ANNUAL REPORT

2017-2018

Eighth Annual General Meeting 19 November 2018

7pm

Boulcott’s Farm Heritage Golf Club (Inc.) Military Road, Hutt City

ANNUAL GENERAL MEETING

2017 - 2018

Notice is hereby given that the Annual General Meeting of the Boulcott’s Farm Heritage Golf Club (Inc)

Will be held at the Clubhouse on Monday 19th November at 7.00pm

BUSINESS

Presentation of the Annual Report for 2017-2018

Adoption of the Annual Accounts 2017-2018

Tabling of membership numbers by category and class at the end of the financial year

Presentation of Business Plan and Budgets for the coming year, including any capital development programmes

Election of Officers and Office Holders – President, Captains, Board and Golf Committee

Amendment to Rules of the Club

General Business Club President Michael Chan and Men’s Captain Mike Kerr are re-standing for their

respective positions. Ladies Captain Jenny Keehan is standing down. Board Members

Derek Locke, Mark Brandwood and Alan Young are due to retire by rotation, Derek and

Mark are seeking re-election, and Alan Young is standing down. Board Members Kathy

Goodman, Elaine McFadyen and Jim Brodie are the carry-over members.

With the Golf Committee there are two female and three male vacancies. Wendy Quinn,

Jenny Pritchard and Mike Yannakis are standing down. Amanda Cox is the carry-over

member.

Nominations for all positions have to be signed by two eligible members of the club and

delivered to the General Manager by Monday 12th

November at 5pm. Forms are

available from the Pro Shop.

Amy Sidford

Interim General Manager

26 October 2018

Club Officers 2017-2018

President: Michael Chan

Men’s Captain: Mike Kerr

Women’s Captain: Jenny Keehan

Board: Chairman – Derek Locke, Deputy Chairman – Kathy Goodman.

Elaine McFadyen, Mark Brandwood, Jim Brodie, Alan Young.

Golf Committee: Joint Chairmen - Mike Kerr and Jenny Keehan.

Amanda Cox, Jenny Pritchard, Wendy Quinn, Michael Yannakis, Alastair Sidford.

Finance Committee: Chairman – Kathy Goodman. Elaine McFadyen, Charlene Bartlett,

John Anderson, Mike Chan, Alan Young.

Course Committee: Chairman – Jenny Keehan, Mark Brandwood, Mike Anderson,

Simon Rae, Alastair Sidford, Alan Young.

General Manager – Amy Sidford (Interim)

Course Superintendent – Mark Whalen

Golf Services Manager – Alastair Sidford

Food and Beverage Manager – Susan MacLean

Finance – Lynne Pohe-Cowan

Functions Coordinator – Deb Garty / Justine Donaghue

Bank: ASB Bank, Lower Hutt

Auditor: Crowe Horwath

Solicitors: Gillespie Young Watson

Life Members: Judy Butler, Peg Sargent, Vivienne Ireland, Barry Boon, Roger

Brennand, Royce Doyle, Rod Gillespie, Bill Griffin, Ken Haywood, Joe Liddle, Jim

Menara, John Mewton, John Miller, Bruce Morrison, Neil Woodbury.

THE BOULCOTT’S FARM HERITAGE GOLF CLUB INCORPORATED

ANNUAL GENERAL MEETING MINUTES – Monday 20 November 2017 – 7.00pm

HELD AT BOULCOTT’S FARM HERITAGE GOLF CLUB

Subject

1. Welcome and

Attendance

President and Meeting Chairman Michael Chan and 88 other club

members attended the meeting. The meeting chairman extended a

welcome to all those attending making special note of the Life

Members. Mr Chan also noted and apologised that Mr John

Mewton’s name was omitted from the list of Life Members in the

annual report.

2. Apologies

Apologies were called for being - Royce Doyle, Diane Kong, Len

Kong, Roger Simmonds, Denis Cox, Stephanie Crawford, Debbie

Neill, Max Freer, Beverley Hendle, Graeme Moses, Lesley Leslie,

Marie Press, Jill Timmins, Kay Flowers, John Anderson, Jenny

Williams, Jean Buchanan, Roger Buchanan, Robyn Sparks, Liz

Kettle, Judy Butler, John Hayward and Brian Nightingale.

That the apologies be accepted.

Moved: Jack Tickner/Mike Sullivan. Carried

3. Minutes of the

Sixth AGM

That the Minutes of the Sixth Annual General Meeting held on 21

November 2016 as circulated were a true and correct record of the

meeting.

Moved: Derek Locke/Dennis Aiken. Mr John Court maintained the

Minutes of the meeting were not accurate, this did not attract any

further discussion and the resolution was put and Carried.

Matters Arising: No matters arising.

4. Remembrance The President requested that Members be upstanding and observe one minute’s silence for Members who had passed away during the year being: Peter Simm, Geoff Danielson, Gil McGahey, Colin Brown.

