apparel buying and sourcing house presentation

P tiPresenting

A web portal to track orders, facilitate production monitoring,

and control shipments

July, 20101 FSL Software Technologies Ltd.

A dAgendaVision and Objective

• Describing the overall IT vision and the objectives that we wish to achieve for you, byimplementing BuyerEase at your esteemed organization

Business Flow• Flow charts to ensure that the work flow is understood by all people involved and

working towards the success of the project

Feel the SoftwareS f th ft h t d d t d t d d l i h• Some of the software screen shots are reproduced to understand and explain howthe software shall function with no or little training

Implementation Strategy• Describing the production environment and ensuring smooth transition from theDescribing the production environment and ensuring smooth transition from the

existing systems without affecting the day‐to‐day working

Concerns and Risk Mitigation• Need to understand the challenges and mitigating the risks to ensure smoothg g g

running, specially when the application becomes back‐bone of the business


Vi iVision

Availability of instant informationAvailability of instant information to all stakeholders

On need to share basis to all concerned –enabling quick decision makingenabling quick decision making

Establishes the buying process – froml t l lib h d t kisample, style library, purchase order tracking

via production monitoring to shipmenti f ti

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information

FSL Software Technologies Ltd.

Obj tiObjectiveIncrease in Productivity

• Reduce the time cycle of information gathering, processing, and negotiating – savingefforts, time, cost, confusion, disputes, and stresses

Organized Instant Communication• Have a global Access to real time information round the clock• Organize all communications in a structured format making it readily available

– minimizing confusion and improving the work‐flow efficiency• Internal Communication – inter department• Internal Communication – inter‐department• External Communication – buyers, vendors, testing agencies, shipping agencies…

Simplified and Uniform Processes• Uniform processes throughout the organization simplifying the buying process• Uniform processes throughout the organization – simplifying the buying process

resulting in overall satisfaction to employees, buyers, and vendors

No last minute surprises / no unknown delay• To implement adeq ate e ception reporting and escalation proced res helps to• To implement adequate exception reporting and escalation procedures – helps to

take proactive measures


B i W k FlBusiness Work FlowStakeholders

Product Selection (Sampling)

Buyer

Merchandiser

(Sampling)

Purchase Order

Pre production & Quality People

Logistic People

Accounts

Pre‐production & Production Monitoring

Quality Assurance(I ti ) Accounts

Management

VendorLogistics

(Invoice, Packing, BL, Vessel)

(Inspection)

Liaison AgenciesCommission Note

Margin Invoice

I i &R i t f Di t h t

July, 2010FSL Software Technologies Ltd.5

Invoices & Payments

Receipt from Vendor

Dispatch to Customer

B i W k FlBusiness Work Flow ‐ Commission

StakeholdersProduct Selection

(Sampling) CommissionBuyer

Merchandiser

(Sampling)

Purchase Order

Pre production &

CommissionBusiness Model

Quality People

Logistic People

Accounts



Management

VendorLogistics


(Inspection)


Margin Invoice



Invoices & Payments

Receipt from Vendor


B i W k Fl M iBusiness Work Flow ‐MarginStakeholders

Product Selection (Sampling) Margin

Buyer

Merchandiser

(Sampling)

Purchase Order

Pre production &

Margin Business Model

Quality People

Logistic People

Accounts



Management

VendorLogistics


(Inspection)


Margin Invoice



Invoices & Payments

Receipt from Vendor


B i W k FlBusiness Work Flow ‐ Importer

StakeholdersProduct Selection

(Sampling) ImporterBuyer

Merchandiser

(Sampling)

Purchase Order

Pre production &

Importer Business Model

Quality People

Logistic People

Accounts



Management

VendorLogistics


(Inspection)


Margin Invoice



Invoices & Payments

Receipt from Vendor


B i W k FlBusiness Work Flow (Sampling)

Product Selection Sampling

Continued

Product Selection – SamplingBuyer

Item Selection by buyer

Planning & Tracking

Receipt from Vendor

Vendor

Sample I f ti

EDI Sample Review

Self decision OR Send to BuyerStyle

Information

Library

Accept?Yes No

Specification, Quality Instn, Price and Logistic Details


Price, and Logistic Details

B i W k FlBusiness Work Flow (Purchase Order)

