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AP C2018BORACAY ISLAND

P H I L I P P I N E S

www.apoc2018.org11TH ASIAN PACIFIC ORTHODONTIC CONGRESS5 - 7 March 2018 | Boracay, Philippines

Industry Support andExhibition Prospectus

2 | 11th Asian Pacific Orthodontic Congress (APOC 2018)

CONTENTS

Invitation from the Chairman .........................................................................................................3

About Association of Philippine Orthodontists (APO)and The Asian Pacific Orthodontic Society (APOS) ......................................................................4

Organizing Committee ...................................................................................................................5

General Information .......................................................................................................................6

Industry Sponsorship Level and Benefits ......................................................................................8

Educational Sponsorship Opportunities ......................................................................................10

Promotional Opportunities ...........................................................................................................11

Advertising Opportunities and Special Request ..........................................................................14

Exhibition .....................................................................................................................................15

Contracts and Confirmation .........................................................................................................17

Sponsorship Booking Form .........................................................................................................18

Sponsorship and Exhibition Booking Form..................................................................................19

Terms and Conditions ..................................................................................................................20

11th Asian Pacific Orthodontic Congress (APOC 2018) | 3

The Association of Philippine Orthodontists (APO) will be hosting the 11th Asian Pacific Orthodontic Congress with the theme Culture of Smiles on March 5,6 and 7 2018 in the beautiful island of Boracay! This will be our very first international orthodontic Congress in the Philippines and we are expecting delegates from the 18 member countries of the Asian Pacific Orthodontic Society (APOS) to attend. The official turnover and launch of APOC 2018 were in September of this year during the 10th APOC in Bali, Indonesia.

The Organizing Committee of APOC 2018 promises to make this once in a lifetime event an affair to remember. We are flying in 16 renowned Orthodontic speakers from all over the world to grace this event. We will also be having a resident’s forum where Orthodontic students can actively participate in plus poster presentations and a trade exhibit to cater to all of your Orthodontic needs. Included in the Congress fee are social events for all delegates such as a “fiesta-themed” opening ceremony, a breathtaking beachside Dinner/luau and an entertaining closing ceremony.

The theme for this Congress is CULTURE OF SMILES. It reflects the diversity and unifying reason for the entire Asian-Pacific Orthodontic Society (APOS) and the warm hospitality of the Filipinos and the smiles from the different cultures which we are planning to harness for this momentous occasion of the 11th APOC which will also coincide with the Association of Philippine Orthodontists (APO) 11th Biennial National Orthodontic Congress: A PERFECT 11/11 INDEED!

As the host country, we are excited to showcase to our foreign delegates from across the globe our warm hospitality and local talents. Not only will this be an opportunity for continued learning but also for some rest and relaxation with colleagues, friends and family amidst the beautiful setting of Boracay.

I, therefore encourage all Orthodontic practitioners and students to come join us in APOC 2018 and to be a part of the biggest event in Philippine Orthodontic history.

Mabuhay!

Jose Manuel R. Rivera, DMD, MSD, FWFO, FAPOChairman, APOC 2018

INVITATION FROM CONGRESS CHAIRMAN


Association of Philippine Orthodontists (APO)

APO has come a long way since it was founded in 1980. From a handful of orthodontists 36 years ago, it has now grown to 126 dedicated and active members ready to take on the challenges of the times. APO has been consistently receiving accolades for its continuing education efforts having hosted a total of 10th National Congress and 7th Regional Congress to date. It has also gained international recognition as a founding member of the prestigious World Federation of Orthodontists (since 1995) and the Asian Pacific Orthodontic Society (since 2001).

