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ANNUAL REPORT 2006-07

ANNUAL REPORT

2006-07

ORISSA MODERNIZING GOVERNMENT INITIATIVE

ORISSA MODERNIZING GOVERNMENT INITIATIVE 1


SL NO. SUBJECT PAGE NO. 1 Introduction 3 to 4

2 OMGI Steering Committee 4

3 OMGI Management Committee 5

4 Institutional Development 5 to 7

5 Human Resources Management System 7 to 8

6 Litigation Management System 9 to 10

7 Leasing of GATI On LDO Model 10

8 Governance Reform Strategy Development 10 to 12

9 Capacity Building On Poverty Reduction 13

10 Reforming Districts Administration Through E-tools

13 to 14

11 Amendment of Orissa Secretariat Instructions 14 to 15

12 Development Of E-procurement Solution 15 to 16

13 Anti-corruption Action Plan 16

14 Transparency & Accountability Programme 16

15 Centre For Good Governance 17

16 City Management Group 17

17 Capacity Building / Training 17 to 18

18 Intra Orissa Portal 18

19 Executive Assistants 19

20 OMGI Work Plan And Budget 19 to 23

21 Expenditure Statement For 2006 2007 23 to 24



1. INTRODUCTION Orissa Modernizing Government Initiative (OMGI) is the flagship programme of Department of General Administration, funded by Department for International Development (DFID), India through Orissa Computer Application Centre (OCAC). OMGI has been launched to improve the capacity of the Government to deliver public services efficiently and effectively. The total financial outlay of OMGI is Rs. 978.00 lakh for a period of two years commencing from September 2006. The programme envisages four-pronged approach to modernize the Government. It provides support for reengineering the Government processes, training & development of employees, use of new technology and designing of new policies. Under this programme, Government has already taken steps to develop application software for Human Resource Management System (HRMS) for management of personnel data and Litigation Management System (LMS) for tracking Government litigation. Further in order to give support to the financial reforms and systematize the redeployment of surplus staff in Government, steps have been taken for Rationalization of Personnel Rules. The major focus areas of OMGI are on Human Resource Management, Housing and Urban Development, Anti-Corruption, Poverty Reduction, District Modernization, Litigation Management, Industries, Education, Women & Child Development, Fisheries & Animal Resources Development and Health. The basic of these initiatives is to upgrade the standard of Governance and the speed of the Government processes by leveraging Information and Communication Technology and adopting modern tools of management. Transparency and accountability programme, Human Resources Management System, Litigation Management System, revival of Government Aviation Training Institute, modernization of Revenue Administration are different initiatives under this programme so far. The mandate of OMGI is to conduct Process Re-engineering of Orissa Secretariat Instructions, Rules of Business, Re-deployment of surplus staff, OGFR, OPWD, Codes. The Draft Amended Secretariat Instructions to be presented before the Steering Committee by October 2007.



ORGANOGRAM

Planning STEERING COMMITTEE

Chairman: Chief Secretary, Government of Orissa

Strategy & Monitoring

ADMINISTRATIVE REFORMS CELL General Administration Department,

Government of Orissa

MAN AGEMENT COMMITTEE Chairman: Special Secretary,

General Administration Department, Government of Orissa

Funded By

DFID

Facilitation

STRATEGIC PERFORMANCE & INNOVATION UNIT

SPIU - OMGI

STATE PROGRAMME MANAGEMENT UNIT

SPMU – OMGI

PROCUREMENT & CONTRACTING UNIT

FCU - OMGI

2. OMGI STEERING COMMITTEE In order to provide strategic guidance to OMGI programme, a Steering Committee under the Chairmanship of the Chief Secretary of Orissa has been formed with the following as members: Development Commissioner; Agriculture Production Commissioner; Member, Board of Revenue , Orissa, Cuttack; Principal Secretary Financial Department; Principal Secretary ,Commerce and Transport Department; Principal Secretary, Forest and Environment Department; Principal Secretary, H & UD Department; Secretary, Rural Development Department; Secretary, School & Mass Education Department; Secretary, Information Technology Department; Secretary, Panchayati Raj Department; Special Secretary, General Administration Department and Additional Secretary General Administration (Administrative Reforms) Department Member Convener.



