“treetop’s” scout camp riddell’s creek victoria australia · as wheelchair, scooter,...
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“Treetop’s” Scout Camp
Riddell’s Creek
Victoria
Australia
Friday 21st September to Monday 24
th September 2018
Theme: “Hop on Board and Have Fun”
Camp Chiefs: The Honourable Michael & Joan Baden-Powell
Camp Co-Coordinator: Peter Rutley OAM
3RD VICTORIAN
AGOONOREE
INFORMATION BOOK
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AGOONOREE-Background The first Agoonoree was called an “Agoon” and was
held in the Netherlands in 1949. It was attended by
Scouts from the Netherlands, Great Britain, Belgium,
France and Switzerland. The “oree” part was added to
the end of “Agoon” to be synonymous with “Jamboree”
or “Coroboree” which are the names given to Scout
gatherings.
The name Agoon was conceived by Dutch Scouter's and
comes from the Greek word “Agon” meaning a struggle,
special effort competing for something, or to work hard
for a successful purpose.
It is a very appropriate name for a gathering of scouts
with special needs who work hard and need to make a
special effort for a successful outcome.
3RD
Victorian Agoonoree Is a camp catering for Scout Youth Members with special needs.
AIMS:
• To provide an exciting camping experience
for Scout Youth Members with special needs,
which many may not have had the opportunity.
• To encourage Leaders and supporters of Scout
Youth Members to be integrated into local Scout
Groups and provide them with a unique
experience that will also show them new and
exciting ways to include special need Scouts into
their programme.
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• To encourage all people in the wider Scouting
community especially Venturers and Rovers, to
encourage them to show greater awareness in this
often “hidden” aspect of Scouting and encourage
them to assist Scouts with special needs and also
help publicise the work the Scout Movement is
doing in this area.
• To ensure everyone has a fun experience.
ELIGIBILITY:
• Any registered Member with special needs.
The Agoonoree will therefore have Joeys,
Cubs, Scouts, Venturers and Rover
participants who will be referred to in this
document as Scouts.
• We recommend that participants should
be accompanied by a carer* who must be
competent to take complete charge of their Scout
in all areas of personal care and behaviour on all
activities at all times (see note next page).
• All Agoonoree Staff will work as a TEAM
and develop an atmosphere of fun and adventure.
This Agoonoree is a recognized Scouting event
and will be a significant Training exercise in
itself for all participants.
It is hoped these notes will encourage Leaders to
come, learn and use this event as a great experience.
LET’S HAVE A GREAT FUN CAMP.
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*The companions would be responsible for assistance
with ALL the participant’s needs including the
administration of medication, dressing and undressing,
showering & toileting, meal assistance and the
management & use of any appliance or equipment such
as wheelchair, scooter, communication board, hoist,
resuscitation unit etc.
*Some participants e.g. deaf Scouts may not require one
to one assistance. Every carer over 18 years, even if a
carer is looking after their own child, must have a WWC.
Carers should do activities WITH their Scouts not FOR
them or INSTEAD of them.
Remember -- HOP ON BOARD AND HAVE FUN
CAMP FEES
For all full time participants & carers the fee is $90 each
For peg fed (nil food) participants the fee is $55
For part time participants the fee is $25 per day
* Move in day for participants 21st September with the
Opening Ceremony at 7.30pm. Staff can arrive any time
after 9am. Participants & carers should not arrive before
4pm.
* An evening meal will not be provided.
Groups arriving early, suggest bring a picnic dinner
e.g. Fish and chips.
Move out day will be Monday 24th September with
the closing Ceremony scheduled for 2.00pm. (After
lunch)
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THE SITE
Treetop’s Royal Parade, Riddell’s Creek, Victoria.
A magnificent and beautiful site with abundant wildlife.
Features: -
• 70 acres of gently sloping land with lots of flat
areas
• Shower block near caravan area has a wheelchair
accessible toilet for both Males & Females.
Standard showers.
• Cabin area: Cabin 6 will be used for First
Aid/hospital. It is completely accessible and has 2
accessible toilets & 2 accessible showers.
• Pack Holiday Centre sleeps 48 & will also be used
for meals. Beds can also be erected in the main
hall. This also has wheelchair accessible toilets
in both male and female areas.
• Area in front of the multi purpose building can be
used for Badge swapping.