About the Asian Pacific Orthodontic Society (APOS)

The Asian Pacific Orthodontic Society (APOS) was inaugurated on October 10, 2001, in Tokyo, Japan by its nine founding members (alphabetically listed):

• APO (Association of Philippine Orthodontists)• AOS (Association of Orthodontists, Singapore)• COS (Chinese Orthodontic Society)• HKSO (Hong Kong Society of Orthodontists)• IAO (Indonesian Association of Orthodontists, formerly Indonesian Orthodontic Society)• IOS (Indian Orthodontic Society)• JOS (Japanese Orthodontic Society)• KAO (Korean association of Orthodontists)• ThaAO (Thai Association of Orthodontists)

Today the APOS has grown to 18 Affiliate members with the addition of the following:• ASO (Australian Society of Orthodontists)• BOS (Bangladesh Orthodontic Society)• MAO (Malaysian Association of Orthodontists)• MacAO (Macao Association of Orthodontists)• PAO (Pakistan Association of Orthodontists)• NZAO ( New Zealand Association of Orthodontists)• ODOAN (Orthodontic and Dentofacial Orthopaedic Associatio n of Nepal)• TAO (Taiwan Association of Orthodontists )• SLOS (Sri Lankan Orthodontic Society)

The purpose for which the APOS has been formed is to assist Affiliated Societies/Associations to promote excellence in Orthodontics through education and research in the Asian Pacific region. Moreover, the activities of the APOS are to disseminate scientific and artistic information relating to Orthodontics particularly through its biennial Congress, the Asian Pacific Orthodontic Congress (APOC) and the Journal of the Society (APOS Trends in Orthodontics).

ABOUT APO AND APOS


APOC 2018 ORGANIZING COMMITTEE

Overall Congress Chair Secretariat : Dr. Jose Manuel R Rivera

Congress Co-Chair : Dr. Roberto B. TanAPOS Liaison Committee

Scientific Committee : Dr. Diana Dorothy A.Lim

Speaker’s Liaison Committee : Dr. Cristina C. Santayana

Awards Committee : Dr. Dennis C. Lim

Finance Committee : Dr. Annie D. Kopio

Ways and Means Committee : Dr. Kathy C. Ong

On-Site Registration Committee : Dr. Iris Panlilio-Law

Publicity and Promotions : Dr. Robert I. Eustaquio

Entertainment Committee : Dr Joanne R. Maranon

Technical and Physical : Dr. Santos F. MullesArrangements Committee

Trade Exhibition Committee : Dr. Ernesto Jose G. De Leon

Souvenir Program Committee : Dr. Ramona S. Locsin

Usherette Committee : Dr. Ria D. Gener-Estibaya

Poster Board Committee : Dr. Martin V. Reyes

Video Sales Committee : Dr. Bernie G. Lim


GENERAL INFORMATION

DATES

05 – 07 March 2018

VENUE

Boracay Ecovillage Resort and Convention Center Boracay Island Malay, Aklan, Philippines

Website: http://boracayecovillageresortandconventioncenter.com

OFFICIAL LANGUAGE

The official language of the Congress is English.

EXPECTED NUMBERS OF PATICIPATION

Over 500 participants

CONGRESS ORGANIZER

Association of Philippine Orthodontists (APO) Website: http://apo.com.ph

The Asian Pacific Orthodontic Society (APOS)Website: http://www.apospublications.com

CONGRESS SECRETARIAT Kenes MP Asia Pte Ltd20 Kallang AvenuePico Creative Centre Level 2 Singapore 339411Tel: +65 6292 4706 / +65 6292 0723Email: [email protected] Event website: http://www.apoc2018.org

Contact Person

Cecelia CalzadaIndustry Liaison and Sales AssociateTel: +65 6292 4706Mobile: +65 9487 4271Email: [email protected]


We appreciate the support of the industry to make this Congress a success. You will receive outstand-ing advantages and recognition linked to your Sponsorship levels, which will be determined based on your total contribution, as per the table below. You may choose a package, as described below, or choose from the various Sponsorship and Exhibition opportunities listed in this prospectus.

Sponsorship Levels Minimum Contributions

Platinum Sponsor USD 75,000

Gold Sponsor USD 50,000

Silver Sponsor USD 30,000

** Companies providing any other support will be acknowledged as Sponsors or Exhibitors. Branded Items will feature company logo only. No product logos or advertisements are permitted.