Purchase Order TrackingBuyer

Lab

Buyer

EDI

Purchase OrderItem, Qty, PriceDistributionPacking Instn

Pre ProductionPP Meeting

Lab test Reports

Vendorg

Time ‘n’ ActivityActivities

PP I ti

QA Check‐list

PP Sample

Production

TargetsResponsibilities

QA

PP Inspection

Extension

Testing Agencies

Revise QAPlan Inspection

Inspect

d db k

Required

Release A t?

Yes

No

TnA


Update FeedbackShipment Accept?

B i W k FlCommission or Margin

Business Work Flow (Shipping) Continued

LogisticCommission or Margin

Business ModelVendor

ShipmentInvoicing

Packaging

Documents

Commission or Margin Invoice

Documents

VesselBL / AWB l

Payment Receipt

Shipping Agency BL / AWB

Container

FCR

ClaimReceive Claim

Coordinate with

Buyer

Agency

Vendor

Settle Claim


B i W k FlBusiness Work Flow (Inventory) Continued

Importers, Traders, & Distributors – Business Model

Dispatch Advice

VendorShipment Track Goods in‐

transit

AdviceGoods Receipt

Item, Qty

Quantitative Check

Qualitative Check

Goods DispatchDispatch Goods

Raise Invoices

Payment Receipt

Buyer / Stores

StockQC Pass?

Yes

Payment Advice

Verify Stock Level MIN

Raise Debit Note (Claim)

No


Raise Indent

S ft t W kSoftware at WorkThe web portal shall start with the Login page

• Each user shall be provided with a unique login ID and password

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p q g p

• The page shall be personalized as per client’s requirements


D hb dSuccessful login shall display the home page

Dashboard


D hb dSuccessful login shall display the home page

DashboardThe Menu bar helps to navigate tovarious features of BuyerEase

October 200915 FSL Software Technologies Ltd. July, 201015 FSL Software Technologies Ltd.

D hb d Q i k Li kDashboard ‐ Quick Links

• The Quick Links can beconfigured by the users

• These help users to quicklynavigate to the module,feature, or report as theuser rights defined


D hb d Fil C bi tDashboard ‐ File Cabinet

File CabinetFile Cabinet• The file cabinet

provides ali d lcentralized place to

access the variousdocument

• These documentscan be Word, Excel,PDF etcPDF, etc.


S liSamplingThe sample information as well as its status canquickly be accessed for a vendor

• If Style No. is not provided, it shall show all samples of the vendor

• The additional date filter shall facilitate filtering the specific samples that

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The additional date filter shall facilitate filtering the specific samples thatrequire attention or action


S l I f tiSample InformationThis lists the desired samples

• The product information sheet as uploaded can be accessed

• The target dates for each stage helps tracking the sample development

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g g p g p p

• The comment log displays the comment by any of the stake holder


S l T kiSample TrackingSample activity calendar can also be managed

• The target can be extended as per the user rights defined

• The task complete as well as any comment can be specified as per the

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The task complete as well as any comment can be specified as per theresponsibility – that could be vendor or merchandiser


S l A lSample ApprovalBuyer shall see the list of samples that has been delivered, but waiting fortheir approval and/or commentstheir approval and/or comments

• Buyer can either approve the sample may drop / cancel it or can put

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Buyer can either approve the sample, may drop / cancel it, or can puttheir comments, if any further change is desired


P h O d (PO)Similarly, the purchase order details and its status

Purchase Order (PO)

can be quickly accessed for a vendor

The additional date filter shallfacilitate filtering the specific

h d d/ St l th t

• If PO No. and/or Style No. is not provided, it shall show all purchase

purchase order and/or Style thatrequire attention or action

orders and its items for the vendor


P h O d D t ilPurchase Order DetailsThis lists the desired purchase order and Stylesp y

