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2017 IHRIM Annual Conference | March 26-29, 2017 | Toronto, Ontario, Canada | Exhibitor Prospectus 1

2017 IHRIM ANNUAL

CONFERENCE

MARCH 26-29, 2017

TORONTOPeople + Technology: Creating Workforce Solutions.


WHY EXHIBIT?IHRIM Attracts the Right AudienceThe majority of IHRIM Conference attendees are at the management or senior management level. More than 90% indicate that they are the decision-maker or influence the purchasing decision for their organizations.

IHRIM Annual Conference provides unparalleled networkingIHRIM is a community of leaders that value education and networking to bring innovation and efficiency to their organizations. The IHRIM Annual Conference is our highest attended event of the year and presents the industry’s most promising networking opportunities.

This year’s IHRIM Annual Conference promises lots of changesOur 2017 Expo Hall is designed to maximize exposure and conversations. You will have dedicated exhibit hall hours to maximize your conference investment.

CONFERENCE HIGHLIGHTSIHRIM IncubatorCalling all startups! Companies that have been in business fewer than 3 years and with fewer than 30 employees can be part of this exciting new area. Your new company gets a 10-minute opportunity to address the participants as partof our New Technologies focus.

Sponsor a Thought LeaderTie your company to the industry leaders. When you sponsor a thought leader you are showing the industry that you are thinking about tomorrow as well as today. Join us in Toronto for the 2017 Conference. This is a great opportunity to spend time with this audience.


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INCUBATOR

114

112

110

108

106

104

102

100

113 212

111 210

109 208

105 204

103 202

101 200

10'

213 312

211 310

209 308

10'

205 304

203 302

201 300

STAGE

GENERAL SESSION

313 412

311 410

309 408

305 404

303 402

301 400

ENTRANCE

413 512 513 612

411 510 511 610

409 508 509 608

405 504 505 604

403 502 503 602

401 500 501 600

614

613

611

609

607

605

603

601

New TechnologiesWhat’s next in HR technology, solution-focused content, making the appropriate technology decision (selection), trends in the vendor community (near term innovation and future trends)

Metrics and AnalyticsWorkforce analytics, predictive analytics, Big Data, AI, visualization, data driven decision making, creating value out of data, next generation data technologies

Knowledge and InsightsSessions by industry visionaries, timely industry research and updates, technology adoption trends and analysis of trends, survey results

The Changing Employee-Employer RelationshipThe role and impact of technology, social media, mobile technology, collaboration tools, contingency workforce, virtual teams/employees, policy issues, privacy challenges

PROGRAM CHANNELS


Job Categories of Participants

Functional Role

Number of Employees in Participants Companies

SURVEY SAYS

99%

of attendees visit the exhibit floor

of attendees rated the conference good or excellent and would recommend to their peers.

95% during dedicated hours.

83% of attendees pass along information from exhibitors to their peers.

DEMOGRAPHICS


RESERVE YOUR EXHIBIT SPACE TODAY! What you get with your booth• Each 10’x10’ booth includes a back and side drape and

a booth ID sign.

How to Reserve your Exhibit Space1. Review the expo hall floor plan and select your desired

booth locations.2. Complete the exhibit space application indicating your

top three booth choices (Space Draw - Oct. 16, 2016).3. Return the completed application with a 50% deposit by

credit card or mail check to:

2017 IHRIM Annual Conference c/o Exceed Events 2221 Justin Rd. #119-456 Flower Mound, TX 75028

If you have any questions, please contact: Accounts H-Z contact Charlia Doctor at [email protected] Or 855-573-7827 Ext. 710

Accounts A-G contact Jim Hannabach at [email protected] Or 855-573-7827 Ext 700

Take advantage of an exhibit hall that features• Continental breakfast served in the exhibit hall• Grab-and-Go lunch in the exhibit hall• Daily refreshment breaks in the expo hall

Exhibit PricingStandard booths are available in 10’ x 10’ increments at $3,750 per booth. (Corner and island booths must add $500) Incubator spots are available in the rear of the exhibit hall for $1,000 and include a high-top table, one standard 12v electric plug.• The expo hall is carpeted• A booth is considered a corner booth if it is

located where two cross aisles meet. Islandbooths include four corners.