Entitlements Platinum75,000

Gold50,000

Silver30,000

Hosting of 90 mins Lunch Satellite Symposium in a Plenary Hall on Day 1 - -

60 mins Breakfast / Lunch Meeting in a Parallel Hall on Day 2 - -

Coffee Break (per day) -

Product Demonstration Theatre Slot - - (30 mins)

Exhibition Space 24sqm(Raw)

18sqm(Raw)

9sqm (Shell scheme)

1 x Hanging Banner in Exhibition Hall -

Free-standing banner for display (provided by sponsor) (3 pcs)

(2 pcs) -

Full Page Color Advert in Final Program Book (Inside front)

Bag Insert

Complimentary Congress Registrations (10 reg)

(8 reg)

(6 reg)

Acknowledgment as on the Congress website (with hyperlink), Final Program Book and on-site sponsor board

Platinum

Gold

Silver

INDUSTRY SPONSORSHIP LEVELS AND BENEFITS


PLATINUM Packages: Hosting of 90 mins Lunch Satellite Symposium on Day 1 *Please note that in the case where the Symposium speakers have already been invited

by APOC 2018, speakers expenses will still be born by the sponsoring company. 24 sqm Raw Space *Additional Space can be purchased at USD450 per sqm 1 x Coffee Break 1 x Hanging Banner in the Exhibition Hall *Banner will be produced by sponsoring company 3 x Free-standing banner for display *Locations will be decided by the Organizer 1 x Full Page Color Advert in Final Program Book *Placement: Inside Front 1 x Bag Insert 10 x Complimentary Congress Registrations Acknowledgment as PLATINUM Sponsor on the Congress website (with hyperlink),

Final Program Book and on-site sponsor board

GOLD Packages: 60 mins Breakfast / Lunch Meeting in a Parallel Hall on Day 2 *Please note that in the case where the Symposium speakers have already been invited

by APOC 2018, speakers expenses will still be born by the sponsoring company. 18 sqm Raw Space *Additional Space can be purchased at USD450 per sqm 1 x Coffee Break 1 x Hanging Banner in the Exhibition Hall *Banner will be produced by sponsoring company 2 x Free-standing banner for display *Locations will be decided by the Organizer 1 x Full Page Color Advert in Final Program Book 1 x Bag Insert 8 x Complimentary Congress Registrations Acknowledgment as GOLD Sponsor on the Congress website (with hyperlink), Final

Program Book and on-site sponsor board

SILVER Packages: 30 mins Product Demonstration Theatre Slot 9 sqm Exhibition Shell Scheme *Additional Space can be purchased at USD550 per sqm 1 x Full Page Color Advert in Final Program Book 1 x Bag Insert 6 x Complimentary Congress Registrations Acknowledgment as SILVER Sponsor on the Congress website (with hyperlink), Final

Program Book and on-site sponsor board

SPONSORSHIP PACKAGES


EDUCATIONAL SUPPORT OPPORTUNITIES

All educational grants are managed in compliance with relevant accreditation and industry compliance criteria. In order to ensure the independence of all CME accredited elements, companies providing grants may not influence the topic, speaker selection, or any other aspect of the content or presentation. No promotional, commercial, or advertising materials may be included in the following opportunities. All Sponsorship will be disclosed to participants.

POSTER AREA SPONSORSHIP USD 15,000

The Poster Area will highlight the latest in research and ideas in the Orthodontic industry. By sponsoring this area, your company can validate your commitment to foster the industry.

Poster panels will be put up on display during poster sessions for the whole duration of the Congress.

Sponsorship package covers: Sponsor acknowledgment on signage to be placed at the entrance of the Poster Area Acknowledgment on the Congress website (with hyperlink), Final Program Book and on-site

sponsor board

EDUCATIONAL GRANT Negotiable price

Grants of any amount, whether for the overall Program or for individual sessions, are appreciated and important to the success of the Congress. You will be acknowledged as an education grant supporter on the Congress website, Final Program Book and on-site sponsor board

USB SPONSORSHIP USD 3,500 + provided in kind

The USB will contain sponsor’s company flyers. The USB will be distributed to all participants from the Supporters and Exhibition Booth. USB cover will be provided by the Congress Organizer with the Congress branding Acknowledgment on the Congress website, Final Program Book and on-site sponsor board


GALA DINNER (EXCLUSIVE)(Admission by tickets purchased)

USD 80,000

As an APOC 2018 Congress Gala Dinner sponsor, your company brand will be exposed to the APOC 2018 delegates, throughout the duration of the Congress, with the exclusive opportunity to promote your brand at the Gala Dinner.

