annual report 2019 / 2020 · 2020-07-06 · annual report 2019 / 2020 submitted to eagle point...

Annual Report 2019 / 2020

Submitted to Eagle Point School District 9

By the Board and Administration of

Crater Lake Charter Academy

Eagle Point, Oregon

May 15, 2020

2019/2020 Table of Contents

Introduction……………………………………………………………............... page 2

Vision / Mission ……………..……………………..…………………......…... page 3

Governance & Leadership ……………………………………………............. page 4

Academic Programs ……………………………………………….................. page 5

Assessment…………………………………………………………….............. page 7

Special Education Services…………………………………………….............. page 8

Enrollment………………………………………………………………............ page 9

Demographics…………………………………………………………............. page 10

Student Management and Safety………………………………………...........page 11

Communication & Outreach ………………................................................. page 11

Finances……………………………………………………………….......... page 12

Facilities……………………………………………………………….............. page 13

Progress on Goals for 2019 / 2020………………………………………… page 14

Appendices are located on pages 16 - 24 of this Annual Report

Appendix A – CLCA Board and Charter School Council

Appendix B – CLCA Staff Members

Appendix C - CLCA High School Class Offerings

Appendix D - MAP Data Summary

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2019/2020 Annual Report | Page 1

Introduction

Crater Lake Charter Academy (CLCA) was founded at the start of the 2014/2015 school year, with the

mission of providing students in Northern Jackson County a local option for nontraditional education

programs. The school opened with a student enrollment cap of two hundred students, and was served

by two certified teachers and seven support staff members. CLCA based its virtual school operations out

of a building owned by its host school district, Eagle Point School District 9, using equipment that the

school district was able to provide through a lease.

To start the 2019/2020 school year, Crater Lake Charter Academy has grown to serve three hundred

twenty-five students, with over one hundred thirty students on the waitlist. Additionally, the school has

ten certified teachers on staff, and over twenty-five total staff members supporting student

achievement. CLCA owns a ten acre campus, including 17,000 square feet of instructional space, as well

as a check-in center, housing the administrative offices, in downtown Eagle Point.

During this period of rapid growth, the charter school was faced with the reality of being a start-up

operation that needed to produce results immediately. CLCA’s year one graduation rate reported out at

27%, causing great concern about the quality of the programs. By year three, the graduation rate had

dramatically improved to 73%. Our last reported graduation rate was 92%.

We are excited for what the future has in store for CLCA. Through collaboration and vested commitment

to our students and our district we look forward to strengthening our relationship with EPSD. We have

taken steps through our contract negotiations to realign with EPSD to offer additional academic support

through shared resources; along with providing athletic support as an Associate OSAA member with

EPHS.

CLCA programs continue to grow with the addition of our partnerships with Southern Oregon Air

Academy and Blue Raven Aviation. Students of CLCA will be given another option to pursue a career that

may have otherwise been unattainable due to lack of opportunity. We are proud to be a leader in the

realm of aviation and flight school programs on the west coast. Along with our new Flight Instruction

Program, CLCA has put a great deal of effort into forging new relationships with RCC, Southern Oregon

Business Education Partnership, and local businesses to further expand the opportunities for our

secondary students to get workforce experience.

Sincerely,

Stephanie Pogue

Executive Director

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Vision, Mission Statements

Vision

Crater Lake Charter Academy is committed to being the most successful student development charter

school in Oregon.

Mission Statement

Crater Lake Charter Academy is centered on developing community contributors and learners through

personalized learning, centered on educational excellence.

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Governance & School Leadership

Corporate Organization

As a public charter school, Crater Lake Charter Academy is both an Oregon public school and an Oregon

nonprofit corporation. CLCA was granted a public charter contract from EPSD9 and formed as a

nonprofit corporation in June of 2014. In January 2017, the nonprofit corporation was renamed

Community Ed, Inc., with Crater Lake Charter Academy sharing the same nonprofit umbrella. Starting in

July, 2019, Crater Lake Charter Academy, Inc. was reincorporated as a stand alone nonprofit

corporation.

