 3.1c, policies on staff recruitment and appointment in the secondary jurisdiction.

d) Attach to the back of this section, as attachment 3.1d, the curriculum vitaes (CVs) of staff that will undertake education leadership roles for each course (eg. course coordination, supervision, student academic advice). (A template can be downloaded from Government Accreditation Authority.)

e) Provide below, the academic staff:student ratio for each course.

Note: add additional rows for each course, or delete rows, as applicable

Abbreviated Course Title

Academic Staff (EFT):Student (EFTSU) Ratio


f) Attach to the back of this section, as attachment 3.1f, details of support staff specifically related to the course (eg librarian, laboratory assistant, computer technician) (employment arrangements, length of service, qualifications and experience). (A template is at the end of this document).

3.2 The institution ensures that academic staff are available for students seeking academic assistance in the secondary jurisdiction.a) Provide below details of arrangements for ensuring that academic staff will be

available for consultation with students in the secondary jurisdiction.

b) Attach to this section, as attachment 3.2b, copies of policies and procedures relating to student consultation in the secondary jurisdiction.

3.3 The institution ensures that its teaching in the secondary jurisdiction is normally carried out by academics with relevant qualifications at least one AQF qualification level higher than the level of the course being taught. Refer to Attachment 3.1b.

a) Provide below, details of procedures used by the institution to verify the bona fides of all qualifications of staff in the secondary jurisdiction.

b) Provide below, details of the strategies that your institution has in place to ensure that staff who do not hold qualifications as specified above, are engaged in enhancing their qualification levels.

3.4 The institution has strategies for enhancing teaching quality and other aspects of staff performance in the secondary jurisdiction, including for sessional staff, such as through staff development and other professional development opportunities. a) Attach to the back of this section as attachment 3.4a, staff development policy, plans

and total budget for staff in the secondary jurisdiction.

3.5 Academic staff in the secondary jurisdiction, including sessional staff, are actively engaged in scholarship and/or professional practice relevant to the fields in which they teach and at an appropriate level reflecting their seniority and responsibilities.a) Provide below, arrangements proposed to facilitate staff involvement in various types

of scholarly activity, such as membership of a discipline journal editorial board, acting as an anonymous peer reviewer, membership of academic societies, peer recognition (eg fellowship of an academy or other awards), and presentation of conference papers.

b) Provide below, details of involvement by academic staff in various types of relevant professional activity integral to the academic’s discipline, such as membership of professional societies, consultancy work and creative endeavour.

3.6 Academic staff who are principal supervisors of research higher degree students in the secondary jurisdiction are active in research.


a) For staff that will be involved in research student supervision, provide below details of a record of successful research student supervision and details of research output, such as research publications and research income.

REQUIREMENT 4: FACILITIES AND STUDENT SERVICES

Expected outcome: Student learning outcomes are enhanced through access to quality facilities, learning and information resources and support services.

4.1 The institution has facilities in the secondary jurisdiction, including classrooms, library/information resource centre, laboratories, administrative areas and staff office accommodation, appropriate in scope and quality for the size and nature of the institution, the delivery methods and the types of courses it offers.a) Provide below, a description of the facilities, contact and support arrangements,

including hours of operation and accessibility for on-site and remote students.

b) Provide below, details of the processes for review and improvement of facilities.

c) If the premises are leased, attach to the back of this section as 4.1c, a copy of the lease agreement.

d) Does the institution outsource the supply of any facilities (eg library/information resource services) and/or specialist equipment (eg laboratory equipment) to another organisation/agency?

NoYes

If yes, provide below a list of the facilities and/or equipment

Attach to the back of this section, as attachment 4.1d, a copy of the contracts/agreements)

4.2 The institution provides an appropriate range and quality of student services in the secondary jurisdiction, such as counselling, academic and career advice, IT support, and student learning assistance. a) Provide details of all student services in the secondary jurisdiction, including

information about accessibility for all students.

b) Provide below, details of the processes for review and improvement of student services.

c) Does the institution outsource the supply of any services to another organisation/agency?