*F&B and entertainment will be provided by the Organizer.

Sponsorship package covers:• 30 x Complimentary Gala Dinner tickets (3 tables)• 1 x Company free-standing banner for display at the Gala Dinner venue• Acknowledgment on the Congress website (with hyperlink), Final Program Book and on-site sponsor

board• Opportunity to place settings at the Gala Dinner (promotional collateral or small corporate gift)

CULTURAL DINNER(Free admission to all APOC 2018 Delegates)

USD 200,000 (Available for co-sponsorship at USD 100,000 per sponsor)

As an APOC 2018 Congress Cultural Dinner sponsor, your company brand will be exposed to the APOC 2018 delegates, throughout the duration of the Congress, with the exclusive opportunity to promote your brand to all attending Congress delegates.

*F&B, venue rental and cultural performance will be provided by the Organizer.

Sponsorship package covers:• 2 x Complimentary Congress registration• 1 x Full Page Color Advert in Final Program Book• Sponsor acknowledgment on invitations to all delegates• Sponsor acknowledgment on signage to be placed at the Congress reception entrance• Opportunity to place settings at the dinner (promotional collateral or small corporate gift)• Acknowledgment on the Congress website (with hyperlink), Final Program Book and on-site sponsor

board

LUNCH BREAK USD 15,000 per day (2 available slots)

Sponsor will be acknowledged as the naming rights sponsor of the Lunch Break at the Congress.

Sponsorship package covers:• Opportunity to provide 1 x Free-standing banner for display in the lunch area• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

WELCOME RECEPTION USD 10,000

As an APOC 2018 Congress Welcome Reception sponsor, your company brand will be exposed to all invited APOC 2018 delegates, throughout the duration of the Congress, with the exclusive opportunity to promote your brand to all attending delegates.

*F&B will be provided by the Organizer.

Sponsorship package covers:• Opportunity to provide 1 x Free-standing banner for display at the welcome reception venue• Opportunity to place settings at the welcome reception (promotional collateral or small corporate gift)• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

PROMOTIONAL OPPORTUNITIES


COFFEE BREAK (EXCLUSIVE) USD 10,000 per day

Sponsor will be acknowledged as the naming rights sponsor of the Coffee Break at the Congress. Coffee will be served during breaks in the exhibition area.

Sponsorship package covers:• Opportunity to provide 1 x Free-standing banner for display in the lunch area• Opportunity to provide items bearing the sponsor’s logo for use during the sponsored Coffee Breaks

(such branded napkins, cups etc.)• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

INTERNET AREA (EXCLUSIVE) USD 20,000

There will be an Internet Area equipped with workstations for delegates and speakers to access internet and e-mails.

Sponsorship package covers:• Opportunity to display company logo on screen saver and screen background • Opportunity to provide items bearing the sponsor’s logo at internet area (such as pens, notepads etc)• Opportunity to provide letterhead for the printer• Opportunity to add carpet for branding• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

DELEGATE’S BAG USD 10,000 + provided in kind

APOC 2018 delegate’s bags will have to bear the Congress logo and the sponsor company logo.

Sponsorship package covers:• Sponsor will be acknowledged on the delegate bag with company name and company logo• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

Please note that delegate bags design will have to be approved by the Congress Organizer. The sponsor can also provide funding instead of providing in kind, this will be in addition to Sponsorship fee indicated above. It is the sponsor’s responsibility to pay the relevant import tax and duties, shipping and any other extraneous charges.

DELEGATE’S LANYARD USD 8,000 + provided in kind

Sponsor will provide lanyards to all delegates, or provide the necessary funding to the Congress Organizer for lanyard production. The lanyards will have to include Congress branding and logo.

Sponsorship package covers:• The Sponsor will be recognized on the lanyards with company logo• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

Please note that lanyard design will have to be approved by the Congress Organizer. It is the sponsor’s responsibility to pay the relevant tax, shipping, and any other extraneous charges.