• Exhibitors may purchase multiple in-line boothsto create the desired booth size.

Exhibit Hall ScheduleSundayRegistration 8:00 AM 7:00 PM

Exhibitor setup 9:00 AM 3:00 PM

Pre-Conference Education Sessions 8:30 AM 5:00 PM

Exhibitor Showcase Reception 6:00 PM 8:00 PM

MondayRegistration 7:30 AM 5:00 PM

Exhibits Open 8:00 AM 3:30 PM

Continental Breakfast in Exhibit Hall 8:00 AM 8:30 AM

Mega Event | Welcome Awards | Keynote 8:30 AM 10:00 AM

Refreshments in Exhibit Hall 10:00 AM 10:30 AM

Concurrent Sessions 10:30 AM 11:30 AM

Lunch in the Exhibit Hall Sponsor Spotlight 11:45 AM 12:45 PM

Concurrent Sessions 1:00 PM 2:00 PM

Refreshments in Exhibit Hall 2:30 PM 3:30 PM



TuesdayRegistration 7:30 AM 5:00 PM

Exhibits Open 8:00 AM 3:30 PM

Continental Breakfast in Exhibit Hall 8:00 AM 8:30 AM

Mega Event Incubator Spotlight 8:30 AM 10:00 AM

Refreshments in Exhibit Hall 10:00 AM 10:30 AM

Mega Event Incubator Spotlight 10:30 AM 12:00 PM

Lunch in the Exhibit Hall Sponsor Spotlight 12:15 PM 1:15 PM


Refreshments in Exhibit Hall 2:30 PM 3:30 PM


Concurrent Sessions 4:30 AM 5:30 PM

Exhibit Teardown 4:30 PM

Reception 6:00 PM 8:00 PM

WednesdayRegistration Open 7:30 AM 11:30: AM

Continental Breakfast 7:30 AM 8:30 AM



Refreshment Break 10:30 AM 11:00 AM



Get ahead of the competitionEvery year IHRIM implements traffic-building ideas suggested by our exhibitors. As the industry changes from year to year, the 2017 IHRIM Annual Conference will help you get ahead of your competitors. See our sponsorship opportunities – we have a price point that meets your needs!

Craft Beer / Wine Sponsors $4,000(This is for the opening reception and there will be up to 3 of each - See sponsorship application)Everyone is invited to join in the fun. Meet and mingle with IHRIM attendees and industry leaders with local craft beers and wine. A great way to celebrate being in Toronto with great friends and like minded professionals. Be seen as a leader in the industry and connect socially with this premium sponsorship.

Continental Breakfast $5,000(2 available)They say breakfast is the most important meal of the day. Have your company name associated with this most important meal when you sponsor one of the breakfasts. Appropriate signage displaying your company name and logo will be placed in the breakfast area.

Monday Lunch Sponsor w/ Cooler Bag $10,000What better way to be remembered than with a cooler bag that IHRIM attendees can take home. Exclusive opportunity for one sponsor so call today to make this yours.

Tuesday Lunch - Box lunch $8,000What better way to showcase your company than to feed hungry IHRIM attendees. Your logo will let them know who was gracious enough to make sure they were able to refuel before heading into conference sessions or the expo hall to meet new vendors, see new products and make decisions on purchases for their business.

Networking Refreshment Breaks $3,500Give attendees a lift by sponsoring a mid-morning or an afternoon refreshment break in the expo hall. Appropriate signage displaying your company name and logo will be placed by the break areas recognizing you as a sponsor of the break.

Badge Lanyards $1,500 Another high-profile sponsorship opportunity that showcases your company’s logo as it appears on the badge lanyards worn by every 2017 IHRIM Annual Conference attendee throughout the conference!

SPONSORSHIP OPPORTUNITIES

Badge Sponsor $1,500Add your logo to the name badge. That kind of impression will last, and be seen in pictures for some time to come.