Board of Directors

Crater Lake Charter Academy is governed by a nonprofit Board of Directors. Board members,

representing a cross section of the community, serve four year terms and are eligible for

re-appointment. Board members are selected to represent school parents, local businesses, regional

civic services and professional educators. The Board is ultimately responsible for all operations in the

school, with a primary focus on financial operations and school compliance with appropriate policy and

laws.

CLCA Councils

Crater Lake Charter Academy has established councils to advise the Board and Administration on school

and corporate operations. These councils include a School Council, focused on academic programs, and

a Finance Council, tasked with finance and budgets. Council members are appointed to serve on a

year-to-year basis. Members of the Council include parent representatives, community representatives

and staff representatives.

Senior Leadership

Crater Lake Charter Academy is led by a team of educators and business professionals.

Stephanie Pogue Executive Director

The senior administrator of the school, as well as the nonprofit’s chief executive officer, Mrs.

Pogue is responsible for all programs and operations. Taking on the Executive Director’s role for

2019/2020, Mrs. Pogue joined CLCA in 2016 as a teacher. Previously she was a teacher, both in

the Medford and Eagle Point School Districts.

Troy Thorne Assistant Director

The administrator responsible for teaching and learning development, Mr. Thorne joined the

CLCA team in 2019. Previously he was an Instructional Coach in Eagle Point School District 9, as

well as a teacher, both with Eagle Point and Gold Beach.

Jonathan Bilden Assistant Director/CFO

The administrator responsible for business, operations and support services, Mr. Bilden joined

CLCA as a member of the founding team in 2014. He previously held management roles in both

national and regional marketing companies, and the State’s vocational rehabilitation industry.

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Academic Programs Crater Lake Charter Academy’s academic goal is to provide each student an individualized education program that fits their academic profile. All curricular programs are grounded in research and are aligned to state and Common Core standards. Being a K-12 school, Crater Lake Charter Academy must support a variety of academic curriculum. Although each of our academic programs may use different tools, all use the Canvas LMS to function. Each grade has a Canvas class that houses all academic programs and communications. This is accessible 24/7 for students and parents.

ELEMENTARY EDUCATION PROGRAMS (GRADES K - 7) The use of iReady provides Common Core Aligned lessons to students 24/7 through it’s virtual platform. Each student's learning path is individually created based on the proficiencies demonstrated during progress monitoring and benchmarking. CLCA moved forward this school year to fully adopt the iReady system that allows students to work independently online, but is partnered with curricular workbooks. Both resources are available within our Learning Center small group instruction and to take home. Outside of their Individual Work Rotations, students also work on grade level standards through their Virtual Classroom Meetings . This virtual classroom includes direct instruction, practice, application games/activities and assessments. These Virtual Classrooms were created in response to the Distance Learning For All mandates, but will most likely continue in some aspect in future years. Language Arts and Math

iReady Math and Language Arts Instruction provides Common Core aligned lessons to students based on their diagnostic results. Students actively work within iReady during their Individual Work Rotations. These lessons include direct instruction, practice and formal assessment. Small group interventions are offered within the Learning Centers to provide additional support. Crater Lake Charter Academy also uses a variety of research driven supplemental supports, such as IXL, Moby Max, BrainPop Jr., BrainPop, Read Naturally and Readworks. These supports are provided through our Canvas Classrooms and small group interventions/accelerations. Outside of the iReady program, CLCA uses ReadWorks, No Red Ink, IXL, and Reading A-Z to provide additional support. All Elementary students also have EPIC! Books account. This allows each student to access a virtual library. Teachers can assign books or allow students to read based on their interest and lexile.

Health/ Science/ Social Studies

Health/ Science/ Social Studies are provided to all K-6. Students use platforms such as: Mystery Science,

IXL, BrainPop Jr. and BrainPop to explore and meet standards. These programs are all provided virtually

through their Canvas Classroom. CLCA has also Health World, Inc health curriculum that is standard

aligned K-8 grade. _________________________________



SECONDARY EDUCATION PROGRAMS (GRADES 8-12)

Crater Lake Charter Academy uses the instructional platforms of Edgenuity and Canvas for the Secondary Programs. The Edgenuity Platform has achieved Corporate Systems Accreditation with Supplemental Digital Learning under Cognia. This platform is virtually accessible online 24/7. All courses within Edgenuity are aligned to Common Core standards and State Standards. Grading is Teacher supported with the Teacher of Record reviewing student work and providing feedback. Learning devices range from writing prompts, quizzes, unit exams and student produced projects. Offered Courses

Please see Appendix C for Crater Lake Charter Academy High School Course Offerings.