NONTEPADS AND PENS USD 5,000 + provided in kind

Notepads and pens will be provided by the sponsor and will bear the sponsor’s name/company logo. These notepads and pens will be distributed in the bags to all delegates.

• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board


BRANDED WATER STATION 5,000 + provided in kind

Water stations will be placed around the venue. Sponsor will have the opportunity to brand these water stations.• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

RESTROOM ORAL HYGIENE PRODUCT DISPLAY STATION Price upon request

• Opportunities to display of oral hygiene products (Mouthwash/Toothpaste/Toothbrush/Dental Floss) during the two days Congress, provided by the sponsors

Kindly contact Ms. Cecelia Calzada (E-mail: [email protected]) for more information

VENUE BRANDING Price upon request

Sponsor will be able to maximize company awareness by branding high impact traffic locations throughout the venue.

A Location such as:Entrance PillarRegistration DeskRoof Hanging Banner inside the Plenary HallPull-up Banner in the Plenary Hall or Registration Entrance


SOUVENIR STATION Price upon request

• Products (Souvenirs) will be provided in kind by the sponsors• The sponsor will have the opportunity to sell its products onsite during the two-days event


ICE CREAM STATIONS Price upon request

• Free flow ice-creams with local flavors served all day throughout the two-days event


FRESH COCONUT STALL Price upon request

• Fresh whole young coconut served the Filipino way• Coconut will be prepared ready for consumption on site• 300 peace’s per day (first come first served basis)


OTHER SPONSORSHIPS Price upon request

We welcome other Sponsorship opportunities! If you are interested and have a product/service you would like to sponsor, please kindly contact Ms. Cecelia Calzada (E-mail: [email protected]) for more information.

OPPORTUNITIES FOR LOCAL VENDORS


DELEGATE’S BAG INSERT USD 3,000

Sponsor will have an opportunity to provide collateral for all delegate bags. Please note, all design, production, printing, and shipping costs associated with the inserts are the responsibility of the sponsor.

Congress Organizer reserves the right to approve the content and format of the A4 leaflet, which needs to be in English. The quantity of leaflets required will be advised by the Congress Organizer upon confirmation.

MINI PROGRAM (EXCLUSIVE) USD 6,500

The sponsor will have exclusive display advertisement on the back cover of APOC 2018 Mini Program Book. Mini Program Book will be distributed to all attending delegates.

• Acknowledgment on the Congress website, Final Program Book and on-site sponsor board

FINAL PROGRAM BOOK Price indicated in table below (limited slots available)

APOC 2018 Final Program Book will be published in full color digitally and produced in hard copies for distribution to all attending delegates. This is an opportunity for a long-term visibility.

Please note that APOC 2018 has the right to reject any advertisement materials that contain promotion of unsafe and/or controversial content.

Advertising Options Back Page(Exclusive)

Inside Front(Exclusive)

Inside Back(Exclusive)

Run-on Pages

USD USD USD USDFull Page Color 3,000 2,500 2,500 2,000

SPECIAL REQUEST

Tailor-made packages can be arranged to better suit your objectives. Please feel free to contact our Sponsorship and Exhibition Specialist (contact information provided in the “General Information” section) to discuss your needs.

ADVERTISING SPONSORSHIP OPPORTUNITIES

Please note that it is the Exhibitor’s/Supporter’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries and Associations) www.efpia.org, Eucomed (represents Medical Technology industry) http://archive.eucomed.org/ and IFPMA (International Federation of Pharmaceutical Manufacturers and Associations) www.ifpma.org Code of Practice for the promotion of medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Organizer to any suits, demands by the Exhibitor/Supporter or any other third party.


EXHIBITION

The Congress Exhibition will be held at Boracay Ecovillage Resort and Convention Center.

When you exhibit, your company will receive the following benefits:• Listing as an exhibitor on the Congress website• Listing as an exhibitor in the Final Program Book• Listing as an exhibitor on the exhibition board/signage at the Congress

The Exhibition Floor Plan will be posted online shortly. In the meantime, if you are interested in securing an Exhibition Space, we are pleased to receive your preliminary bookings. All spaces will then be allocated based on the confirmation received, on a first come, first served basis.