Yes (attach to the back of this section, as attachment 4.2c, a copy of the contracts/agreements)

No


4.3 Students in the secondary jurisdiction have access to effective grievance procedures which enable them to make complaints about any aspect of the institution’s operations without fear of reprisal and which provide access to an independent third party if internal processes fail to resolve the grievance.a) Attach to the back of this section, as attachment 4.3a, the student grievance policy

and procedures.

Note: Institutions who intend to offer courses to overseas students in the secondary jurisdiction should ensure that the grievance policy and procedures meet the requirements of Standard 8 of the National Code.

b) Attach to the back of this section, as attachment 4.3b, a copy of the information provided to students about the procedures in the secondary jurisdiction, including costs to students.

4.4 The institution has effective mechanisms to identify students in the secondary jurisdiction who are ‘at risk’ in terms of their academic progress and the institution provides support for such students in the secondary jurisdiction. a) Provide below, details of how “at risk” students are identified.

b) Describe below, the academic counselling or other learning assistance and support available to these students.

4.5 The range and quality of the learning and information resources provided to students in the secondary jurisdiction support effective student learning and are appropriate for the nature of the courses and their delivery.a) Attach at the back of this section, as attachment 4.5a, listings of library holdings,

including electronic databases and specialised on-line and other learning resources for students and staff.

b) Provide below, a description of the arrangements for students, particularly those studying online, to access resources including books, computers and databases (such as location and opening hours).

Note: add additional rows, or delete rows, as applicable

Arrangements for students to access resources (include hours of access)

c) Provide below, details of the assistance available to students in developing information literacy and in accessing resources.

d) Attach at the back of this section as attachment 4.5d policies on the development and review of learning and information resources, including details of the budget available for maintaining and upgrading such resources.


ATTACHMENTS CHECKLIST

Confirm as indicated below that you have attached all requested documentation.

Attachments highlighted in yellow have templates at the end of this document.

Ensure that each attachment:

has a title is paginated is sequentially and clearly labelled (using an exposed tab) so that it may be readily located

and referenced by members of the assessment panel is included in the attachment list below.

No. Attachment Name AttachedY N N/A

1.1b Certificate of incorporation of separate legal or business entity, if applicable Y N N/A

1.1e Copy of certificate/s of registration of business name/s in the secondary jurisdiction Y N N/A

1.1f Copy of the contract with the agent involved in the delivery of the applicant’s services in the secondary jurisdiction

Y N N/A

2.2a Policies and procedures relating to course consistency or equivalence and moderation of assessment

Y N

2.5b Amended subject outlines, if applicable Y N N/A

3.1a Qualifications and experience of management/administrative staff Y N

3.1b Qualifications and experience of academic staff Y N

3.1c Policies on staff recruitment and appointment in the secondary jurisdiction Y N N/A

3.1d Curriculum vitaes (CVs) of staff that will undertake education leadership roles for each course

Y N

3.1f Qualifications and experience of support staff Y N

3.2b Policies and procedures relating to student consultation Y N N/A

3.4a Staff development policy, plans, budget and expenditure for staff Y N N/A

4.1c Lease agreement – premises Y N N/A

4.1d Legal/formal documentation relating to outsourcing of facilities and/or equipment Y N N/A

4.2c Legal/formal documentation relating to outsourcing of student services Y N N/A

4.3a Student grievance policy and procedures Y N

4.3b Copy of information provided to students in relation to grievance procedures in the secondary jurisdiction, including costs

Y N N/A

4.5a Listings of library holdings Y N

4.5d Copy of policies on the development and review of learning and information resources

Y N

5a Applicant declaration relating to registration in the secondary jurisdiction Y N

5b Applicant declaration relating to accreditation in the secondary jurisdiction Y N

5c ‘Fit and Proper Persons” Declaration Y N


No. Attachment Name AttachedY N N/A

6a Application for registration submitted to and/or approved by the primary jurisdiction Y N

6b Application/s for course accreditation submitted to and/or approved by the primary jurisdiction

Y N


Mutual recognition as a non self-accrediting higher education institution and accreditation of its courses: Attachment 5a

APPLICANT’S DECLARATION – REGISTRATION

On behalf of Name of Institution I hereby attest that to the best of my knowledge, the information contained in this application for registration as a non-self accrediting higher education institution in the ACT is complete and accurate as at today’s date.