Career Development / Early College

CLCA expanded its ability to provide college-level courses and career and technology courses by

offsetting tuition. The current program works in conjunction with Rogue Community College. Program

expansion will include development of industry certificate programs to offer choices to those students

that prefer to enter the workforce upon exiting High School.

◆ 2019/20: 17 students earned over 100 credits as of May 1st

● One of our students will graduate this year receiving her AAS transfer degree

and was accepted into the University of Oregon Honors College

◆ 2018/19: 19 students earned 137 credits through Rogue Community College

◆ 2017/18: 14 students earned 111 credits through Rogue Community College

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Assessment ELEMENTARY AND MIDDLE SCHOOL ASSESSMENTS AND PROGRESS MONITORING

Within the Elementary Program, CLCA uses MAP Growth data. These are interim assessments that are given three times per year to get an accurate view on student growth over time and show what students are ready to learn. With this information instruction can be differentiated based on the students specific learning needs to assist them with reaching their annual growth goals.

Listed in Appendix D

MAP Fall Summary 2019/2020 and MAP Winter Summary 2019/2020

SECONDARY DATA

2019/2020 9-12 Student Data

Total number of 9th grade students: 46



Total number of 12th grade students: 27 (3 early grads last year)

Total number of 9-12 students: 163

Total credits earned as of May 1st, 2019:

9th Grade: 46 students

# of freshmen currently ahead in credits (greater than 4.5 credits earned): 24

# of freshmen currently on track in credits (4.5 credits earned): 7

# of freshmen currently behind in credits (fewer than 4.5 credits earned): 13

10th Grade:

60 students

● # of sophomores currently on track or ahead in credits (7.5 credits or more at

the end of first semester): 54

● # of sophomores currently behind in credits (fewer than 7.5 credits or more at

the end of first semester): 6

11th Grade:

35 students

● # of juniors currently on track in credits (13.5 credits or more at the end of first

semester): 30

● # of juniors currently behind in credits (fewer than 13.5 credits or more at the

end of first semester): 5

12th Grade:

24 + 3 early grads from last year = 27

# of currently on track or ahead in credits: 24

# of seniors currently behind in credits (need more than 1.5 credits): 3

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Special Education Services

Crater Lake Charter Academy currently has thirty-eight students receiving Resource Service through

Eagle Point School District 9’s programs (Albert Jackson and Michelle Warren). These students are pulled

to receive services for their specially designed instruction. Classroom Teachers are applying specific

accommodations and/or modifications based on each student’s Individual Education Program.

CLCA currently has seventeen students receiving speech services from EPSD9 through Jada Morse, who

is on campus two days a week.

Crater Lake Charter Academy also currently has twenty-seven students on a Section 504 plan. Teachers

have reviewed all Section 504 Plans and have accommodations in place.

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Enrollment

Student Enrollment Data (as of January, 2020): 325 Students Enrolled

Grade Grade Level Enrollment Grade Level Cap Grade Level Waiting List

K 10 10 22

1 12 12 13

2 13 13 16

3 16 16 16

4 16 17 9

5 17 17 14

6 22 20 15

7 24 25 3

8 30 30 4

9 46 105

11 10 60

11 35 35 23

12 24 25 1

Totals 325 325 147

2020/2021 Student Enrollment 335

Returning CLCA Students for 2020/2021: 291 (89%)

New Incoming Students for 2020/2021: 44

Originated from EPSD9 Schools: 23 Non EPSD9 School Enrollment: 21

2020/2021 Student Waitlist as of May 10, 2020: 114* * All additional enrollments after May 1st are added to the Student Waitlist

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Demographics

Staff

During the 2019/2020 school year, Crater Lake Charter Academy had a team of twenty certified staff and

paraeducators in the school’s Academic Programs. CLCA has ten certified teachers, six full time

paraeducators and four part time learning center aides serving students. Of the ten certified teachers, all

holding certification through TSPC, seven held master’s degrees in teaching and education. The

paraeducators in the school have an average of nearly ten years of professionally serving youth in both

academic and development programs.

