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Applicant Information Pack

Senior Project Manager – Project Management Office

Application Information Pack

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Contents

Who we are .......................................................................................................................... 3

What we do .......................................................................................................................... 3

Organisation Structure ....................................................................................................... 3

The Role ............................................................................................................................... 4

Pre-employment Checks ..................................................................................................... 4

Position Description............................................................................................................ 5

Submitting your application: ............................................................................................ 10

Application for Employment Form ................................................................................... 11


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Who we are

TasRail is a State-Owned Company, established in December 2009 by an Act of the

Tasmanian Parliament.

The Shareholder Members, being the Tasmanian Treasurer and the Tasmanian Minister for

Infrastructure, have agreed a Statement of Expectations for TasRail. This document sets out

the Tasmanian Government’s broad policy expectations and requirements for the business,

and it should be read in conjunction with the Rail Company Act 2009; Rail Safety Act 2009;

Rail Infrastructure Act 2007; and Government Business Enterprise Act 1995. The Statement

of Expectations is available from www.tasrail.com.au

What we do

A transport system that has logistics chain functionality and reliability is essential to underpin

business confidence and ensure Tasmania’s continued economic competitiveness. Rail

needs to be an integral component of that system – providing a direct connection between

Tasmania’s key ports and offering a competitive alternative to the road transport network.

Investing in the future of a rail freight system is important for the economic future of

Tasmania.

In Tasmania, rail has a sustainable competitive advantage for the transport of bulk products

such as mineral ores (the Melba Line) and cement (Railton to Devonport) due to the large

tonnages carried and the specialised nature of the loading and unloading infrastructure

established for these products. Rail also offers a competitive alternative to road for the more

generalised intermodal container task, particularly where the rail network efficiently

interfaces with the origin/destination of the freight. In a future transport environment

characterised by an expected doubling of the freight task by 2020, rising fuel prices, and a

greater focus by governments and industry on greenhouse gas abatement, there are

significant opportunities for rail.

A transport system that meets the needs of the community is important for ensuring that

Tasmania continues to maintain its values as a place to live and work.

Organisation Structure

TasRail is governed by a Board that comprises five non-executive Directors, appointed by

the Shareholder Members.

The Chief Executive Officer reports directly to the Board. The organisation comprises three

Divisions;

Asset Management

Freight Services

Corporate Services

http://www.tasrail.com.au/


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The Role

The vacant position of Senior Project Manager – Project Management Office (PMO) sits

within the Asset Management Division. A Position Description is included later in the Pack

for more information about the role.

Pre-employment Checks

The person nominated for this vacancy is to satisfy a pre-employment check before taking

up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks (National Police Check)

Arson and fire setting

Violent crimes and crimes against the person

Drug and alcohol related offences

Crimes involving dishonesty

Crimes involving deception

Making false declarations

Malicious damage and destruction to property

Serious traffic offences

Crimes against public order or relating to the Administration of Law and Justice

Crimes against Executive or the Legislative Power

Crimes involving Conspiracy

2. Disciplinary action in previous employment

3. Identification check

4. Pre-employment Medical – Workers’ health and fitness must be assessed prior to

engagement, to ensure that they meet the particular standards required for their role.

The Health Assessments are undertaken by medical support providers contracted to

Tasmanian Railway. Tasmanian Railway has established, based on legislative and

National Transport Commission standards, Railway Safety Worker Risk Assessments

which form the basis of the criteria for the health assessments undertaken by Railway

Safety Workers.

This role has been classified as a Non-Safety Critical Worker role under the National

Transport Commission (NTC) categories, and as such will require a Category 3 Medical.

This level of medical will assess the worker’s health status.

5. Qualifications check


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Position Description

Position Description

Division

Asset Management

Position Title Senior Project Manager –

Project Management Office (PMO)

Location: Techno Park, Launceston

Position Holder: Vacant

Reports To: General Manager Asset Management

Employment Status: Fixed Term Employment Agreement

Salary Band: Band 2.6

Primary Position Objectives

The role of the Senior Project Manager – Project Management Office (PMO) is to:

Actively contribute to a workplace safety culture that aspires to achieve the goal of zero harm.