5. Meeting

Procedure

President noted that the documentation and the annual accounts had not been available within the notice period of the meeting therefore a resolution was required to receive the annual report. He noted that if Members were not supportive of this approach then a further meeting could be called after the next 14-days. Mr Court commented that he believed the report had never been issued on time. That the annual report and annual financial report as circulated by email and placed on the club website and available at the meeting be received. Moved: Mike Chan/Derek Locke Carried

6. Annual Report

President’s Report: Michael Chan said he wished to make comment of some aspects of his report which had been circulated. He noted that work on the course redevelopment had stopped with the focus now being applied to the clubhouse project. He said the course playability had been outstanding through the year in particular the winter months. The opening of the Southward Coaching Centre was a further highlight during the year. Mr Chan said the new clubhouse would provide an exciting new dimension for the club. He thanked Board chairman Derek Locke for taking up the role and the Board and Committee members for their efforts. Thanks were also extended to General Manager John Freer, Alastair and Amy Sidford as Golf Services, the Course staff and the many volunteers who assisted during the year. He also thanked the members for their support and patience during the year. That the President’s Report as presented be adopted: Moved: Michael Chan/Mark Brandwood. Carried. Men’s Captains Report: Mike Kerr extended congratulations to the winning Lansdowne team along with the Men’s Otaki Cup team which finished runners-up. He was encouraged with the pre-interclub season preparation for 2018 which he said would position the club well for the coming season. He said the fact that the club had nine provisional representatives was outstanding and he extended the club’s congratulations to those members. One of the downsides to the year was that the club could not field a team for the Manawatu visit – which he said would change in the coming years. That the Men’s Captains Report as presented be adopted: Moved: Mike Kerr/Michael Yannakis. Carried Question raised by Michael Phelan was could the Golf Committee meeting minutes be posted on the club website – as they had been done in the past. Mike Kerr said this would be actioned. Women’s Captains Report: Jenny Keehan noted the survey that had been undertaken of the women members and the findings of the survey were being considered by the Committee. Also mentioned the support from the Golf Committee members and thanked them along with others who assisted with running events, team selections etc. Congratulated those involved with the club’s inaugural Lansdowne Trophy win and those who had been selected to represent Wellington – she said it was very encouraging and also encouraging seeing the number of new players coming through. That the Women’s Captains Report as presented be adopted: Moved: Jenny Keehan/Alison Sandom

Chairman’s Report: Derek Locke made reference to the recently held successful 2-Up Club event which he said was a reflection of what the club was about. It saw a large number of members playing a wonderfully organised golf event and then enjoying the social aspect after the game. He noted his desire to look ahead rather than what has happened in the past. But just like past Boards he said the challenge was with finances. Thanks were extended to the club’s main sponsors being New World Hutt City, Stevens Motors, McDonalds Restaurants, Rydges Wellington and DB Breweries. He said there were another 25 companies which supported the club and he thanked them for this support. During the year the club’s strategic plan had been reviewed with a focus on the potential increased trading from the new clubhouse. He said the club had to raise a further $400k to complete the funding for the clubhouse – a plan was in place which required membership support through the likes of debentures. He said the Board did have a land-bank option should a potential land sale be required to meet the clubhouse debt obligations. Playing perspective – the Lansdowne Trophy win was an outstanding result for the club as was the Otaki Cup placing. With the Golf Service agreement changing he said he was looking forward to Alastair and Amy Sidford becoming staff members of the club. With the finance report and budget, the critical aspect was revenue – what was highlighted was the fact the club’s operating expenditure was very consistent over the past six years. With revenue it was stressed that subscription revenue needed to increase to $1 million per annum and increased revenue was required from other club operations. The 2016 financial performance was encouraging with the likes of clubhouse performance but disappointing from membership and golf revenue. Indications are that with the realigned membership categories the club had turned the corner here. Mr Locke introduced Alister Skene who will be acting general manager until a permanent appointment is made. He also thanked the Board, the Committees and volunteers who had assisted the club during the year. Thanks were also extended to all staff and the general manager John Freer who was leaving the club after nearly 10 years. That the Chairman’s and Financial Report and Budget as presented be adopted: Moved: Derek Locke/Michael Phelan Carried

Questions: Summerset Funding – Brian Timmins asked what outstanding funding remained available from Summerset. DL responded that under the agreement with the club compensation would be provided for the use of the course road during construction and the right to link a water outlet across a section of the course. Cashflow Forecasts – Brian Timmins asked if the forecasts provided to ASB as part of the loan application could be provided to the members. Debenture Offer – Michael Phelan requested an update on this. DL advised that the offer was available and would be communicated to members in coming weeks. New Company - Kathryn McGavin asked the reason for establishing the company BFHGC Ltd. GM advised this was done so that the club could apply for an on-license and therefore achieve greater flexibility than the current club license. Course Fees – Ken Haywood asked if the course fee paid by Flexible members would be recorded as green fee or membership revenue. GM advised it would be reported as Membership income.

7. Election of Officers

President: That Michael Chan be elected President for 2017-2018. Moved: Kathy Goodman/Don Aspinall. Carried Men’s Captain: That Mike Kerr be elected Men’s Captain for 2017-2018. Moved: Kathy Goodman/Don Aspinall. Carried Women’s Captain: That Jenny Keehan be elected Women’s Captain for 2017-2018 Moved: Kathy Goodman/Elaine McFadyen. Carried Board: Three nominations were received for the three vacant positions on the Board therefore: That Elaine McFadyen (Moved: Kathy Goodman/Jim Brodie), Kathy Goodman (Moved: Jim Brodie/Elaine McFadyen) and Jim Brodie (Moved: Kathy Goodman/Elaine McFadyen) be reappointed. The President congratulated those elected. Golf Committee: Two nominations were received for three vacancies: That Wendy Quinn (Moved: Jenny Pritchard/Mike Kerr), Amanda Cox (Moved: Jenny Keehan/Michael Yannakis) be reappointed. The President congratulated those elected and urged other members to fill the two male and one female vacancy on the Committee.