Crater Lake Charter Academy’s programs are supported by a team of eight professionals working in

Support Service functions. Support Services includes the Business Office, the Student Services Team and

Maintenance/Facilities.

Student Population

The total enrollment for the 2018/2019 school year was 325 students in grades kindergarten through

twelfth grade.

The wait list for Crater Lake Charter Academy has remained at roughly one hundred fifty students during

the current year. The waitlist has remained over one hundred students since the 2015/2016 school year.

The current student demographic breakdown for CLCA students is:

Table 1 Ethnic/Racial Breakdown for CLCA Student Population

Native American 3%

Asian Less than 1%

African American 2%

White 80%

Multi 3 Hispanic 12%

Pacific Islander 2%

Families who qualified for Free or Reduced lunch: 54%

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Student Management and Safety

Staff and students go through training for fire and earthquake drills. Staff of CLCA also attend

professional development on ALICE Training hosted by Jackson County Sheriff Deputy Gordon Crisp.

Students are then informed and practice ALICE training with their Teachers in an age appropriate

manner.

Student management is handled on an individual basis as the primary goal is to meet the needs of the

student. Crater Lake Charter Academy has taken a positive approach creating a staff position that is

primarily focused on student and family support.

Communications & Outreach

Parent Involvement

Parent involvement is encouraged through the School Volunteer processes and through the School

Council. Historically, CLCA has had a strong following of parents willingly to participate in field trips,

school functions and fundraisers. Parents interested in volunteering go through a background check and

interview with CLCA Administration. Volunteer times are set by the school and the volunteer.

Community Communications

Crater Lake Charter Academy has developed a newsletter network, both within the school communities

and the regional community. School newsletters are produced and distributed to parents, families and

key community members on a monthly basis. A regional community newsletter is produced and

distributed several times a year updating individuals and groups not regularly associated with the

charter school on current going-ons. In addition, CLCA has a social media network (Facebook, Twitter)

that is regularly updated with information on current school affairs.

Community Partnerships

Crater Lake Charter Academy has strived since 2014 to play an active role in the local and regional

communities. To better serve students, and provide better paths to postsecondary programs, CLCA has

become involved with several local and regional organizations.

Currently CLCA is members/partners with: ● Eagle Point / Upper Rogue Chamber of Commerce

● Chamber of Medford / Jackson County

● Rotary Club of the Upper Rogue

● Southern Oregon Regional Economic Development, Inc.

● Southern Oregon Business Education Partnership

● Oregon Coalition of Community Charter Schools

● Southern Oregon Air Academy

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Finances

Crater Lake Charter Academy receives nearly all of its funding through the Oregon State School Fund,

passing through Eagle Point School District 9. CLCA’s current year’s budget was adopted at $2,562,562 in

revenue, and $2,562,562 in expenses. Additionally, the CLCA Board has an established policy to maintain

an amount of funds equalling ten percent of its expenses in a reserve account. This has been achieved

every year since 2015. The current revenue is not expected to change due to the COVID 19 pandemic,

although expenses have decreased.

Crater Lake Charter Academy has dedicated more than half of its annual budget to direct student

support staffing costs, including teachers and front line paraeducators. In total, CLCA has committed

nearly seventy percent of its budget to staffing costs. Fifteen percent of the budget has been focused on

instructional materials, including technology replacement costs and software usage. Five percent of the

current budget was dedicated to expanding the main campus, providing a new instructional center in

the Elementary Courtyard.

Moving forward, CLCA has adopted a 2020/2021 budget based on the original State budget of $9 billion,

aware that this amount will not be fully funded. CLCA has developed measures to absorb cuts to the

State School Fund, with resources focused on student academic programs.

