appendix k emergency management plan - berrigan shire€¦ · festival to be held at tocumwal, nsw,...

EmergencyManagementPlan

StrawberryFieldsFestival

15November2018–18November2018

PreparedBy:StrawberryMusicgroupPtyLtd

ABN:50139653348

Preparedfor:BerriganShireCouncil

Draft:V2

StrawberryMusicgroupPtyLtd

Appendix "K"

StrawberryFieldsFestival:2018EmergencyManagementPlan 2

2

DocumentOverview:

ThisEmergencyManagementPlan(EMP)mustbereadinconjunctionwiththefollowingdocuments:

1. FireManagementPlan2. MedicalManagementPlan3. SecurityManagementPlan4. EventPlan5. TrafficManagementPlan

DocumentControl:

Version# DateModified Description/Notes Author/Editor

V1 24/04/2018 NewDocument JeffreyMoss

V2 28/05/2018 RevisedafterStakeholderfeedback

JeffreyMoss

Appendix "K"


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Contents1. Introduction.......................................................................................................................................5

1.1 Aim...............................................................................................................................................5

1.2 Objective......................................................................................................................................5

1.3 ControlStatement........................................................................................................................5

1.4 References....................................................................................................................................6

2. EventOverview..................................................................................................................................7

2.1 Overview......................................................................................................................................7

2.2 Location........................................................................................................................................7

2.3 OperationalandEmergencyManagementContacts...................................................................7

3. EmergencyManagementPersonnelandInfrastructure....................................................................8

3.1 EmergencyManagementTeam(EMT).........................................................................................8

3.2 EmergencyManagementTeamRoles..........................................................................................9

3.3 Identification..............................................................................................................................11

3.4 EmergencyResponseProviders.................................................................................................12

3.5 EmergencyCo-ordinationCentre(ECC).....................................................................................12

3.5.1 ECCMeetings......................................................................................................................13

3.6 EventOperationCentre(EOC)....................................................................................................13

3.7 MedicalCentre...........................................................................................................................13

3.7.1 AmbulanceVictoria.............................................................................................................13

3.8 FireStation.................................................................................................................................14

4. EventCommandStructure...............................................................................................................14

4.1 Non-EmergencyCommandStructure........................................................................................14

4.2 EmergencyCommandStructure................................................................................................15

5. PreparednessandPrevention..........................................................................................................16

5.1 Training......................................................................................................................................16

5.2 EmergencyResponseExercises..................................................................................................16

5.3 Education...................................................................................................................................16

5.4 HazardReviewandRiskAnalysis................................................................................................16

5.4.1 HazardReview.....................................................................................................................17

5.5 SitePreparationandWorks.......................................................................................................17

6. EvacuationProtocol.........................................................................................................................18

6.1 PartialEvacuation.......................................................................................................................18

6.2 TotalEvacuation.........................................................................................................................18

6.3 ShelterinPlace...........................................................................................................................18

Appendix "K"


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6.4 EvacuationMessaging................................................................................................................19

6.5 EvacuationControl.....................................................................................................................19

6.6 InternalEvacuationCommandStructure...................................................................................19

6.7 EmergencyColourCodes...........................................................................................................20

6.7MethodofCommunication........................................................................................................20

7. AssemblyAreasandEmergencyAccess...........................................................................................21

7.1 EmergencyAssemblyArea.........................................................................................................21

7.2 EmergencyVehicleAccessRoutes.............................................................................................21

7.3 EmergencyHelicopterLandingZone..........................................................................................21

8. IncidentResponseProcedure...........................................................................................................23

8.1 Reporting....................................................................................................................................23

8.2 Response....................................................................................................................................23

8.3 Media.........................................................................................................................................23

8.4 DebriefandEmergencyPlanningReview...................................................................................23

8.5 IncidentResponseFlowchart.....................................................................................................24

9. ContactsandCommitteeList...........................................................................................................25

9.1 EmergencyManagementTeam(EMT).......................................................................................25

9.2 EvacuationControlOrganisation(ECO)......................................................................................25

9.3 EmergencyStakeholderContacts...............................................................................................25

AppendixA:RiskMatrix.......................................................................................................................26

Appendix "K"


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1. Introduction

1.1 AimTheaimof thisdocument is todetail theagreedplans tobeutilized in initiatingandmanagingallresponses to emergency incidentswhichmight occur during the conduct of the Strawberry FieldsFestivaltobeheldatTocumwal,NSW,over4daysfrom15thNovember2018–18thNovember2018inclusive.

Theseplanshavebeendevelopedandwillbeappliedintheclearunderstandingthatthe“lifesafety”and welfare of all festival attendees is paramount and that the provision of effective, timely,managementof/andresponsetoemergencyincidentsisacornerstoneresponsibilityintheconductoftheStrawberryFieldsFestival.

Thisdocumentshallbeusedasaguidebyemergencyresponsepractitioners(andotherswithsimilarroles/responsibilities), as an aide to the facilitation of a co-ordinated, co-operative delivery ofemergencyresponseservices.

Thisplanacknowledgesthatflexibility isanessentialtool inthemanagementofemergencyeventsandaccordingly,usersoftheplanmay(wherenecessary)adaptspecificaspectsoftheplantomeettheoperationalrequirements/objectivesofanyemergencyrelatedsituation.