• The purchase order information is uploaded, updated, and accessed

• The target dates for each stage helps tracking the purchase order

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g g p g p

• The comment log displays the comment by any of the stake holder


P h O d (PO) T kiPurchase Order (PO) TrackingThis leads to the activity calendar for the PO and Style

Th t t b• The targets can beextended as per theuser rights defined

• The task complete asThe task complete aswell as any commentcan be specified as perthe responsibility –h ld b dthat could be vendoror merchandiser

• The respective detailsfor each activity canfor each activity canbe accessed


L b l A lLabel ApprovalThe Label department can access the label artworkssubmitted but pending for their approvalsubmitted, but pending for their approval

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The labels can be approved and/or the comments are updated


L b l A lLabel Approval Continued

The Label department can access the label artworkssubmitted but pending for their approvalsubmitted, but pending for their approval• The respective artworks (care, woven, UPC – as applicable) as well as

the lab test report can be accessed


P k i M it iPackaging MonitoringThe packaging activity can further be tracked

• The various packaging component can be defined for each PO & Style

• The component development activities can be tracked

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• The various communication and files can be enclosed


I tiInspectionsThe testing agencies deputed in the exporting country shallconduct the onsite inspectionsconduct the onsite inspections

I t h ll d t th i ti t t li l i th

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Inspectors shall update the inspection status online – releasing the shipment or rejecting the goods planning for re‐inspection.


D hb d Al ‘ ’ E iDashboard – Alerts ‘n’ Exceptions• The alert on Dashboard

helps user to locate thearea that requiresattention and action

• The pending job for theTeam helps to create peerpressure

• The label departmentshall see the labelartworks sent and waitingf h ifor their comments


D hb d Al ‘ ’ E iDashboard – Alerts ‘n’ Exceptions

• Similarly the• Similarly, thesample tracking canbe managed

• Buyer shall see thenumber of samplesthat has been sentthat has been sentand waiting for theircomments


L i tiLogistics (Invoice, Packing List, etc)Having the goods inspected and released, the vendor shall upload thenecessary details – invoices, packing list, etc.necessary details invoices, packing list, etc.

Th l i i l h ll l h hi


The logistic personnel shall clear the shipment

C lid tiConsolidation (Vessel, BL/AWB, Container)The Logistic people (or the consolidator) shall specify the vessel details –voyage, bill of lading, and container detailsvoyage, bill of lading, and container details

Th d i i b k d


The goods in‐transit can be tracked

I tInventory (Receipts, Dispatches, etc)Having the goods received physically, the stock is updated against the vendorinvoice details – Importers, Traders, & Distributor Business Model

Similarly, the dispatch challan can be generated


against the Buyer PO and the stock in‐hand

I i / C i i N tInvoice / Commission NoteThe invoice or the commission note – as the case be – can beraised for the purchase orders that are dispatchedraised for the purchase orders that are dispatched

The payment receipt can be updated. The debtors aging and


the outstanding payments can be tracked

C liVendor Compliance audit and pending

Compliance

compliance status can also be tracked• The merchant shall setup a new vendor – marking it

di f i i l lipending for Initial Compliance

• The dashboard of compliance people (or the deputedagency in the exporting country to conduct the audit) shallagency in the exporting country to conduct the audit) shalldisplay the list of all vendors for which the initialcompliance is pending


C liVendor Compliance audit and pending

Compliance

compliance status can also be tracked• The vendors who has passed the initial compliance, shall

be listed separately. The status of regular compliance(s)for these vendors can be viewed

• The compliance personnel (or the deputed agency in the• The compliance personnel (or the deputed agency in theexporting country to conduct the audit) can also setup aswell as execute any of the regular compliance of these

/vendors and/or their facilities


C liCompliance• The Compliance requirement is setup once for social

compliance, technical compliance, etc.


C liCompliance Continued

Vendors are audited against the compliance setup

The marks obtained isentered, which computesthe overall gradethe overall gradeachieved by the vendor


C li• The buyers’ compliance norms – for socialCompliance Continued

compliance, technical compliance, etc. –shall be defined

Based on these norms, the softwareshall alert if the Vendor is compliant

July, 201039

shall alert, if the Vendor is compliant.