• Multi-purpose Building can be used.
• Confidence course and other activities for energetic
Scouts
• Fun on a raft will be available on the dam
• Wet weather shelter will be used for screen printing
and other activities.
• Near the main camp fire Circle the BBQ’s & a
shelter can be used for the activities
• There are 2 fire areas & also fire drums
“Treetops” has everything we need to host the
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3rd Victorian Agoonoree.
It is about 45 minutes north of Melbourne and less
than 15 minutes to the town of Riddell’s Creek
where there is a Foodworks Supermarket, fantastic
bakery plus Laundromat.
Aldi also have a store at Sunbury.
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Directions to the Camp: the easiest way is to Google directions
to “Treetop’s Scout Camp Royal Parade,
Riddell’s Creek. Vic.
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Scouts will work in ACTIVITY PATROLS (4-6
People)
Two participants (or 3 participants) + two companions
(+ extra helpers if necessary). Carers and helpers may be
Youth members themselves Venturers, Rovers or mature
Scouts or Leaders, Parents or professional care givers
will be linked together for activities.
They will be called an Activity Patrol.
The Activity Patrol may consist of a participant who
needs little assistance and a child with higher needs who
can be assisted by both carers.
It is important that each team is completely independent.
Leaders in charge must organise their own teams – this is
not the responsibility of the camp organisers.
Camp Staff are not expected to “look after”
participants. Whilst they should help during
activities; they are not to help with personal needs.
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ACCOMMODATION:
Scouts and their carers will be sleeping in the Pack
holiday centre and tents
Staff will be sleeping in tents and adjacent cabins.
• Males and females will usually sleep in separate
areas. If a female carer needs to enter a room to
assist a participant e.g. a mother may be assisting
her own child, then there needs to be a protocol
for this arrangement.
Males in that room should be given time to dress
and vacate before other carers enter the room.
• Care must be taken when getting dressed or
undressed or when youth members are being
assisted in their dressing or having a procedure
done where they might be in limited clothing.
• Arrangements will be made for Scouts who
need attention at night. When application forms
indicate this necessary arrangement, Leaders and
staff will meet to discuss the placement of these
participants within the centre.
• It is expected that medication will be administered
by the carer or Leader of the group and therefore
should be kept with them in a secure place.
If medication needs to be in the fridge or
administered by injection or require special
preparation this should be contained and
administered by the carer.
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• More able bodied people who are able to move
easily will use the existing shower and toilet
blocks at the camp. It is possible for them to
camp in tents as well. Only people using wheel
chairs may use the accessible showers.
Staff will be encouraged to shower either early or
late to allow maximum space for Scouts with their
companions. There are plenty of showers.
• First Aid Staff will sleep in Cabin 6. One room
has been allocated to a Scout with high needs. A
room with 2 single beds can be used for first aid
treatment or other procedures.
• Venturers and Rovers will sleep in the same area
as everyone else and there will not be any
separate social or recreational activities for them.
Everyone will abide by the same rules and
expectations.
It must never be forgotten that
this Agoonoree is
an event for Scouts with special needs and
we are all there to help make it happen.
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3RD
VICTORIAN AGOONOREE
ORGANISATION
The organisational structure for the Agoonoree is fairly
simple and is roughly 4 groups who will work
co-operatively together.
Group 1 (see key people)
The Camp Chief, will open and close the Agoonoree,
make presentations, meet and greet all guests. They
will tour the site and give encouragement to all
participants.
The Camp Coordinator and assistants will direct all
activities in a general way and have specific
responsibilities for Administration, finances and for the
overall organisation of the camp. They will
also coordinate the optional or extra activities.
Group 2
Activity staff teams will handle the main activities and
also any other activities. Each team will be given an
outline of their tasks and it is up to them how they
develop them, whether they will wear costumes and
whether they decorate their activity site. They will
encourage the scouts and politely encourage “zealous
helpers” who may want to take over from the scouts to
just HELP.
Activity staff are encouraged to offer to take photographs
during and after activities and they will stamp the Dream
Award Passports . They will be asked to help at the
Opening and closing ceremonies.
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Group 3
Consists of: -
(a) Works and services personnel who will handle
parking, security, lost and found items and the laundry
run.
They will also handle the Service Component of the
Dream Award.
(b) First Aiders whom we hope will be bored with their
job andwill be able to find time to join in the activities.
