APMC Report Submissions Reporting Guide

Brendan Gray

August 2015

TABLE OF CONTENTS 1 Introduction .......................................................................................................................................................... 2

2 Classifying Pipeline Facilities ................................................................................................................................. 4

3 Single Shipper Invoice Reporting Instructions ...................................................................................................... 4

4 Tariff Invoice Reporting Instructions .................................................................................................................. 10

5 Equalization Invoice Reporting Instructions ....................................................................................................... 16

6 Glossary of Terms ............................................................................................................................................... 23

Appendix 1: APMC Reporting Calendar ....................................................................................................................... 24

Appendix 2 Submission Definitions ............................................................................................................................. 25

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Pipeline Operators will be able to utilize the following functionality on Petrinex:

• Submit, query and report on APMC Report Submissions Data. • Report on imbalances between APMC Report Submissions data and Shippers’ Balance data.

Amendments to prior production months are permitted. DOE must be notified and they will unlock the submission for the prior production period. Industry will be able to make the APMC Report Submissions online or via batch.

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2 CLASSIFYING PIPELINE FACILITIES A given pipeline facility can be classified into Single Shipper, Open Access and No Charge Facilities. This APMC Reporting Classification field will be set by Industry on the Edit Facility screen. The default setting for all Pipeline, Terminal and Custom Treating Facilities will be No Charge.

Single Shipper Facilities are those facilities that take ownership of crude oil for transport on its system. The single shipper facility purchases crude oil at the receipt point and sells it back at the delivery point.

Open Access facilities are those facilities that allow crude oil shippers equal access to its pipeline system.

No Charge facilities communicate to APMC that no APMC Report submissions will be submitted for this facility.

3 SINGLE SHIPPER INVOICE REPORTING INSTRUCTIONS

3.1 SINGLE SHIPPER INVOICE INFORMATION

Single Shipper Invoice data will be submitted by Pipeline Operators in PETRINEX either online or via a batch submission on a monthly basis. Every Single Shipper Invoice submission from the Pipeline Operators will be queued for transmission to the APMC after being processed by Petrinex.

BUSINESS ASSOCIATE (BA) CODE The unique 4-digit code (Company code) assigned to the reporting company by PETRINEX. If no BA code exists, complete the online application in PETRINEX (http://www.petrinex.ca/overview/Pages/Access.aspx) and a code will be assigned.

For your reference, a complete list of BA Codes can be found on the PETRINEX website http://www.petrinex.ca/BB/Pages/Infrastructure.aspx (select BA Identifiers Report).

PRODUCTION MONTH The year and month when the products were purchased or sold. For example, July 2015 is reported as 2015-07.

PIPELINE FACILITY CODE A unique 11-digit code assigned by PETRINEX that identifies the pipeline facility where the products were sold and/or purchased.

3.2 REPORTING DEADLINE The reporting deadline for Single Shipper Invoices in the current production month is the “Shipper to Buyer” deadline on the APMC Reporting Calendar. Please see Appendix 1.

3.3 CLARIFYING POINTS

Every new submission is considered full-form replacement of the previous submission. Partial submissions will not be allowed. Petrinex will allow Pipeline Operators to have the ability to save their Shippers’ Balance report progress using the Petrinex “Save to WIP” feature.

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Multiple submissions may be supplied in the same batch submission file (i.e. one CSV file from a pipeline operator can be submitted for all pipelines, terminals and custom treating facilities).

3.4 EXAMPLES

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4 TARIFF INVOICE REPORTING INSTRUCTIONS

4.1 TARIFF INVOICE INFORMATION Tariff Invoice data will be submitted by Pipeline Operators in Petrinex either online or via a batch submission on a monthly basis. Every Tariff Invoice submission from the Pipeline Operators will be queued for transmission to the APMC after being processed by Petrinex.

4.2 REPORTING DEADLINE The reporting deadline for Tariff Invoices in the current production month is the “Shipper to Buyer” deadline on the APMC Reporting Calendar. Please see Appendix 1.

4.3 CLARIFYING POINTS Every new submission is considered full-form replacement of the previous submission. Partial submissions will not be allowed. Petrinex will allow Pipeline Operators to have the ability to save their Shippers’ Balance report progress using the Petrinex “Save to WIP” feature.

Multiple submissions may be supplied in the same batch submission file (i.e. one CSV file from a pipeline operator can be submitted for all pipelines, terminals and custom treating facilities).

