1 | P a g e

Application for Registration as a Casual Administrative or School Support Staff

in ACT Public Schools Mandatory Fields are indicated with *

in ACT Public Schools. Section 1: General Information

To be eligible for employment you are required to provide proof of a current ACT Working with Vulnerable People registration (WwVP). For further information, please visit the Access Canberra website www.accesscanberra.act.gov.au or contact 6207 3000. Applicants should be aware that the application itself is not a guarantee of employment.

* Section 2: Working with Vulnerable People (WwVP) Details

A copy of your WwVP card must be attached with this application.

WwVP Registration Number: Expiry Date: Click here to enter a date.

* Section 3: Applicant Personal Details

Family Name/Surname:

First Name/Given Name:

Current Postal Address:

Suburb: State: Postcode:

E-Mail:

Preferred Phone Contact: Gender: Select Gender

* Section 4: Registration Information – if applicable

Have you previously been employed with the Directorate? Select

If Yes, please indicate year and in what capacity:

AGS Number (if known): -

Job Type: Select

Have you received a voluntary redundancy from the ACTPS in the last two Years? Select

If you have received a voluntary redundancy within the last two years you are generally ineligible to be reengaged within the two year exclusion period.

* Section 5: Work Right Status

Are you an Australian Citizen/Permanent Resident? Select

If no, do you possess a current working visa? Select

Non-Australian Citizens: You must demonstrate your right to work and residency status by providing certified true copies of the relevant pages from your passport and supporting Visa documentation.

Section 6: Contact Details

Send completed application and certified copies of your all required documents to:

edusims@act.gov.au or post to People and Performance, HR People Services ACT Education Directorate GPO Box 158 CANBERRA ACT 2601 For further information: e-mail: edusims@act.gov.au Web: ACT Education Directorate Website Phone: (02) 6205 5000

Page 2 of 9

Areas of Employment and Duties

Listed below are the duties required to be performed for each employment category. The list is not comprehensive and duties may vary between schools. Only select the employment category/categories with the duties that you are able to perform

Defence Transition Aide (SA2) General duties may include, but are not limited to the following:

* Be contact for mobile parents/carers in the Australian Defence Force with children new to the school

* Assist the school and parents with enrolment procedures

* Coordinate appropriate welcoming and farewelling activities

* Organise materials for parents/carers in relation to the school and broader educational issues

* Develop links with the regional Education Liaison Officer

* Maintain contact with ADF families with children

* Respond to routine phone enquiries

Home Science Assistant (SA2) * Prepare food, equipment and

kitchens for demonstration and practical lessons

* Replenish food stocks as required Ensure overall cleanliness of kitchens and equipment

Library Assistant (SA2) * Order, accession and

maintenance of books * Maintain the library catalogue * Operate office equipment eg.

audio visual * Data entry and retrieval using

the Oasis/various computer systems

* Assist the Teacher-Librarian in the operation of the library including class preparation

School Administrative Assistant- SA2 * Sound experience in office practices

and procedures * Perform secretarial/clerical duties * Knowledge of CRS and MAZE is an

advantage * Keep appropriate school accounts * Prepare and follow up orders for

school purchases * Maintain school registers and pupil

records * Prepare and assist

newsletters/correspondence * Liaise with school related bodies and

the public

* Collection and receipt of moneys Laboratory Assistant (SA2)

* Sound knowledge of skills in handling chemicals and mixing standardised solutions without supervision

* Set up experiments as requested and prepare chemicals

* Understanding of Occupational Health and Safety (OH&S) practices

* Order and store supplies and maintain laboratory equipment

* Care for animals, aquarium and plant specimens

Mainstream Schools (SA2)

* Role focuses on supporting the class teacher to include a child with a disability in all school activities. Main duties may be preparation of class materials, someone to one support, health care and physical needs and general work in the classroom not directly focussing on the student with a disability. Some support of therapy or specific programs may be included.

Autism (SA2) * Support teaching and therapy staff in

all aspects of education for children with Autism Spectrum Disorder

* Registered nursing qualifications and current First Aid certificate may be an advantage.

Preschool Assistant (SA2) * Assist teacher to provide

program requirements * Contribute to preparation of

children’s resources * Assist teacher in meeting

children’s needs within preschool environment

* Note: From 1 January 2012 all ACT school preschool units will be subject to requirements under the Education and Care Services National Law (ACT) Act 2011. Under this legislation, all ACT public school preschool unit assistants will be required to have, or be working towards a minimum qualification requirement as detailed in the Education and Care Services National Law (ACT) Act 2011 and regulations. Minimum requirement is Certificate III in Children's Services or Certificate III in Education Support.

