application form for registration on the · pdf fileapplication form for registration on the...

W&RSETA Supplier Database Registration Documents ______________________________________________________________________________________________

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APPLICATION FORM FOR REGISTRATION ON THE W&RSETA SUPPLIER DATABASE

COVER SHEET

Province (Only one province may be indicated per submission) (Mandatory Field )

Name of Province:

Company / Entity Details

Organisation Registered Name

/ Name of individual

Organisation Trading name:

Main Contact Details

Name and Surname:

Telephone Number:

Cellular Phone Number:

Fax Number:

e-mail address:

Sales Contact Details

Name and Surname:

Telephone Number:

Cellular Phone Number:

Fax Number:

e-mail address:


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SUPPLIER DATABASE SUBMISION

The W&RSETA invites prospective service providers to register on the W&RSETA supplier database. It is envisaged, that this database will contribute towards the availability of sufficient suppliers for the procurement of goods and services in compliance with the PFMA. The award of business to providers will be subject to the General Conditions of Contract issued in accordance with Treasury Regulation 16A published in terms of the Public Finance Management Act, 1999 (Act 1 of 1999).Where, however, the Special Conditions of Contract are in conflict with the General Conditions of Contract, the Special Conditions of Contract prevail The purpose of this database is to give all prospective suppliers an equal opportunity to complete fairly in satisfying the W&RSETA requirements.

Procurement of all goods and services are centralised and managed by the Supply Chain

Management (SCM) Department based at our Head Office in Centurion.

W&RSETA Head Office and Regional Office details:

Province Address Contact Details

Head Office 1303 Heuwel Avenue, Riverside Office Park, Cnr. Heuwel and Lenchen South Avenues, Hennops House, Centurion

012 622 9500

Eastern Cape Kings Entertainment Centre, No: 1 Aquarium Road Beach Front, East London

043 722 3010

Free State 200 Nelson Mandela Road, Bloemfontein 031 690 1214

Gauteng North Ground Floor, Block B, 1267 Pretorius Street, Hatefield Office Park, Hatfield, Pretoria

012 430 4930

Gauteng South Building 18, Woodlands Office Park, Western Service Road, Woodmead

011 656 0085

Kwa Zulu Natal Office 102B, 1st Floor Clifton Place, 19 Hurst Grove, Durban

031 333 6800

Limpopo 68 Hans van Rensburg Street, Polokwane 015 291 2237

Mpumalanga 202 Parkmed Centre, 64 Mandela Street, Emalahleni 031 553 6751

Northern Cape Shop 16b, Flaxley House, 24-28 Du Toitspan Road, Kimberley

083 553 6751

North West 49 Heysteck Street, Rustenburg 018 312 9210


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N.B: The Supplier Database registration schedule for 2013/2014

Initial Submission

Date

Application for Registration

30 April 2013

Quarterly Submissions

Date

1st Quarter Submission Date

30 September 2013

2nd Quarter Submission Date

30 March 2014

All submission is to reach the W&RSETA Head Office before closure of business on the stipulated

closing date. W&RSETA official hours are between 8:00 am and 17:00 pm

REQUIRED DOCUMENTATION AND EVALUATION CRITERIA:

No Description Special Instruction

1

Instructions for completion To be completed in full

2

Products and services Select applicable services that can be supplied or

rendered. Maximum of 5 product/ services to

be selected

3

Vendor Information Form To be completed in full

4

Declaration of interest To be completed in full

5

Tax clearance requirements Valid original tax clearance certificate must be submitted. Where partnerships, Consortia / Joint Ventures / Sub-contractors are involved each party must submit a separate Tax Clearance Certificate.