(c) Kitchen/Catering staff including cooks, food
preparers & slushies.
Group 3 tasks are to look after the practical running of
the site including working with the warden especially in
emergencies.
Group 4
Scouts with special needs and their helpers & carers
These are the main participants at the camp.
The helpers etc. are to help the scouts with their personal
care, to encourage them to try as many activities as they
can to the best of their ability. Helpers may
do activities with the scouts but not for
them or instead of them.
They should help to create an atmosphere of fun
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KEY PEOPLE
Camp Chiefs: The Honourable Michael Baden-
Powell (Grandson of the Founder) and Joan Baden -
Powell
Camp Coordinator, Administration:
Leader - Peter Rutley
This function includes all Administrative matters
e.g. Applications, Finance, Ceremonies, Insignia,
Invitations.
Activities
Leader – Dale Sutton
Will produce the passport and oversee the main
activities plus optional activities.
Works and Services:
Leader – David Blake
The Service Team will: –
• Set up for the Opening and Closing ceremonies.
• Man the front gate and control parking especially
on the Moving In and Moving Out days.
Accessible transit vans must be able to get out
at any time.
• Restrict the number of cars coming and going from
the camp. Only emergency vehicles will be
allowed to drive through the camp.
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• Take soiled sheets, sleeping bags etc. to the
laundry on Saturday & Sunday mornings only.
Participants should later collect their gear from the
Lost and Found area which will be in the Pack
Holiday Centre.
• Operate the Lost and Found Table after each meal.
• Regularly check and clean the toilets.
• Organise a Flag (Colour) Party every morning and
every night.
• Patrol the camp for Security reasons with the
authority to stop any “unscouting” behaviour.
• Assist with the removal of rubbish.
• Supervise the Campfire on Saturday night.
The Service team is there to help all participants
enjoy the Agoonoree.
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KITCHEN/CATERING:
Leaders – Denise & Athol Johnson
The kitchen will only be open at meal times and is
out of bounds all other times.
• Any Birthdays or celebrations will be appropriately
recognised.
• Main meals to be served (based on the anticipated
programme) will be –
Move in Friday: Supper
Saturday: Breakfast, Lunch and Dinner
Sunday: Breakfast, Lunch and Dinner
Monday: Breakfast and lunch
• Morning and afternoon Tea Saturday, Sunday and
Monday.
Note: Coffee and tea will be available when the kitchen
is closed.
• Special Diets will be catered for (allergies, health
& Religion)
• The Kitchen team will also include a “slushy” team
to help with preparation, serving and washing up.*
This is to allow carers to have maximum time with
their Scout, attend to their daily needs and enjoy
activities.
*There may be some personalised implements to assist people with their meals.
These will be noted, washed and put aside where they can be easily obtained.
Care will be taken to ensure they are returned at the end of the last meal.
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FIRST AID/HOSPITAL: - First Aiders
• Cabin 6 is completely wheelchair accessible. The
cabin has 2 accessible bathrooms which will also be
used daily by participants who require a special
facility.
• It should be noted that special needs people are not
usually sick people. Nevertheless there are
sometimes complicated medical regimes that need
attention.
First Aiders will be available 24 hours if
required.
In the event of an Emergency: - the camp will
immediately be taken over by the Camp Warden. Our
own Security team will be under his direct control and
will ensure all roads are clear for emergency vehicles.
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INSIGNIA
All registered people attending the Agoonoree will be
issued with a Special Scarf and an Agoonoree Badge.
Scouts with special needs will also be issued with a
“Passport” to be stamped after completion of each
activity.
All attendees will receive a Participation Certificate.
ACTIVITIES, KEY TIMES, REST AND
FLEXIBILITY
The camp will have a very relaxed atmosphere.
There is no need for participants to book in for
activities.
They should be encouraged to move from one activity
to another.
If an activity is fully booked they should quickly move
on to the next activity.
Please respect anybody who needs a nap during the
programme especially people who will have duties or
procedures to attend to during the night including
“turning”.
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1. Activities: There are 3 blocks of main
activities / entertainment on the Saturday and
Sunday.
9.30am – 11.30am, 1.30pm – 3.00pm,
3.30pm – 5.30pm
On the Monday between 9.30am and 11.30am only
These activities will not be open at other times.