Technology Assistant (SA2) * Ability to order quantities of

stock, maintain stores control and distribute materials when required

* Ability to use machinery and mechanical equipment

* Perform elementary maintenance and servicing of machines and equipment

* Prepare material for classroom use

Defence Transition Mentor (SA2) Duties may include a mix of the following:

* Coordinate welcoming and farewelling strategies for young people of Australian Defence Force families

* Identify the issues and needs of these students

* Develop and implement programs and resources that address these issues

* Facilitate student participation in cultural, sporting, academic and personal development programs

* Be contact for parents/carers of the ADF with students in the school

Information Communication Technology (ICT) Assistant (SA2) * Maintain equipment in good

working order, clean monitors, mice etc

* Perform simple repairs; arrange for repairs

* Install/re-install software, virus protectors and security programs

* Clean up hard disks * Check printers, replace toner and

ribbons * Maintain paper stocks and

recycle paper.

Learning Support Assistant (LSA2) * This includes special schools,

Learning Support Units (LSU) and Learning Support Classes (LSC). In special schools and LSU’s the role includes supporting the teacher in the provision of the educational program for students with disabilities and meeting their physical care needs in terms of toileting and feeding. May also include working under the direction of a physiotherapist, speech pathologist or occupational therapist in the provision of an individual therapy program. An LSU is a class of 8 students in a mainstream school. The STA role may include support of individual students in mainstream classes where appropriate.

* Learning Support Classes are classes of 14 to 16 students in mainstream schools. Students have significant learning needs and role focuses on supporting the teacher in all aspects of the provision of educational programs, including support of students in mainstream classes

Home Science Assistant SA2) * Prepare food, equipment

and kitchens for demonstration and practical lessons

* Replenish food stocks as required

* Ensure overall cleanliness of kitchens and equipment.

Laboratory Assistant (SA2) * Sound knowledge of skills in

handling chemicals and mixing standardised solutions without supervision

* Set up experiments as requested and prepare chemicals

* Understanding of Occupational Health and Safety (OH&S) practices

* Order and store supplies and maintain laboratory equipment

Care for animals, aquarium and plant specimens

Vision Support Assistant (SA2) * Working as part of a team to pro

(SA3)vide support to students with a vision impairment.

* Prepare and transcribe resources into Braille, large print, tactile and audio formats.

* Use high level computing skills and creative approach to produce classroom resources.

Maintain current knowledge of the Unified English Braille code and transcription formatting guidelines.

General Assistant (SA2) * Prepare lesson aids and

materials for classroom use * Prepare and operate audio-

visual equipment * Assist with receipt and

storage of school supplies * Assist teachers in classroom

and other school activities

* Perform printing, duplicating and copying duties.

Page 3 of 9

Application Checklist

Application Cover page (1page)

Health Questionnaire (1 page)

New Employee Information Pack (4 pages)

A certified copy of your WwVP registration card (Note: This can also be used in the proof of identification)

Passport and Visa details – If you ticked ‘No’ to section 5 on the application cover page, please provide a certified copy of your passport and a copy of your Australian Immigration VISA details.

* Proof of Identity Requirements Please provide 100 points of certified identification from the categories listed below. At least one of your identification documents must come from Category A as its proof of birth/residency.

For information on authorised persons to certify your documents please refer to page 9 of this application.

Change of Name: If you have had a name change, you are required to provide certified copies of this change i.e.: marriage certificate or change of name by deed poll (This does not count towards the 100 points of ID)

Category A - Each document is worth 70 points – Only one document can be accepted from this category: • Birth Certificate • Australian Passport (current, or expired within the previous two years, but not cancelled) • Australian Citizenship Certificate • International Passport (current, or expired within the previous two years, but not cancelled) • Other document of identity having same characteristics as a passport e.g. diplomatic/refugee (Photo or Signature)

Category B - The first document is worth 40 points and each additional document is worth 25 points: • Current Licence or Permit (Government Issued) • Working with Vulnerable People Registration Card • Aviation Security Identification Card/Maritime Security Identification Card • Public Employee Photo ID Card (Government Issued) • Department of Veterans’ Affairs Card • Centrelink Pensioner Concession Card or Health Care Card • Current Tertiary Education Institution Photo ID • Reference from a medical practitioner (must have known the Applicant for a period of at least 12 months)

Category C – Each document is worth 25 points: • Foreign/International Drivers Licence • Proof of Age Card or Seniors Card (Government Issued) • Medicare Card/Private Health Care Card • Council Rates Notice • Property Lease/Rental Agreement • Telephone Account with Name, Address and Phone Number • Credit Card/ATM Card • Australian Tax Office Assessment • Superannuation Statement

Early Childhood Qualifications – If you wish to seek employment in the Early Childhood sector, you will be required to provide certified true copies of your Early Childhood Qualification transcripts.

