“Foster a learning environment for all students to be exceptionally well-prepared to succeed and lead

meaningful lives”

FIG Meeting: June 27, 2017

Consulting Team

Phil Solomon

FJJ General Manager

Educational Strategist

Joe Galli

Retired UDSD

Superintendent

Ed. Consultant

Tim Guider

Sr. Mechanical

Engineer

Dave Bergeron

FJJ Managing Partner

AgendaAgendaAgendaAgenda

• Review Survey Results

• Key Takeaways

• Listening session questions• Grade Configuration Options

• MS Configuration

• Elementary Configuation

• Options for the Middle School

• Options for the High School

• Additional information needed (non option related)

• Timeline

Committee Norms (June 14, 2016 Agenda)

• Begin and end on time

• Assume good intentions

• Be succinct, concrete, and explicit when speaking

• Stay on topic, stick to the meeting objectives

• Listen to understand, and ask if you don’t understand

• Wait until the person speaking is finished before talking

• Demonstrate Integrity: Be transparent,

say what you mean and mean what

you say. Provide honest feedback

• Be a Team Player: Focus on the good

of the whole; offer your time and

expertise when it will add value.

• Be engaged: Prepare for meetings, as

needed. Attend meetings and ask

questions to push the team’s thinking

and learning

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Avon Grove School District

Facility Input Group Survey ResultsSurvey Data Taken, June 26, 2017

17 Responses

Q1: Are you an employee of the District?Answered: 17 Skipped: 0

Q2: How would you rate the quality of education provided at Avon Grove School District?Answered: 17 Skipped: 0

Q3: Avon Grove School District attracts families to our community and increases property values?Answered: 17 Skipped: 0

Q4: Educational programs, school buildings, and teachers are all critical components to the education of our students?Answered: 17 Skipped: 0

Q6: The current two grade level middle school program (7th and 8th) is acceptable long term.Answered: 16 Skipped: 1

Q7: If possible, the recommendation from the FIG should realign the middle school to a 6th grade, 7th grade & 8th grade program; housed in a single building?

Answered: 16 Skipped: 1

Q8: The AGSD strategic initiative of full day kindergarten will attract new students to the district?Answered: 16 Skipped: 1

Q9: The FIG recommendation should prepare the district for an additional 50 students per year as projected from the current demographic study.Answered: 16 Skipped: 1

Q10: The Facility Input Group's (FIG) recommendation is critical in setting the direction for Avon Grove School District for the following...Answered: 17 Skipped: 0

Q11: It is the right time for our school board to move forward with a long-range plan?Answered: 17 Skipped: 0

Q16: Do you feel overcrowding affects education?Answered: 16 Skipped: 1

Q17: Do you believe that the physical size of classrooms affects education?Answered: 16 Skipped: 1

Q18: The current school district classrooms sizes are sufficient for the delivery of 21st century education?Answered: 17 Skipped: 0

Q19: Modular classrooms are an acceptable long range solution to the delivery of education.Answered: 16 Skipped: 1

Q20: If Modular classrooms are to be reduced, prioritize the order in which they are to be reduced:Answered: 17 Skipped: 0

Q22: I am most concerned about the following:Answered: 17 Skipped: 0

Q23: The Current 5-year capital plan calls for $30,466,156 in identified facility related repairs. Do you feel this amount is sufficient to address the true long term needs?

Answered: 17 Skipped: 0

Q24: The current 5-year capital plan calls for spending $15M at the High School. Would you support spending $15M over the next 5 years replacing existing infrastructure systems (HVAC, Lighting, Roofing) in the building without addressing programmatic issues?

Answered: 16 Skipped: 1

Q25: If we are to address the strategic initiatives stated in our mission, it will require a construction campaign, not just a maintenance regimen.Answered: 17 Skipped: 0

Q26: If the district is to invest in a NEW facility, should it be a High School or a Middle School?Answered: 17 Skipped: 0

Q27: How comfortable are you with recommending a tax increase to support this program?Answered: 17 Skipped: 0

Q28: If the FIG agrees that a building campaign is needed what is the maximum tax impact that you can supportAnswered: 17 Skipped: 0

Q29: Although we may not agree with the recommendations of the District-Wide Feasibility Study, we can use it to glean valuable information for planning.