1.2 ObjectiveTheBroadObjectivesofthisplanare:

1. ApplyMeasurestopreventorreducethecausesoreffectofanyEmergency.

2. Applystrategies/actionstoreducethecauseandeffectofanemergency.

3. ProvidesupportforallStaffandEmergencyStakeholdersshouldtheyrequirearesponse.

1.3 ControlStatementInallcasesofanemergencyoccurring,includingthosewheretheimpacttofestivalparticipantsisonlythreatened,theinitialcontroloftheresponsetoandmanagementof,thatincidentwillbewiththeappointed Event EmergencyResponseCo-ordinator (EERC) andwill remain so until the incident iseither concluded or responsibility for the ongoing management/response to the incident istransferred to the relevant statutory emergency service/authority being Police, RFS, NSWAmbulance, SES or other agency. At this time, the Event Emergency Response Coordinator willassume the role of the Event Commander and offer the resources of the Event as support to theexternalIncidentController.

In all situations consultationwith the relevant statutory emergency service shall be undertakenwherepracticable.

Appendix "K"


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1.4 ReferencesThisplanhasbeenproducedwithreferencetothefollowingAustralianLegislation,Standardsandplans:

• WorkHealth&SafetyAct2011(NSW)• StateEmergencyandrescueManagementAct1989No165(NSW)• EmergencyManagementManualVictoria:StateEmergencyResponsePlan• ISOStandard31000:2009–RiskManagement:PrinciplesandGuidelines• AustralianStandardAS3745-2010-PlanningandGuidelines

*Feedbackfromthe2017eventwillbeincorporatedintothisdocument.

Appendix "K"


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2. EventOverview

2.1 OverviewName:StrawberryFieldsFestival

Date:November15–18,2018

AttendanceNumbers2018:8,000People+750

Staff/PerformersType:Ticketed,LicensedEvent

2.2 LocationAddress 367Tuppalroad,Tocumwal2714

CrownDescription LocalGovernment(Council) Lot4,5,7,9/DP752296andLot

2/DP111594GPSCoordinates tbc

2.3 OperationalandEmergencyManagementContactsName Role/Position Email Ph.#

JeffreyMoss EventOperations/site

Manager

[email protected] 0413030007

MatthewWood EventCommander [email protected] 0408534647 FireCommander 0419352307

ColbrowMedical

MedicalCommander

[email protected]

0385888360

MalcolmGriffith

SecurityManager [email protected] 0419392445

Appendix "K"


8

3. EmergencyManagementPersonnelandInfrastructureAllPlanningofEmergencyResponsearrangementswillbeaconsultativeandtransparentprocessinwhichEventOrganiserswillmeetwithallrelevantStateGovernmentEmergencyServices/AgenciesandtheBerriganShireCouncil.

3.1 EmergencyManagementTeam(EMT)Management of the Strawberry Fields Festival will include the establishment of an EmergencyManagementTeam(EMT)whichwillbemadeupofthe“onsite”seniormanagers(Operations,Fire,Medical,SecurityandSafety)andmayincluderepresentativesoftherelevantstatutoryauthoritiesoremergencyservices(Council,Police,RFS,NSWAmbulance,SESetc.).

TheEventEmergencyResponseCo-ordinatorshallconveneregularmeetingsoftheEMTasdeemedappropriatethepurposeofwhichshallbetodiscuss/evaluate/plan“operational”matterspertainingtotheevent.

Appendix "K"


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3.2 EmergencyManagementTeamRoles

Title/Role Responsibilities Reportsto-

EventEmergency

ResponseCoordinator

(EEC)

• Command,control,co-ordinateandmanageallemergencyresponse

• Obtainaccurateinformationregardingemergencyincidentsandinitiateappropriateaction

• Initiateexternalemergencyserviceinvolvementas appropriate.

• In the absence of a NSW Police IncidentController (or representative), initiateEmergencyresponsearrangements.

• MonitorallemergencyresponseactivitiesandensurethatafulldetailofincidentsisrecordedintheIncident Log.

• EstablishandconveneanIncidentManagementTeamasrequired.

FestivalManagement

SafetyOfficer(PSO) • EnsuresExits,emergencyaccessroutes(pedestrianandvehicular)andothercritical“lifesafety”elementsincludingemergencyequipment(fireextinguishers,blanketsetc.)areunobstructedand“fitforpurpose”.

• Providesongoingmonitoringofallareasofeventtoensurecompliancewithspecialfeatures/conditionsofDevelopmentApproval/Permits(asapplicable)andtoidentifypotentiallyunsafescenariosandprovideassistancewithcompliancemeasures.

NOTE:Thisisamandated“stand-alone”role.Sufficientqualified/trainedpersonneltobemadeavailabletoensurecoverageoftheroleforthedurationoftheevent.

EERC

Appendix "K"


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ChiefWarden • Manage the administration of the appointedEmergency Control Organization (ECO) includingthe provision of Warden’s and any systemsassociatedwiththeir duties.

• InconsultationwiththeEERC,initiateandcontrolanyrequiredevacuationactivities.

• Ensurethatareplacement(DeputyChiefWarden)isinstalledduringanyperiodsofanticipatedChiefWardenabsence.

• Perform activities and provide assistance asdirectedbyanystatutoryemergencyservice

EEC

DeputyChiefWarden • IntheabsenceoftheChiefWarden–assume C/Warden&EERC

theroleandperformalldutiesoftheChiefWarden.

• AssisttheChiefWardenintheexecutionof

hisdutiesasrequired/directed.

NOTE:IncircumstanceswhereboththeChiefWardenANDtheDeputyChiefWardenareabsent–therolewillbeundertakenbytheEERCorhisnominateddelegate.

AreaWardens • Familiarizethemselveswiththeirallottedarea C/WardenandthegenerallayoutofthefestivalsiteincludingallExits,AssemblyAreasandFirstAid/Medicalassistancelocations.

• Know the location and monitor conditionssurrounding emergency equipment i.e. fireextinguishersetc.