3. OMGI MANAGEMENT COMMITTEE The Steering Committee has delegated powers to Management Committee to implement various initiatives under the Chairmanship of Special Secretary to Government, General Administration Department with the following Members; Additional Secretary, General Administration (Administrative Reforms) Department; Chief Executive, OCAC; Additional Secretary, Finance Department; Additional Secretary, ST & SC Development Department; Additional Secretary, Law Department; Joint Secretary, Revenue & DM Department ; Deputy Secretary, H& UD Department; AIG of Police, Vigilance, Orissa, Cuttack; Technical Director, National Informatics Center , Orissa.

FOCUS SECTORS OF OMGI

OMGI

HOUSING & URBAN

DEVELOPMENT

EDUCATION

INDUSTRIES

HEALTH

DISTRICT MODERNIZATION

LITIGATION MANAGEMENT

HUMAN RESOURCES

MANAGEMENT

POVERTY REDUCTION

ANTI -CORRUPTION

4. INSTITUTIONAL DEVELOPMENT Orissa Modernizing Government Initiative (OMGI) has recruited individual Consultants for smooth and effective implementation of the programme. A transparent and fair selection procedure was adopted for engaging Consultants. The Members of Selection Committee were from Government, academia and professionals who have an expertise on the position concerned. The full-fledged team comprises of Procurement Specialist (one); Deputy Procurement Specialist (one); Accountant (one); Administrative &



Accounts Assistant (one); System Advisor (one); Programme Coordinator(one); Assistant Web Manager(one); Governance Analyst (one) Manual and code Writer(one); Research Associates (one); Executive Assistant (Two); Conference Manager (one); Deputy Conference Manager (one); Documentation Specialist (one); Communication Manager (one); Communication Assistant (one); Executive Assistant- Change Management (one); System Analyst (two); Software Engineer (two) Assistant Software Engineer (five); and project Assistant (four). In addition to the above, Consultants have been engaged in Strategic Performance and Innovation Units (SPIU) to conduct functional and structural review for Development Departmental Reform Strategy. A panel has been created for the positions of Software Engineer, Assistant Software Engineer, Project Assistant, Co-ordinator (Change Management), Deputy Co-ordinator (Change Management). The positions will be filled up on requirement. Four different selection panels were constituted for the interview process of the Consultants. For the position of System Advisor and Programme Co-ordinator, the Interview Panel Constituted of the following Members

Shri Vishal Dev, IAS, CEO, OCAC

Shri NBS Rajput, IAS,Joint Secretary to Government, G.A. Department

Dr. Gopal Nayak, Professor, Xavier Institute of Management, Bhubaneswar

Dr. R.N. Behra, Technical Director, NIC, Orissa

Shri Sribhusan Sukla, Under Secretary to Government, G. A. Department For the other IT positions, the Interview Panel Constituted of the following members

Dr. R.N. Behra, Technical Director, NIC, Orissa

Shri Nihar Mohanty, Member, Technical Support, Software Technology Park of India, Bhubaneswar

Shri Subrat Mohanty, Software Engineer, OCSE,

Representative of G.A. Department

System Advisor, OMGI



For Governance and Management positions including SPIU, the Interview Panel Constituted of the following members

Shri S.K. Pattnaik, Addl. Secretary, Law Department

Dr. B. Panda, Principal, Capital Law College, Bhubaneswar

Dr. P.K. Mohanty, Professor (HRM), Department of Business, Administration, Utkal University.

Dr. S.N. Mishra, Professor, Department of Development Journalism and

Electronic Communication, Utkal University

Representative G.A. Department For the Communication, Documentation and Change Management team, the Interview Panel constituted of following members

Dr. S.N. Mishra, Professor, Department of Development Journalism and Electronic Communication, Utkal University

Dr. P. K. Mohanty, Professor (HRM), Department of Business Administration,

Utkal University

Ms. Jayanti Rath, Programme Officer, Doordarshan Kendra, Bhubaneswar

Dr. V.R. Raju, Public Relations Officer, GRIDCO,

Shri Deba Chowdhury, Resident Reporter, PIONEER

Representative of G.A. Department 5. HUMAN RESORUCE MANAGEMENT SYSTEM (HRMS) The primary objective of the project is to build human resource legacy data of Government of Orissa. The data model is developing in consonance with the existing organizational structure such as Department, Head of Departments, Field Offices, and Sub-Offices. The modern maps the employee to the Cadre-Grade and Post in the Department. Legacy data of each employee in captured in two stages. The first stage is to capture foundation data of the employee, which comprises of personal information of the employee and snapshot service data on cutoff date. In the second stage of the data capturing entire service history of individual employee will be digitized. It will cover all the employees of 38 Departments of the Government working in more than 6,000 offices in the state.