Raw Space Rental (Minimum 18sqm)

The price for Raw Exhibition Space is at USD 450 per sqm.

Entitlements per minimum required size (18sqm) includes:• 2 x Exhibitor badges (Admission only to Exhibition Area)• 100-word company/product profile in the Final Program Book• Cleaning of public areas and gangways• 2 x Invitation to the welcome reception (admission by badges)

Standard Shell Scheme Rental (Minimum 9sqm)

The price for Standard Shell Scheme Space is at USD 650 per sqm.

Entitlements per minimum required size (9sqm) includes:• 2 x Exhibitor badges (Admission only to Exhibition Area)• Shell scheme frame with basic lighting• Fascia panel with standard lettering• 100-word company/product profile in the Final Program Book• Cleaning of public areas and gangways• 2 x Invitation to the welcome reception (admission by badges)

Table Top (4sqm)

The price for a 4sqm Table Top Rental is at USD 3,000.

Entitlements includes:• 2 x Chairs• 1 x Table with tablecloth• 2 x Exhibitor badges (Admission only to Exhibition Area)• 2 x Invitation to the welcome reception (admission by badges)

**Please note that space only rentals do not include any electrical usage or stand cleaning. All these and other services will be available to order in the Exhibitor’s Technical Manual.


ALLOCATION OF EXHIBITION SPACE

Space allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract should be faxed/emailed to ensure reservation of the desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received.

EXHIBITOR REGISTRATION

All exhibitors are required to be registered and will receive badges displaying the exhibiting company names. Each exhibiting company is entitled to 2 x exhibitor badges. Additional exhibitor badges may be arranged at USD 80 each.

Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Technical Manual.

EXHIBITOR’S TECHNICAL MANUAL

An Exhibitor’s Technical Manual outlining all technical aspects of exhibiting will be circulated several months prior to the 2018 Congress.

It will include the following:• Technical details about the venue• Final exhibition details and information• Contractor details• Services available to exhibitors and order forms

SITE INSPECTIONS

Exhibitors and Sponsors are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this.

EXHIBITOR PROFILE

Upon receipt of the Booking Form, you will be asked to please submit a 100-words Exhibitor Company/Product profile. This will be published in the list of exhibitors in the Final Program Book.

EXHIBITOR TERMS AND CONDITIONS

The Terms and Conditions of exhibiting are included in this prospectus. Please note that signing of the Exhibition Booking Form and Contract indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.


CONTRACTS AND CONFIRMATION

Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed forms.

Once a Sponsorship or Exhibition Booking Form is received, an official contract will be sent to the applying company for signature with an accompanying invoice. This contract should be signed and returned to the Congress Manager with full payment of the invoice.

Upon our receipt of the Sponsorship or Exhibition Booking Form, the Congress Manager will reserve the items listed in the form for the applying company. The completion of the Booking Form by the applying company shall be considered as a commitment to purchase the items.

SPONSORSHIP AND EXHIBITORS TERMS AND CONDITIONS

Terms and Conditions of Sponsorship and Exhibitors are included in this Prospectus and will be included in the Sponsorship and Exhibitors Agreement.

PAYMENT TERMS

Sponsors and Exhibitors are required to pay 60% of the Sponsorship and Exhibition prices upon their receipt of the invoice, and 40% by dates, 4 months prior to the Congress.

PAYMENT METHODS Option 1: Payment by check (for Singapore–based companies only)Option 2: Payment by bank transfer (bank charges are to be borne by the payer)

All payments must be received before the start date of the Congress. Should the Sponsor or Exhibitor fail to make payments prior to the Congress, the Congress Organizer will be entitled to cancel the agreement. Such a cancellation will be subject to cancellation fees as determined below.

CANCELLATION / MODIFICATION POLICY

Any cancellation or modification of Sponsorship and Exhibition items must be made in writing to our Sponsorship and Exhibition Specialist (contact information as stated in the “General Information” section).