8. Auditor Appointment

Crowe Horwath had indicated a willingness to continue as the Club’s Auditors. That Crowe Horwath be appointed club auditors for 2017-2018. Moved: Derek Locke/Mike Kerr. Carried.

9. Rule Change Kathy Goodman detailed proposed Rule changes which had been presented following a review undertaken by the Board. She said the main changes related to the introduction of new membership categories, clarification of technology and aspects relating to access and the community nature of the club. Following discussion it was agreed the rule re Dogs should clearly show who had responsibility for a certified disability assistance dog as this could become a health and safety issue. That the club adopts the amended changes to the Rules including clarification of the 14-day information sharing requirement before annual general meetings and management of certified disability assistance dogs. Moved: Kathy Goodman/John Court. Carried. Michael Phelan proposed a request that the Board reviews the balance date with the aim of moving

10. General Business

Club 125 Years – John Mewton advised that the club was in its 125th year and this should be celebrated with the likes of the new clubhouse open. Course Work – Alison Sandom wished to congratulate the course staff in using the corings to improve the non-playing areas in front of some tees. She also asked about the opportunity to plant more trees on the southern boundary to provide additional wind barriers. Mark Brandwood responded that 80 trees had already been planted and there was no plan to plant any more. Club Matters – John Court asked that a letter he had provided to the Board regarding a range of matters be shared with the meeting. Mike Chan read out the letter advising the subject matter would be considered by the Board. Dennis Aiken advised that the letter did not contain any relevant points and therefore was a waste of time. Locker Rooms – Terry Hession asked the reason behind reducing the size of the locker rooms in the new clubhouse – accepted it was a budget and usage issue. General Manager Leaving – Michael Phelan and Guy Rodgers thanked John Freer for his role at the club.

11. Meeting Closure

Michael Chan thanked those for attending and declared the meeting closed at 8.10pm.

Annual Report 2017-2018

President’s Report I am delighted to present my report for the

year ended 31 August 2018, as this is the

first year that we have met in the new

clubhouse.

I am sure you would agree that we now

have a facility that is the envy of other

clubs throughout the country.

The clubhouse is modern and there is a

warm and friendly atmosphere when you

enter the building. Golfers from other

clubs and visitors who come for a meal or

to use the conference facilities have been

very complimentary.

Once again no significant works have been

carried out on the course in respect of the

remaining six greens and tee blocks.

Despite this the presentation of the course

has been of a high standard throughout the

year, and members and visiting players

have generally been very complimentary

about the playing conditions.

Members will be aware of the issues

facing certain golf clubs in the Wellington

region. Some are affected by the potential

loss of golf course land due to compulsory

land acquisitions by the Crown, while

others are struggling to make ends meet,

and having to face declining memberships.

It is encouraging to note that our

membership numbers have increased

significantly in the last year, with the

flexible membership option proving to be

very popular.

It is also pleasing to note that since we

have opened the new clubhouse, trading

through the cafe and bar (including

conferences and functions, etc) has been

very strong as you will see in the annual

financial statements.

Corporate golf events are also on the rise

when compared to previous years, and is a

reflection of the wonderful facilities that

we are now able to provide both on and off

the course.

While some members may feel that the

increased number of functions and events

at the club are causing some

inconvenience, we cannot escape the fact

that the revenue generated from these

events is vital for the financial

sustainability of the club.

The challenge we now face is to reduce

the debt that was incurred in completing

the clubhouse build. A subcommittee has

been set up to investigate all options to

reduce debt. If any of you have some

thoughts and ideas about this please

contact Tony Doile. Remember, no idea is

a silly idea!

Members should also be alert to the

opportunity to promote our facilities to

friends, business acquaintances and golfers

from other clubs.

I firmly believe that the club spirit within

our current membership is the strongest it

has ever been as evidenced by the vibrant

and happy atmosphere at some of the

weekend events and functions that have

been held in the new clubhouse.

The willingness of club members to help

out was also demonstrated when we

initiated a debenture issue earlier in the

year, and the target of $500,000 within a

three month period was reached with six

weeks to spare!

I hope that our new catch phrase will be

“How can I help the club” rather than

“What can I get out of the club”.

Acknowledgements

As always, we must acknowledge the

assistance and countless hours put in by

Board members into running the club.

The resignation of long time general

manager, John Freer, then the appointment

and subsequent resignation of his

replacement, James Harris, did mean that

Board members took a more active role in

managing day-to-day matters within the

club. The decision not to employ a

general manager in the meantime has

meant significant cost savings to the club

and a reallocation of duties among existing

staff members.

A big thanks must go to Alister Skene who

stepped in to oversee the completion of the

new clubhouse. He was responsible for

obtaining grant monies and virtually brand

new furniture at no cost to the club

Members of the various committees

should also be thanked for giving up their

time and commitment to assist the club.

I would also like to thank our Club

Captains, Michael Kerr and Jenny Keehan,

for their contribution in running course

activities and events.