This HRMS project gives its next priority of automate legacy system to provide to end-to-end human resource management processes. The Software will facilitate to manage the work flow as well as disseminate and consolidate information across the hierarchy. The HRM processes those will be automated are Leave Management, GIS Account, Increment, and Training, Pay Revision, Service verification, Departmental proceedings, Departmental Examination, First Appointment, Transfer, Promotion, Absorption, Redeployment, Rehabilitation, Validation, Deputation, and Accountant General Endorsement on Deputation etc. It will be provide automated Service Book, Leave Account and Loan Account. The on-line legacy system will provide sustainability to legacy data. The HRMS NxG will be powered by a series of intelligent tools such as Bulletin Board Service (BBS), Decision Support System (DSS), and English Query etc. BBS will automate reminders of sensitive HRM issues such as Reminder for GIS Premium Upgrading, Increment, and Retirement Paper processing etc. DSS tools will effectively strengthen decision making affairs. English Query will facilitate naive user to query in simple English. Analytical Engine of the system will be smart enough to retrieve desired information and present dynamic reports. HRMS NxG will have publications such as service rule: publication of HR related notifications, statistics on HR, category-wise URLs to relevant site of interest such as various knowledge-base sites, utility sites as railway reservation system etc. The progress made so far is listed below.

The Foundation Data Capturing module 1.0 has been developed

HRMS 1.0 validated with 8446 Forms of Government employees

Service History Data Capturing module developed and approved

Training on HRMS 1.1, My SQL, Oracle, ASP and JSP has been imparted to District OMGI Co-ordinators on June 07 12, 2007.

Data Entry Vendors have been selected in 18 districts.

Collection of filled up Foundation Data Forms have been completed in almost all

districts.

Training of District OMGI Co-ordinators on the Service History Data Capturing module (HRMS 1.1) with practical experience of data capturing process is scheduled to be held from September 20, 2007 for a period of two months.



6. LITIGATION MANAGEMENT SYSTEM (LMS) Legal Case Management System (LMS) is a monitoring tool to track the stage of the litigation cases filed in Court where State Government is a party. It is used to enter, maintain, and report information regarding legal matters of State Government. LMS is web-enabled software and acts like Bulletin board services for reminding on sensitive case process. The Chief Secretary, Secretaries, Collectors and Advocate General and the concerned GPs of High Court can access it. The software is currently being tested using 1000 live cases of Department of General Administration and Department of School & Mass Education. After incorporation of required changes, the software will be customized, finalized and rolled out in all the Departments. Benefits of using LMS:

View information for existing cases and create records of new cases.

Update case related information as needed, including information about legal representatives, projected and actual legal fees, status notes, and matter closure

View and print lists and Reports of LMS data

Monitoring the status of the cases

Taking decisions by analyzing various reports generated

Useful to Secretaries/HODs/Collectors for a periodical review of cases pending at

various stages Project deliverables:

Database of all the Government cases

Handshaking with Advocate General Portal & with HRMS

Orders and Acts wise report

Department-wise, Government Advocate wise report

Search by Case Number

Para-wise remarks sent

Para-wise remarks not sent



Judgment which are left to be complied

Pendency of cases report

Issue of process report

Other reports like delay period at each stage for all the cases

7. LEASING OF GATI ON LDO MODEL The Procurement and Contracting Unit (PCU) of OMGI was commissioned by the Department of General Administration to work out the lease of the Government Aviation Training Institute (GATI). The PCU keeping in view the assets of GATI and the role of the Government recommended the LDO i.e. Lease Develop & Operate Model and evolved the tendering strategy accordingly. The tender documents were made in accordance with the Government of India GFR 2005 and the entire procurement process was completed within a span of four months. The tendering process achieved the objectives of maximizing economy and efficiency, fostering and encouraging participation by bidders from all over the world. Also by providing fair and equitable treatment to all bidders it is promoting competition among them and achieving transparency in the procedure. The process was successfully conducted by the PCU, OMGI promoting fairness and public confidence in the procurement process. 8. GOVERNANCE REFORMS STRATEGY DEVELOPMENT The development of Governance Reforms Strategy with different Departments is under taken by the Strategic Performance & Innovation Units (SPIU). Revenue & Disaster Management Department OMGI has provided Technical Assistance for development of the proposal for funding to the tune of Rs. 146.93 crores under National Land Resource Management Programme of Ministry of Rural Development, Government of India and for presentation of the same in MoRD, New Delhi. Women & Child Development Department