Main activities will be arranged to cover a wide range
of capabilities. There will be also a number of
optional activities which scouts can take in at their
leisure.
OPTIONAL ACTIVITIES
Many of these activities will be organised by other
groups not our own activity staff.
Treetops have a Confidence & Commando Course
carers must accompany their Scouts on each of these
activities. This may also be an option for physically fit
scouts supervised by Leaders.
Scouts are encouraged to take photos on digital
cameras that can be reviewed on a screen.
Every effort will be made for the best photos to be
published in the Victorian Scout Magazine.
Service activities will include assisting at flag
ceremonies, help with cleaning, or tidying site and
even helping with activities. Do the best you can.
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“DREAM AWARD”
The “Dream Award” will be awarded to participants
who make every attempt to participate in the
following Activities plus others not listed
1. Raft Experience: -
Note - Time can be saved if scouts are already
suitably dressed for the raft experience.
2. Screen Printing: -
Note - Time can be saved if scouts are already
suitably dressed eg: have an old T shirt or smock
available to cover clothing
3. Foosball / Twister
4. Car Club
5. Electronic Fox Hunt: - Is a day time activity.
6. Scout Heritage (SHV)
7. Badge display
8. Saturday Night: Camp Fire
9. Sunday Night: Circus
The area for these activities is close to toilets and First
Aid Centre (Cabin 6).
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These are the times we all must stick to –
2. Meals: Breakfast is at 8.00 am, Lunch 12.00 noon,
Dinner 6.30pm.
Note The cooks will not be serving meals all day.
Morning and afternoon teas at appropriate times
PLEASE organise yourselves so that you attend all
meals ON TIME.
If showering takes a long time, then do it after a meal.
Encourage people to go to the toilet leaving time to
get meals on time. It is acknowledged that this may
be difficult but many procedures with our scouts can
be planned.
Any sleeping gear that needs to go the Laundry must
be delivered to the Works & Services coordinator
before Breakfast on the Saturday and Sunday.
NOTE: - Soiled gear on Monday goes home.
Participants can arrange with Activity Staff suitable
time to pick up articles that have been Screen Printed.
Lost property can be collected from the service desk
after every meal.
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Standard Camp Programme
Friday 21st September - Move In Day:
Camp staff can arrive any time after 9.00am.
4.00pm onwards Participants arrive
6.00pm BYO Dinner
7.30pm Opening Ceremony Recognition of the Traditional Owners of the land by
the Camp Chief.
• The entry of the Australian National Flag.
All sing “Advance Australia Fair”
• Entry of the Agoonoree Flag
• Raising of the Agoonoree Flag
• Short speech from the Chief Commissioner.
• Camp Chief declares the Agoonoree open.
Thanks all the parents and friends and bids them
a safe journey home, reminding them to come
back on Monday for the closing ceremony at
2.00pm!
Parent’s friends and Visitors say goodbye and go
home.
The Camp Chief invites all people at the
Agoonoree to have Supper in the Pack Holiday
Centre.
8.15pm Supper
Briefing about Rules and Activities. -Peter
Rutley.
Flag Break 10.00pm
Staff, Scouts & Carers go to respective quarters.
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Saturday 22nd
September
7.30am Flag break
8.00am Breakfast (Laundry run)
9.30am Activities start
11.30am Activities stop
12.00pm Lunch
1.30pm Entertainment
3.00pm Afternoon tea
3.30pm Activities start
5.30pm Activities stop
6.30pm Dinner
7.30pm Evening Activity: Camp Fire
8.30pm Activities stop.
Flag break
10.00pm Lights out
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Sunday 23rd
September
7.30am Flag break
8.00am Breakfast (Laundry run)
9.30am Scouts Own or quiet time
10.00am Activities
11.30am Activities stop
12.00pm Lunch
1.30pm Entertainment
3.30pm-4.00pm
Special afternoon tea for invited guests
4.00pm Activities start
5.30pm Activities stop
6.30pm Dinner
7.30pm Evening Activity: Circus
8.30pm Activities stop.
Flag break
10.00pm Lights out
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Monday 24th September
7.30am Flag break
8.00am Breakfast (No laundry run)
9.30am Activities start:
Final chance at main activities + service
11.30am ALL ACTIVITIES finish
12.00pm Lunch
Pack bags, Load cars, Clean all rooms and
grounds thoroughly.