Act as the champion for the adoption of effective and robust business improvement and change management business practices through the provision of advice, support, training, coaching, communications and review.

Develop, implement and maintain business processes and associated standard documentation in the following areas:

Change management and

Project management,

as defined in the Business Improvement and Change Management Business Critical Process document.

Working Environment

Established as a State-owned Corporation on 1 December 2009, TasRail is a vertically integrated, short-haul, rail freight business with responsibility for both Below Rail and Above Rail assets including freight terminals, ship loading and bulk handling facilities. The Company is part way through the implementation of a substantial and ambitious capital, maintenance and business systems development program focussed on restoring rail as an integral component of an efficient and sustainable transport system for Tasmania.

The Senior Project Manager – Project Management Office (PMO) reports directly to the General Manager Asset Management.


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Primary Responsibilities/Accountabilities

Under the framework established by the Business Improvement and Change Management

Business Critical Process, the responsibilities of the Senior Project Manager PMO include

the following:

Leading the development, maintenance and updating of the business processes and supporting standard documentation in the following areas:

Change management, and

Project management.

Assisting with the development, maintenance and updating of the business processes and supporting standard documentation in the following areas:

Business performance management,

Continuous improvement, and

Business planning.

Actively developing TasRail’s employees in business improvement and change management through the provision of training, coaching and mentoring.

Developing, maintaining and updating the Significant Change Register for TasRail.

Assisting Line Managers with the development, maintenance and updating of the Small Change Registers for their business areas.

Leading the process compliance auditing program for change initatives/projects.

Administering the operation of the Business Improvement Taskforce (BIT) in accordance with the responsibilities delegated to the BIT by the Executive Committee.

As a member of BIT, carrying out of the following in conjunction with the other members:

Review of the Initial Impact Assessment Forms prepared for individual change initiatives and the approval of their change/project classifications,

Development, maintenance and execution of the prioritisation process for all improvement initiatives,

For all P2 and P3 classified projects, review, endorse and forward to the Executive Committee all project recommendations requiring their approval,

For all P1 classified projects, review and approve on behalf of the Executive Committee all project recommendations requiring their approval,

Provide summary advice and reports to the Executive on the execution of BIT’s responsibilities.

Assist with the establishment of the Regional Business Improvement Groups.

All other responsibilities which are delegatd to BIG by the Executive Committee.

Qualifications, Knowledge and Experience

Tertiary qualification and/or equivalent blend of significant skills and experience in order to provide sound advice.

High level of business performance management, continuous improvement, change management and program/ project management skills.

Demonstrated experience in a program and/or project management environment, with the proven ability to manage large, complex, high priority projects to achieve agreed outputs on time, within budget and with appropriate stakeholder engagement.

Highly developed communication, consultation and negotiation skills, including the proven ability to represent TasRail and work in partnership with contractors, suppliers and stakeholders to develop acceptable solutions in situations of differing interest.


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Strategic, conceptual, analytical and creative skills, including the capacity to understand the commercial, social, cultural and organisational environment affecting the delivery of change programs.

Proven ability to develop solutions to meet business needs.

Written and oral communication skills, including the ability to produce information and advice that is readily understandable to non-specialists and the ability to market decisions and convey information to a variety of audiences.

Strong leadership and management skills, with the capacity to work with various stakeholders to achieve integrated outcomes.

Sound computer literacy, with demonstrated ability to use Microsoft Office programs (Word, Project, Outlook and Excel) and enterprise management systems.

Essential Personal Attributes

Genuine belief that all workplace injuries and incidents can be eliminated. A passionate advocate for the achievement of a ‘Zero Harm’ safe working environment.

Commitment to the highest level of ethical behaviour at all times.

Hard working and performance driven, committed to establishing and maintaining best practice.

Strives for the highest level of service and output at all times.

A highly motivated approach to work, including the ability to prioritise, meet deadlines, work under pressure, with limited resources and independently.

An influential communicator with outstanding written, oral and interpersonal skills.

Demonstrated ability to work in a collaborative and innovative manner.

Available to work outside of normal business hours when required.

