antarang foundation

ANTARANG FOUNDATION

2019

CAREERREADY WEB APPLICATION – USER MANUAL FOR TRAINERS V3.0

ANTARANG FOUNDATION | CareerReady web Application – User Manual for Trainers v3.0

OVERVIEW The CareerReady Application is a browser-based software designed for ANTARANG FOUNDATION for

managing the student information for various communities from the stage of registration to graduation.

This is a tool for the trainers to record the student information and progress real-time with every session. The

trainers can have access to the following functionality, which will be automatically be reported real-time to

the project coordinator:

1. Registration

2. Enrollment

3. Recording IAP

4. Recording Baseline Form

5. Recording Session Scores

6. Recording Endline Form

7. Generation of MIS Reports

The software is very intuitive and easy to use. This User Manual has been created to assist new trainers to

quickly get acquainted to the software application and get started with it.


LOGIN

1. Log on to: https://www.afdatabase.in/

2. Enter the login information to log on to the system

a. The user name will be an email address

b. Password assigned to you

https://www.afdatabase.in/


BATCHES

1. On successful login, you will be able to see the dashboard. The dashboard will display a list of all the

batches to which you have been given access.

2. The batches grid on the dashboard gives you the following links which you can click:

a. Code : To Manage Students

b. Name : To view basic information about the batch

c. Session : To manage sessions for the batch

d. Batch Hold Log : Displays the log of when the batch was put on hold

3. You can also search for a batch using the search box on the top right

4. Click on the “Code” to manage students in that batch.


BATCHES – ADD SCREEN

This screen is to be used to enter the details of a new batch

Besides the details of the batch like its type, Code, Name etc. you can also select the days of the

week when the sessions for this batch will be held and the timings for the same.


STUDENTS

1. This screen displays the list of students under a Batch.

2. To add a new student, click on the red “ADD” button on the top right.


ADD STUDENT

Screen to add the information about a new student


STUDENTS

1. You can click on the Student’s Name to view the basic information for the student

2. The “Documents” link against each student can be used to upload the documents for that student

link Aadhaar Card, Ration Card, etc. The count of the documents uploaded is displayed alongside.


STUDENT STATUS

1. Every student who is added to the batch is “Registered”. The “Status Update” link can be used to

update the status of the Student to:

Enrolled : If the student has attended the pre-engagement sessions up to “Pre-engagement

by Trainer 6+”

Dropout : If the students stops attending sessions after being Enrolled

Attended : If his attendance is greater than 23% but less than 70%

Graduated : If his attendance is greater than 70%

NOTE: The status of the student has to be manually changed by the trainer


ENROLLED STUDENTS

1. Only “Enrolled” students will be displayed for all sessions after “Pre-engagement by Trainer 6+”.


STUDENT DETAILS

1. You can enter the “IARP / Plan A / Plan B” and “Baseline Form” for each student by clicking on the

“Edit” button in the respective column.


STUDENT REPORT CARD

1. The “Report Card” for every student and on date can also be viewed from this screen.

2. There are two formats of the Report Card:

The button “S” is a summary Report Card – which gives overall attendance and work ethics scores

The button “D” is a detailed Report Card – which also gives the session-wise scores

3. The Report Cards are in a ready-to-print format and can be printed on an A4 sheet


SESSIONS

1. The number of sessions that have been taken for a batch is displayed alongside the button under the

“Sessions” column. Click on the button to manage the sessions. Just like the student’s grid, the

sessions follow a similar structure. To add a new session, click on “Add” on the top right and to “Edit”

a session, click on the “Edit” button for that session.

2. “Is Parent Allowed” indicated whether parents were invited to attend this session or not

3. The Gallery option can be used to upload photographs of the session


ADD SESSION

1. When adding a new session, you need to enter the date, select the topic and enter a Description for

anything that needs to be recorded. For e.g., if there was a guest lecturer or a field visit, etc. Click on

the “INSERT” button to save the details.

2. The “Batch” and “Trainer” will be populated automatically.

3. The Trainer Absent flag can be set in case of visiting trainers

4. The actual length of session in hours can be logged

5. If parents are to be invited to attend this session, select “Yes” else select “No”


STUDENT ATTENDANCE

1. To mark the attendance of all “Enrolled” students click on the manage button against that session

under the “Attendance” column.

2. A list of all the “Enrolled” students will be displayed for that session. You need to to mark the

Attendance (Present or Absent) and mark the “Work Ethics Score” for each student. Click the SAVE

button to save the data for that session.


SESSION PHOTOGRAPHS

1. You can upload photographs for that session; click on Bulk Upload to select pictures from your device

and upload them. You can also add a caption with each picture by clicking on the Edit button.


MIS REPORTS

1. You can view the following MIS Reports for each Community by clicking on the “MIS Reports” option

on the left panel:

Session Delay Report

Dropout Report

Star of the Month

Monthly Report

Final Report

2. The Monthly Report gives you a selection of the month for which you need the report. The Final

Report can be generated only after the all specified number of sessions for that community have

been completed and students have been marked as “Graduated”.