In the event of cancellations or modifications, Sponsors and Exhibitors will receive refunds of their payments based on the following terms:

• 10% of the Sponsorship / Exhibition amount if the cancellation/modification is made before 31 January 2017

• 50% of the Sponsorship / Exhibition amount if the cancellation/modification is made between 01 February to September 2017

• 100% No refund of the Sponsorship / Exhibition amount if the cancellation/modification is made after 02 September 2017


Please complete all details and send to Ms. Cecelia Calzada at [email protected]

Company Name:

Contact Person:

Address: City:

Country: ZIP:

Telephone: Fax:

Email: Website:

I would like to book the following Support Items:Sponsorship Opportunities Price in USD √

Platinum Sponsorship Package 75,000Gold Sponsorship Package 50,000Silver Sponsorship Package 30,000Bronze Sponsorship Package 15,000Poster Area Sponsorship 15,000Education Grant Negotiable priceUSB Sponsorship 3,500Gala Dinner (Exclusive) 80,000

Cultural Dinner (Available for co-sponsorship at USD 100,000 per sponsor) 200,000Lunch Break (2 available slots) (Please circle Day 1 or Day 2) 15,000 per dayWelcome Reception 18,000Coffee Break (Exclusive) 10,000 per dayInternet Area (Exclusive) 20,000Delegate’s Bag 10,000 + provided in kindDelegate’s Lanyard 8,000 + provided in kindNotepads and Pens 3,500 + provided in kindVenue Branding Price upon requestRestroom Oral Hygiene Product Display Station Price upon request

Souvenir Station Price upon requestBranded Water Station 5,000 + provided in kindIce-creams Station Price upon requestFresh Coconut Stall Price upon requestDelegate Bag Insert (Per design) 3,000Mini Program 6,500Advertisement: Back Cover, Inside Front/Back, Run-on Pages 3,000 /2,500 /2,000Total Amount (Please complete)

** Prices do not include GST.Notes:

□ Provisional Booking – The item(s) will be released if not confirmed within 14 calendar days □ Please send me a contract and first deposit invoice

Signature: __________________________________________ Date:__________________________

We accept the contract terms and conditions (in this Sponsorship and Exhibition Prospectus) and agree to abide by the guidelines for industry participation for the APOC 2018. I confirm that I am authorized to sign this form on behalf of the Applicant/Company.

APOC 2018 SPONSORSHIP BOOKING FORM


Please note that all acknowledgment(s) of your company and the listing of company details will be generated from the following information. Please complete the form and send it to:

Ms. Cecelia Calzada Email: [email protected]

Company Name:

Contact Person:

Address: City:

Postal Code: Country:

Telephone: Fax:

Email: Website:

WE HEREBY APPLY TO BOOK EXHIBITION SPACE RENTAL

Choice Stand No Space Rental and Table Top Square Meters Total Price **

1st Choice USD

2nd Choice USD

3rd Choice USD

Special note:• Confirmation of the availability of your choice location will be advised in your confirmation

letter. Notes:

□ Provisional Booking – The item(s) will be released if not confirmed within 14 calendar days □ Please send me a contract and first deposit invoice

Signature: _____________________________________ Date:_________________________

We accept the contract terms and conditions (in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the APOC 2018. I confirm that I am authorized to sign this form on behalf of the Applicant/Company.

APOC 2018 SPONSORSHIP AND EXHIBITION BOOKING FORM


TERMS AND CONDITIONS

These terms and conditions are the contractual agreement between Kenes MP Asia Pte Ltd (the “Organizer”) and the “Exhibitor”.

The exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and it’s dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour is allowed. It is the exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise, the Organizer will arrange for their removal at the exhibitor’s risk and sole expenses. Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment listed in the prospectus or as shall be agreed in writing with the Organizer. Should the exhibitor fail to make such payment on time, the Organizer shall be entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for space or seek compensation for non-fulfilment of contract. Participation by exhibitor is dependent upon compliance with all rules, regulations, and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organizer. Exhibitor’s badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk on the exhibition commencement date.