AcceroAccuSource, Inc.AchieversADPAggressor LLCAnteo ConsultingAPS Inc/Smart SearchOnlineAquire, Inc.ArbitaAtawayAuricoAvatierAvatureBarnett Associates, Inc.BearingPointBenefit ExpressBroadvisionBTRG, Inc.Caliber PointCalifornia PayrollCedarCrestoneCeridiancFactor WorksChoicePointCIC PlusCollaborative Solutions,LLCCollective HR Solutions, LLCColumn TechnologiesCRG emPerformCritical ResearchCyberShift, Inc.CytivaDeloitteDisa, Inc.Doublestar, Inc.Dovetail Software Inc.EMP Trust SolutionsEmploymaEnpower Software SolutionsEnwisenEpicor SoftwareCorporationExponentHRFindley Davies Inc.First AdvantageFlextrack Inc.FotoPunchFresho JobsGHG CorporationGloboforceGreentree SystemsGuardian Application, LLCHalogen Software

High Line CorporationHireVueHitec Laboratories LTDHR.comHR CloudHR LogisticsHRchitectHRSmartHuman Resource Executive MagazineHumanConceptsHumanic DesignHyperGen, Inc.iCIMS, Inc.InforInfosys Technologies LTDIngentisiNQUATEInsperity PerformanceManagementINSZoom.com, Inc.Integral Systems, Inc.InteliusIntraSee, Inc.Jobscience, Inc.JobTargetKaba Workforce SolutionsKenexaKivala HRKnowledge InfusionKnowledgePlanetLawLogix GroupLawsonLink HR SystemsLogical Design SolutionsMercerNETtime SolutionsNeocase SoftwareNorthgateArinsoNuView Systems, Inc.OCIOfficework SoftwareOHUGOmniPointOneSource VirtualOpen ApplicantOraclePayScale, Inc.PDSPEHRSPeoplefluentPeoplenetz, LLCPeopleserv, Inc.Perceptive SoftwarePerquest

Pilat HR SolutionsPing IdentityPowWowHRPresagiaPriority PayrollRamcoResonance Software Inc.RiseSmartSabaSage North AmericaSAPSigma-Hr USA IncSilkroad Technology, Inc.Skillsurvey, IncSkyBridge GlobalSociety for Human Resource

ManagementSPARCSpark HireSSESuccess FactorsSymmetry SoftwareTalent Technology Corp.TalentDriveTalentScopeTaleoTandem SevenTaxBreakTechnomedia-Hodes iQTextifter, LLCTimeLinkTindall & FosterTowers WatsonTracker CorpTrovix, Inc.Ultimate SoftwareUSCIS-Department ofHomeland SecurityVemoVeraTrackVerifications, Inc.VisierWiproWisdomNetWorkdayWorkforce Insight, Inc.

PAST EXHIBITORS


Contact Information

Company

Name/Title

Address

City, State/Province, Zip/Postal Code

Phone/Fax

E-mail address

$

$

$

$

Number of 10’x10’ booth(s)

Standard Booth Price x $3,750.00

Add $500.00 for corner or island

Incubator Exhibit $1,000.00

Total Amount Due:

50% Deposit*:

* Balance due by January 5, 2017.

Booth Choices

1st Choice 4th Choice

2nd Choice 5th Choice

3rd Choice 6th Choice

List specific companies (not product lines) you do NOT wish to be positioned next to (Limit 3 companies)

1

2

3

Payment Information(All payments made in U.S. funds - check one) Check (made payable to IHRIM) American Express MasterCard Visa

Cardholder Name

Card Number / Expiration Date

Billing Address


Amount Enclosed

Authorized SignatureWe agree to abide by all rules and regulations governing the trade show as printed in the Contract Conditions that is a part of this application.

Acceptance of this application by IHRIM constitutes a contract.

Authorized Signature Date

Return this application along with your deposit to:2017 IHRIM Annual Conference c/o Exceed Events2221 Justin Rd. #119-456Flower Mound, TX 75028

If you have any questions, please contact: Exceed Events at [email protected] Or 855-573-7827 Fax 866-488-6490

EXHIBITOR APPLICATION

Booth SizeAll booths are 10’x10’ and can be purchased in multiples to make linear booths or islands. If you want to create an island (if one doesn’t already exist) please contact us.