Facilitated development of Citizen Charter for W & CD. The Citizen Charter of W & CD Department has been hosted in the official website.



The methodology of office process re-engineering has been developed

The analysis of current status, root causes and corrective action plan is in process

Health & Family Welfare Department

The ‘AS IS’ study is in process and will be completed shortly.

The development of Citizen Charter is the first steps of the process

Law Department and Finance Department

As per the requirement of Law & Finance Departments, Electronic Office Management System is to be put in place

Orissa Secretariat Instructions provide the basic framework for Office

management in the Secretariat

The re-framing of the same is under process keeping the electronic medium under consideration

This process will provide the basis for Electronic Office Management of all the

Departments. Department Of Information Technology

Mission Directorate, NRHM has entrusted OMGI to develop an appropriate IT solution with prime focus to enhance ‘patients’ convenience at Capital Hospital, Bhubaneswar. As a first phase of this initiative, computerization of Patient Registration with introduction to Token Display system to manage the in-flow of patients was foremost concern. Two other areas identified for computerization are

Pathology Department for tracking of Patient availing investigation services and

facilitating reports generation through pre-formatted templates.

Medicine Counter for monitoring delivery of drugs and also facilitating doctors with a available list of drugs.

Subsequently other modules such as IPD, Nursing, Finance, HR, etc. would be

integrated into the proposed framework in a phased manner.



METHODOLOGY OF GOVERNANCE REFORMS

PROCESSES Departmental Interaction

Issue Identification & Prioritization Institutional Structure

Policies, System & Processes Use of Technology

Housing and Urban Development Department; ST & SC Development Department; Education Department; Agriculture Department; Fisheries and Animal Resources Development; Industries Department

The Governance Analyst along with three Senior Managers of SPIU team (recently joined OMGI) has been assigned the above mentioned Departments for initiating Strategic Governance Reform Action Plan for respective Departments. The newly recruited Consultants are currently studying the Rules of Business; Existing Statutes / Acts / Legislations; Economic survey of Orissa; State Plan document; Annual Activity report of Department; Secretariat Instructions manual; Referring to Best Practices in Government website, DFID, UNDP, World Bank, FAO, UNIDO; Understanding existing Secretariat practices; Cabinet memoranda; etc. This process will enable the Consultants have clarity on process re-engineering and will help them in Reform Policy formulation; Organizing Re-structuring and Development; Improvement in effectiveness and efficiency of Public Service Delivery system; Improved communication and sharing of information, etc.

Information & Communication System

Delivery of Public Services Corruption Prone

Processes Transparency & Accountability

Monitoring & Evaluation SWOT & Gap Analysis

Stakeholders Consultation

IN PU TS Sectoral Thematic Study Materials

Economic Survey State Plan Document

Annual Activity Report Rules of Business

Cabinet Memorandum Papers

Best Practices Exposure Visits

OUTPUTS Reform Policy

Draft Cabinet Memoranda Resolutions,Statues,Acts,

Legislations Organizational Re-Structuring

& Development Effective & Efficient Public

Service Delivery System Enhanced Transparency &

Accountability Better Project Implementation

Sound Monitoring & Evaluation Mechanism

Improved Communication And Information flow

ORISSA MODERNIZING GOVERNMENT INITIATIVE



9. CAPACITY BUILDING ON POVERTY REDUCTION Capacity Building on Poverty Reduction (CBPR) initiatives have been undertaken in the following sectors

Department of Panchayati Raj

Department of Women and Child Development

Department of Food Supplies and Consumer Welfare

Department of Scheduled Castes and Scheduled Tribes

Rehabilitation and Resettlement

The concept note and plan for conducting a pilot study on “Demand driven Skill Development for Gainful Employment” is in process

The development of Action Plan for Poverty Reduction is in process

10. REFORMING DISTRICT ADMINISTRATION THROUGH E-TOOLS As a part of the District modernization the computerization of 300 odd processes indicated in the Records Manual has been entrusted by the Chief Secretary, Government of Orissa to the District OMGI Coordinators (DOCs). The following are some of the e-applications developed by District OMGI Co-ordinators.