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4.4 EXAMPLES

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5 EQUALIZATION INVOICE REPORTING INSTRUCTIONS

5.1 EQUALIZATION INVOICES Equalization Invoice data will be submitted by Pipeline Operators in Petrinex either online or via a batch submission on a monthly basis. Every Equalization Invoice submission from the Pipeline Operators will be queued for transmission to the APMC after being processed by Petrinex.

5.2 REPORTING DEADLINE The reporting deadline for Equalization Invoices for the current production month is the last business day of the month.

5.3 CLARIFYING POINTS Every new submission is considered full-form replacement of the previous submission. Partial submissions will not be allowed. Petrinex will allow Pipeline Operators to have the ability to save their Shippers’ Balance report progress using the Petrinex “Save to WIP” feature.

Multiple submissions may be supplied in the same batch submission file (i.e. one CSV file from a pipeline operator can be submitted for all pipelines, terminals and custom treating facilities).

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5.4 EXAMPLES

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6 GLOSSARY OF TERMS “Shippers’ Balance” refers to a volumetric report containing volume balances for pipelines, terminals and custom treating facilities where the “Shipping Business Associate” is the Alberta Petroleum Marketing Commission (APMC) or a Crown agent (currently Shell).

“Single Shipper Invoice” refers to the financial Invoice from a pipeline operator that details the sales transactions at a single shipper pipeline facility for the purchase of receipt volumes from the shipper; formerly known as “Producer Invoice” or “Final Invoice”.

“Tariff Invoice” refers to the invoice from a pipeline operator that details the tariff charges incurred at a pipeline facility for transportation and administration services incurred for shipping APMC product.

“Equalization Invoice” refers to the Invoice received from pipeline operators that details the Equalization charged or paid based on the blended quality of the stream.

“APMC Report Submission” refers to a Single Shipper Invoice, Tariff Invoice or Equalization Invoice submitted to APMC by a pipeline operator for a given production month and pipeline facility.

“Pipeline Splits” refers to Petrinex records detailing the physical and custodial transfer of petroleum products (Oil). “APMC Volumes” refers to the Royalty taken in kind by the Alberta Government for the extraction of oil.

“APMC” in the context of APMC Report Submissions Project refers to the Alberta Petroleum Marketing Commission (APMC) Royalty In-kind Operations (RIK Operations) team, responsible for the verification of APMC Report Submissions from Pipeline Operators and the reconciliation of these reports to Shippers’ Balances.

“Pipeline Operators” refer to industry Business Associates who operate oil pipelines, custom treating and/or terminal facilities in Alberta. Pipeline Operators are responsible for submitting monthly APMC Report Submissions to the APMC.

“Pipeline Facilities” refers to pipeline, custom treating and terminal facilities (including rail cars) that Pipeline Operators submit APMC Report Submissions for.

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APPENDIX 1: APMC REPORTING CALENDAR

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APPENDIX 2 SUBMISSION DEFINITIONS 1. DILUENT: lighter oil used for blending with heavy oils to meet pipeline specification

2. EDI: a charge on pipelines to cover the cost of electronic data interchange

3. LOSSCR: a credit to offset loss allowances on a pipeline

4. LOWVOL: This is a charge on the single shipper pipelines for low volume deliveries (aka Low Volume Surcharge)

5. OTHER: Open field to cover various ad hoc charges

6. OVRSHRT: Over Short Volumes accounting for allocated metering differences

7. TAF: Transfer Admin Fee represents a charge to flow into or out of a facility

8. TARIFF: The terms, conditions and cost of flowing crude oil on a pipeline

10. TRFIS: Used to report Transfers In from another shipper

11. TRFOF: Used to show a Transfer Out to another Facility

12. TRFOS: Used to show a Transfer Out to another Shipper

13. RECCON: Is used to report volumes when the “Connected From/To Facility” is a Battery, Gas Processing facility, Gathering System, Waste Plant. RECCON only requires the “Connected From/To Facility” to be identified.

14. RECTRK: Is used to report volumes when the “Connected From/To Facility” is the reporting facility or another operated facility. RECTRK requires both the “Connected From/To Facility” and “From/To Facility” to be identified.

15. TRFIF: (transfer in from another facility) is used to report receipts from other Custom treater, Terminals & pipelines.

16. FIRMSRV: Firm Service Fees on a pipeline

17. LOSS: represents the imbalances and metering differences

18. MKTDIFF: This is the Market Differential used to value Canadian crudes

19. QUALITY: the density, sulphur and c3+ components of crude

20. TRANSFER: The act of transferring to or from a facility

21. WADF: Weighted Average Differential Factor. A value assigned to each crude or condensate based on its sulphur and density and which reflects its value relative to a reference crude or condensate quality.

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