For Accounts H-Z contact Charlia Doctor at [email protected] or 855-573-7827 Ext. 710

For Accounts A-G contact Jim Hannabach at [email protected] or 855-573-7827 Ext 700

Standard booth prices are $3,750 per 10’x10’ + $500 for corner or island booths.

*Floor plan is subject to Fire Marshall Approval; Schedulesubject to change.


1. GeneralAll matters and questions not covered by the General Information, Rules and Regulations are subject to the decision of Show Management. The General Information, Rules and Regulations may be amended or supplemented at any time by Show Management, and all such amendments or additions shall, upon reasonable notice, be as equally binding on all parties affected as the original General Information, Rules and Regulations.

2. QualificationsEligibility is generally limited to persons or firms who supply products and services to the Human Resources Systems Industry. Applicants who have not previously exhibited may be required to submit the nature of their business and the scope of items to be exhibited. Show Management reserves the right to reject any applicant to exhibit.

3. Assignment of SpaceAfter the initial space assignments on October 16 2016 deadline, space will be assigned on a first-come, first-served basis. Show Management will attempt to honor an Applicants’ request for booth space and its desires with respect to companies that it does not wish to have located next to its space. However, Show Management specifically reserves the right to assign Applicant to the best space available should its choices be unavailable. Further, should a space location conflict arise, Show Management specifically reserves the right to require the Applicant to choose between waiving its request not to be located next to a specific company or selecting another available exhibit space.

4. Use of SpaceThe space contracted for is to be used solely for the Exhibitor whose name appears on the Contract, and it is agreed the Exhibitor will not sublet nor assign any portion of same without the written consent of Show Management.

5. CancellationA cancellation fee of 50% of the total booth cost shall be assessed in the event of contract cancellation on or before October 31, 2016. No refunds are available for cancellations made after October 31, 2016. All cancellation notices must be received in writing. Show Management reserves the right to treat an exhibitor’s “downsizing” of booth space as cancellation of the original space and purchase of new booth space. Exhibitor may be required to move locations if they request a downsizing of space. Payment in full is due no later than January 5, 2017. If full payment is not received by the aforementioned payment deadline, your booth space may be released.

6. IHRIM Accounts Receivable PolicyExhibitors with past due accounts of 91 days or more to the IHRIM Association or its agents for services, including, but not limited to, advertising in IHRIM publications such as magazines, membership directories and conference programs, will be ineligible to exhibit at IHRIM conferences and trade shows.Companies that reserve space prior to becoming 91 days past due, will be canceled from their reserved space. Deposits received for exhibit space will be refunded minus the amount owed IHRIM for past due accounts. Show Management shall have the right to sell the space to another exhibitor. When the past due account is made current, the company would then be eligible to exhibit and assigned space based on availability.

7. DefaultExhibitors failing to occupy booth space by posted opening, any space contracted for but not canceled, will be obligated for the full cost of the space and is not entitled to any refund or rebate. Show Management has the right to use said space to suit its own convenience, including selling the space to another Exhibitor without any refund, rebate or allowance to the defaulting Exhibitor and without incurring any obligation of any kind to said defaulting Exhibitor.

8. Hold Harmless and InsuranceExhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to Exhibitor’s displays, equipment and other property brought upon the premises of the expo hall. Exhibitor shall indemnify and hold harmless the expo hall, Show Management, and/or IHRIM, their agents and employees from losses, damages and claims inside or outside of the expo hall that may arise as a result of acts or omissions of the Exhibitor, its employees or agents. The expo hall and

Show Management and/or IHRIM will not be liable to the Exhibitor, its employees, agents or guests for any damages, loss or injury from fire, electricity, water, storm, riot, smoke, theft, accident or any other cause. The Exhibitor agrees to provide insurance coverage for personal injury and property damage liability. Insurance protection against fire, theft or damage to the Exhibitor’s materials and injury to the Exhibitor’s employees must be carried at the Exhibitor’s expense. The amount of required insurance shall meet the requirements set by all governmental authorities having jurisdiction as well as exhibit facility requirements.