• Ensure safety of patrons, employees, contractorsandotherpersons(asfarasispracticable)

• Assist (as directed) with theorderlyevacuationofpersons.

• Duringanevacuation,performphysicalchecksoftheir allocated area to ensure all persons havebeen evacuated.

• Attendbriefingsas required.

• Maintain an awareness of their area ofresponsibilityandreportnon-compliantmatters.

• Establish/maintain sound communications with

Emergency Coordination Centre (Radio, MobilePhoneetc.)Incidentsareaccuratelyreported,andIncident Reports are handed to the Chief orDeputyChiefWarden promptly.

• Participate in inspections and checklists where

necessary.

DeputyChiefWarden

Appendix "K"


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Wardens IntheabsenceoftheAreaWarden–assumeroleandperformallAreaWardenduties.

AssisttheAreaWardenintheexecutionoftheirdutiesasrequired/directed.

AreaWarden

CommunicationsOfficer Attending to emergency calls including thenotificationofappropriateemergencyservices

NotifyingtheEERCofemergenciesandmaintaincommunications between the EERC and theAreaWardens.

MaintainadetailedEvent/IncidentLog.

EERC&ChiefWarden

3.3 IdentificationIntheeventofanEmergency,membersoftheEmergencyManagementTeamandEvacuationControlOrganisation(whereprovided)shallbeidentifiableinaccordancewiththefollowing:

FireCommander ManagetheFire/FirstResponseresource.

Attendtoallfirerelatedemergencycalls

DirectFireResponsePersonnelonthe“fireground”.

Initiatethenotificationofappropriatestatutoryemergencyservicesasrequired.

Establish/maintaincommunicationswiththeEmergencyResponseCo-ordinatorandprovidedetails/regularupdatesonincidentstatus

Participateaspartofanyconvened“IncidentManagementTeam”

EERC

EventMedicalCommander ManagetheMedicalresource.

RespondtoallrequestsforMedicalassistance.

OverseetheactivitiesoftheEventMedicalTeam.

Ensure adequate equipment/supplies areon hand tomeet the demand formedicalservices.

Participateaspartofanyconvened“IncidentManagementTeam”asrequired.

EERC

Appendix "K"


11

SecurityManager ManagetheSecurity/PublicOrderresource.

Asrequired,assistwiththeevacuationandcrowdcontrol.Ensurestreamlinedintegrationofsecuritywardenswiththeevacuationandcrowdflowprocess

EERC

Appendix "K"


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3.4 EmergencyResponseProviders

POSITION TABARD/VESTTEXT TABARD/VESTCOLOUR

EventEmergencyResponseCoordinator

EmergencyResponseCoordinator

White

ChiefWarden ChiefWarden WhiteDeputyChiefWarden DeputyChiefWarden White

CommunicationsOfficer CommunicationsOfficer WhiteAreaWarden AreaWarden YellowSafetyOfficer SafetyOfficer Blue

EventMedicalTeam-Commander MedicalCommander GreenEventMedicalTeam-Doctor EventDoctor Green

EventMedicalTeam-Paramedic EventParamedic GreenEventMedicalTeam–

AdvancedFirstResponderEventMedic Green

EventFireCrew-Commander FireCommander HighVizRed/YellowEventFireCrew–FireResponse FireCrew HighViz–Red/YellowEventSecurityTeamManager TBC YellowEventSecurityTeam–Crowd TBC Yellow

Anumberofspecialistserviceprovidershavebeenengagedtoprovideonsite“EmergencyResponse”servicesacrossthefestivalsiteforthedurationoftheevent.Theseinclude:

• EventMedicalteam(ColbrowMedical),underthecontroloftheEventMedical

Commander• EventFireServices(tbc),underthecontroloftheEventFireCommander• EventSecurity(NSASecurity),underthecontroloftheEventSecurityManager• EventStaff(StrawberryFieldsFestivalPersonnel),includingSiteCrewandTrafficStaff

underthecontroloftheEventSiteandOperationsManager.

3.5 EmergencyCo-ordinationCentre(ECC)TheECCwillbestaffed24hoursaday fromthecommencementof theeventuntil theendof theevent.AllSecurity,Safety,Policing,FireandMedicalresponsematterswillbecoordinatedthroughthis room, where each incident will be logged, and each job deployed accordingly. The EventEmergency Response Coordinatorwill be positioned in the ECCwhere he/shewill have access touninterruptedinternalandexternalformsofcommunications.

TheECCwillbeequippedwiththefollowing:

• CommunicationsEquipment:UHFRadio,Mobilephone,SatellitePhone,Computerwith

Internetaccess,Megaphone.

Appendix "K"


13

• Documentation:SiteMaps,ContactLists,AllEventManagementPlans,AllPermitsandLicenses.

• Tea/Coffeemakingfacilities

3.5.1ECCMeetingsThroughoutthedurationoftheEventtheEventEmergencyResponseCoordinatorwillholdEmergencyManagement TeamMeetings on six-hour rotation, known as EMTMeetings. Proposed times are10am,4pmand10pm.Thesemeetingsareaplatformtotalkandreportabout incidentsattended,anyunresolved issues, anyemerging risks andanyotherdiscussionpoints. TheseEMT’sprovideaforumforthecollectivewisdomandexperienceintheroomtocometogetherandresolveanyrisksor issues thatmayariseorhavearisen.Representativesmayinclude,Police,RFS,NSWAmbulance,Security,SES,Council,Medical,Dancewise.

3.6 EventOperationCentre(EOC)TheEventOperationsCentrewillrun16hoursaday/nightthroughouttheEvent,closingonlybetween12amand8am.DuringthesehoursofclosingtheEventwillbehandedovertotheECC.