Development of Office Establishment Database (District wise)

Development of Database of changes employees, i.e., promoted / transferred / retired

Standardization and updation of Districts’ website in association with NIC

Implementation of Pay Roll software developed by NIC in Balasore district

Stand alone application ‘Character Antecedent Monitoring System’ developed for

Jharsuguda Collectorate in association with NIC



Development of e-tool for ‘small savings’ in Nabarangpur district

Development of OJS registers software in association with NIC for Bhadrak district

Implementation of Arms License Monitoring System in association with NIC

Development of applications in association with NIC for ‘Prayas project’ under

Sarba Sikhya Abhiyan 11. AMENDMENT OF ORISSA SECRETARIAT INSTRUCTIONS

The process of amendment of Secretariat Instructions Manual has been initiated

Process Road map developed, 40 rounds of presentations (‘AS IS’ study and ‘TO BE’ report) to be conducted with the Expert Committee

Meeting with Expert Committee has been held during July and August 2007

The Expert Committee comprises of the following members

Shri Parsuram Das, Additional Secretary (Retd.), School & Mass Education

Department

Shri Bishnu Prasad Sarangi, Additional Secreatary (Retd.), Water Resources Department

Shri Binod Bihari Palei, Additional Secretary (Retd. (, Finance Department.

Dr. Lalit Ranjan Das, Under Secretary, Home Department

Shri Nimain Sunder Beuria, Under Secretary, Information and Public Relations

Department.

Shri Niranjan Pradhan, Under Secretary (Retd.)

Representatives from G.A. Department

Two domain Experts viz. Shri Parsuram Das Shri Niranjan Pradhan have been engaged to undertake the revision work along with Manual & Code Writer, OMGI

The final amended Secretariat Instructions Manual will be completed by October

2007



12. DEVELOPMENT OF E-PROCUREMENT SOLUTION The Government of Orissa has embarked on a journey for phased implementation of e-Procurement systems at its strategic state government entities with a clear underlying objective to bring in transparency, efficiency and automation in its tendering processes. This phase of the e-Procurement project has been conceptualized with an expectation of delivering changes in operational processes for procurement of Works encompassing departments like the Works Department (WD), Water Resources Department (WRD), Rural Development Department (RRD) and Panchayati Raj Department (PRD). e-Procurement system aspires to automate Purchase to Pay process. Current project undertaken by OMGI will be limited to scope of automating “Indent to Award of Contract” process. Award of Contract to pay process will be future scope of the project. OMGI will undertake e-Procurement software development project and will deliver ready to use software within 4 months. Spiral Methodology is found to be effective for such project where time line is very short and final deliverables are to be produced within 4 months from project kickoff. Another justification of such methodology is that deliverable components, sizing of components, costing are not yet identified in a very clear manner. Major processes thus identified as Requirement Engineering, Design Engineering & Software Development and Training & Implementation. All the three process levels will be executed simultaneously as suggested by the methodology. However OMGI will facilitate services relating to procurement process management, training and handholding during transit period from manual system to mechanized system. The e-Procurement software application will be developed using Open Source technologies preferably under Linux platform. J2EE architecture will be followed within



Struts framework. Apache Tomcat will be used as web server in case there is no component on demand and on other hand Sun Application Server will be in use in case any EJB component is involved. Oracle 10g will be the ideal database for proposed e-procurement system. Crystal Report will be in use in designing report objects. XML/HTML will be used for data carrier / presentation with Unicode for multilingual facility for English as well as regional language of Oriya. 13. ANTI CORRUPTION ACTION PLAN

The Anti-Corruption Action Plan has been developed and approved by Cabinet

The basic features include

Reforms that supports better institutional Transparency and Accountability by developing better systems and procedures

Reforms that serve better enforcement

Processes that generate better awareness

Five additional Vigilance Courts have been established at Koraput, Bolangir,

Balasore, Cuttack, and Bhubaneswar 14. TRANSPARENCY & ACCOUNTABILITY PROGRAMME

On a pilot basis a comprehensive software application of programmes, beneficiaries and functionaries has been developed in nine Departments in nine Districts.