A special thanks should go to our

professional, Alastair Sidford and his

team. It was a significant decision for the

Board to bring all the retail shop activities

under the Club’s umbrella, but Alastair has

embraced this and has been responsible for

bringing in more corporate events and

retaining existing sponsors.

Thanks must also go to our course

superintendent, Simon Rae, and his

successor Mark Whalen and their team for

the work they have put in to maintain the

course in top condition throughout the

year. The additional assistance provided

by a regular group of volunteer’s week in

week out was also greatly appreciated.

Susan McLean and her staff also need to

be commended for taking our café and bar

offerings to a new level.

Finally, I would like to pass on my thanks

to you, the members, for your continued

support. Although the flexible membership

category has been met with some

criticism, the reality is that it is a viable

option for those members who play

limited rounds of golf during the year. A

review of rounds played by this category

also shows that these members are not

preventing full members from playing in

peak booking times.

I hope that all club members will join with

me in showing their full support for

Boulcott’s Farm Heritage Golf Club for

2019!

We are very privileged to have the best

golf facilities in Wellington!

Annual General Meeting I am pleased to invite members to attend

the Annual General Meeting to be held in

the Clubhouse on Monday 19 November

commencing at 7.00 pm.

Mike Chan - President

Men’s Captains Report

2017-2018 The 2018 golfing year is rapidly coming to

a conclusion it is time to take a look at the

facilities we have with the new club house

and what we can now offer to the golfing

public which is the envy of all the golf

clubs in Wellington.

Boulcott’s Farm has always been a major

supporter of the interclub competition this

year we have one 36-hole team, five 18-

hole teams, a mid-week men’s team and

three junior interclub teams. I wish to

thank the team captains, managers and

players who represented our club during

the year. What was very pleasing was the

manner in which our teams turned out for

fixtures – in club uniforms and displaying

total commitment and great team support.

This year the interclub committee

introduced a series of practice nights for

all interclub players both men and women

for all divisions, this proved very

successful so we have started it again for

the 2019 season.

It is important to acknowledge the men’s

midweek team for a great performance in

winnning the John Durry Salver with a

round still to play and to our elite

women’s team winning the Landsdown

Interclub trophy for the second year in a

row. Our top Men’s team was not too far

behind being runner up in the Otaki Cup

and Duncan Cup. To all the club members

who supported both the top teams at the

finals played at Royal Wellington showed

a great spirit within the club which was

certainly acknowledge by other clubs.

Otaki and Duncan Cups (Men) Runners up

Waikanae Cup (Men) 5th Winners of

Dudding Shield

Pennants Trophy Div 2 (Men) Runners up

Dave Barclay Cup Div 4 (Men) 5th

Capital Cup Div 9 (Men) 3rd

Andy Shaw Trophy Div 11 (Men) 3rd

Watt Cup (Juniors) Won

18 Hole Pennants (Juniors) Won round

robin, lost in semi final

9 Hole Pennants (Juniors) Won

Pelorus Cup (Juniors) 3rd

The 2018 Interclub season wrapped up

with the annual Interclub Golf Challenge

and Dinner in May.

The individual team MVP’s (Most

Valuable Players) for the season were: -

Otaki Cup – Elton Nicholson

Championship – Mark Bowden

Div 2 - Charles Gillespie

Div 4 – Jack Francis

Div 9 – Mike Wiggins

Div 11 – Andrew Holdaway

Midweek – Murray Wright

Charles Gillespie was voted the overall

Club MVP for 2018

I wish to thank the interclub committee of

Paul Mooney, Steve Williams and Alastair

Sidford for all the effort in making sure

that all bases were covered throughout the

season. I would also like to thank Brad

Carter who along with Alastair ran the

practise sessions.

The success of our golfing year is further

reflected in the number of times Boulcott’s

Farm players were named as members of

successful Wellington representative

teams – again this was not just limited to

the Men but also the Women.

This is an outstanding achievement and I

congratulate all those people who have

represented Wellington this year being

Elton Nicholson, Malcolm Gullery, Mark

Whalen, Jack Clout, Jordan Burgess, So

that people do not rest on their laurels we

now have to strive for you people to take

the next step to national representative

honours.

The challenge for your Golf Committee

this year as in previous years has been

providing a calendar and programme that

meets the needs of a diverse range of

golfing fans. There are those of you who

want to play every competition event

available, those who have more limited

time but still wish to participate in

competitive golf, and there are those who

want to enjoy the game with a few friends

and mates at a time when it suits them all

to play.

We will again be reviewing the golfing

calendar late in 2018 with changes being

implemented in the hope of achieving

options which appeased the widest

possible range of members and visitors.

All in all we can be happy with the

response the only real issue we have to

contend with moving forward is ensuring

people who enter events can achieve the

subsequent play-by dates which continue

to be a cause of frustration.

This may mean a little more tweaking of

the calendar in a bid to eliminate potential

cross-overs and conflicts. Our interclub

programme is a major influence here as

Wellington Golf endeavours to play the

country’s biggest interclub programme

before winter sets in.

With the club championships while the

fields were not big in size they were huge

in talent. In the senior strokeplay

championship congratulations to Elton

Nicholson who also backed this up in the

matchplay to win both titles.

Bill Huang was the strokeplay champion

with Glenn Miller winner the matchplay.

Craig Harris won the junior strokeplay

champion for 2018 while Phil Cox with a

remarkable comeback to beat Mike Check

to win the matchplay title. Congratulations

to you all and also to those who competed

for championship titles, many thanks for

taking part.

