“contribution portal” user manual guide for online userehrmis.pessi.gop.pk/downloadfile/updated...
TRANSCRIPT
12/24/2018
User Manual Guide | Punjab Information Technology Board
Punjab Employees Social Security
Institution
“Contribution Portal” User Manual Guide for Online User
“Contribution Portal” User Manual Guide
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[Document Control Page]
Description Date
Version 1.0, Release 1.0: Initial Release December 24, 2018
Note: The above table shows a detailed history of the latest revision of the document.
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Contents [Document Control Page] ............................................................................................................................... 1
OVERVIEW ....................................................................................................................................................... 3
OBJECTIVES ..................................................................................................................................................... 3
ROLES .............................................................................................................................................................. 3
i. Online User ......................................................................................................................................... 3
ii. Local Directorate ................................................................................................................................. 3
iii. Admin PESSI ........................................................................................................................................ 4
Online User ..................................................................................................................................................... 5
1. Login .................................................................................................................................................... 5
2. Forgot your password? ....................................................................................................................... 6
3. Change Password ................................................................................................................................ 6
4. Business Entity .................................................................................................................................... 7
4.1 Profile .......................................................................................................................................... 7
5. POC Profile .......................................................................................................................................... 8
5.1 Profile .......................................................................................................................................... 8
6. Employee ............................................................................................................................................ 9
6.1 Profile for Contribution ............................................................................................................... 9
6.1.1 Employee Profile ....................................................................................................................... 10
7. Monthly Contribution ....................................................................................................................... 10
7.1 Submit ....................................................................................................................................... 10
Create Contribution Manually .................................................................................................. 11
Import MS Excel ........................................................................................................................ 12
7.2 Payment Receipt ........................................................................................................................... 13
7.3 F-4 ................................................................................................................................................. 13
7.4 F-5 ................................................................................................................................................. 14
8. Report ............................................................................................................................................... 15
8.1 Employee Summary .................................................................................................................. 15
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OVERVIEW
In order to improve PESSI Contribution system and citizen facilitation, Punjab Employees Social Security
(PESSI) is launching an “Online Contribution Portal”. Contribution Portal presents a practical opportunity
to invigorate contribution amount by providing the facility to public for online submission of contributions
and maintaining database for the government.
OBJECTIVES
IT based mechanism, having the following goals:
Simplify the procedures to submit monthly contribution
To eliminate processing delays
To avoid users from visiting PESSI for contribution
ROLES
There are three main users of the system:
i. Online User
i. User can add/ view / edit following entities on the portal:
a. POC Profile
b. Employee Profile
c. Dependents
ii. User can submit monthly contribution by two methods:
a. Create Contribution Manually
b. Import MS Excel
iii. User can view / print Contribution Payment Receipt
iv. User can view / print F-4
v. User can view Business Entity and employees’ detail
ii. Local Directorate
i. User has administrative rights of the system
ii. There are Six different types of users and respective logins:
a. Contribution Assistant
b. SSO-C
c. Deputy Director
d. Director
e. Cashier
f. Accountant
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iii. User can add/ edit / active Business Entity Profile
iv. User can approve / reject the contribution request
v. User can view the individual Business Entity and employees detail
iii. Admin PESSI
i. User has administrative rights of the system
ii. User can add / setup following entities:
a. User
b. Wage Contribution Rate
c. Wage Ceiling
d. Health Facility Type
e. Health Facility
iii. User can view Business Entity Profile
iv. User can view following contribution requests:
a. Inprogress
b. Observation
c. Resubmitted
d. Approved
v. User can view the individual Business Entity details and employees
vi. User can view / print following:
a. Declaration form
b. C1 Schedule
c. Payment Receipt
vii. User can view / print F-4
viii. User can view / print F-5
ix. User can view any Business Entity and Employee profile
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Online User
1. Login
i. First connect to the Internet, Double click on any Internet Browser (Internet Explorer, Google
Chrome, Mozilla Firefox etc.).
ii. Type the http://www.ehrmis.pessi.gop.pk/Employer_Login at the Address bar of the Browser
and press Enter button on your keyboard. The home page of “Contribution Portal’s’ Online
Registration System” will be open as shown in figure 1.1
Figure 1.1: Home Page
a. Enter a valid PESSI Registration Number that is received by focal person via Email.
b. Enter Password received by focal person via Email, password is case-sensitive.
c. Press Login button, if the information provided is valid you will have access to dashboard /
main page of the System as shown in figure 1.2
Figure 1.2: Dashboard
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2. Forgot your password?
a. Click “forgot password” text on home page of Contribution Portal
b. Enter Email Address in the respective text box.
c. Press button, if the information provided is valid then password will be
sent at entered email address.
Figure 2.1: Forgot Password
3. Change Password
i. The change password screen is as follows:
a. Enter “Old password”
b. Then enter “New Password” and re-enter again to “Confirm Password”, as shown in the
following screen.
c. Press the “Save” button to apply changes.