Qualifications – If you wish for any official qualdfifixcations to be recognised ie; Tertiary Institution Certificates/Dilpomas or Degrees,

Page 4 of 9

Health Questionnaire To be completed by all applicants for employment

with the Education Directorate

The purpose of this questionnaire is to ascertain that applicants are fit to undertake the duties of the position/s for which they are applying. Applicants should be aware that the Directorate may request an examination by a medical adviser nominated by the Directorate on the basis of information provided in this questionnaire.

* Section 7: Health Questionnaire

Considering your health are you currently experiencing any of the following:

Please Select: Yes/No

1. Angina, heart disease, persistent chest pain, heart operation? Select

2. High or low blood pressure, frequent palpitations? Select

3. Pain or disability in the lower back or neck? Select

4. Pain or limitation on use of the upper limbs? Select

5. Pain or limitation on use of the lower limbs? Select

6. Occupational Overuse Syndrome or Repetitive Strain Injury? Select

7. Anxiety state, stress, difficulty with concentration or memory? Select

8. Depression or difficulty in sleeping? Select

9. Excessive fatigue/unusual weakness or tiredness? Select

10. Do you have a current work related injury or illness? Select

11. Are you aware of any medical condition or other factor relating to your health and physical fitness which may prevent you from performing the duties of the position/s for which you are applying?

If yes, please state:

I declare that I have supplied all information required and have not provided any false information.

*Signature: Date: / / Select Date.

(type name if emailing)

This form requests information about you, which will be held securely by the Directorate. The information is collected as a lawful administrative function of the ACT Education Directorate and will be used for employment matters.

Page 5 of 9

Employee Information Pack

Mandatory Fields are indicated with *

Section 8: Information – Purpose and Privacy

What is the purpose of the New Employee Information Pack? The purpose of this pack is to:

Provide you with important information regarding your employment with the ACT Public Service (ACTPS), and obligations as an ACT Public Service employee.

Collect the minimum information necessary to begin your employment, and

Facilitate mandatory pre-employment checks as required by law. Privacy Statement Personal information is collected by Shared Services on behalf of ACTPS directorates, agencies and authorities and may be supplied to your employing directorate. Information collected will be used in accordance with the provisions of the Commonwealth Privacy Act 1988 and only for the purpose for which you gave it. Your information will not be disclosed to other persons or organisations without your prior consent unless required by law. Conditions of Offer of Employment Offers of employment are made on the basis that you satisfy all pre-employment checks relevant to the ACTPS and any other identified position specific requirements. Further information is provided on the Jobs ACT website at http://www.jobs.act.gov.au/about-the-actps/starting-with-the-actps/pre-employment.

Section 9: Fair Work Information Statement In accordance with provisions of the Fair Work Act 2009, all new employees must be provided with access to the Fair Work Information Statement. This document is available from http://www.fairwork.gov.au/employee-entitlements/national-employment-standards/fair-work-information-statement. Please take the time to read this document and understand your rights.

* Section 10: Personal Details

* Section 11: Bank Account Details: Your salary will be paid into the account you specify here.

Family Name Enter Surname

Given Names Enter your Given Names

Preferred Name Enter your preferred name | Optional

Previous Name(s) Enter any previous names

Title Select your Title

Date of Birth Enter your Date of Birth

Gender Select Gender

Street address Enter your Street Address

Suburb Enter your Suburb

State Select your State

Post Code Enter your Postcode

Email Enter your Email Address

Mobile Ph Enter your Mobile Phone Number

Home Ph Enter your Home Phone Number

Name of Emergency Contact Enter the name of your Emergency Contact

Emergency Contact Ph Enter the phone number for your Emergency Contact

Aust. Driver’s Licence No. Enter Licence No. Issuing State Select State

Name of Financial Institution Enter name of Financial Institution here

Branch Number (BSB) Enter BSB here

Branch Name Enter Branch here

Account Number Enter Account Number here

Account Name Enter Account Name here

Page 6 of 9

Employee Information Pack

Information you provide will help us determine how much tax to withhold from your pay. Further information is available at: https://www.ato.gov.au/forms/tfn-declaration/