6

BBBEE Rating certificate A valid BBBEE rating certificate must be submitted. Where partnerships, Consortia / Joint Ventures / Sub-contractors are involved each party must submit a separate BBBEE rating Certificate

7

Preference point claim form To be completed in full

8

General conditions of contract Each page must be initialled

9

Company profile and shareholding

certificate

Attached to registration document

10

Individual/partners/shareholders/m

embers ID copies


11

For Consultancy/professional

Services:

Updated copies of CV’s


12

Updated Registration with the

relevant applicable professional

bodies/ certification



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13

Banking details, copy of last 3

month bank statement, proof of

business physical address and

copy of ID document


14

Price list (all product and services

listed)


Failure to comply with all of the above criteria and completion of the forms as required, as well

as submission of supporting documentation will result in the application being disqualified.

Kindly note, for each service selected a list of three (3) contactable references and the

value of past three years services rendered must be submitted. Please use the following

format:

Product /

Service Type

Name or

organisation that

services were

rendered

Contact

Person

Contact Numbers Value of Service

Service Providers will only have an opportunity to apply for registration of a maximum of 5

product/ service categories.

Company profiles, leaflets and brochures are also welcomed.

INSTRUCTIONS FOR COMPLETION (Please read carefully)

Please clearly mark envelopes with the title “2013/2014 Supplier Database Registration”, addressed to "The Executive Manager SCM” at: Riverside Office Park, 1303 Heuwel Avenue, Corner Heuwel and Lenchen South Avenue, Hennops House, Centurion, 0046

The front cover of the submission must clearly state the specific province for which the

registration is applicable to.

The service/s for which the organisation would like to be registered must be marked by putting

a cross (x) in the “applicable” column in the list of services hereunder.

The next Supplier Database publication will only occur in the Government Tender Bulletin.

Queries

All queries must be in writing and addressed to the Executive Manager SCM at

[email protected] or Faxed to 086 506 7017 with the subject heading:

Supplier Database 2013/2014

No telephonic queries will be responded to.

mailto:[email protected]


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Product / Service Special

Requirement

Applicable Product / Service Special Requirement Applicable

Advertising and

advertising related

services

Portfolio of

services and

clients

Risk Management Training Accreditation with an ETQA

Corporate Clothing Portfolio of

services and

clients

Employment Equity and

Skills Development Training

Portfolio of services and clients

Corporate Gifts (including

promotional items)

Portfolio of

services and

clients

Facilitation Services Portfolio of services and clients

Framing Portfolio of

services and

clients

Competency Assessment

Consultants/ Psychometric

Testing


Registered with HPCSA

Design and layout of

publications

Portfolio of

services and

clients

Remuneration

Benchmarking Services


Editorial Services Portfolio of

services and

clients

Wellness Program Services

(including professional

services to address:

Psychological; Financial;

Physical and Social

wellness)


Registered with HPCS (for

psychological interventions)

Event Management Portfolio of

services and

clients

Catering for less than 5

people with less than 24

Catering for various dietary

requirements(e.g. Halaal,

vegetarian, vegan & kosher )

Media Services Portfolio of

services and

clients

Catering for more than 5

people

Catering for various dietary

requirements (e.g. Halaal,

vegetarian, vegan and kosher)

Multimedia and related

products and services

Portfolio of

services and

clients

Crockery & appliances N/A


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Printing Portfolio of

services and

clients

Document Archives /

Corporate Offsite Storage

Electronic storage facilities (e.g.

scanned documents)

Sound and Lighting

control

Portfolio of

services and

clients

Flowers and flower delivery

services


Web Design and Update Portfolio of

services and

clients

Office Deco Services Portfolio of services and clients

Copy Writing Portfolio of

services and

clients

Office Furniture Portfolio of services and clients

Translation services Portfolio of

services and

clients

Office Maintenance Portfolio of services and clients

Media Monitoring Portfolio of

services and

clients

Security Services Registration with the relevant

national body

DVD Production Portfolio of

services and

clients

Alarm systems

Filming and production

related services

Portfolio of

services and

clients

Access Control Systems

Communication and public

relations services

Portfolio of

services and

clients

CCTV Systems

Branding and corporate

identity

Portfolio of

services and

clients

Arm Response

Photographic services Portfolio of

services and

clients

Electrical Services Portfolio of services and clients

Management

Development Training

Accreditation with

an ETQA

Registration with the relevant

national body


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Office Admin Training Accreditation with