9. TaxesExhibitor assumes the entire responsibility for and shall indemnify and hold harmless the expo hall, ShowManagement, and IHRIM, their agents and employees, from all state, federal and local taxes associated with sales activities relating to its exhibit.

10. Booth AccessibilityIn accordance with Title III of the Americans with Disabilities Act (ADA), each Exhibitor is responsible for making its exhibit accessible to the disabled, and must indemnify and hold harmless the expo hall, Show Management and IHRIM against failure to do so.

11. Use of Intellectual PropertyExhibitor represents and warrants that it shall not violate any copyright, trademark, or other similar intellectual property laws and that it shall comply with all copyright restrictions including, but not limited to, any license International Association for Human Resource Information Management (“IHRIM”) may obtain or any other laws and restrictions with respect to the use or performance of music, whether live or recorded, artwork, and trademarks of third parties at the IHRIM Event. Exhibitor further represents and warrants that it shall be fully responsible for the performance of all obligations under any agreement permitting its use of any copyrighted music or other intellectual property, including but not limited to, all obligations to report data and to pay royalty fees. Exhibitor agrees to indemnify, save and hold harmless IHRIM, and its directors, officers, agents, employees, members, and each of them, from and against any and all claims, costs, and expenses (including legal fees), demands, actions, and liabilities of every kind and character whatsoever with respect to any breach of the foregoing representations and warranties.

12. Installation and DismantlingExhibitors have move-in and move-out times as indicated in the Exhibitor Service Manual. Failure to remove an exhibit in the allowed time will afford Show Management the right to remove and place same in a warehouse, subject to the Exhibitor’s disposition, with all charges to follow at no liability to Show Management. All exhibits must remain intact until the Expo is officially closed.

13. Refreshments, Gifts and Contests, etc.Show Management reserves the right to prohibit, limit or discontinue the distribution of gifts, giveaways or similar promotions. Contests, raffles and drawings, if permitted under state or local laws, will be subject to the written approval of Show Management. There will be no announcement of Exhibitor’s contests, drawings or raffle winners during the Expo.

14. Exhibit Design and InclusionsStandard 10’ x 10’ in-line booths will be provided back drape and side rails that must be utilized. All exhibits will be bound by the rules and regulations for booth construction contained in the Exhibitor Service Manual. All exhibits and personnel must remain within the confines of their purchased space. Specific exhibit guidelines will be detailed in the Exhibitor Service Manual.

15. Use of Aisles and Common AreasThe aisles, passageways and overhead spaces remain strictly under control of Show Management, and no signs, decorations, banners, advertising matter or special exhibits will be permitted in the aisles. All booth personnel must remain within the booths occupied by their employers. Any and all advertising distribution must be made from the Exhibitor’s booth space.The Exhibitor will be responsible for abiding by all city fire and safety codes that may be in affect. Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside Exhibitor’s purchased booth space.

16. RestrictionsShow Management reserves the right to restrict exhibits that may have been falsely entered, or may be deemed unsuitable or objectionable. This reservation applies to noise, persons, things, conduct, printed matter or anything of a character that might be objectionable to the Expo as a whole. Public address systems must not interfere with the activities of the adjoining exhibitors. Electric or electronic amplification of musical instruments is specifically prohibited. Children under the age of 18 are specifically prohibited from being on the trade show floor during move-in and move-out hours.

17. Service OrganizationsIn the interest of making available the best qualified craftsmen in numbers sufficient to handle all of the services necessary for the operation of the Expo, Show Management has contracted on an exclusive basis, official contractors to provide certain services. Service companies other than the official contractors will not be allowed to perform any of these exclusive services. Non- exclusive services may be performed by Exhibitor- appointed contractors (EAC) within certain guidelines. A complete listing of exclusive services and EAC guidelines will be provided in the Exhibitor Service Manual.

18. Rights in the Event Expo is Not HeldShould Show Management elect to cancel the Expo, Show Management’s liability to the Exhibitor shall be the refund of any payments for booth space received. Show Management shall not be liable for any consequential damages that may arise from such cancellation. Should the Expo be canceled due to circumstances beyond the control of Show Management including, but not limited to, acts of God, acts of war, acts of terror, governmental emergency, labor strike or destruction of exhibit facility, Show Management shall return each Exhibitor’s space payment less a pro rata share of costs and expenses incurred.