Answered: 17 Skipped: 0

Q30: Did the “Capital Project Financing Review” presented by PFM & RBC adequately demonstrate the relationship of the district’s borrowing capacity and the tax impact to the taxpayer.

Answered: 17 Skipped: 0

Q31: We have the information we need to determine a plan forward?Answered: 17 Skipped: 0

Q21: It would be easier for you to evaluate each building’s needs if they were broken into smaller components including estimated cost and impact

Answered: 17 Skipped: 0

Q32: Committee members are well informed about our district needs.Answered: 17 Skipped: 0

Q33: The Committee has done a good job collecting important information for a plan forward.Answered: 17 Skipped: 0

Q34: The FIG has been a productive use of my time.Answered: 16 Skipped: 1

Q36: The FIG committee is a good objective group trying to make a recommendation in the best interest of students, parents, staff and community -

Answered: 16 Skipped: 1

Q37: We should move forward soon as I am worried about rising interest rates.Answered: 17 Skipped: 0

Q38: We should move forward soon as I am worried about rising construction costsAnswered: 17 Skipped: 0

Q39: We should slow down and take more time to make sure we have the right plan.Answered: 17 Skipped: 0

Q40: As a committee member, I believe our committee is ready to reach a majority decision and move something forward.Answered: 15 Skipped: 2

Q41: I am concerned about the public perception of our recommendation.Answered: 16 Skipped: 1

Q42: I believe our recommendation should proactively address public perception concerns.Answered: 17 Skipped: 0

Q43: I believe that this recommendation is a starting point for a larger community discussion regarding the strategic direction of the district.Answered: 17 Skipped: 0

Q44: The FIG recommendation should include the final vote count by the group.Answered: 16 Skipped: 1

Q45: The FIG recommendation should include an unresolved issues summaryAnswered: 16 Skipped: 1

Q46: The FIG recommendation should carry a 60% majority to be considered an acceptable oneAnswered: 16 Skipped: 1

Key Take Away from Survey (Top 10)

• This is a long term plan

• Realignment of current 7-8 grade structure is important

• Overcrowding is a major concern

• Demographic shift due to FDK should be considered in plan

• Physical class size impacts education

• Current physical class sizes are insufficient

• Phase out modular classrooms

• Current plan for HS deferred maintenance has little support

• There is a need for additional information to make a determination

• This is the right time to move forward (100% agree)

Grade Configuration – Middle School

• Reorganize educational program to 6-8?

FIG Vote

Grade Configuration – Elementary

1. New K- Center Facility, PLES 1-2, AGIS 3-5?

2. Convert existing PLES to K-1, Convert existing AGIS to 2-5?

3. Convert PLES to K-2, Existing AGIS 3-5?

4. Reconfigure K-5?

• Convert PLES to K-5

• Convert MS to K-5

• Convert AGIS to 6-8 MS

Dot exercise, objective is to narrow list

(Which options do you not want to consider)

Options for MS – Discussion/Prioritize

•Renovate and Addition on current site

•Build new on Sunnyside site

•Renovate HS for MS Program (6-8)

Additional options not included?

Options for HS – Discussion/Prioritize

•Renovate and Addition on current site

•Build new on Sunnyside site

Additional options not included?

Additional Information Needed (Sticky Note)

•In addition to needing a clear set of options with estimated cost, what other information do you need to make a recommendation?

Additional Information Needed (Sticky Note)

•What do we need to do as a team (FIG, Administration, FJJ, School Board) to do to be successful?

Additional Information Needed (Sticky Note)

•Words of advice for the school board?