an ETQA

Maintenance contract for

existing water purifying

dispensers

N/A

Assessor Training Accreditation with

an ETQA

Pest Control Services Portfolio of services and clients

Moderator Training Accreditation with

an ETQA

Recording Services

SDF Training Accreditation with

an ETQA

Transcription Services

Mentoring Training Accreditation with

an ETQA

Renovations and

Restoration services


SCM Training Accreditation with

an ETQA

Driver (Casual & Part time) Portfolio of services and clients

First Aid Training Accreditation with

an ETQA

Messenger or Delivery

Services


Occupational Health and

Safety Training

Accredited with an

ETQA

Finance for Non-Finance for

Managers

Accreditation with an ETQA

MS Office Training Accreditation with

an ETQA

Courier Services Portfolio of services and clients

Policy Development

Training

Accreditation with

an ETQA

Fire Systems Portfolio of services and clients

Soft Skills Training Accreditation with

an ETQA

Research Project

Management

Submit proof of have experience in

managing research projects

Performance

Management Training

Accreditation with

an ETQA

Development of learning

material

Experience and expertise in the

development of learning material

Workplace Forum Training Accreditation with

an ETQA

Research Services N/A

Customer Service

Training

Accreditation with

an ETQA

Economic Research Knowledge and experience of

conducting projects in Sector Skills

Planning, Labour Market Analysis

and Skills Forecasting


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Project Management

Training (including

Contract Management)

Accreditation with

an ETQA

Social Research Knowledge and experience of

conducting research projects in

Skills Development arena

minimum 3 years’ experience

Project Management for

Administrators

Accreditation with

an ETQA

Business Report Writing

and Communication

Training


Managing of ETD

intervention Training

Accreditation with

an ETQA

Sector Specific Research Knowledge and experience of

conducting projects in the W&R

Sector, minimum 2 years’

experience

Qualification Development

Training

Accreditation with

an ETQA

Impact Evaluation Knowledge and experience in

development, execution and

reporting of impact evaluations

minimum number of impact

evaluations 3.

Qualification Development

Facilitators

Registration with

the QCTO

Facilitate Qualifications

Development

Expert knowledge on QCTO

qualifications development

requirements

Coaching Training Accreditation with

an ETQA

Career Guides Knowledge and Experience in

developing Career guides for

various audiences using various

forms of media

Assessment Competence in the

relevant unit

standard/s and

registration with

ETDPSETA

ISO 9001:2008 auditing Registered SABS ISO 9001:2008

auditors

Certification partners Prior experience in

SAQA regulated

certification

processes

Dispute resolution experts Portfolio of services and clients


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Learning material

evaluators

Accreditation with

an ETQA

General Legal services SETA knowledge, minimum 3

years’ experience in public sector

legal services, labour law expertise

Moderation (organisation) Competence in the

relevant unit

standard

Litigation SETA knowledge, minimum 3



Moderation (individual) Competence in

the relevant unit

standard

Conciliation, mitigation and

arbitration

SETA knowledge, minimum 3



Monitoring and evaluation

of programmes

Competence in the

relevant unit

standard

Contract drafting SETA knowledge, minimum 3



Verification* Competence in the

relevant unit

standard Prior

experience

Stationery (including

photocopy paper;

excluding computer

consumables)

N/A

Long Term and Short term

insurance services

Groceries (including

cleaning products)

Delivery to the relevant W&RSETA

offices

Job Evaluation and Job

Grading Consultants

Portfolio of

services and

clients

Computer Consumables

(including toners, printer

cartridges ,drum kits etc)