19. Changes in Floor PlanShow Management reserves the right to make appropriate changes in the floor plan and booth locations as it deems necessary for the overall success of the Expo.

20. Exhibitor Registration and BadgesEach company may register five (5) company representatives per 10’ x 10’ booth as “Exhibitors.” “Exhibitor” badges do not include conference functions. Exhibitors must wear badges at all times in accordance with their affiliation. Badge swapping among personnel is strictly prohibited.

21. Program and Event GuideShow Management will make all reasonable efforts to assure the accuracy of web listings and exhibitor listing in the show program and event guide. Due to the quantities of entries, errors can occur. IHRIM and Show Management will not be liable to exhibitors for errors and/or omissions.

22. Outside Exhibits/Hospitality SuitesBy executing this contract, Exhibitor agrees that its entire exhibit and display will be confined to the expo hall and the booth space purchased and assigned. This prohibits Exhibitor from displaying products/services and/or other advertising material in areas outside its booth space such as, but not limited to, parking lots and hotel lobbies. This would include sales closing areas and unauthorized facility tours. The use of established billboards for advertising is acceptable. Exhibitor also agrees not to operate a hospitality suite or schedule other functions during hours in which Conference/Expo functions are held.

23. Violations of Rules and RegulationsViolations of these rules and regulations, as well as those published in the Exhibitor Service Manual, will afford Show Management the right to execute one or more of the following remedies: 1) The Exhibitor may be prohibited from exhibiting at the current year’s Expo and will forfeit all booth payments. 2) The Exhibitor’s “points” for the following year’s space draw may be taken away. 3) The Exhibitor may be prohibited from exhibiting at the following year’s event. Provided, however, that the imposition of one or more of these remedies by Show Management shall not in any way limit available remedies provided in other provisions of this contract or by law.

CONTRACT CONDITIONS


Total Amount Due: $

50% Deposit*: $ * Balance due by January 5, 2017.

Payment Information(All payments made in U.S. funds - check one) Check (made payable to IHRIM) American Express MasterCard Visa

Cardholder Name

Card Number / Expiration Date

Billing Address


Amount Enclosed

Authorized SignatureWe agree to abide by all rules and regulations governing the trade show as printed in the Contract Conditions that is a part of this application.Acceptance of this application by IHRIM constitutes a contract.

Authorized Signature Date

Return this application along with your deposit to:2017 IHRIM Annual Conference c/o Exceed Events2221 Justin Rd. #119-456Flower Mound, TX 75028

If you have any questions, please contact: Exceed Events at [email protected] Or 855-573-7827 Fax 866-488-6490

SPONSORSHIP APPLICATIONContact Information

Name/Title

Address


Phone/Fax

E-mail address

Event Sponsorships Sunday Ontario Wines Reception Sponsor $ 4,0003 available with the following benefit:• Logo on Meter Board as Sponsor• Logo on IHRIM Website Promoting Reception

Sunday Craft Beers Reception Sponsor $ 4,0003 availble with the following benefits:• Logo on Meter Board as Sponsor• Logo on IHRIM Website Promoting Reception

Monday Lunch Sponsor w/ Cooler Bag $ 10,000

Tuesday Lunch Sponsor $ 8,000

Monday Continental Breakfast Sponsor $ 5,000

Tuesday Continental Breakfast Sponsor $ 5,000

Monday AM Coffee Break Sponsor $ 3,500

Tuesday AM Coffee Break Sponsor $ 3,500

Monday PM Break Sponsor $ 3,500

Tuesday PM Break Sponsor $ 3,500*** All the above include:• Logo on 22” x 28” sign as Sponsor for Sponsored event• Mention on website as Sponsor

Other Sponsorship Opportunities Conference Lanyards $ 1,500

Badge Sponsor $ 1,500

Sponsor a Thought Leader CALL FOR PRICING

Room Drops CALL FOR PRICING

Incubator Sponsor $ 1,000*** 10 Available to NEW Companies only CALL for details:• Electric included• Display Table Included


Our sponsors and exhibitors bring additional resources to enhance the IHRIM Annual Conference. IHRIM recognizes sponsors and exhibitors for their support throughout the program book, on the website, on the exhibit floor, and at select events in a manner determined by IHRIM to be appropriate. IHRIM reserves the right to determine the eligibility of any sponsor and further reserves the right to reject any application for any reason.