What is your Tax File Number (TFN) Enter TFN

OR Select a TFN exemption category Select the relevant TFN Exemption

Basis of Employment (full-time, part-time, etc) Select your Employment Status

Are you an Australian resident for tax purposes Yes/No

If you answered ‘No’, you cannot claim the tax-free threshold

Do you want to claim the tax-free threshold from the ACTPS? Yes/No

Only claim the tax free threshold from one employer at a time, unless your total income from all sources for the financial year will be less than the tax-free threshold. If you answered ‘No’, you cannot claim the seniors and pensioners tax offset by reducing the amount withheld Do you want to claim the seniors and pensioners tax offset by reducing the amount withheld? Yes/No

If you answered yes, complete the Withholding declaration Nat 3093 and refer to https://www.ato.gov.au/forms/tfn-declaration/ for further information Do you want to claim a zone, overseas forces, dependent spouse or dependent (invalid and

career) tax offset by reducing the amount withheld Yes/No

If you answered yes, complete the Withholding declaration Nat 3093 and refer to https://www.ato.gov.au/forms/tfn-declaration/ for further information

Do you have a Higher Education Loan Program (HELP) or Trade Support Loan (TSL) debt? Yes/No

Do you have a financial supplement debt? Yes/No

* Section 12: Superannuation

Comsuper | PSSdb or CSS

Members of either the PSSdb or CSS may be required to contribute to this fund. Shared Services will check your status with ComSuper to determine this. PSSdb members may need to complete additional forms from Comsuper as part of reactivating a Comsuper account. See the Comsuper website for more details PSSap | Access to ComSuper’s PSSap fund is not available to members of the ACTPS. Members of this fund will need to select an alternative fund using the options below.

If you have a Comsuper managed Superannuation Fund (PSSdb or CSS Only) please enter your AGS Number:

Enter AGS Number

OR

* Section 13: Superannuation Standard Choice

Instructions for completing the following fields are available at: https://www.ato.gov.au/Forms/Superannuation-(super)-standard-choice-form/?page=2#Instructions Additional information regarding superannuation can be downloaded from: http://www.jobs.act.gov.au/about-the-actps/superannuation-entitlements. Where would you like your super contributions paid to: Select your Super Choice

Fund ABN Enter Fund ABN

Fund Name Enter Fund Name

Fund Email Address Enter Fund Email Address

Fund Address Enter Fund Address

Fund Phone Enter Fund Phone Number

Page 7 of 9

Employee Information Pack

APRA or RSA funds Only (No BPAY available)

Unique Superannuation Identifier (USI) Enter USI here

Account Name (if applicable) Enter Account Name here

Member No. (if applicable) Enter Member Number here

Self Managed Super Funds Only (No BPAY available)

Fund Electronic Service Address (ESA) Enter ESA here

Fund Account |BSB Code Enter BSB here

Fund Account | Number Enter Account Number here

Superannuation Guarantee – Employee Contribution Rate (Non-Comsuper funds only)

The ACT Government is required to pay a minimum of 10% (based on your earnings) for you into the fund of your choice. If you choose to contribute an additional 3% or more of your earnings into your fund, the ACT Government will contribute a further 1% bringing the overall employer contribution up to 11%.

Personal superannuation contribution rate Enter a percentage | Optional

Section 14: Equity and Diversity Details (Optional)

The ACT Public Service collects information on EEO groups for statistical purposes only. This information is used for reporting purposes and for the development of equity and diversity programs. All reporting is in the form of aggregate tables from which individual detail cannot be identified. Information from this section will not be used for future employment or selection processes.

Are you of Aboriginal and/or Torres Strait Islander origin? Yes/No

Were you born in Australia? Yes/No

If you were not born in Australia, in what year did you arrive? Enter Year

Was English the first language you spoke? Yes/No

What was the first language you spoke? Enter Original Language

Was English the first language spoken by your Mother? Yes/No

Was English the first language spoken by your Father? Yes/No

Are you a person with a disability? Yes/No

If Reasonable Adjustment would aid you in the workplace, please consider speaking with your supervisor or HR team

Section 15: Further Information and Support

Managing your personal information once you have started (HR21).

HR21 is the employee self-service system used in the ACTPS to:

View personal and employment details;

Update personal details such as bank account, address and emergency contact details; and

Apply for leave from work. Information and Guides for HR21 can be viewed at Shared Services Customer Service Portal or contact hrsharedservices@act.gov.au to find out more.