The club again was asked to host some

more WGI prestigious events during the

year that gave the club the chance to

expose our facilities to the top golfers

from the lower half of North Island. These

being the Harcourts 72 hole strokeplay

championship and the inaugural Men’s

Interclub Champions. Both the course and

facilities received very high praise.

It was disappointing that there was no

Manawatu trip agin this year – we must

ensure this very enjoyable and previously

successful event is re-introduced into the

annual programme.

Finally I wish to extend a vote of thanks to

the many people who ensure the success of

golf and our club experience at Boulcott’s

Farm. To Jenny Keehan as the retiring

Women’s Captain – thank you from all on

the committee for all your effort you have

put in not only this year but the whole of

your term. To our fellow committee

members thank you for giving your time.

A big thank you to the golf services team

of Alastair, Amy, Hayden and Phil for all

the effort put into making sure everything

runs smoothly on the day. To Mark and

the course staff in making sure that the

course is at is best in all conditions

sometime under very trying conditions. To

Susan and the café staff for all the effort in

making sure that we golfers are well fed

both before and after our rounds, and

finally the administration staff – thank you

for effort in providing a service second to

none.

Mike Kerr - Men’s Captain

Women’s Captains Report

2017-2018 It is my pleasure to present the BFHGC

Women’s Captains report for 2018.

The opening of the new club house has been

exciting for all but not without its challenges.

A great facility to be proud of.

The weather has impacted greatly on our

ability to complete our programme for the

year. At one point we had 8 consecutive wet

Tuesdays. It has been very hard to build any

club spirit or continuity.

We have managed to squeeze in our Pink

Breakfast fundraiser and Melbourne Cup fun

day. Unfortunately our efforts to run

combined men and women days once a

month during the three winter months were

also rained off for two of them. This

initiative has been rescheduled for 2019. A

special thank you to Anna Young who has

developed a special group of 9 holers who

meet wet or fine every Tuesday.

Thank you also to Jean Buchanan for

collating all of this year’s competition

results.

Our annual awards evening is held in

November and enjoyed by those who attend

to support our Trophy winners.

We have had 3 hole in one this year Soonyee

Tan, Beth Stafford and Ann Dunwoodie.

Congratulations to you all.

Due to the Clubhouse not being completed in

time, we made the decision not to hold the

New World Challenge this year but hope to

reintroduce this great event in 2019.

In March we played the Challenge Cup

against Miramar at Miramar which they won.

We hosted the Coates Cup against Royal

Wellington in May which was a great day,

made even better by us winning.

In September we challenged Royal to the

Lance George which was played at BFHG.

This was also won by BFHGC.

The Farr Rosebowl was played at Shandon

against Royal, Miramar, Shandon and us.

BFHGC were the winners.

Congratulations and thank you to a dedicated

group of players who make themselves

available for these events.

This year we entered 3 Interclub teams.

The Lansdowne Team did amazingly well

again bringing home the Lansdowne Trophy

and Flag. Coach Alastair Sidford and

Captain Alannah Gullery have built a strong

unit which bodes well for next season.

The Mary Alward Tuakana team were

second in their division. Congratulations to

Amanda Cox for winning the WGI Betty

Duffy Trophy for most wins in the Division.

The Mary Penrose team competed well in

this new grade for us, finishing first in their

section and second overall. Congratulations

to Judy Butler for winning the WGI Lady

Meech Trophy for most wins in the Division.

Overall it was a successful season and the

players really enjoyed their interaction with

other Clubs and appreciated the support of

the Board. Thank you to all those who helped

and contributed to the hosting days and

raffles. The funds raised are used to support

our special events throughout the year.

The end of our interclub year was celebrated

with a dinner and prize giving after the golf

was rained off. Steve Weir from Wellington

Golf attended the event to present our players

with the Trophies they won.

On feedback from clubs, Wellington golf

have scheduled all interclub to finish within a

week next season which will enable us to

reintroduce a mixed event for Men and

Women.

Congratulations to our team MVP prize

winners

Lansdowne Erika Cui

MAT Diane Bartrum

Mary Penrose Judy Butler

and a new category this year for Most

Valuable Team member over the season;

Lansdowne Jacinta Keenan

MAT Amanda Cox

Mary Penrose Nik Yarrall

The overall MVP went to Erika Cui for her

contribution and success with the Lansdowne

Team and her determination to win the

playoff hole for her team mates.

The annual review of Women’s Interclub

was undertaken by our committee after the

2018 season. A few minor changes around

tactics, training and availability will be

endorsed. We intend to re-enter a 9 hole

Interclub team for next season.

I would also like to congratulate Erika Cui,

Shontalia William, Alannah Gullery and

Michelle Huang for representing Wellington

in many events during the past year, an

outstanding effort and a just reward for their

continued hard work, we really appreciate

their commitment to our club. Also Michelle

Huang and Amy Li who are in the WGI

Junior Talent Development programme.

The Club Strokeplay Championships

attracted a reasonable field. The Matchplay

Championships were held in atrocious

conditions so well done to those players who

competed.

Congratulations to Erika Cui our Silver

Stroke Play Champion, Wendy Quin our

Bronze One Stroke Play Champion and

Diane Bartrum our Bronze Two Stroke Play

Champion. Congratulations also to Alannah

Gullery our Silver Match Play Champion and

Sandra Pickering our Bronze Match Play

Champion.