N/A

Labour Evaluation

Consultants/ Industrial

Relations Specialists

Portfolio of

services and

clients

Mentors for small

businesses

Experience and expertise in

mentorship and small business

development

Organizational

Development Specialists

Relevant OD

Experience

IT Hardware / Software

maintenance and repair

N/A

Recruitment, Selection

and Placement Agencies

Portfolio of

services and

clients

IT Hardware distributors

(PC's, Notebooks, Printer,

servers, backup devices)

N/A

Credit Record Checking

and Qualifications

Verifications

Portfolio of

services and

clients

IT Software: Microsoft

software packages:

software (Office, Visio,

Project, etc) , licenses

N/A


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Business process and

Analyst specialists

Portfolio of

services and

clients

Software packages

(Commercial Of The Shelve

Software, antivirus)

Payroll Outsourcing/ VIP

Specialists (Premier

Version)

Portfolio of

services and

clients

N/A

Response Handling

(Recruitment and

Selection)

Portfolio of

services and

clients

Network cabling (IT, data

and voice)

N/A

Employee Assistance

Program Services

Portfolio of

services and

clients

UPS vendors and

maintenance

N/A

Debt Counseling Services Portfolio of

services and

clients

Data Backup Services N/A

Leadership Development

Training

Accreditation with

an ETQA

Telephony (including fax

related services)

N/A

Financial Literacy and

Management Training

Accreditation with

an ETQA

Software development N/A

Problem Solving and

Decision Making Program

Accreditation with

an ETQA

Receptionist Training and

Office Etiquette


Monitoring and Evaluation

Program

Accreditation with

an ETQA

Assertiveness Training Accreditation with an ETQA

Travel and Leisure

Services

Accreditation with

an ETQA

Typing Tutor Accreditation with an ETQA

Emotional Intelligence

(EQ)

Accreditation with

an ETQA

Supervisory Training Accreditation with an ETQA

Talent Management and

Retention Program

Accreditation with

an ETQA

Motivational Speakers and

Public Speaking Services

Proof of experience and

contactable references

Commercial Property Portfolio of

services and

clients

Strategic Planning

Facilitation and Training


Teambuilding Portfolio of services and clients


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CONSULTANCY/PROFESSIONAL SERVICES

Description Special Requirement Applicable

Sector Liaison Officers

Verification and Monitoring of Implementation of

Learning Programme’s

Due Diligence visits

Proof of experience and contactable references

Independent Skills Development Facilitators

Assist SMME W&R Stakeholders with completion and

submission of WSP/ ATR’s


Quality Assuror

Quality Assurance of Learning Programmes


Project Management of ETD Projects Proof of experience and contactable references

External Moderation of Learning Programmes Proof of experience and contactable references


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3. VENDOR INFORMATION FORM

Please complete this document accurately as the information contained herein is required for the

following purposes:

To support W&RSETA in the implementation of a system of preferences as required by the Preferential Procurement Policy Framework Act (No 5 of 2000).

Failure to complete the form in full may result in the supplier not being considered for the awarding of any orders or contracts by the W&RSETA.

PLEASE COMPLETE ALL PAGES.

ORGANISATIONAL DETAIL (Mandatory Field)

Organisation Registered Name

Organisation Trading Name

Postal Address

Physical Address

Telephone no

E-mail address

Fax number

Company registration number

Company practice number

Company professional number

Tax clearance certificate number

VAT registration number

Participation Capacity (please tick one)

Consultancy

Supplier

Consortium Partner

Joint Venture Partner

Other (please specify)


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Type of Organisation (please tick one)

Sole Trader

Partnership

Close Corporation

(Pty) Ltd

Ltd

S(21) company

Public entity

Organisational Classification Detail

Principal Business activities

Business Sector

Number of years the organisation has been in

business

Total number of employees

The financial manager/ external auditor/ CEO/Accounting Officer (whichever is relevant to

your type of business) needs to confirm the following:

The business/entity is:

(Please indicate on each of these. Failure to do so may invalidate your Supplier

Database registration)

Yes

No

A going concern

In a sound financial condition

Have the financial and operational capacity to fulfil the contract requirements

Full Names: ___________________________________________________

Signature: _____________________________________________________

Capacity: ______________________________________________________


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4. DECLARATION OF INTEREST 1. Any legal person, including persons employed by the state, or persons having a kinship

with persons employed by the state, including a blood relationship, may make an offer to offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid proposals). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the supplier or his/ her authorised representation declare his/ her position in relation to the evaluating/ adjudicating authority where-

the supplier is employed by the state; and/ or legal person on whose behalf the supplier document is signed, has a relationship with

persons/ a person who are/ is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declaration acts and persons who are involved with the evaluation and/ or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

2.1. Full Name of supplier or his or her representative:

_____________________________________________________________________

2.2. Identity number:

_____________________________________________________________________

2.3. Position occupied in the Company (Director, Trustee, Shareholder):

_____________________________________________________________________

2.4. Company Registration Number:

_____________________________________________________________________

2.5. Tax Reference Number:

_____________________________________________________________________

2.6. VAT Registration Number:


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2.6.1. The names of all directors/ trustees/ shareholders/ members, their individual

identity numbers, tax reference numbers and, if applicable, employees/ persal number

must be indicated in paragraph 3 below.

“State means-

(a) Any national or provincial department, national or provincial public entity or constitutional

institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

(b) Any municipal or municipal entity; (c) Provincial legislature; (d) National Assembly or the national provinces; or (e) Parliament

“Shareholder” means a person who owns share in the company and is actively involved in the

management of the enterprise or business and exercises control over the enterprise

Item Question Yes No

2.7

Are you, or any person connected with the supplier

presently employed by the state?

Yes

No

2.7.1

If so, furnish particulars:

Name of the person/ director/ trustee/ shareholder/

member

Name of state institution at which you or the person

connected to the supplier is employed

Position occupied in the state institution

Any other particulars:

2.7.2

If you are presently employed by the state, did you

obtain the appropriate authority to

undertake remunerative work outside

employment in the public sector?

Yes

No

2.7.2.1.

If yes, did you attach proof of such authority to the bid document?

(Note: Failure to submit proof of such authority, where applicable, may result

in the disqualification of the bid)

2.7.2.2

If so, furnish reasons for non-submission of such proof:


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2.8

Did you or your spouse or any of the company’s

directors/ trustees/ shareholders/

members or their spouses conduct

business with the state in the previous

twelve months?

Yes

No

2.8.1

If so, furnish particulars:

2.9

Do you, or any person connected with the supplier,

have any relationship (family, friend,

other) with a person employed by the

state and who may be involved with

the evaluation and/ or adjudication of

this bid?

Yes

No

2.9.1

If so, furnish particulars

2.10

Are you, or any person connected with the supplier,

aware of any relationship (family,

friend, other) between any other

supplier and any person employed by

the state who may be involved with

the evaluation and/ or adjudication of

this bid?

Yes

No

2.10.1


2.11

Do you or any of the directors/ trustees/

shareholders/ members of the

company have any interest in any

other related companies whether or

not they are bidding for this contract?

Yes

No

2.11.1



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3. Full details of directors/ trustees/ members/ shareholders

Full Name

Identity Number

Personal TAX Ref:

Number

State Employee Number

DECLARATION

I THE UNDERSIGNED (NAME) _______________________________________________

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 AND 3 ABOVE IS

CORRECT. I ACCEPT THAT THE STATE MAY REJECT OR ACT AGAINST ME IN TERMS OF

PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS

DECLARATION PROVIE TO BE FALSE.