Theroleof theEOC is tooperatetheEventasastandalonefromanyEmergencyResponse. In theeventofan isolatedEmergencytheEventwill stilloperateandbemanagedaccordingly.However,theEOCplaysa key role in the coordinationofanyEmergencyResponse, frommessaging staff toprovidingextraresourcestotheEventEmergencyReponseCoordinator.

ThemainrolesoftheEOCare:

• MaintainanEventLog• 2-wayradiodistribution• Issueweatherreportsandanyotherupdates• InformationfeedtoallEventStaff• ProvideservicesandsupportforallEventdepartments

3.7 MedicalCentreTheEventwillhaveafullyequippedMedicalCentreoperationalthroughouttheentiredurationoftheevent. Consisting of a range of Medical Professionals, this Centre will respond, retrieve and givepatientsthetreatmenttheyrequire.TheMedicalCentrewillruna24-hourMAT.

3.7.1NSWAmbulanceNSWAmbulancewillbeonsiteapprox.12hourseachdayandwillworkcloselywiththeMedicalTeamtoproducebestPatientoutcomes.

* PleaserefertoindividualMedicalPlan.

Appendix "K"


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4.1Non-EmergencyCommandStructureThedaytodayrunningoftheEventhasastructurethatconsistsofanEventManagerthatoverseesallotherareaManagers.

3.8FireStationThe Events Fire Stationwill also be fully functioning throughout the entire duration of the event.Constantpatrollingofthecampgroundsandeventareawillensurethesafetyofallpersons.TheFireteamalsoensureEmergencyaccessroutesarekeptclearatalltimes.

* PleaserefertoindividualFirePlan.

4. EventCommandStructureForanyeffectiveEmergencyResponseManagement,thereneedstobeclearstructure.TheEventhastwoseparateCommandStructures,onebeingaNon-EmergencyCommandStructureandtheotherbeinganEmergencyCommandStructure.

Appendix "K"


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4.2EmergencyCommandStructure

Appendix "K"


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5. PreparednessandPrevention

5.1 TrainingTo ensure that the Emergency Plan can be effectively executed those persons with roles andresponsibilitiesundertheplanwillberequiredtopossesstherequisitequalifications,trainingandexperiencetofulfiltheirallottedrolesandresponsibilities.

It shall be a condition of engagement that all personnel providing professional emergencymanagement/response services (including contractors) shall be appropriately trained andexperiencedtoperformtheirallottedtasks.

All personnel employed “on-site” at the festival will be provided with opportunities to accessinformation and advice regarding the festival Emergency Plan and Procedures, through theprovisionof formal trainingactivities, informal “toolbox” typemeetingsand thedistributionofprintedinstructionsandrelevant“aide-memoirs”andhandouts.

5.2 EmergencyResponseExercises.Priortotheevent,atabletopemergencyresponseexercisewillbeconductedonsitethatsimulatesseveralemergencyscenarios includinganevacuationofthevenue.AllmembersoftheEMTandtheECO,alongwiththedepartmentmanagersshouldbepresentatthisexercise toensurethattheyhavetheknowledgenecessarytoundertaketheirrole.Atthisvenue(ECC)theexercisewillmostlikelyconsistofapproachingfirefromtheStateForestorleavingtheEventheadingfortheStateForest.AllStakeholderswillbeinformedoftimeanddateofexerciseclosertotheevent.

5.3 EducationAll key Event Management Staff will be educated on the roles they play in an Emergency. AsManagers of their area it is imperative that they are educated accordingly so they can in turneducatetheirStaff.TheEventOrganisersarededicatedtoeducating itsStaff, sotheEmergencyResponsesofanysituationiscoordinatedeffectively.

5.4 HazardReviewandRiskAnalysisItisacceptedthatallstakeholdersthatactivitiesdesignedtoidentify,preventand/orminimizeriskof emergencies and/or the potential impact an emergency incident may cause, areshared/commonresponsibilitiesandnotsolelythatofeventmanagement.

Theprocessofriskminimizationisthereforeongoingandshallbepracticedthroughoutthefestivaleventperiod.

Appendix "K"


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5.4.1HazardReviewDuringthepreparationofthisEmergencyManagementPlanasitevisitoftheEventSitewillagainbeconductedandaRiskAssessmentcarriedout to identifybothnaturalandmanmadehazards thatmayimpacttheEvent.

Pleasenote that theRiskAnalysis inAppendixA is preliminary, anda secondary Site visitwill beconductedtoanalysefurtherRiskasforecastingbecomesclearer.ThisfinalRiskAssessmentwillbenolaterthantwomonthsoutfromtheEvent.

5.5 SitePreparationandWorksThe site preparation and works are carried out by Event Organisers in accordance with theidentifiedRisksandHazards.ThispreparationwillbeconductedinconjunctionwithallEmergencyServiceStakeholdersandthepropertyowner.Someoftheseactivitiesmayinclude:

• Controlledburnoffs(fuelreduction)• Grassslashing(fuelreduction)• Fencingandgates• TheidentificationandmarkingoutofthePlaceofLastResort(PLR)• Treetrimming• Firebreaks• Roads

Appendix "K"


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6. EvacuationProtocolEvacuationisthemovementofpeoplefromaplaceofdangertoaplaceofrelativesafety(AS3745definition).

Inmanycasesthiscanbeachievedwithrelativesimplicity/ease,oftenitisachievedbythepeoplethemselveswho, sensingdangersimplymoveawayhowever, in somemorecomplexsituations,evacuation,unlessproperlyco-ordinatedandmanagedcanplacepersonsatextremerisk.