2019/2020 Adopted Budget

Grades K-8 Funding: 160 Students $1,056,000.00

Grades 9-12 Funding: 165 Student $1,293,187.00

Poverty Poverty Funding $78,375.00

Total State School Funds $2,427,562.00

Measure 98 Funds/CTE Grant $125,000.50

Total Grants/Additional $86,000.00

TOTAL REVENUE $2,562,562.50

Total Staffing Expenses $1,572,562.50

Total Instruction Support $270,000.00

Total Operational Support $710,000.00

TOTAL EXPENSES $2,562,562.50

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Facilities

PAST:

2014/2015 School Year

Crater Lake Charter Academy opened its doors in September 2014 operating out of Eagle Point School

District 9’s online school center. The charter school used roughly three thousand square feet of the

building located at 129 South Platt Ave in Eagle Point. This location included a main learning center

room and several adjoining offices, used as breakout rooms.

2015 - 2017 School Years

In the spring of 2015, Crater Lake Charter Academy’s location was moved to a school district building

located at 140 East Main Street in Eagle Point. This location had once been part of the school district’s Jr.

High School, which was closed in 2001. Prior to moving into this location, CLCA paid for a complete

remodel of nearly seven thousand square feet of space, costing nearly $300,000. This included complete

new walls, flooring, bathrooms and a total technology buildout to support online instruction.

The remodel was complete by September 2015, with students starting the second year of CLCA’s

operation in essentially a new academic building. Through the course of the year, CLCA raised funds to

install a playground on the campus.

2017 - 2019 School Years

During the summer of 2017, Crater Lake Charter Academy made two facility moves to support the long

term growth of the school. A long term lease was secured on a building located at 10 South Shasta in

Eagle Point to initially house secondary programs. The building is now being used to house

administration functions, as well as the school’s foundation and community engagement programs.

Later in the summer of 2017, CLCA was presented with the opportunity to purchase the campus of a

private school located just outside of Eagle Point city limits. This campus included ten acres, a main

building (over seven thousand square feet) and two additional buildings (each nearly two thousand

square feet). Unlike previous facilities, this campus hosts a full kitchen and outdoor space dedicated to

the school and the potential room to grow. Additionally, during the 2018/2019 school year, CLCA added

a third classroom building to the Elementary Courtyard portion of the campus and finished an upstairs

portion of the main building, adding nearly two thousands five square feet of instructional space.

FUTURE

2020 - Beyond

The continued growth of CLCA’s programs make the development of new facilities a priority. Staff,

parents, Board members and community supporters will be working to develop a master facilities plan

to accommodate future growth.

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Progress on Goals for 2019 / 2020

2019/20 School Year in Review

At the beginning of the 20019/20 school year the CLCA Leadership Team began the identification,

planning and execution of the 2019/20 Continuous School Improvement Plan. The process included

assessing what was identified as priorities by the CLCA School Board, School Council, School

Stakeholders and School Leadership. These reviews lead to identifying CLCA as a school focused on each

individual student, the student’s goals and academic excellence through a combination of flexible

learning through a variety of platforms and programs.

The highlight of the school year was obtaining a five year contract renewal with Eagle Point School

District. The school and leadership team is excited to grow this partnership and continue to offer

students of various communities a school of choice option they may otherwise not have. CLCA

appreciates the partnership that has grown with Eagle Point School District throughout this process, as

both parties worked to create the best outcomes for students. CLCA look forward to continuing to work

with Eagle Point High School as the schools share academic and athletic resources.

At the beginning of this school year the CLCA Leadership Team focused on the areas of improving

policies and procedures within our Student/Parent Handbook and our Operational Handbook. The

student handbook was rewritten with clearer process and expectations for students and staff. With the

redeveloped procedures and policies, CLCA’s students and staff will have better all around support for

student achievement.

The CLCA Continuous School Improvement Plan identifies the goal of forging new business relationships

with Southern Oregon Air Academy, Southern Oregon Business Education Partnership, AVID, and Eagle

Point School District all in the efforts to increase student opportunity. These opportunities are

specifically designed to focus on giving students the skills and abilities to obtain living wages right here

in Southern Oregon.