I would like to acknowledge the support of

the Café staff, Greenkeepers, Pro Shop staff,

Board and the Golf Committee members. On

a personal level it has been a trying year so

your understanding has been really

appreciated.

I have enjoyed my 4 years at the helm and I

know you will be in good hands going

forward.

In the 6 years I have been involved at

committee level I have noticed quite a

change in the way members enjoy and

commit to golf. It is a very time consuming

sport and as we get more and more younger

members whose spare time is precious, I am

sure we will see more change. The new Golf

Rules are a testament to this change.

I encourage you all to get in behind your new

Captain and Board to make this a club to be

proud of, they are working very hard to

achieve this.

Happy Golfing Everyone

Jenny Keehan Women’s Captain

Business & Finance

Chairman’s Report This has been a year of transition and

change. We have

Opened a brand new Club House

Managed quite a few staff changes

including losing long timers John

Freer, Simon Rae, Charlene Bartlett

and Shana Hoffman. John’s

replacement James Harris, had to

resign due to personal circumstances

4 months into his term

Appointed Amy Sidford as acting

General Manager We will make a

more permanent appointment at the

end of summer.

Appointed Alastair and Amy Sidford

and the Golf Services Staff to our

employed staff, and acquired the

business of Sidford Golf Ltd

Renegotiated a new banking and

loan facility with the ASB

Formed a debt reduction committee

chaired by Tony Doile

Raised over $500,000 from members

by way of a small debenture offer.

Won the Landsdowne trophy for the

second year in a row

Got into the final of the Duncan Cup

only to lose to a very experienced

Shandon team

Continued delivery of our Junior

Golf Programme, and Won Junior

Watt Cup and 9 Hole Pennants.

Mid Week Men’s Interclub also won

this interclub competition

Continued to maintain the course to

a very high standard with less

ground staff

Increased our membership from 870

as at August 2017 to 972 as at 5th

November 2018

We opened the new Club House in March

2018 and we are now starting to reap the

benefit of that move with revenue for bar and

café up 42% on last year’s comparative 6

months trading. However as noted at our

members update in August we have

accumulated debt which we need to reduce

as soon as possible. This is the single biggest

issue facing the club.

We continue to receive great support from

our major sponsors

New World Lower Hutt

Stevens Motors

McDonalds Lower Hutt

Rydges Hotel

DB Breweries

Central Forklifts and

Armstrong Downs

There are approximately 15 or so other

organisations which have sponsorship

arrangements with the club. We thank them

all for their ongoing support

And lastly we also receive fantastic support

from you, the club members who continue to

play golf and enjoy our fantastic facilities.

Club House redevelopment The new Club house will I believe represent

a life line for the club and differentiate

ourselves from the other Wellington based

clubs - all of whom have their own unique

challenges. This represents both a challenge

and an opportunity for our club.

Based on 6 months trading our long term

goal of revenues greater than $1m per

annum is very achievable and will

significantly aid our bottom line.

For instance, between the end of October

until Christmas 2018 there are 52 different

events, functions, weddings, corporate golf

days, business house functions and

Christmas parties planned.

This is a very busy time for the club and is

showcasing our club house to the wider

Lower Hutt and Wellington community.

Strategic Plan The Board believes that the current strategic

plan is still relevant and it will allow us to

move forward delivering effective golf and

club programmes while at the same time

offering facilities for functions, conferences

and weddings which are second to none in

the greater Wellington area

Our key goals remain:

Creation of a membership where we

can generate up to $1m per annum.

This will entail attaining

membership of approximately 1200

members.

Obtaining $1m plus per annum from

the café and bar alongside functions

Reducing our debt from $4m to a

much more manageable size as

quickly as we can.

Creating an experience for all of our

members to enjoy a special course

and facilities.

Finances and funding You will note from the financials the

following

The bottom line is not good with

the net deficit of $567,621

This does however, include

depreciation of $224,232 (versus

$108,933 for FY 16/17) and Interest

of $221,048 (versus $36,643 for FY

16/17)

The operating result shows a loss of

$168,858 compared to last year’s

loss of $190,081 – which is a

pleasing improvement

Subscriptions have increased by

$28,007, which is not surprising

given the increase in members,

however, there are more new Flexi

rather than Full members

Golf Income now includes 6 months

of trading post the acquisition of

Sidford Golf. A breakdown of the

various components of Golf Income

is recorded under Note 1, where you

will see pleasing increases in

revenue from Green Fees and the

Range. Foot golf revenue fell

slightly in this period

Retail Sales of $146,022 versus retail

Purchases of $135,603. There was

quite a lot of stock sold at or near

cost in an attempt to reduce the

overall stock number and increase

our cash flow

Café and Bar Income has performed

really well with an increase of nearly

$240,000 over the previous year (

nearly doubling in the second half of

the year in the new club house)

Gross Margin from the Club House

increased from $96,675 last year to

$151,837 this year. The GM% was

18.8% compared to last year’s

17.0%, so a small but significant

improvement over last year

Over staffing in the opening months

contributed to this position, so

hopefully we will get smarter at

scheduling staff based on consumer

demand

Rent Received is down as we are no

longer receiving rental from the flat

in the old building

Interest received was down due to

our negative funds situation

Sponsorship was mainly the $50k

we received from DB. We have now

followed up on all of our sponsors

and we are pleased to report that they

all signed up again this year.