2.00pm Closing Ceremony:
Presentations and final parade.
• Short speech by The Camp Chief (MB-P)
• Recognition of each participant by name
and Presentation of “Dream Awards”
Participation Certificates to everyone.
• Agoonoree flag is lowered.
• All salute as the Australian flag is lowered
and ceremonially marched out.
• Final words by the Camp Chief who
declares the Agoonoree closed.
• Everyone is dismissed. Goodbyes and Fond Farewell as people start going
home. Everybody goes home tired and happy.
Please do not steal any flags, banners or signs as
souvenirs
They are needed for the next Agoonoree
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SUGGESTED BASIC EQUIPMENT LIST
NAME everything.
Pack everything carefully and tick off the list.
Each group is responsible for getting their gear to and from
camp.
Clothing
Remember your complete uniform.
1 – 2 pairs spare Shorts or trousers
3 – 4 spare T-shirts/polo shirts
3 – 4 pairs spare underwear
3 – 4 pairs spare socks
1 pair Bathers or shirt and shorts suitable for canoeing
1 pair Spare Sneakers or Sandals
1 Warm Jacket
2 pair s Pyjamas or Boxers & T shirts
Handkerchiefs or tissues
1 Lightweight Poncho (or umbrella)
Bedding
Either sleeping bag or sheets with Doona or blankets
Pillow(s) + covers
“Kylie” or waterproof
Toiletries
2 Towels
Sunscreen (SPF 30+)
Insect Repellent (roll on)
Comb/brush
Toothbrush and toothpaste
Face washer and soap in container
Shampoo and Conditioner in small bottles
Deodorant (a must!)
(Shaver)
(Female sanitary items)
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Extras
Medication (with prescription and Doctor’s letter)
Sunglasses
Note book & pen
Torch
(Small First Aid Kit)
Large plastic bag for laundry
Digital Camera
Spare plain T shirt or pillow case for screen printing
Swap badges
Special Equipment
Wheelchair/mobility aids, Charger. Ensure motorised chairs are
serviced before camp.
Any special eating appliance
Any special equipment you need – asthma pump, respirator,
sling, CPAP etc.
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Risk assessment of site.
Although there is a joke that children in wheelchairs never fall
out of trees it is never the less true that children in wheelchairs
are often less at risk at camp than physically fit able bodied
children who run, jump and climb.
A wheelchair is not only a mobility aid, it can also form a metal
protection for the child and with accessories that hold a child in
place, protect them from falling.
All camp rules will be explained at the Agoonoree but all
participants should be aware of the following before attending: -
High risk activities such as archery are not included in the
programme. Running on site is banned.
Most youth members will have a carer/helper and with the
members of the activity team and other staff the
Leader/Scout ratio is more than 2:1.
The responsibility for the safety, care and welfare of each
Scout during activities rests with their personal carer/helper
or with the Leader of their own particular Group.
The overall responsibility of the personal welfare of everyone
in the camp rests with the Camp Coordinator or his
appointed deputy.
In the case of extreme emergency the Camp Warden will take
control of the camp.
The car park is the emergency evacuation area.
Before the camp the Police and CFA will receive information
about the “Agoonoree” especially that with a large number
of young people in wheelchairs who need to be “locked
down” for safe travel in their vans, it may not be possible to
evacuate in a hurry. The Camp Warden is the only person
who may call emergency services to the camp.
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If there is an emergency that requires a mass evacuation from
the camp, the Warden will direct who will stay to help him,
then next all people able to leave in cars, will do so.
After wheelchairs have been “loaded and locked”, their
vehicles will be escorted from the camp by emergency
staff.
The works and Services team will have a duty to ensure that
all roads are clear for emergency vehicles at all times and
that all accessible vans can easily come and go from the car
park at all times.
In extreme emergencies a helicopter can be landed on site.
Leaders trained in First Aid will be on site at all times and
will be on call 24 hours.
Only the First Aid Staff has the authority to call 000 for
ambulance assistance.
Identifiable Risks:
In the application form all participants are warned and must sign
the acknowledgement that: -
They will stay away from dams unless on a supervised
activity.
They have been warned about the dangers of sheltering
under trees and in a storm to seek shelter in a building.
They are advised to observe the wild kangaroos from a
distance.
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Can be found at www.vicscouts.asn.au