Evacuationactivitiesaregenerallycategorizedandincludethefollowingthreeoptions:

6.1 PartialEvacuationDefinition-isthemovementofpeoplefromageographicallydefinedareawithintheEventSite.

Example-movingpeopleawayfromafoodarea.

Generally,evacuationsinthePartialcategorycanbeachievedeasilywithminimalresourcesandare often initiated by the Area Warden/staff member with subsequent support from otherpersonnelincludingECOmembers.

6.2 TotalEvacuationDefinition-isthemovementofpeopleofftheEventsitetoanexternallocation.

Example–Movingpeopletoaneighbouringproperty

In all cases the decision to evacuate totally will be the result of consultation with statutoryemergency services (Police, RFS,NSWAmbulance, State Forestry and SES) based on a range ofinformation each agency possesses regarding the incident (threat); its potential impact on thefestivalsite/occupants,eventtimingandanobjectiveplan.

6.3 ShelterinPlaceDefinition-isthemovementofpeopletoapre-determinedlocationwithintheEventAreawheretheymayseekshelterandbeprotectedfromthethreatbyavailable“onsite”resources.Thisareawouldbepre-preparedandisolatedforthispurposeonly.

Example–MovingpeopletoaclearedareanearadamandhaveFirevehiclesinthearea.

Similarly,the“shelterinplace”protocolrequiresco-operationatalllevels(especiallythepatrons)whomaynot fullyunderstand the threator theneed to “shelter” in a location (perhaps for anextendedperiodoftime).

Appendix "K"


6.4 EvacuationMessagingTherewillbeseveralPASystemswiththecapabilityof“HotMics”availabletotheEventEmergencyResponseCoordinator.IfaclearanddirectmessageneedstobequicklyspreadtotheEventPublic,thendoingsothroughthePublic-AddressSystemisthemosteffectiveway.Allentertainmentwillbestoppedoncethe“HotMic”isengaged.

MegaphoneswillalsobepresentattheeventtoensurethefarcampgroundsarereceivingthesamemessagingastheMainEventArea.However,itisenvisagedthatthePAsystemwilleffectivelyreachallareasoftheevent.

AnexampleofanEvacuationMessage:

“This is anEmergencyMessage”.Make yourway to theEmergencyAssembly areanear theMainEntryinacalmandsafemanner.Everythingisundercontrolandthisisforyourownsafety”.*AllpatronswillbegivenamapuponentryidentifyingEmergencyAssemblyareasandthesemapswillalsobehighlyvisiblethroughoutthevenue.

6.5 EvacuationControlUtilizingtheprinciplescontainedinAS3745-2010“Planningforemergenciesinfacilities”ateamwillbeestablishedfromwithintheEventManagement,SecurityandotherManagementgroups,theirroleinanemergencybeingtoinitiateandmanageanyevacuationactivities.

ThisgroupwillworkwithintherecommendedstructureofanEmergencyControlOrganization(ECO)asperthestandardandwillbesupportedbyresourcesfromwithinthefestivalemergencyresponseandmanagementgroup.

The ECO will under the direction of the Event Emergency Response Co-ordinator, facilitate theorderlyevacuation(re-location)ofsiteoccupantstoadesignatedlocationintheeventofasignificantemergencyeventwhichposesathreattooccupant’ssafety.

6.6 InternalEvacuationCommandStructure

19

Appendix "K"


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6.7 EmergencyColourCodesIt is important thatemergencysituationsare reportedclearlywithoutcausingpanic to thatpersonwith-inearshotofanEventradio.InlinewithAustralianStandard3745-2010,astandardisedcolourcode for notification, identification and response activation is used in the emergency responseprocedure. All personnel using an event radio should use these colour codes when reporting anddiscussingincidents.

EMERGENCY/THREAT CODEFire/Smoke Red Medicalemergency Blue

Bombthreat Purple Internalemergency(general) Yellow

Personalthreat(armedorunarmedincludingviolentincidents) Black

Externalemergency Brown Evacuation Orange

6.7MethodofCommunicationThePrimarymethodofcommunicationbetweenallEventCrew,includingtheEMTandECOisviatheEvent UHF 2-way Radios. There are separate channels for Fire, Medical, Security, Safety andmanagement.ThechannelsarelistedintheEventPlanundersection3.5.1.2.

The Event utilises multi-modal communication systems intended to ensure the continuity ofEmergencyResponsecommunication in theeventofa failureofprimarycommunications systems.Theseadditional communication systems include telephones (Cellular andSatellite), public addresssystems(StagePASystems),onsitenetworkinstantmessagingandVOIPphones.

Ofcourse,thereisalwaysthehumanelement.Runnerscandirectmessagingatanymoment.

Appendix "K"


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7. AssemblyAreasandEmergencyAccess

7.1 EmergencyAssemblyAreaAnEmergencyAssemblyAreawillbeidentifiedandpreparedforusewithinthefestivaleventsiteandwillbetheprimarylocationshoulda“shelterinplace”evacuation/relocationbenecessary.

AsecondaryEmergencyAssemblyareawillalsobeidentifiedontheouterareaoftheEventareaandwillbeusedfornootherpurpose.

*TheseareaswillbeidentifiedafterconsultationwithStakeholdersandconfirmedpriortotheEvent.

Theareamustbeconsideredlargeenoughtoaccommodateallfestivalpatronsandstaffandmustbe“fuelreduced”toafford“defendinplace”strategies(ifnecessary).

Groundfuelswillbereducedto<100mm(wherepracticable)andtheareawillbeincloseproximitytoservicesandwaterresources.