_________________________ _________________

Signature Date

_________________________ _________________

Position Name of Supplier


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5. DECLARATION OF PAST SCM Practices

This Standard Bidding Document must form part of all proposals/ quotations invited

1. This Standard Bidding Document must form part of all proposals/ quotation invited

2. It serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the

supply chain management system

3. The bid of any supplier may be disregarded if that supplier, or any of it’s directors have

a. Abused the institution’s supply chain management system

b. Committed fraud or any improper conduct in relation to such system; or

c. Failed to perform to any previous contract

4. In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid:

Item

Question

Yes

No

4.1. Is the supplier or any of its directors listed on the National

Treasury’s database as companies or persons prohibited from

doing business with the public sector?

(Companies or persons who are listed on this database were

informed in writing of this restriction by the National Treasury

after the audi alteram rule was applied)

Yes

No

4.1.1. If so, furnish particulars:

4.2. Is the supplier or any of it’s directors listed on the Register for

tender defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No 12 of 2004)

Yes

No


4.3 Was the supplier or any of its directors convicted by a court of

law, including a court outside of the Republic of South Africa)

for fraud or corruption during the past five years?

Yes

No


4.4. Was any contract between the supplier and any organ of state

terminated during the past five years on account of failure to

perform

Yes

No

4.4.1 If so, furnish particulars:


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I, the undersigned (Full name) ___________________________________certify that the

information furnished in this declaration for is true and correct. I accept that, in addition to the

cancellation of a contract, action may be taken against me should this declaration prove to be

false.

Signature: ___________________________ Date: ___________________________

Position: _________________________________________

Name of Supplier: ___________________________________


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6. PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011

GENERAL CONDITIONS AND DEFINITIONS

80/20 RULE: Estimated Value up to R1, 000, 000 per Incident

NB: BEFORE COMPLETING RELEVANT CLAIM FORMS, SUPPLIERS MUST

CAREFULLY STUDY THE GENERAL CONDITIONS AND DEFINITIONS

1. GENERAL CONDITIONS

1.1 The preference point system is applicable to all Supplier Database registrations.

1.2 Failure on the part of a supplier to complete and sign a claim form may be interpreted to

mean that preference points are not claimed.

1.3 W&RSETA reserves the right to require of a supplier, that he/she should substantiate any

claim, in any manner required by W&RSETA.

2. GENERAL DEFINITIONS

The defined works and expressions commencing with capital letters, shall have the

meanings hereby assigned to them unless such meanings are inconsistent with the

context of a particular tender or contract:

2.1 “Act” means the Preferential Procurement Framework Act, 2000 (Act No 5 of 2000);

2.2 “all applicable taxes” includes value- added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies;

2.3 Agent” means a person mandated by another person (“the principal”) to do business for an on behalf of, or to represent in a business transaction, the principal, and thereby acquire rights for the principal against W&RSETA and incur obligations binding the principal in favour of W&RSETA;

2.4 “B-BBEE” means broad- based black economic empowerment as defined in section 1 of

the Broad-Based Black Economic Empowerment Act;

2.5 “B-BBEE status level contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.6 “Broad- Based Black Economic Empowerment Act” means the Broad- Based Black

Economic Empowerment Act, 2003 (Act no.53 of 2003);

2.7 “Comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilised have been taken into consideration;

2.8 “Consortium or Joint Venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;


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2.9 “Contract” means the agreement that results from the acceptance of a tender by W&RSETA;

2.10 “Disability” means, in respect of a person, a permanent impairment of a physical

intellectual, or sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or within the range, considered normal for a human being;

2.11 “Firm price” is the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and other duty, levy, or tax which, in terms of a law or regulation is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.12 “Historically Disadvantaged Individual (HDI)” means a South African citizen –

2.12.1 who has no franchise in national elections prior to the introduction of the Constitution of

the Republic of South Africa, 1983 (Act No 110 of 1983) or the Constitution of the Republic of South Africa, 1993 (Act No 200 of 1993)(“the Interim Constitution”) and/or

2.12.2 who is a female; and/or

2.12.3 who has a disability.