Web enabled applications have been developed.

Sl. No. Department District Nodal Agency 1 Health & Family Welfare Rayagada OCAC 2 Women & Child Development Koraput OCAC 3 Food Supplies & Consumer Welfare Nabarangpur OCAC 4 School & Mass Education Ganjam OCAC 5 ST & SC Development Malkangiri OCAC 6 Panchayati Raj Mayurbhanj NIC 7 Water Resources Kalahandi NIC 8 Agriculture Angul NIC 9 Rural Development Cuttack NIC



15. CENTER FOR GOOD GOVERNANCE A need to establish an institution to undertake Governance reforms in Orissa by bringing together knowledge, technology and people has been mandated. The objective of Orissa Centre for Good Governance is to design and implement Governance Reforms Programmes with a mandate to undertake action research, provide professional advice to, and conduct change management programme for Government Departments and agencies to help them implement their reform agenda successfully. OCGG will work closely with policy makers and other stakeholders especially citizens for an accountable and transparent Government. The Bye laws and Memorandum of Association has been developed. Cabinet approval is being sought. 16. CITY MANAGEMENT GROUP

Considering complex Interconnections of the problems of Bhubaneswar and the problem-solving government agencies, it was decided to constitute City management Group by bringing together all the representatives of the relevant public offices, viz., Municipal Corporation, Bhubaneswar Development Authority (BDA), Engineers of Works Dept, IDCO, Forest Officers (DFO, City forest Division, MD, OFDC, DFO, Chandaka), DIG and SP of Bhubaneswar, Director Estates and other officers of General Administration Department, officers of District Administration, Transport Department under the chairmanship of Special Secretary, General Administration Department (GAD). All these agencies had responsibilities assigned with some aspect of the city management. The City Management Group sits every Saturday at 10:30 AM in the office chamber of Special Secretary, GA Department. The first meeting was held in December 2006. Urgent issues are listed. The Group deliberates on all issues related to city management. Government has also constituted a dedicated force for the removal of encroachments “Land Protection Force”. The objective of the City Management Group is “Convergence in Public Action”. The Group constitutes a fine example of achieving greater productivity in government institutions through convergence.

17. CAPACITY BUILDING / TRAINING Workshop On Draft Public Service Bill 2006 A Workshop on Draft Public Service Bill 2006 was organized at Bhubaneswar on 7th April 2007 where deliberations were held on the Draft Bill and necessary recommendations were evolved for the required changes in the Draft Bill.



Training to District Omgi Co-ordinators A six days workshop from June 07 12, 2007 was held for the District OMGI Co-ordinators on HRMS, ASP.NET, TOMCAT, SQL and IIS. The main objective of the training programme was to enhance the techno managerial capacity of District OMGI Co-ordinators to manage HRMS and other OMGI projects effectively and strengthen district administration. 18. INTRAORISSA PORTAL IntraOrissa is the official Intranet Portal of Government of Orissa developed in association with National Informatics Centre (NIC) with an aim to provide comprehensive, accurate, and reliable and one stop source of information to the staff and Officers of various Departments of Government of Orissa. It also provides the employees essential ICT tools for improving their performance.



19. EXECUTIVE ASSISTANTS (EAs) Modernization of Government requires not only change in technology and processes but changes in people too who can handle the new technology and processes. With this aim in view OMGI has prepared a Draft Cadre Rule for Executive Assistants who will replace the positions of Senior Assistance (S.A.s) in the Secretariat. The existing S.A.s will continue with appropriate training for skill development. The E.A.s will be well versed in ICT and assist the Officers in making Government modern and citizen centric with the successful adoption of modern ICT and office automation tools. Home Department will be taking further steps for its implementation. 20. WORK PLAN FOR 2007-08



Work Plan For 2007-08 (continued)




BUDGET for 2007 – 08

Sl. No. PARTICULARS Budget for

2006-07 (9

months)

Actual Exp

during 2006-07

Budget for 2007-08

(12 months)

Budget for 2008-09 (up to Dec. 08)

Qty Rate Total Total Total 1 OMGI office workspace modernisation 1.1 Building Renovation, Partitioning,Work

station cubicles, Work station table & chair, File rack/storage unit, Electrical fittings, lighting arrangement etc.