Should an evacuation to the Evacuation Assembly Area become necessary, Fire Safetypersonnel/resources together withMedical personnel/resources will be dispatched to the area toprovideprotectionandsupporttoevacuatedpersons.

7.2 EmergencyVehicleAccessRoutesAminimumof2EmergencyVehicleaccessrouteswillbeidentified.Ifoneoftheseroutesfails,thenthesecondoptionforEmergencyServicesaccesscanbeutilised.

*PleasenotetheserouteswillbeidentifiedafterSiteLayout

IntheEventofanEmergency,EventTrafficStaffwill(underthedirectionoftheEmergencyResponseCoordinatorandorNSWPolice)activatetheEmergencyResponseRoadClosureProcedure.ThisroadclosureallowstheuninterruptedflowofallandanyEmergencyVehiclesfromtheexternalroadsintotheEvent,wheretheEmergencyrouteiskeptclearofalltrafficandaccesstothedesiredlocationisalsoclear.ThisprocedureisplayedoutasanexercisepriortotheEventopeningtoensureallEventStaffareawareoftheprocess.

ThisprocedureisperformedinreverseforEgressofallEmergencyVehicles.

7.3 EmergencyHelicopterLandingZoneTherewillbeadesignatedHelicopterLandingZone(foremergenciesonly)markedoutinanareathatisclearfromallhazards.Thisareawillbeusedfornootherpurposeandremainclearatalltimes.

Appendix "K"


22

*AGPScoordinatewillbegivenclosertotheEventdate.

If use of the helipad is required, Security shall be advised by the Event Emergency ResponseCoordinator and will respond a minimum of 2 security personnel to the location to ensure nounauthorizedpersonsorvehiclesenterthelandingzonearea.

Inaddition, iftherequirementtousethelandingzone(helipad)occursafter“last light”andbefore“firstlight”thentheareawillbeidentifiedandilluminatedbytheplacementof“emergencyvehicles”inaccordancewithcurrentserviceprotocols,withassistanceprovidedbythe“on-site”fireresponseresourceorthe“on-site”fireresponseteamasnecessary.

Appendix "K"


23

8. IncidentResponseProcedureItisanticipatedthattheprimarymeansofon-sitereportingofemergencieswillbevia“passer-by”notificationtoanEventStaffmember.

8.1 ReportingUponreceivinginformationofanemergencyor“incident’,EventStaffcannotifyeithertheECCortheEOCviatheEvent2-wayUHFRadios.Havingtwooptionsensurestherewillmostlikelybeclearradiotrafficonatleastoneofthosechannels.ThePriorityhowever,isforreportingandEmergencyincidentisviatheECCchannelEventStaffareeducatedtosayordothefollowing:

• Location,GridReferenceandorincludingnearestlandmark• Typeofincident• Helprequired• Nameofpersonreporting• Staywiththepersonoratthescenefromwhereyouarecallingfrom

8.2 ResponseTheECCwilldeployanappropriateresponseoncenotified.AllEmergencyServiceproviderswillworkfromthesamegriddedmapoftheEventandclearinstructionsfromtheECCwilldirecttheresponsetotheexactarea.InmostcasesSecuritywillrespondandassistinbothFireandMedicalincidents.

8.3 MediaIfthereisaneedforaMediareleaseinresponsetoanEmergencyorincident,thentheEventMediaTeamwillliaisewithallEmergencyServiceprovidersandStakeholderstoobtainastatementthatreflectthenatureoftheincidentandtheresponse.EventStaffareinstructednottocommentonanyincidentwithoutnotifyingEventManagement.

8.4 DebriefandEmergencyPlanningReview“Incidentde-briefs”shallbeconductedassoonaspossiblefollowingan“incident”asdeterminedbytheEventEmergencyResponseCo-ordinatorinconsultationwithEventManagement.

Aformalde-briefwillbeconvened“post”Eventatatime,dateandlocationtobedetermined.

Keystakeholderswillbeinvitedtoattendandparticipateandwillberequiredtoprovide(toEventManagement)adetailedwrittenreportcoveringtheiractivitiesforthedurationoftheEvent.

The Event Emergency Management Plan (including all “sub-plans”) shall be subject to reviewfollowingtheconductofthefestival.Thereviewwillnotbelimitedtoanypartoftheplanbutshallincludeanexaminationofallpartsastotheirsuitability,performance,relevance,effectivenessandsustainability.

Appendix "K"


8.5 IncidentResponseFlowchart

24

Appendix "K"


25

9. ContactsandCommitteeList

9.1 EmergencyManagementTeam(EMT)Role Department Person

EventEmergencyResponseco-ordinator

EMT MatthewWood

EventSecurityManager Security MalcolmGriffith

EventFireCommander FireCrew tbcEventMedicalCommander EventMedicalTeam Colbrow

MedicalOperations/SiteManager EventOperations JeffMoss

9.2 EvacuationControlOrganisation(ECO)Role Department Person

ChiefWarden Security MalcolmGriffithDeputyChiefWarden Operations JeffMoss

CommunicationsOfficer EMT TbcAreaWardens Security SecurityAreaManagers

9.3 EmergencyStakeholderContactsName Role/Organisation Email Ph.#

LaurieStevens DevelopmentManager/BerriganShireCouncil

[email protected] (03)58885100

Events/

EnvironmentalHealthOfficer/

PaulHugget NSWPolice [email protected] 0409384636BrucePurves NSWAmbulance [email protected] 0417412746

PatrickWestwood RFS [email protected] (02)87414953

SES

*PleasenotetheseContactdetailswillbecompletedafterinitialdiscussions

Appendix "K"


26

AppendixA:RiskMatrixThis Risk Matrix aims to ensure compliance with the AS/NZS ISO 31000:2009 Risk ManagementPrinciplesandguidelinesprocess,asrequiredbyVictorianOH&SAct2004andNSW2011WorkHealth&Safety.