In order for this application to be assessed I agree to:1. permit authorised representatives of the Government Accreditation Authority and the

assessment panel to inspect the institution’s premises for the purposes of assessing the suitability of the teaching facilities and student amenities

2. not advertise or present the institution as a higher education institution in any State or Territory of Australia until it is formally registered by the relevant Government Accreditation Authority as such

3. provide information (including information related to the owner(s), senior officers, and the financial position of the institution) as may be required by the Government Accreditation Authority and the assessment panel for assessment of the institution’s suitability as a higher education institution

If Name of Institution is registered, I agree to:1. pay all relevant fees to the Government Accreditation Authority2. maintain accurate student, staff and course records 3. provide reports to the Government Accreditation Authority for monitoring purposes as required4. immediately notify the Government Accreditation Authorities of any change to institutional

arrangements (including address or contact details). Approval may be required for major changes. Major changes include: merger with another body; changes to the status of the corporate entity, such as from or to incorporated, not-for-

profit etc.; contracting with another body or person to deliver a significant proportion of a course or

services; changes in ownership and/or shareholdings; significant organisational changes such as those which have a major impact on

governance, quality assurance and staffing; any incident or circumstance which could be deemed to affect the probity of the institution

or its staff particularly in relation to the ‘fit and proper person’ requirements; a significant decline in financial position

5. seek approval before introducing major changes to a higher education course during the period of registration. Major changes include: major alterations to teaching premises; changes to delivery location by moving to a new site, adding an additional site (including

any offshore sites) or withdrawing from an existing site; changes to the mode of delivery of a course, such as from face-to-face to distance

education or on-line; withdrawal of professional or industry course accreditation; significant substitution of new subjects or significant deletion of subjects in a course (such

as that comprising more than 25% of the total number of subjects in the course); any changes to the title of a course; and/or significant reduction in student contact hours in a course

6. permit authorised officers of the Government Accreditation Authority to inspect as required the institution’s premises, including teaching facilities and the delivery of any higher education courses

7. comply with relevant State and Commonwealth legislation and regulatory requirements.

Signed by Witnessed by:

(Signature of Authorised Officer) (Signature of Witness)


(Name – please print) (Name – please print)

(Date) (Date)


Mutual Recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a

Qualifications and Experience of Current Management/Administrative Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location; add/delete rows, as required

Delivery LocationName Qualification

(full title of the award, awarding institution and year conferred)

Position5

(eg librarian, counsellor, laboratory assistant)

Role/Responsibilityeg, principal, academic registrar, administration)

Relevant Experience Employment Status(permanent full time, permanent part-time, casual full time, casual part-time)

Length of Service

5 If a position operates across campuses/delivery locations, also indicate the base location.

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a 21 of 38

Mutual Recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a

Roles, Job Descriptions and Selection Criteria of Proposed Management/Administrative Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location, as required

Delivery Location

Position Qualification Experience Role / Responsibility6

(eg principal, academic registrar, administration)

Employment Status(permanent full time, permanent part-time, casual full time, casual part-time)

Proposed Commencement Date

Note: Attach below, position descriptions and selection criteria for each type of position.

6 If the position is to operate across campuses/delivery locations, also indicate the base location.

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1a 22 of 38

Position criteria and role statement(s) used to advertise and select staff for management and administrative roles (include the qualifications expected for different grades of appointment)

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1b

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1d

Abbreviated Curriculum Vitae – Key Academic Staff

Note: If not completed by the staff member, ensure that you have approval from the individual concerned to submit their CV details

1. Title and Name

Title First and Middle Names Last Name

2. Position and Supervisory Responsibilities

Current Position Supervisory/Leadership Responsibilities

3. Completed Academic Qualifications

Full name of award Subject/major area Full name of awarding institution and date of award(if an overseas institution, also include the country)

4. Teaching Experience

Teaching period(from most recent)

Field of study area/course title Name of organisation/ institution and, if an overseas institution, the country

5. Relevant Employment/ExperienceNote: Provide a brief history of the employment and/or other experience (if different to 4 above) which is relevant to the current higher education role and field of study