Lumpsum 1,200,000 1,200,000

1.2 Conference Room furnishing, Conference table, wall paneling, fitting & Fixtures of conference room, lighting arrangements etc.

Lumpsum 300,00 300,00

1.3 Air Conditioner 12 25000 300,000 300,00 1.4 Furbishing of Mini-Conference hall and

requirement of additional 20 chairs Lumpsum 300,00

Sub-total (a) 1,800,000 0 2,100,000 2 FURNITURE 2.1 Executive Chair 50 3,000 150,000 150,000 2.2 Almirah 10 4,000 40,000 40,000 Sub-total (b) 190,000 0 190,000 3 OFFICE EQUIPMENT 3.1 Desktop Computers, UPS 32 40,000 1,400,000 206330 1,193,670 3.2 Printers 8 15,000 3.3 Network Equipment Lumpsum 25,000 109,696 3.4 Heavyduty Line Network Printer 1 250,000 250,000 3.5 Scanner 1 15,000 15,000 15,000 3.6 Photocopier Machine 1 100,000 100,000 100,000 3.7 Spiral Binding Machine 1 10,000 10,000 10,000 3.8 EPABX 1 50,000 50,000 50,000 3.9 Fax 1 15,000 15,000 15,000 3.10 Water Cooler with Purifier 1 25,000 25,000 25,000 3.11 Lamination Machine 1 5,000 5,000 5,000 3.12 Laptop 8 52,000 416,000 416,000 3.13 Digital Camera 1 15,000 15,000 15,000 3.14 Handycam 1 40,000 40,000 40,000 3.15 Voice Recorder 1 10,000 10,000 10,000 3.16 Multimedia Projector 1 100,000 100,000 100,000 3.17 Electronic White Board 1 40,000 40,000 40,000 3.18 Tea / Cofee Maker Machine 1 15,000 15,000 15,000 Sub-total (c) 2,531,000 206330 2,159,366 4 LIBRARY 4.1 Library books, Periodicals, Journals

including storage racks Lumpsum 400,000 500,000 200,000

Sub-total (d) 400,000 0 500,000 200,000


TOTAL CAPITAL COST (a+b+c+d) 4,921,000 206,330 4,949,366 200,000 5 18,000,000 PROJECT IMPLEMENTATION COST

20,000,000 5.1 Lumpsum 6,100,000 2819712 HRMS 5.1.1 14,400,000 HRMS Data Capturing at State & District level

(both Foundation and Server Data) 5.1.2 200,000 Development Server for HRMS 5.1.3 3,400,000 Operational expenses 5.1.4 2,000,000 Purchase of systems for additional staff and

Data Entry work for HRMS 5.2 Litigation Management 800,000

Budget for 2007 – 08 (continued)

Sl. No.

PARTICULARS Budget for Actual Exp

during

Budget for 2007-08

Budget for 2008-09

(up to Dec. 08)

2006-07 (9 months) (12 months)

2006-07 Qty Rate Total Total Total

5.2.1 Development of Software 400,000 5.2.2 Litigation Management

Data Capturing 200,000

5.2.3 Development Server for Litigation Management System & SCC Online

200,000

5.3 Survey under City Management Group

500,000

5.4 Scoping study with Member Departments

500,000

5.5 Legacy Data Management 1,000,000 5.6 Management of Data

Migration 500,000

5.7 Reforming District Administration through e-tools

2,000,000

5.8 Transparency & Accountability Programme (Anti-Corruption Action Plan) – Monitoring cost

200,000

5.9 Reforming Organisational structure of OCAC

1,500,000

5.10 Fees to SPIU & SPMU (IT) Consultants

9,042,000 8,490,000

5.11 Data Entry for Member Departments

2,000,000

5.12 Process Re-engineering of Secretariat

500,000

Sub-total (e) 6,100,000 2,819,712 38,542,000 26,490,000

6 REVENUE EXPENSES 6.1 Fees for Consultants (PCU 9 605,000 5,445,000 453876 3,036,000 2,530,000



& SPMU)