The effect of that income will be

mainly recorded in the 2019

accounts.

Admin Costs were up by $43,580

over the previous year. Main

contributors were bank fees,

consulting fees, Insurance, and

technology and IT costs associated

with our move to the new building

Wages and salaries fell due to the

decision not to hire a new GM

Clubhouse costs increased

marginally compared to last year

with an expected reduction in

repairs, but the power bill increase is

noticeably up on last year

Course expenses were virtually the

same as last year, but have yet to

show a reduction next year when the

effect of having one less qualified

green keeper on the payroll is shown

Golfing Costs are self-explanatory.

The Golf Services contract with

Sidford Golf came to an end in

January 2018 and was replaced with

Wages and Salaries now that the

retail shop operations have been

brought in-house

On the Statement of Financial

Position, Stock on Hand has

increased now that golf retail

operations are in house and

goodwill on purchase of Sidford

Golf’s business is recorded,

Debt has risen from $345k to $3.55m

which was required for the

completion of the new Club House

Membership

Net membership has grown steadily in

2017/2018 and as at 5th November 2018 we

now have 972 members. The key growth

area is in our flexi members where we now

have 319 members in this category.

Playing

The Lansdowne ladies team distinguished

themselves again to win a very exciting

final against Shandon, in a play off - The

Duncan Cup team also made a good fist of

their season and just came up short in the

final and were pipped by a very good

Shandon team Our Juniors also showed

great form in winning the Watt Cup and 9

Hole Pennants.

Thanks to Alastair and Brad for the

coaching effort and to the volunteer

caddies.

Bank Funding The Club now has loans for the new club

house build totalling $3.550m. We meet with

the bank on a regular basis to keep them

informed of progress and our ability to keep

paying the interest.

We have completed detailed budgets which,

if realised, will mean that we can continue to

meet the interest bill and continue to pay all

of other creditors. Long term however we

must reduce our debt.

We have set up a debt reduction committee

chaired by Tony Doile and he will speak to

some of the options at the AGM.

Managing our finances and the potential on-

going redevelopment will continue to

challenge us over the next few years. In

terms of the future redevelopment

requirements, the Board in the 2018/19 year

will:

continue fund-raising through grants,

donations and partnerships

maintain the suspension of the

remaining course redevelopment work

Look at new and innovative fund raising

ideas to reduce debt

We appreciate the ASB Bank support and

assistance they are providing.

Membership:

The following table outlines the Membership

statistics at 31 October 2018

Budget

I have inserted this year’s budget for your

information

The revised Budget is as follows

BUDGET V2 2018-2019

Budget 2018-19

Actual 2017-18

INCOME

Subs 780,000 634,000

Café and Bar income

1,073,775 806,663

Golf income 452,535 498,813

Rent and sundry 24,119 44,285

Total Income 2,330,429 1,983,761

EXPENSES

Café and Bar Expenses

746,643 654,826

Clubhouse 140,300 142,312

Golf Expenses 242,745 416,259

Admin Expenses 234,872 375,772 Course Expenses 429,038 547,855

Other Expenses 15,595

TOTAL EXPENSES 1,793,598 2,152,619

Net Surplus/Deficit before interest and Depreciation

536,831 (168,858)

Interest 326,536 221,048

Depreciation 167,292 224,232

493,828 445,080

Net Surplus/Deficit after Depreciation and Interest

43,001 (614,138)

Category 31 Oct 2017 31 Oct 2018

Premium 12 12

Full Playing 376 336

Flexible 185 319

Mid-week 82 76

Nine Hole 61 59

Age 12 20

School 40 52

Short Course 15 4

Club 16 19

Life/Honorary 25 22

Corporate 50 45

Executive/Staff 8 8

Total 870 972

At first glance this may appear overly

optimistic, however with the Cafe and Bar

and function area really starting to perform

and the increase in subs (both playing

member wise and dollar wise) coupled with

the reduction in costs (GM and merging the

Green keepers roles, membership role and

additional Chef) we are confident that we can

break even or slightly better this year. It is

going to be a challenge.

Conclusion: It is appropriate that on behalf

of the Board, I make mention of what has

been achieved over the past 12-months both

on and off the course. I realise that these

matters will be covered in other areas of the

annual report but to repeat – Our Interclub

results - Ladies Lansdowne team winning the

final of the women’s interclub competition,

Mid Week Men’s Interclub Winners, and for

the Junior Watt Cup and 9 Hole Pennants

grade winners.

To our respective club champions, trophy

winners and club day winners –

congratulations and thank you for supporting

the club’s golfing programme.

And, to the many people who have been

involved in delivering golf such as the golf

committee, interclub committee and interclub

review committee, course committee,

interclub team managers and coaches – thank

you very much.

Your Board this year has had to become far

more hands on than intended. Mike Chan has

spent countless hours on the accounts and

budget preparation, Mark Brandwood has

overseen the change in structure with our

course staff, and is kept busy assisting with

course delivery (and was chief rock stacker

on the Gabions). I also would like to thank

our Working Bee volunteers who reliably

turn up each week to assist with Course and

maintenance requirements (and stack rocks

as well!). Jim Brodie and Elaine McFadyen

who have stepped into the acting GM roles

as required and assisted Amy in this

transition period. Kathy Goodman continues

to assist in the office and particularly,

importantly, in in our Health and Safety area.