Employment Period

Name of Employer Position Title Relevant Duties

6. Other Relevant Information (including professional and/or honorary memberships, directorships, key publications)


7. Research Supervision Experience (if supervising research candidates)


Mutual Recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1b

Qualifications and Experience of Current Academic Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location and for each course; add/delete rows, as required

Delivery LocationCourse TitleName Qualification


Relevant Experience

Role 7

(eg, coordinator, supervisor, teacher)

Individual Subjects/Units Taught


Length of Service

Proportion of Full Time Load

Total EFT

7 If the course coordinator or supervisor operates from another jurisdiction, also include the base location.

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1b 26 of 38

Mutual Recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1b

Roles, Job Descriptions and Selection Criteria of Proposed Academic Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location and for each course; add/delete rows, as required

Delivery LocationCourse TitlePosition Role 8

(eg, coordinator, supervisor, teacher) Individual Subjects/Units to be taught


Proportion of Full Time Load

Proposed CommencementDate

Total Proposed EFT

Note: Attach below, position descriptions and selection criteria for each type of position.

8 If the course coordinator or supervisor will operate from another jurisdiction, also include the base location.


Position criteria and role statement(s) used to advertise and select staff for teaching roles (include the qualifications expected for different grades of appointment)

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses: Attachment 3.1f 29 of 38

Mutual recognition as a non s elf-accrediting higher education institution and accreditation of its courses: Attachment 3.1f

Qualifications and Experience of Current Support Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location and for each course; add/delete rows, as required

Delivery LocationCourse TitleName Qualification


Position9


Role/Responsibility Relevant Experience Employment Status(permanent full time, permanent part-time, casual full time, casual part-time)

Length of Service

9 If a position operates across campuses/delivery locations, also indicate the base location.


Mutual recognition as a non s elf-accrediting higher education institution and accreditation of its courses: Attachment 3.1f

Roles, Job Descriptions and Selection Criteria of Proposed Support Staff (in the Secondary Jurisdiction)Note: Use a new table for each delivery location and for each course; add/delete rows, as required

Delivery Location

Course Title

Position Qualification Experience Role / Responsibility10



Proposed Commencement Date

Note: Attach below, position descriptions and selection criteria that will be used to advertise type of position.

10 If the position is to operate across campuses/delivery locations, also indicate the base location.


Position criteria and role statement(s) used to advertise and select staff for support roles (include the qualifications expected for different grades of appointment)

Mutual recognition of a non self-accrediting higher education institution and accreditation of its courses Page 1

Mutual recognition as a non self-accrediting higher education institution and accreditation of its courses: Attachment 5b

APPLICANT’S DECLARATION – ACCREDITATION

On behalf of Name of institution I hereby attest that to the best of my knowledge, the information contained in this application for course accreditation is complete and accurate as at today’s date.

In order for this application to be assessed I agree to:

1. permit authorised representatives of the Government Accreditation Authority to inspect the institution’s premises for the purposes of assessing the suitability of the teaching facilities and student amenities

2. not advertise or present the course/s in any State or Territory of Australia until it is/they are formally accredited by the relevant Government Accreditation Authority as such

3. provide information as may be required by the Government Accreditation Authority and the assessment panel for assessment of the course’s suitability as a higher education course.

If the proposed course/s is accredited, I agree to:

1. seek approval before introducing major changes to a higher education course during the period of accreditation. Major changes include: major alterations to teaching premises; changes to delivery location by moving to a new site, adding an additional site (including any

offshore sites) or withdrawing from an existing site; changes to the mode of delivery of a course, such as from face-to-face to distance education or

on-line; withdrawal of professional or industry course accreditation; significant substitution of new subjects or significant deletion of subjects in a course (such as

that comprising more than 25% of the total number of subjects in the course); any changes to the title of a course; and/or significant reduction in student contact hours in a course.

2. permit authorised officers of the Government Accreditation Authority to inspect as required the institution’s premises, including teaching facilities and the delivery of any higher education course or courses.