StrawberryMusicGroupPty Ltd areultimately responsible formanaging the risks associatedwiththe event activities they produce, however to various extents the specific contractors involved inproviding expert services carry joint or shared responsibility for the effective treatment of theidentified risks and these risks can only be treated to commercial levels. Risks with the largestvariablessuchascrowdbehaviour,humanbehaviourandtheenvironmentareacceptedwithinthecommerciallyavailabletreatedoptionsbelow.

Appendix "K"


27

RiskAnalysisMatrix:Levelofrisk

Consequence

Likelihood Insignificant(5) Minor(4) Moderate(3) Major(2) Catastrophic(1)

Rare(E) L L M M

Unlikely(D) L L M H E

Possible(C) L M M H E

Likely(B) M M H E E

AlmostCertain(A) M H E E E

E=Extremerisk;immediateactionrequired.

H=Highrisk;seniormanagementattentionneeded.

M=Moderaterisk;managementresponsibilitymustbespecified.

L=Lowrisk;managebyroutineprocedure.

LIKELIHOOD DEFINITIONS

Almostcertain A Isexpectedtooccurinmostcircumstances

Likely B Willprobablyoccurinmostcircumstances

Possible C Couldoccur

Unlikely D Couldoccurbutnotexpected

Rare E Occursonlyinexceptionalcircumstances

CONSEQUENCE DEFINITIONS

Catastrophic

1

• Multiple or single deaths • International and National Media outrage

• Significantdetrimentallong-termimpactsontheenvironment

Major

2

• Serious health impacts on multiple or single persons or permanent disability. • National media outrage • Long term detrimental impact on the environment

Moderate

3

• More than 10 days rehabilitation required for injured persons • Local media and community concern • Medium term social or environmental impact

Low

4

• Injury to person resulting in lost time and claims • Minor isolated concerns raised by stakeholders, customers • Minor social or environmental impact, not persistent.

Negligible

5

• Patrons requiring first aid treatment • Minimum impact to reputation

• Nolastingdetrimentaleffectontheenvironment.

Appendix "K"


28

Aspect/PotentialEnvironmentalImpact InitialRisk Proposedcontrols ResidualRisk

likelihoo

d

conseq

uence

RiskLevel

likelihoo

d

Conseq

uence

RiskLevel

Sitepreparation

Erosionofexposedsurfacesleadingtolossofsoil C 4 M Installationoftemporaryconstructionexits D 4 L

Nuisancenoisetonearbyresidentsandbusinesses C 4 M Limitworksto8.00am-7.00pmbumpin/out D 4 L

Generationofwastegoingtolandfill C 4 M Providesalvage/recyclingbinsduringconstruction C 5 L

Establishmentofeventfacilities,temporarystructures,andinfrastructure

Contaminationofsoil/waterduetoleaks/spills C 3 M Allgeneratorstoincludesuitablecontainment. D 4 L

Generationofsmoke,odour,orfumes C 4 M Maintainequipmentwithinoperatingparameters D 4 L

Generationofgreenhousegassesfromenergyuse B 5 M MaximiseLEDlighting&solarlightingoptions C 5 L

Lossofamenityfrommusicnoise B 5 M noisecontroltechniques D 5 L

Traffic&transport

Reductioninairqualitythroughdustgeneration. D 4 M Wateravailabletobeusedasdustsuppression D 4 L

Reductioninairqualitythroughexhaustemissions C 4 M Servicingofplantandequipment. D 4 L

Greenhousegasgenerationfromfuelemissions B 5 M Promotepublictransportandhighoccupancyrates C 5 L

Accessibility/socialexclusion C 4 M Providedisabledaccesstothesiteandamenities D 5 L

Erosionofexposedsurfacesleadingtolossofsoil C 4 M Avoiderosivesoilsanderosionproneareas D 4 L

Deteriorationoflocal/accesslawnsurface C 4 M Undertakebaselinesurveyandremediateifrequired D 4 L

Mudonpublicroads C 4 M Maintaingravelledaccess/egresspoints D 4 L

Useofsiteforplaceofassembly(festival)purposes/patronattendance

Excessivegenerationoflitter C 4 M Enforcesiterulesandundertakehourlylitterpatrols C 5 L

Lossofamenity/sitecontaminationfromwaste C 4 M Applyandenforceleavenotracepolicy C 5 L

DamagetoHeritageTrees C 4 M Applyfencedexclusionzone C 5 L

Contaminationofwaterways C 4 M Preventaccesstoallwaterways D 4 L

Contaminationofstormwater/drainage C 4 M Controlsmallwastestreamsanddrainagepoints E 5 L

Lossofhabitat C 4 M Retainandprotecthabitatonsite&educatepatrons D 4 L

Lossofcriticallyendangeredspecies C 4 M Selectsitewithnocriticallyendangeredspecies E 4 L

Damageordestructiontospeciesorhabitat C 4 M Promotelocalbiodiversityineventcommunications D 4 L

Damagetoculturalheritagesitesorartefacts C 4 M Excludezonesofculturalheritagesensitivity E 4 L

Stallholders

Excessivegenerationofwaste C 4 M Designoutwastesthatcannotberecycledinplanning C 5 L

Excessiveuseofplastic/packaging B 4 M Banuseofplasticinstallholderactivities C 5 L

Contaminationfromspillsofdangerousgoods B 4 M Requirestallholderstoremove&recycleusedoil D 5 L