R ti S b tReporting Sub‐systemBuyerEase is equipped with a very strong reporting system• Each report have a strong, but flexible, selection criteriagenerating the report on screen, or in Excel, MS Word,and XML formats

• These on‐screen reports shall be equipped with a drill‐• These on‐screen reports shall be equipped with a drill‐down option to view the information in more details

• These reports can directly be mailed from the system orcan be scheduled to be sent periodically

• Some of the sample reports are displayed in thefollowing slides

July, 201040

following slides


R ti S b tReporting Sub‐system Continued

On‐time deliveries

• Indicates %age of shipment that has been on‐time

• The report can be generated for a number of combination – customer

July, 201041

The report can be generated for a number of combination customer,department, vendor, vendor zone, product, category, class, etc.


R ti S b tReporting Sub‐system Continued

Periodic Purchase Order Performance

• The report can be generated on monthly, quarterly, or on yearly basisThe report can be generated on monthly, quarterly, or on yearly basis

• The value can be the total business revenue, order in‐execution, shipped, orcancelled (business lost)

• The report can be generated for a number of combination – customer,

July, 201042

p gdepartment, vendor, vendor zone, product, category, class, etc.


D t il d P t tiDetailed PresentationDemo Access• In case you wish to understand BuyerEase in a greater depth the• In case, you wish to understand BuyerEase in a greater depth, the

application can be configured with a demo login, that shall be accessibleover Internet. The user manual can be shared, which should help to acquirea better understanding of the software.

Online Presentation• Since the application is comprehensive and the respective job‐stepping /

business flow is to be configured BuyerEase team shall be pleased tobusiness flow is to be configured, BuyerEase team shall be pleased todemonstrate the software via Team Viewer, a tool that helps todemonstrate over Internet. This along with Skype (for voice conversation)should suffice the purpose.

Onsite Presentation• If required, BuyerEase team shall be willing to travel to demonstrate the

application in‐person.• The travel, lodging, and boarding shall be borne by the client


ProjectProject ExecutionExecution

Methodologieset odo og esThis section describes the production environment and ens ring smooth transition from the e istingand ensuring smooth transition from the existing systems without affecting the day‐to‐day working


B E R li bl S tBuyerEase – a Reliable System

Latest and Scalable technologyLatest and Scalable technology• Dot Net technology & SQL server database

• Cutting edge and future proof technology making aCutting edge and future proof technology making aseamless transition to constantly emerging trendsand technological advancements

• Up‐to date as of July, 2010• BuyerEase technical team is committed to keepy pthe software up‐to date with respect to the fastpaced industrial requirements.


M k t L dMarket LeaderTop positions on Google, Yahoo, etc.


I t t d R l ti S tInstant and Real‐time SystemWeb architecture• Available 24x7 – anytime, anywhere

• Accessible to buyers , buying agencies , testing agencies, shipping agencies (consolidators & forwards) vendorsshipping agencies (consolidators & forwards) , vendors

• Immediate startup virtually no/little training with a user‐friendly web‐interfacey

Ready‐to‐use• BuyerEase is comprehensively managing business operations for

various organizations. It is equipped with a strong productconfiguration, and is flexible enough to be tamed to your specificwork culture and business process.


P k t f i dl C t St tPocket friendly Cost StructureUsers based pricing structure• BuyerEase cost is computed based on number of users that would

be working in BuyerEase. The price per users shall be lower for a higher number of users base

Achieving Economies of Scale• The BuyerEase Cost Model emerged basically to achieveECONOMIES OF SCALE while implementing an ITECONOMIES OF SCALE while implementing an ITsolution in an organization.• BuyerEase amortizes the cost of development and enhancement

i i d d lvia its product development nature.• BuyerEase is also offered as On‐demand software or Software asa Service (SaaS) a way to share the cost of managing andmaintaining across various clientsmaintaining across various clients


E i f S lEconomies of ScaleThe conventional method of owning a software solution has high cost andrequires tremendous efforts in conceptualizing, developing, testing,requires tremendous efforts in conceptualizing, developing, testing,implementation, and maintenance.