With all of this, the final goal was to improve public and community visibility. To do this, CLCA improved

our social media, created a weekly newsletter that is sent to parents/students/community stakeholders,

and created a promotional video highlighting CLCA’s programs. CLCA is also featured on the Southern

Oregon Air Academy website and flight program video, as part of efforts to advertise and grow the

school’s programs.

As the year comes to an end, CLCA is proud of the accomplishments that have been made. By creating a

stronger foundation of policies and procedures, teamed with more academic opportunity and support, it

is clear CLCA is, and will continue to be, a vital program for our community and student’s development.

CLCA looks forward to continuing a mutually beneficial relationship with Eagle Point School District and

regional community partners.

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Continued Goals of CLCA:

Maintain a graduation rate over 80%

In 2015, Crater Lake Charter Academy’s first year awarding students diploma, the school recorded a 27%

graduation rate. In year two, CLCA climbed to a 54% graduation rate. These numbers caused concerns

for both CLCA and Eagle Point School District 9, leading to benchmarks being put into the contract on

minimum graduation rates. Year three saw CLCA increase its graduation rate to 73% and year four

increased again to 80%. Year four was the first year of the host district’s graduation rate benchmark,

which was set at 60% (CLCA exceeded this by 20%). Last year, CLCA was able to continue to improve to

obtain a 92% graduation rate. Crater Lake Charter Academy is currently projecting a graduation rate of

92% again. CLCA feels confident that it will continue to improve its graduation rate and meet the new

standards set within our new five year contract of matching EPHS.

Provide ongoing Professional Development for staff

At the beginning of the year CLCA Leadership set the goal of improving staff skills, knowledge, and

experiences to positively impact student learning. Throughout the year we were able to provide ongoing

academic support in the areas of instruction, classroom management, assessment, and implementation

of Canvas, our new Learning Management System. Along with organized professional development

offered within CLCA, staff were given opportunities to attend a variety of other topics and opportunities

through outside agencies, such as, iReady, Canvas LMS and Edgenuity. We are excited to become an

AVID school and bring their time proven methods and professional development to our staff next year.

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Appendix A – CLCA Board Members and School Council Members

Board of Directors

John Parsons Board Chair Sales Executive, Kelley Connect

Kelli McGuire Board Vice Chair Store Manager, The Party Place

Rob Miller Board Member Public Works Director, Eagle Point

Ana Mannenbach Board Member Lead Physical Therapist, Douglas ESD

Steve Shafer Board Member Community Member /Fire District 3 Board

School Council

Amanda Stone Council Chair Secondary Parent

James Kimmel Parent Representative Elementary Parent

Debanee Udall Parent Representative Elementary Parent

Brandi Schnur Staff Representative Elementary Teacher

Lisa Curry Staff Representative Secondary Paraeducator

Heather Kelly Staff Representative Elementary Part Time Aide

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Appendix B – School Staff Members

Administration

Stephanie Pogue Executive Director

Troy Thorne Assistant Director

Jonathan Bilden Assistant Director/CFO

Licenced Staff

Patrick Irvin Secondary Teacher - CTE/Business/Health

Shalynn Lathrop Secondary Teacher - Science

Jennifer Evans Secondary Teacher - Math

Jody Crowe Secondary Teacher - Social Science

Tracy Huntsman Secondary Head Teacher / Graduation - Academic Advisor

Callie McCoy Elementary Teacher

Brandi Shnur Elementary Teacher

Meghan Hoque Elementary Teacher

Paraeducators

Lisa Curry Student Engagement Specialist

Joseph Logan High School Facilitator

Efrain Polomares High School Facilitator

Kelli Shelton Elementary Facilitator

Donna Waldon Elementary Facilitator

Carie Thorne Elementary Facilitator

Mike Lester Student Support Facilitator

Support Staff

Yvonne Shafer Office Manager

Svetlana Bartlett School Registrar

Pam Millard School Office Assistant

Greg Smith Plant Engineer

Joe Shafer Maintenance Assistant

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Appendix C –Crater Lake Charter Academy High School Course Offerings

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Appendix D -MAP Data Summary

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annual report 2019 / 2020 · 2020-07-06 · annual report 2019 / 2020 submitted to eagle point...

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