Finally, I would like to thank Alan Young for

his contribution to the club over many years

and also with his Board contribution over the

last two years. Alan is stepping down this

year

This was indeed a transition year. As stated

earlier in the report our focus is ensuring that

we can deliver a successful golfing outcome

within the constraints of our balance sheet.

The next few years are going to be pivotal

for our club. We are looking forward to the

challenge

Derek Locke - Chairman

Club Championship and Trophy Winners 2017-2018 Men’s Events Hutt Cup (Match play)

Senior Champion – Elton Nicholson Intermediate Champion – Glen Miller Junior Champion – Phil Cox Boulcott Shield (Stroke play)

Senior Champion – Elton Nicholson Intermediate Champion – Bill Huang Junior Champion – Craig Harris St Andrews Cross – (2017) – Mike Wiggins

Clements Shield (Pairs 4BBB) – George Kelly

& Paul Andersen Jim Menara Cup (Eclectic) – Jordan Burgess

Colonel Allen Brassie Spoon Derek Snelling Wilford Cup – John Swinson & Peter Jenkins Top Dogs (4B Combined net) – John Lau &

Nigel Oldham Mixed Events President’s Cup – Jen de Ridder, Chris de

Ridder, Diane Bartrum, George Kelly & Brian Chan

Olive Wiren Trophy (Canadian Mixed

Foursomes) – George Kelly & Chris Keeping Buchanan Bucket (Mixed Pairs Matchplay) –

Jill and Brian Timmins Heggie Trophy (Team Event) – Philippa

Holdaway, Jacinta Keenan, Diane Bartrum, Paul Collins Libbi Southward Trophy (Ambrose) – TBP

Simmons Shield – Mark Brandwood & Robyn

Smith Lisle Billows – Sandra Pickering & Alan Lee

Steven’s Motors Order of Merit – Mike

Fitzharris (2017) Fitzherbert Memorial Shield – Barry & Sandra

O’Meara (2017) Jack Illot Rosebowl – Max and Kay Flowers

Women’s Events

Strokeplay Champions

Boulcott’s Farm Shield – Erika Cui Bronze 1 Champion – Wendy Quinn Bronze 2 Champion – Diane Bartrum Matchplay Champions

Hutt Ladies Trophy - Silver – Alanah Gullery Mrs Pearce Cup - Bronze 1– Sandra Pickering MH Hayward Trophy – Bronze 2 – Combined with Bronze 1 this year Riddiford Medal – TBA Tui Cope Putting – Erica Doile Wilford Cup – Wendy Quinn Nancy McCormack Goblets – Te Ora

Jennings & Jan McSloy Ireland Salver – Jacinta Keenan Dumbleton Trophy – Meagan Hughes Bohanna Plate – Liz Kettle Butler Eclectic Trophy – To Be Played Margaret Rogers Memorial Jug – Robyn

Sparks / Jill Timmins Sargent Goblets – Jan Peek & Bridget

Hughes Peg Sargent Tray – Sue Faulke Mary Wagg Memorial Cup – Not Played For Rae Austed – Trish Weir Crisp Trophy – Donna Gardiner Veterans Trophy – Jean Buchanan

9-Hole Competitions

Liz Kettle Shield – Anna Young Peg Sargent Plate – Trish Peck Nik Yarrall Bowl – Anna Young Honda Cup – Karen Blair Pearce Plate – No Team Entered this year LGU Button – Anna Young Achievement Awards Betty Murray Trophy – Erika Cui Sybil Braham Jug - Most wins Mary Alward –

Diane Bartum McLean Trophy - Most wins Silver Pennants –

Shontalia William Audrey Simmons Trophy - Most wins Bronze

Pennants – Jenny Pritchard Hutt City Auto Services Trophy – MVP –

Erika Cui Boulcott Plate – MVP for 9-Hole Interclub –

No Team this year Nilva Trophy - Best gross score over season –

Erika Cui LGU Button Silver – Erica Doile LGU Button Bronze 1 – Jan McSloy LGU Button Bronze 2 – Judy Butler LGU Button Bronze 3 – Nil D Park Trophy - Biggest reduction 0 - 40.4 –

Sandra Pickering Clare Campbell Jug - Biggest reduction from

40.4 – Christine Shriane Executive Trophy – Peta Time National Teams: Anne Fowler, Wendy Quinn,

Nik Yarrall & Erica Doile

Boulcott’s Farm Heritage Golf Club Supporters

Major Sponsors New World Hutt City Stevens Motors McDonalds – Horton Restaurant Group DB Breweries Rydges Hotel Wellington

Corporate Partners

Armstrong Downes Commercial ASB Bank Central Forklifts Limited Gee & Hickton Hutt International Boys School

Lower Hutt Chiropractic Clinic 360 Logistics Group Robert Walters

New Zealand Financial Services

Course Sponsors AIB Group Insurance

Design Group Stapleton Elliott

Club Suppliers ALSCO Konica Minolta Spicer’s Paper Sharp Vivid Property Maintenance Indentitech NZ

Programme Supporters The Eagles Golfing Society Wellington Golf Incorporated

Trusts First Sovereign Foundation

Te Awakairangi Golf Charitable Trust