Appendix "K"


29

InitialandResidualRiskAssessment(Safety)

Aspect/PotentialSafetyHazard InitialRisk ProposedControls ResidualRisk

Likelihoo

d

Conseq

uence

RiskLevel

Likelihoo

d

Conseq

uence

RiskLevel

PatronattendancerelatedsafetyhazardsSuicide

E

2

M

Maintainphysicalpolice/securitypresenceProvidesecureandsafeenvironment/entertainment

D

4

L

CrowdCrush

C

4

M Designeventwitheasyaccess&clearpathways

Crowdbarrierwithtrainedsecurityatstage

D

4

L

Weapons D 4 M Searchvehiclesonentry/maintainsecuritypresence E 4 L

Theft C 4 M Maintainphysicalpolice/securitypresence D 4 L

Dehydration C 3 H Providetraineddedicatedfirstaidstaffonsite

Providefreedrinkingwateratcentrallocation.

D

4

L

EpilepticFit

C

3

M

ProvidetraineddedicatedfirstaidstaffonsiteEnsurelightingoperatorsareawareofpotentialrisksRemovesourceofproblem(e.g.strobelighting).

D

4

L

DrugOverdose

C

2

H

Provideappropriateeducation/training(e.g.DanceWise)Provideexperiencedmedicalprovider/facilities

C

4

M

Brawl

C

4

M

AdvertisingthatunacceptablebehaviournottoleratedAdequateSecurityandrighttorefuseentrypolicy

D

4

L

MissingPerson

C

4

M

PreparegriddedmapofeventandhandoutonarrivalPromotebuddysystem&designatedmeetingpoints.

E

4

L

Overcrowding

C

4

M

SecurityandpeacekeeperstomaintainclearpathsEnforceappropriatebehaviourinsiterulesandsignage

D

4

L

Explosion

D

2

H

BanhazardousorexplosivematerialsonsiteUndertakespotchecksofvehicles

D

4

L

FirstAid(minor) C 3 M Providededicatedfirstaidandtrainedstaffonsite D 4 L

FirstAid(major)

C

4

M

ProvidededicatedfirstaidandtrainedmedicalstaffonsiteProvidehelipadandmaintainambulanceaccess/egress

D

4

L

SexualHarassment

C

4

M

MaintainphysicalsecuritypresencePromoteresponsiblebehaviour

D

4

L

Drowning D 2 H E 2 M

Violence

C

4

M

Maintainphysicalpolice/securitypresencePromoteresponsiblebehaviour

D

4

L

Appendix "K"


30

Aspect/PotentialSafetyHazard InitialRisk ProposedControls ResidualRisk

likelihoo

d

conseq

uence

RiskLevel

Likelihoo

d

Conseq

uence

RiskLevels

Siterelatedsafetyhazards

TreeFall

C

4

M

ExcludecampingwithindriplinesofsignificanttreesRemoveunsafebranchesduringsiteestablishment

D

4

L

NeedleStickInjury/sharps

C

4

M Providededicatedfirstaidroomandtrainedstaff

Removeorfenceoffhazardsduringsiteestablishment

D

4

L

Snakebite D 3 M Providetraineddedicatedfirstaidstaffonsite D 4 L

WombatHoles C 3 M IdentifyandfenceoffasdirectedbyOverlaystudy D 4 L

Weather/climaterelatedsafetyhazards

DustInhalation

C

4

M Providededicatedwatertanker&adequatewatersupply.

Dampendancefloorsandroadsasneeded

D

4

L

HeatExhaustion C 3 M Enforceappropriatebehaviourinsiterulesandsignage D 4 L

Hypothermia

D

3

M Enforcepatronshaveaccesstoheatedareasonsite

Encouragepatronstobringclothingtosuitconditions

D

4

L

Bushfire/LightningStrike

C

2

H

ProvideFireCommander/crewandfiresuppressionwaterUndertakefuelreductionactivitiesacrossentireeventarea

D

4

L

Flood

C

2

H

AvoidselectionoffloodpronesiteMonitorweatherconditionsExcludeaccesstosignificantrivers/waterways

D

2

L

Sunburn

B

4

M

Shadedareasavailable. Sunscreenavailableatinformationdesk.

D

4

L

Hazardsrelatingtoeventinfrastructureandfacilities

ToiletMalfunction C 4 M Usereputableprovidersandcleantoiletsdaily D 4 L

StageCollapse

D

3

M Ensurestabilityofstructuresandequipmentrigging.

Providefirstaidofficersandmedicalfacilitiesonsite

D

4

L

ElectricalFailure C 3 M Providetrainedelectricianandfirstaidstaffonsite D 4 L

EquipmentFailure/Fall C 3 M Uselicencedandexperiencedcontractors D 4 L

Electrocution

C

3

M Trainedelectricianandfirstaidstaffonsite

Ensuretallstructuresareappropriatelyearthed

D

4

L

Fire(minor) C 3 M Providededicatedfirstaidandtrainedstaffonsite D 4 L

HazardsrelatingtoStallholders/licencedbars

FoodPoisoning C 4 M Obtainrelevantlicences/dedicatedfirstaidonsite D 4 L

AlcoholPoisoning

C

4

M

Alcoholservedresponsiblybybarstaff(RSA)Searchcarsatrandomonarrivalforexcessivealcohol.

D

4

L

Theft

C

4

M

MaintainphysicalsecuritypresencePromoteresponsiblebehaviourProvidelostpropertyfacility

D

4

L

Appendix "K"

appendix k emergency management plan - berrigan shire€¦ · festival to be held at tocumwal, nsw,...

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