6.2 Electicity Charges 9 30,000 270,000 396,000 326,700 6.3 Telephone & Internet

Service 9 30,000 270,000 2880 396,000 326,700

6.4 Stationary 9 40,000 360,000 528,000 435,600 6.5 Hiring of Vehicles 9 15,000 135,000 198,000 163,350 6.6 Travel for exposure visits,

training, conferences 9 100,000 900,000 500,000 200,000

6.7 Meeting & workshops 9 500,000 4,500,000 9640 3,000,000 1,000,000 6.8 Traning 9 200,000 1,800,000 2,500,000 1,000,000 6.9 Awards and Incentives Lumpsum 500,000 200,000 200,000 6.10 Equipment repair,

maintenance & renewal Lumpsum 100,000 25,000 25,000

6.11 Printing,Publication & Documentation

9 150,000 1,350,000 1,000,000 500,000

6.12 Advertisement & Publicity Lumpsum 1,000,000 1517228 300,000 247,500 6.13 Postage & Courier

Expenses 9 5,000 45,000 66,000 54,450

6.14 Webhosting,Domain name registration, database and application maintenance charges

Lumpsum 50,000 25,000 10,000

6.15 Fees to Auditors Lumpsum 60,000 30,000 30,000 6.16 Legal Expenses Lumpsum 50,000 Sub-total (f) 16,835,000 1,983,624 12,200,000 7,049,300 TOTAL (a+b+c+d+e+f) 27,856,000 5,009,666 55,691,366 33,739,300 94,440,332 7 CONTINGENCY 4% 1,900,000 1,459,668 3,359,668 GRAND TOTAL 27,856,000 57,591,366 35,198,968 97,800,000

SHARE OF GOVERNMENT 1 Rent towards OMGI Office

space 1 30000 360000 330000

2 Fees towards 30 DISC Co-ordinators

30 5000 1800000 1500000

3 Web Server for HRMS deployment

1 30000000 30000000

4 Services of 2 Under Secretaries and 1 OSD of G.A. Department

3 30000 1080000 900000

TOTAL 33240000 2730000 35970000

DETAILS OF EXPENDITURES AND RECEIPT / RECEIVABLES FROM DFID-

FOR THE PERIOD FROM 01.09.2006 TO 31.03.2007 1. HRMS PROJECT Amount in RS.

Sl. No. Head of Expenditure Amount Amount 1. Printing of HRMS Forms 24,32,450.00 2. Reim. Of Advertisement Exp. 56,498.00 3. Training on Trainers Programme Exp. 51,572.00



4. Transportation Exp. 2,02,966.00 27,46,366.00

5. Reim. Of Telephone Exp. 2,880.00

2. LMS PROJECT

Sl. No. Head of Expenditures Amount Amount 1. Lodging & Boarding Exp. 3,104.00

76,226.00 2. Tour & Travel Exp. 73,122.00

3. SPMU – GAD

Sl. No. Head of Expenditures Amount Amount 1. Advertisement Exp. 11,84,765.00 2. Consultancy Fee – DOC 93,876.00 3. Workshop Exp. 8,800.00 4. Meeting Exp. 840.00

13,87,181.005. Computers & Peripherals

98,900

4. GATI PROJECT

Sl. No. Head of Expenditures Amount Amount

5. PCU – OCAC

EXPENDITURE / CLAIM TOTAL: 50, 09,666.00 RECEIPT TOTAL (Till 31.03.2007): 35, 15,206.00 RECEIVABLE (As on 31.03.2007): 14, 94,281.00

REIM. CLAIM NOT PAID BY DFID: 179.00

THIS DOCUMENT IS PUBLISHED THROUGH FUNDING FROM DEPARTMENT FOR INTERNATIONAL DEVELOPMENT (DFID), INDIA, THE RIGHTS OF PUBLICATION, REPRINTING AND SHARING IS RESERVED WITH THE MANAGEMENT COMMITTEE, OMGI.

1. Advertisement Exp. 3,32,463.00 3,32,463.00

Sl. No. Head of Expenditures Amount Amount 1. Consultancy Fee – PCU 3,60,000.00

4,67,430.002. Computers & Peripherals

1,07,430.00


annual report 2006-07 - documents.gov.indocuments.gov.in/or/10904.pdf · annual report 2006-07 this...

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