Provided that a person who obtained South African citizenship on or after the coming to

effect of the Interim Constitution, is deemed not to be an HDI.

2.13 “Management” in relation to an enterprise or business, means an activity inclusive of

control and performed on a daily basis, by any person who is a principal executive officer of the company, by whatever name the person may be designated.

2.14 “Non firm prices” means all prices other than “firm” prices.

2.15 “Person” includes reference to a juristic person.

2.16 “Rand value” means the total estimated value of a contract in Rand denomination which

is calculated at the time of tender invitations and includes all applicable taxes and excise duties.

2.17 “Small, Medium and Micro Enterprises (SMME’s)” bears the same meaning assigned

to this expression in the National Small Business Act, 1996 (Act No 102 of 1996).

2.18 “Sub-contracting” means the primary contractor’s assigning or leasing or making out

work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract.

2.19 “stipulated minimum threshold” means that portion of local production and content as

determined by the Department of Trade and Industry

2.20 “Tender” means a written offer or Supplier Database registration in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services or goods.

2.21 “Trust” means the arrangement through which the property of one person is made over

or bequeathed to a trustee to administer such property for the benefit of another person.


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2.22 “Trustee” means any person, including the founder of a trust, to whom property is

bequeathed in order for such property to be administered for the benefit of another person.

THE 80/20 PREFERENCE POINT SYSTEM FOR ACQUISITION OF SERVICE, WORKS OR

GOODS UP TO A RAND VALUE OF R1, 000, 000

1. (a) The following formula must be used to calculate the points for price in respect of

proposals (including price quotations) with a Rand value equal to, or above R30, 000 and

up to a Rand value of R1, 000, 000 (all applicable taxes included):

min

min180

P

PPtPs

Where

Ps Points scored for competitive price of proposal or offer under consideration

Pt Comparative price of proposal or offer under consideration; and

Pmin Competitive price of lowest acceptable proposal or offer

(b) Organs of state may apply the formula in paragraph (a) for price quotations with a

value less than R30, 000, if and when appropriate

2. Subject to sub-regulation (3), points must be awarded to a tenderer for attaining the

B-BBEE status level contributor in accordance with the table below.

B_BBEE Status Level of Contributor Number of Points

1 20

2 18

3 16

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

3. A maximum of 20 points may be allocated in accordance with sub-regulation (2)

4. The points scored by a provider in respect ot B-BBEE contribution contemplated in sub-

regulation (2) must be added to the points scored for price as calculated in accordance

with sub-regulation (1)


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CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified

under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities

must take all reasonable steps to prevent abuse of the supply chain management system

and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any supplier if that supplier, or any of its directors have abused

the institution’s supply chain management system and or committed fraud or any

other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution

of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)

must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be

expected to compete, secretly conspire to raise prices or lower the quality of goods and /

or services for purchasers who wish to acquire goods and / or services through a bidding

process. Bid rigging is, therefore, an agreement between competitors not to compete.


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CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:

________________________________________________________________________

(Description)

in response to the invitation for the bid made by:

______________________________________________________________________________

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: _______________________________________________________that:

(Name of Supplier)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to

be true and complete in every respect;

3. I am authorized by the supplier to sign this Certificate, and to submit the accompanying bid,

on behalf of the supplier;

4. Each person whose signature appears on the accompanying bid has been authorized by the

supplier to determine the terms of, and to sign the bid, on behalf of the supplier;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the supplier, whether or

not affiliated with the supplier, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the supplier and/or is in the same

line of business as the supplier


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6. The supplier has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium³ will not be construed as

collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the supplier,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening

or of the awarding of the contract.

³ Joint venture or Consortium means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity for

the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious will

be reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or

may be reported to the National Prosecuting Authority (NPA) for criminal investigation and

or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No 12 of 2004 or any other applicable legislation.


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………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Supplier


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