The Organizer ensures daily cleaning of the aisles. Exhibitors are responsible for the cleaning of their stands. The provision of refreshments for the participants by exhibitor is only permitted if the catering regulations of the exhibition building concerned are observed. Organizer is not liable or responsible for the quality and/or quantity of the exhibitor’s refreshments. The exhibitor shall fully indemnify, defend and hold harmless the Organizer, its shareholders, directors, employees, agents and representatives, from and against any and all liability, losses, claims, actions, proceedings, injuries, demands, fees, penalties, judgments, fines, damages, costs and/or expenses (including reasonable attorney’s fees and costs) sustained or incurred by any third party in connection with the use or consumption of the exhibitor’s refreshments. All demonstrations or instructional activities must be confined to the limits of the exhibition stand, with prior consent from the Organizer. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Advertising panels and display are not permitted outside the exhibition areas allotted to the exhibitors. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. The exhibition management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable. Exhibition areas and fittings made available to exhibitor must be handed back in their original condition. In the case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the exhibitor. Any special decoration or fittings must be submitted to the Organizer for prior authorization. The Organizer will not approve stands, which do not comply with the accepted standards until the necessary changes have been made. Industry Code of Practice Please note that it is the Exhibitor’s/Sponsor’s responsibility to comply with local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries and Associations) www.efpia.org and IFPMA (International Federation of Pharmaceutical Manufacturers and Associations) www.ifpma.org Code of practice on the promotion of Medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Organizer to any suits, demands by the Exhibitor/Supporter or any other third party.

CME Absolutely no promotional activities will be permitted in the same room immediately prior to, during, or after a CME activity. Exhibit materials must be in a room or area separate from the education and the exhibits must not interfere, or in any way, compete with the learning experience. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space only; canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted.

Application to ParticipateApplication to participate as an exhibitor in the Congress will be considered only if submitted to Kenes on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In the case of refusal, all payments shall be fully refunded. In the case of acceptance, the exhibitor will be bound by the terms and conditions listed herein and/or in the prospectus and/or any other contractual agreement between the parties.

Obligations and Rights of the ExhibitorRegistration implies full acceptance by the exhibitors of the exhibition regulations. Any infringement of these regulations may lead to the immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the exhibitor. By submitting an application to participate, the exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her/it installation until the date and time fixed for the closure of the event. The exhibitor may only present on his/her/it stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or subletting of all or part of the allocated spaces is prohibited.

Obligation and Rights of Organizer The Organizer undertakes to allocate to the exhibitor a space on the basis of the preference expressed by applicants. The application will be considered in order of receipt of application forms accompanied by payment. The Organizer reserves the right, in the case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to exhibitors. The Organizer reserves the right to offer to a different firm any standing space that has not been occupied by the time of the opening of the Congress, with no obligation to provide compensation to the defaulting exhibitor.

Liability/InsuranceEquipment and all related display materials installed by the exhibitor are not insured by the Organizer, and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to the exhibitor. The exhibitor agrees to be responsible for his/her/its property and person and for the property and persons of his employees and agents and for any other third party who may visit his/her/its space. The exhibitor shall hold harmless and indemnify the Organizer, its shareholders, directors, employees, agents and representatives, from any and all damages, loss, injuries, costs, penalties and claims, including those claims and damages usually covered by a fire and extended under a coverage policy, sustained or incurred by the exhibitor and/or their affiliates and/or representatives in connection with the exhibitor’s materials, equipment, goods or property used or displayed in the event. The exhibitor will purchase insurance policies for the above-listed damages. Organizer reserves the right to change the venue, time and date of any Congress activities without being liable to the exhibitor for any damages or loss resulting therefrom. Exhibitor will be notified in writing as soon as a change is made.

Exhibition RegulationsThe Exhibition Manager (the “Exhibition Manager”), acting under the direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not allowed to share with others any space allotted to them without prior written consent by the Exhibition Manager.

The Organizer reserves the right to alter the general layout or limit the space allotted to each exhibitor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for any expenses incurred other than the cost of exhibit space rental fees.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. The exhibitor is kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation, and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not allowed to be utilized. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.


Kenes MP Asia Pte Ltd 20 Kallang AvenuePico Creative Centre Level 2 Singapore 339411Tel: +65 6295 6984 / +65 6292 4706Email: [email protected]

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