Suggested Timeline

June 27, 2017

• Determine options for further refinement

July 11, 2017

• Tentative Meeting while FJJ is gathering additional information for next meeting

July 25, 2017

• Order of Magnitude Cost and Tax impact of refined options

• Further prioritization of options

August 8,

2017

• Refinement of options (educational impact and trade offs)

• Additional information (if needed)

August 23,

2017

• Preliminary option is finalized

• Draft initial recommendation

September 7,

2017

• Finalize recommendation and prepare PowerPoint (FIG delivers recommendation to board)

Thank You!Questions, Discussion

Visual Representation of FIG Prioritization

Verify Existing Interpretations of Data:

• High School (clear 1st priority)

o Classroom spaces are high priority

o Most of the common areas are also high priority

o External Features of building seem to be acceptable

o Building systems (roof, mech, elec, etc.) need to be addressed

• Middle School (likely 2nd priority)

o Classroom spaces are high priority

o Some of the common areas are also high priority

o Building systems (roof, mech, elec, etc.) need to be addressed

• Penn London ES

o Looks like this building is a low priority from the data; however

rated higher priority due to educational needs

• AG Intermediate School

o Lowest Priority

• District Administration Building

o Was not part of the prioritization process?

NOTE: Although from a quantitative review it appears that AGIS has more

need from a qualitative perspective it is fourth in priority.

NOTE: PLE has more need from an educational perspective.

AGHS FSEMS PLE AGIS

1 Classroom Spaces - Special 4.3 3.4 2.2 1.9

2 Classroom Spaces - Science Labs 4.3 3.6

3 Classroom Spaces - Modular 4.2 4.0

4 Classroom Spaces - General 4.1 3.8 2.8 3.2

5 Classroom Spaces - Art Classrooms 3.7 3.2 2.4 3.0

6 Classroom Spaces - Music 3.6 3.1 2.3 3.0

7 Classroom Spaces - Tech Ed 3.5 3.2

8 Classroom Spaces - Maker Space/TV 3.2

9 Related Services - Guidance/Care 3.4 3.0 1.9 2.0

10 Related Services - Administrative 3.0 2.7 2.1 2.1

11 Related Services - Health/Nurse 2.6 3.0 1.9 2.1

12 Common Spaces - Storage 4.1 2.8 2.3 3.0

13 Common Spaces - Library/Media 4.0 3.8 2.4 2.8

14 Common Spaces - Corridors 3.8 3.2 2.0 2.6

15 Common Spaces - Auditorium 3.8

16 Common Spaces - Bathrooms 3.7 3.3 2.3 2.7

17 Common Spaces - Cafeteria 3.6 3.6 2.7 3.0

18 Common Spaces - Gymnasium 3.4 3.5 2.6 3.1

19 Common Spaces - Fitness Center 3.3

20 Common Spaces - Locker Rooms 3.2 3.3

21 Common Spaces - PLC/Collaboration 3.0 3.5 1.8 2.5

22 Common Spaces - Conference 2.5 2.8 1.8 2.4

23 Common Spaces - Large Group Inst. 3.2

24 Common Spaces - Audion 2.3

25 Common Spaces - Little Theatre 2.1

26 External Features - Main Entrance 3.5 3.7 3.3 2.9

27 External Features - Bus 2.6 2.6 2.1 2.5

28 External Features - Parking 2.6 1.4 1.7 1.9

29 External Features - Athletic Fields 2.3 2.7 1.9 2.2

30 External Features - Outdoor 1.9 1.5 1.8 1.8

31 External Features - Athletic 1.8

32 External Features - Playground 2.4 3.2

33 Mechanical Features - Roof 3.8 2.5 2.0 2.6

34 Mechanical Features - HVAC 3.4 2.7 2.3 2.9

35 Mechanical Features - Electrical 3.3 2.7 1.8 2.5

36 Mechanical Features - Technology 3.2 3.0 2.3 2.5

37 Mechanical Features - Plumbing 3.1 2.9 2.6 2.8

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