• BuyerEase amortizes the cost of development and enhancement via itsproduct development nature.


product development nature.• The cost of maintenance can be shared via SaaS model

U i I l i M h d l iUnique Implementation MethodologiesInstallation & Configuration• The application shall need a server, which can be deployed in your

office or can be co‐located with a data center.• The server shall be connected via Internet. The administrative

control (FTP/DB) can be pro ided to B erEase team ho can installcontrol (FTP/DB) can be provided to BuyerEase team, who can installand configure the application remotely in liaison with your people toensure smooth operations.

Post‐Installation Training• BuyerEase is bundled with a comprehensive user manual, which in

coordination with the user‐friendly interface, facilitates a new user toy ,start using the software.

• BuyerEase technical team is always most willing to assist the usersover phone, email, chat, skype, etc. – 24x7

• On‐site training and support can also be provided as desired


P t I l t tiPost ImplementationCustomization

• Based on the industry standards BuyerEase is built on the best practices and business• Based on the industry standards, BuyerEase is built on the best practices and businessprocesses, but unlikely if the user groups still feel that customization is required,BuyerEase domain consultant shall be pleased to assist you in incorporating yourspecific requirements and shall deliver the final solution in no time

D C i• Data Conversion• The data conversion is also facilitated through automated tools built by our

technical members and incase required could be easily provided withadditional nominal chargeadditional nominal charge

Integration• BuyerEase has been developed using Open architecture and can easily be integrated

i h h h l hi h i l d b li i dwith the other legacy system, which includes, but not limited to• Buyers’ software system to automatically import the purchase orders• Vendors’ IT system to get the shipping – invoice & packaging – details• The laboratories’ / testing agencies’ system to retrieve the test resultsTh hi i i ’ t t t k th t ffi & l i ti i f ti• The shipping agencies’ system to track the traffic & logistic information


CConcernsThe general connotation is that a large numberof software implementation fails.The reasons behind this can be

• Lack of trained man power

• Commitment from the users towards usage

• Resistance of the user towards implementationResistance of the user towards implementation

• Lack of training & support from the vendor

• Lack of Infrastructure for the users

Thus, it is important to choose a right vendor, and after in‐depth analysis for its Infrastructure, man‐power capabilities,and its management commitments, before proceeding with

July, 201052

g , p gthe decision to implement any IT system.


A i t T h l P tAppropriate Technology PartnerLarge Customer Base and Credentials• FSL pool of customers spreads over 100+ enterprises, covering a wide array

of business areas ranging from manufacturing, exporting, trading, retailing,and various other industries in diverse fields, many of which haveworldwide operations

Domain ‐ Subject knowledge• Frontline Group being in Management and Corporate Advisory roles for last

27 years through its key people, it has in‐depth commercial and businessd i k l d th h it fi i t M t t h idomain knowledge through its proficient Management team having morethan 200 man years of experience.

• With extensive domain knowledge, the people at FSL continuously improveprocesses and enable accelerated delivery of world class solutions.

FSL Software Technologies has a separate department cateringthe IT related need for reputed and well established buyers

July, 201053

and buying agencies since 2005.


A i t T h l P tAppropriate Technology PartnerQuality Delivery in TIME• Committed to achieve a total customer satisfaction through its quality

products and services and their timely delivery

Prompt after sales support• Prompt after sales support, makes Technology Work... Have a

proven record in service industry and a keen sense of customer care,FSL understands the importance of after sales support fortechnology absorption through Training programs and consistenttechnology absorption through Training programs and consistentworking on the solutions

Stability – an organization to stay• A well established infrastructure debt free financial depth andA well established infrastructure, debt free financial depth, and

sound management skills to make the organization stay forever inthe market.

• Strong Team of Management, Consultants, IT Professionals


Th k YThank You

B‐22, Sector IV, Noida‐201301Tel: +91 120 425 022/ +91 120 425 0810

Fax: +91 120 425 0818

www.BuyerEase.com


…we are ready when you are

apparel buying and sourcing house presentation

Technology

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businessworkflow b i

businessworkflowsampling

d t d d

receiptfrom r i tf vendor

shipment information

ft h t d d

reproduced t