SCOPEIHRIM will provide appropriate acknowledgment and recognition of the sponsor in accordance with IHRIM sponsorship policies and procedures, including those set forth in the Annual Conference Prospectus, and with applicable laws and Internal Revenue Service rules and regulations. IHRIM and the sponsor agree that the purposes of the Annual Conference will be educational in nature, that no product promotion by IHRIM is intended in connection with the Annual Conference, and that the Annual Conference will be conducted in accordance with relevant IHRIM sponsorship policies and procedures. In addition, the sponsor’s participation in the Annual Conference does not convey IHRIM’s approval, endorsement, certification, acceptance, or referral of any product or service of the sponsor. No materials developed or intended for use in connection with the Annual Conference may be distributed or otherwise used prior to advance review and written approval by IHRIM. The sponsor acknowledges that funds provided for purposes as stated herein represent a contribution to IHRIM. Materials provided by sponsor (e.g., signage, brochures, and flyers) to IHRIM may not contain language constituting a statement of quality (i.e., statements concerning product or service superiority or comparative language) or indicate an endorsement by IHRIM of the sponsor’s products or services. It is IHRIM’s intention that funds awarded under this agreement will be used in a manner consistent with a sponsorship transaction and are not provided in exchange for endorsement by IHRIM.

CANCELLATION OR WITHDRAWALNo refund will be made if the sponsor cancels the sponsorship after October 31, 2016.

TERMINATION OF ANNUAL CONFERENCEIf IHRIM determines that the premises where the Annual Conference is to be held have become unfit for occupancy, or if the premises are materially interfered with by reason of strike, embargo, injunction, act of war, act of God, terrorist attack or threat, any other emergency, or any act or event not the fault or beyond the control of IHRIM, the Agreement may be terminated by IHRIM. In the event of such termination, the sponsor waives any and all damages and agrees that IHRIM may, after deducting all costs and expenses, including a reserve for claims, refund to the sponsor as a complete settlement and discharge of the sponsor’s claim and demands, its pro rata amount of all monies paid by all sponsors, if other sponsors are involved in the Annual Conference.

COLLECTION POLICYSponsor agrees to pay any and all costs incurred by IHRIM to collect any or all portion of fees and dues owing to IHRIM that have not been paid in full prior to the Annual Conference. Failure to pay the entire sponsorship by January 5, 2017, entitles IHRIM to cancel the sponsorship and retain all prior payments. Sponsorships reserved after October 31, 2016 are subject to payment in full at time of commitment.

OPPORTUNITY FOR RIGHT OF FIRST REFUSALIHRIM reserves the right of first refusal to the previous year’s sponsor for select 2017 IHRIM Annual Conference sponsorship opportunities, with an agreement deadline to be established at IHRIM’s sole discretion.

NAMES AND TRADEMARKSIHRIM shall have the right to use a sponsor’s name, trademark, and logo, limited to the terms of this agreement. Sponsor shall not have the right to use any of IHRIM’s names, trademarks, logos, or copyrights without prior written approval.

LIMITATION OF LIABILITYSponsor agrees to make no claim for any reason whatsoever against IHRIM, the hotel, or the city and/or state where the Annual Conference is held for any loss, including theft, damage, or destruction of goods, or for any injury to the sponsor or its employees, including while the Annual Conference is in process, being set up, or being taken down. Sponsor agrees to indemnify and hold harmless IHRIM and its officers, directors, employees, and agents from and against any and all claims of any person arising out of acts, omissions, or negligence of the sponsor, its agents, or employees.

TERMS & CONDITIONS FOR SPONSORS PARTICIPATION

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