Signed by Witnessed by:

(Signature of Authorised Officer) (Signature of Witness)

(Name – please print) (Name – please print)

(Date) (Date)


Application for Mutual Recognition of a Non Self-Accrediting Higher Education Institution: Attachment 5c

ORApplication for Approval to Provide Courses to Overseas Students

‘Fit and Proper Persons’ DeclarationStatutory Declaration under the Training and Tertiary Education Act (2003)

Statutory declaration on behalf of the Institution seeking registration as an institution of higher education (and/or approval to deliver courses to overseas students) in the ACT under the Training and Tertiary Education Act (2003).

Please complete all pages.

I, Full name of the Institution's Authorised Officer (eg CEO),

of Full Address

solemnly and sincerely declare that:

1. I am the Title of the authorised officer of

Name of Legal Entity of the Institution (‘the Institution’)

trading as

Trading name/s

and am authorised to make this statutory declaration on its behalf.

2. Neither the Institution, myself or any senior officer (or any associate of the Institution as defined in section 6 of the Commonwealth Education Services for Overseas Students Act 2000 (ESOS Act), who is, has been or will be involved in the business of delivering programs to students has:

a) been convicted of an offence

b) been convicted of an offence under the ACT Training and Tertiary Education Act (2003) or the ESOS Act at any time during the last five years

c) ever had its registration cancelled or suspended under the Training and Tertiary Education Act (2003) or the ESOS Act

d) ever been issued with an Immigration Minister’s suspension certificate under the ESOS Act

e) ever had conditions imposed on its registration under the ESOS Act

f) become bankrupt, applied to take the benefit of a law for the benefit of bankrupt or insolvent debtors, compounded with his or her creditors or assigned his or her remuneration for the benefit of creditors

g) ever been disqualified from managing corporations under Part 2D.6 of the Corporations Law

h) ever been involved in the business of the provision of courses by another Institution who is covered by any of the above paragraphs at the time of any of the events that gave rise to the relevant prosecution or other action.

OR

If the Institution, myself or any senior officer or any associate of the Institution, has been convicted, cancelled, suspended, had conditions imposed, been disqualified, become bankrupt or been involved in a relevant prosecution as specified in the preceding paragraph, I have attached full particulars of the person(s), each involvement and any other information that might be relevant to a decision whether or not to register the Institution.

3. Before making this declaration, I have examined the records of the Institution and any associate and have made all due and proper inquiries of the employees and agents of the Institution and any associate, so as to ensure that this Declaration is true and correct in every particular and does not omit any relevant information.


4. To establish a history for the Institution I declare as the institution’s authorised officer that my five-year employment history before joining this Institution is as outlined below or as attached:

Dates Position held Legal name and location of previous employers

Trading name of previous employersfrom to

5. I understand that information with respect to applications and approved higher education institutions will be shared across jurisdictions and with any other government authorities involved in this process on a confidential basis.

6. Furthermore, as prescribed under the Training and Tertiary Education Act (2003) and the ESOS Act, I agree to undertake on behalf of and with the authority of the Institution to:

a) notify in writing, the NSW Department of Education and Training (DET) and, in the case of institutions approved to provide courses to overseas students, the Department of Education, Employment and Workplace Relations (DEEWR), if the Institution or any associate of the Institution is convicted of an offence

b) notify in writing, DET and, in the case of institutions approved to provide courses to overseas students, DEEWR, if the proprietor of the Institution has been made bankrupt or the Institution has gone into liquidation

c) notify in writing, DET and, in the case of institutions approved to provide courses to overseas students, DEEWR, of changes in Institution ownership, name, address, management status or a change to the authorised officer of the Institution

d) in the case of institutions approved to provide courses to overseas students, notify in writing DEEWR and the Department of Immigration and Citizenship (DIAC) of changes in information about accepted students

e) market course provision in an ethical and responsible manner.

I make this solemn declaration, conscientiously believing the same to be true and by virtue of the Oaths Act 1900. I am aware that a false declaration is subject to punishment under the law of New South Wales.

Declared at on(location) (date)

Name of Authorised Officer Signature of Authorised Officer


Name of Witness* Occupation of Witness Signature of Witness

*The witness must be a person such as a JP or solicitor authorised to witness Statutory Declarations


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