Values Based Behavioural Competencies

In addition to the stated responsibilities, qualifications and personal attributes, TasRail is

committed to a set of Values formed through input from our people. The Values provide

direction and clarity about the way we arrive at decisions, achieve performance goals,

provide service to our customers and care for the environment. Specific behavioural

capabilities have been developed against these values that provide a basis for employee

performance goals.

Value Supervisor/Specialist Behavioural Capability

SAFETY

A genuine care for

the health and

wellbeing of staff,

contractors and the

wider community.

Takes safety seriously. Personally models and promotes safe working practices. Challenges unsafe behaviour / attitudes and takes appropriate action. Carries out workplace and task hazard identification and risk assessment and implements appropriate controls. Promotes safe working as an everyday part of work through undertaking regular staff consultation and encouraging participation.

LEADERSHIP

Clarity of vision and

strategies, to drive a

culture of unity and

achievement.

Maintains a culture of empathy and respect for others. Uses understanding of others to achieve the best outcomes for individuals and the organisation. Accepts responsibility, acts honestly and tackles difficult situations. Implements established risk control measures and monitors compliance.


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INTEGRITY

Staying true to our

values, even when

it’s hard.

Applies organisational frameworks for ethical decision making. Models high standards of professional and ethical conduct.

RESPONSIBILITY

Owning actions and

outcomes.

Uses established systems, processes and procedures to determine appropriate courses of action. Accepts changes in priorities and adapts quickly to the changes. Leads a designated workgroup to achieve established targets and standards.

EXCELLENCE

Seeking and

achieving

exceptional

outcomes in

everything we do.

Identifies inefficient or ineffective work methods and/or processes and takes appropriate steps to eliminate or improve them. Understands the organisation and the environment in which it operates. Promotes a culture that embodies the organisation’s values, ethical conduct, values excellence and supports the delivery of high quality outcomes for individuals and the community.

INNOVATION

Embracing new

ideas, concepts and

systems to create

added value.

Contributes to the development of the organisation’s vision. Contributes to the development of and implements short to mid-term operational plans. Evaluates a range of options from established processes to determine courses of action. Communicates a clear view of desired outcomes and deals positively with uncertainty and ambiguity. Identifies inefficient or ineffective work methods and/or processes and takes appropriate steps to eliminate or improve them.

TEAMWORK

Working hard

together to achieve

common goals and

shared outcomes.

Leads and controls the activities of a designated workgroup to meet or exceed targets. Models courtesy, respect and fairness in dealing with people. Uses allocated resources to optimise opportunities and meet or exceed targets.

Authority

The position is required to comply with all applicable TasRail financial delegations, Policies, Standards and Procedures and within the authority of the position.

Key Interactions Required

Internal External

All Executive Committee Members Suppliers

All Line Managers and Supervisors Consultants

All Small Change Implementers Contractors

All Program and Project Sponsors Regulatory Bodies

All Program Managers Others as required


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All Project Managers

All Business Improvement Taskforce and

Group Members

Tasmanian Railway employees

Key Performance Indicators

The occupant of this position will be expected to achieve the key performance indicators1 in

accordance with their contract of employment.

Working Arrangements

Employment Contract:

Nominally a 30.4 hour/ 4 day week (note the remuneration package takes into account

additional hours that may be required from time to time).

Intrastate travel will be required.

Interstate travel may be required.

International travel may be required.

1 To be developed


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Application check list:

Before submitting your application you should ensure that you have provided all requested

information, noting that:

Your application must address the selection criteria identified in the Position

Description as Qualifications, Knowledge and Experience. Please provide a

statement on each listed criteria.

You must complete the TasRail Application for Employment Form (found at the end

of this Information Pack).

You need to include the name and contact details of at least two professional

referees.

Submitting your application: Applications should be sent electronically to [email protected]

Alternatively, you can send your application by post to:

Human Resources Business Partner – Jenni Greene

TasRail

P O Box 335

KINGS MEADOWS 7249

Closing date: Applications Close: Close of business on Friday 16 June 2017. Please note: late

applications will not be accepted.

Process: All applications will be acknowledged.

Shortlisted candidates will be invited to attend an interview.

Unsuccessful applicants will be notified at the completion of the recruitment process.

mailto:[email protected]


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Application for Employment Form

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