Page 8 of 9

Employee Information Pack

As a member of the ACT Public Service, your actions and behaviour are governed by a range of legislation and policy. Your offer of employment with the ACT Public Service is conditional upon reading and understanding the following policy statements. By signing and dating this form you are acknowledging that you have read and understand these policies, conditions and requirements

General Obligations of Public Employees Your obligations as a public employee. Includes information re: ethics, holding second jobs and the unauthorised disclosure of information.

Workplace Privacy Policy

Service wide management of workplace surveillance and applies to all ACT Government workers and contractors.

Acceptable Use of ICT Resources Policy

Acceptable use of information and communications technology (ICT) resources for ACT Government employees.

The ACTPS must ensure that public service employees are fit and proper persons. Use the space below to disclose any relevant information such as incidents, police records, etc, to help determine your suitability to work for the ACTPS. Failure to adequately disclose relevant information may result in denial or termination of registration for casual employment, and/or

cancellation of any offer of contract or permanent employment.

Select Disclosure Status You must select at least one option.

Enter any disclosures here

I, acknowledge that:

I have read and understood my obligations, specifically, the General Obligations of Public Employees, the Workplace Privacy Policy, Self Disclosure information/declaration and the Acceptable Use of ICT Resources Policy.

I have been given the opportunity to read and understand my entitlements as established under Commonwealth and ACT Law, specifically, the Fair Work Information Statement, Superannuation Standard Choice, and Superannuation Entitlements.

The information I have provided on this form is true and correct.

Any qualifications or proof of professional registration submitted with this application are genuine.

That I give consent for my information to be released to the AFP, Crimtrac and other Australian jurisdictions for the purposes of a national criminal history record check.

Signature (type name if emailing)

*Signature:

(Please type name if emailing)

Date: / /

Request for Feedback

This is a new form that has been designed to consolidate and update a large number of individual forms into the one document. Please let us know at HRSharedServices@act.gov.au if there is anything you think does or doesn’t work well. We will regularly review this form and all feedback will be taken into consideration.

* Section 16: My Obligations

* Section 17: Self Disclosure

* Section 18: Acknowledgement

Page 9 of 9

Authorised Persons under the Statutory Declarations Act 1959 The below persons are authorised to certify documents on your behalf

(1) a person who is currently licensed or registered under a law to practise in one of the following occupations: Chiropractor Dentist Legal practitioner Medical practitioner Nurse Optometrist Patent attorney Pharmacist Physiotherapist Psychologist Trade marks attorney Veterinary surgeon (2) a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described); (3) a person who is in the following list:

Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public

Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)

Bailiff

Bank officer with 5 or more continuous years of service

Building society officer with 5 or more years of continuous service

Chief executive officer of a Commonwealth court

Clerk of a court

Commissioner for Affidavits

Commissioner for Declarations

Credit union officer with 5 or more years of continuous service

Employee of the Australian Trade Commission who is:

o in a country or place outside Australia; and o authorised under paragraph 3 (d) of the

Consular Fees Act 1955; and o exercising his or her function in that place

Employee of the Commonwealth who is: o in a country or place outside Australia; and o authorised under paragraph 3 (c) of the

Consular Fees Act 1955; and o exercising his or her function in that place

Fellow of the National Tax Accountants’ Association

Finance company officer with 5 or more years of continuous service

Holder of a statutory office not specified in another item in this list

Judge of a court

Justice of the Peace

Magistrate

Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961

Master of a court

Member of Chartered Secretaries Australia

Member of Engineers Australia, other than at the grade of student

Member of the Association of Taxation and Management Accountants

Member of the Australasian Institute of Mining and Metallurgy

Member of the Australian Defence Force who is:

o an officer; or o a non-commissioned officer within the

meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service; or

o a warrant officer within the meaning of that Act

Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the National Institute of

Accountants

Member of: o the Parliament of the Commonwealth; or o the Parliament of a State; or o a Territory legislature; or o a local government authority of a State or

Territory

Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961

Notary public

Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public

Permanent employee of: o the Commonwealth or a Commonwealth

authority; or o a State or Territory or a State or Territory

authority; or o a local government authority;

with 5 or more years of continuous service who is not specified in another item in this list

Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made

Police officer

Registrar, or Deputy Registrar, of a court

Senior Executive Service employee of: o the Commonwealth or a Commonwealth

authority; or o a State or Territory or a State or Territory

authority

Sheriff

Sheriff’s officer

Teacher employed on a full-time basis at a school or tertiary education institution