Figure 3.1: Change Password
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4. Business Entity
4.1 Profile
i. Click on the Profile tab under the heading of “Business Entity” from the navigation bar
ii. Following details will be displayed:
a. Business Entity Profile
b. Owner Profile
c. Focal Person Profile
d. Health Facility Detail
Figure 4.1.1: Business Entity Profile
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5. POC Profile
5.1 Profile
i. Click on the Profile tab under the heading of “POC Profile” from the navigation bar
ii. List of all focal persons will be displayed with details
a. You can edit employee’s profile by clicking button
Figure 5.1.1: POC Profile Details
iii. You can add new POC Profile by clicking on the “Add New POC Profile” button.
a. Enter Full Name in the respective text box
b. Enter Mobile Number in the respective text box
c. Enter Email Address in the respective text box
d. Click on the button to save the respective data.
Figure 5.1.2: Add new POC Profile
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6. Employee
6.1 Profile for Contribution
i. Click on the Profile for Contribution tab under the heading of “Employee” from the navigation bar
ii. List of all employees will be displayed with details
a. You can view employee’s profile by clicking button
b. You can edit employee’s profile by clicking button
c. You can promote employee by clicking button and then edit details
d. You can separate employee from Company by clicking button and then edit details
Figure 6.1.1: Employees Profile for Contribution
iii. You can add new employee by clicking on the “Add New Employee for Contribution” button.
a. CNIC Verification popup will appear, enter CNIC Number and click on button as
shown in figure 6.1.2
Figure 6.1.2: Employee CNIC Verification
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6.1.1 Employee Profile
i. You can add employee’s “Personal Info” by filling the following mandatory fields:
a. Enter Full Name in the respective text box
b. Enter Father Name in the respective text box
c. Click on respective radio button for Gender
d. Enter CNIC Number in the respective text box
ii. You can add employee’s “Employment Detail ” by filling the following mandatory fields:
a. Enter Designation in the respective text box
b. Select Skill Level from drop-down list
c. Select Employment Type from drop-down list
d. Click on respective radio button for Wage Type
e. Click on respective radio button for Payment Frequency
f. Enter Wage Rate in the respective text box
v. Click on the button to save the data.
7. Monthly Contribution
7.1 Submit
i. Click on the Submit tab under the heading of “Monthly Contribution” from the navigation bar
Figure 7.1.1: Submit Contribution
ii. There are two ways to create monthly contribution, you can choose any of these which are as
follows:
Create Contribution Manually
Import MS Excel
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Create Contribution Manually
i. If your firm has limited number of employees and you can upload each employee’s detail
manually then Click on the Create Contribution button
Figure 7.1.1.1: Create Contribution Manually
ii. Click on the button and total contribution amount with employees salary
detail will be display at bottom as shown in figure 7.1.1.2
iii. Click on the button, contribution request will be submitted
Figure 7.1.1.2: Monthly Contribution Calculation
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Import MS Excel
i. If your firm has large number of employees and it is difficult to upload each employee’s detail
manually then Click on the Import MS Excel button
ii. You can download the PESSI monthly contribution sample file by clicking on Click here text
iii. Upload Contribution file (File Format: XLS/ XLSX/ XLTX) by clicking on button and
then select your file from the system
iv. Click on the button and total contribution amount with employees salary
detail will be display at bottom as shown in figure 7.2.1.1
v. You can remove attached file by clicking button before submission, then you can
upload new contribution file.
vi. Click on the button, contribution request will be submitted
Figure 7.1.2.1: MS Excel Import Monthly Contribution
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7.2 Payment Receipt
i. Once Contribution has been created then PESSI officers will review and approve the request in
case of valid/correct details.
ii. Click on the Payment Receipt tab under the heading of “Monthly Contribution” from the
navigation bar to get voucher
a. You can view Declaration form by clicking respective button
b. You can view C1 schedule by clicking respective button
c. You can print Voucher by clicking button
iii. You can pay Contribution Amount in any branch of Bank of Punjab
iv. Payment status will be changed from Unpaid to Paid after paying Contribution Amount
Figure 7.2.1: Payment Receipt
7.3 F-4
i. Once Contribution amount has been submitted in Bank of Punjab then you can get F-4 payment
voucher
ii. Click on the F-4 tab under the heading of “Monthly Contribution” from the navigation bar to get
F-4 voucher
a. You can view Declaration form by clicking respective button
b. You can view C1 schedule by clicking respective button
c. You can print Voucher by clicking button
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Figure 7.3.1: F-4 Payment Voucher
7.4 F-5
ii. Once Contribution amount has been submitted in Bank of Punjab then you can get F-5 payment
voucher
iii. Click on the F-5 tab under the heading of “Monthly Contribution” from the navigation bar to get
F-5 voucher
a. You can print Voucher by clicking button
Figure 7.4.1: F-5 Payment Voucher
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8. Report
8.1 Employee Summary
i. Click on the Employee Summary tab under the heading of “Report” from the navigation bar
a. You can view or search details of any employee using filters
b. You can download excel file of employees’ detail by clicking button
Figure 8.1.1: Employees Summary