annual plan database training october 4, 2006 annual plan database training october 4, 2006
TRANSCRIPT
Annual Plan Database Training
October 4, 2006
Annual Plan Database Training
October 4, 2006
ObjectivesObjectives
Provide an overview of strategic planning
Differentiate strategic plan from annual plan
Describe the purpose of annual strategies in the strategic planning process
Differentiate goals from strategies Describe tips in writing strategies Review the different fields located in
the annual plan database Access and input strategies into
databaseAnnual Plan Database Training
OutlineOutline Introduction – Randy Gonzalez,
VP for Finance and Administration Strategic Planning
Why Strategic Planning?Goals vs. StrategiesBCTC Strategic Plan
Strategic GoalsUnit GoalsAnnual PlanCalendar
Writing Strategies Annual Plan Database
Annual Plan CoordinatorsAccess to DatabaseFields Inputting data
Questions
Annual Plan Database Training
Annual Plan CalendarAnnual Plan Calendar
Annual Plan Database Training
Month Date Activity
September 9/5/069/13/069/27/069/28/069/30/06
2005-06 Annual Action Plan Report to President’s CabinetPresident’s Leadership Team Planning RetreatAnnual Plan Database TrainingAnnual Plan Database Training2006-07 Annual Strategy Priorities established
October 10/15/06 Deadline for all Units/Programs annual plans (annual strategies) into Annual Plan Database
December 12/15/06 Deadline for mid-year progress into 2006-07 Annual Plan Database
February 2/5/07 Mid-year Annual Plan Progress Report to President’s Cabinet
March TBA Annual Plan Training – “Closing the Loop”
April 4/18/07 President’s Leadership Team Planning Retreat (for 2007-08)
May 5/15/07
5/30/07
Deadline for all Units/Programs to record progress made on 2006-07 annual plans (strategies).2007-08 Annual strategies into Annual Plan Database
June 6/15/07 Strategic Plan Progress Report to Board
August 8/6/07 2006-07 Annual Action Plan Report to President’s Cabinet
BCTC Five-Year Cycle, One-Year ProcessBCTC Five-Year Cycle, One-Year Process
Annual Plan Database Training
Strategic Plan ModelStrategic Plan Model
Annual Plan Database Training
BCTC
Strategic Planning Model
College & Unit
Annual Strategies
College &
Unit Goals
BCTC Mission &
Strategic PlanKCTCS CPE
Why Strategic PlanningWhy Strategic Planning
Annual Plan Database Training
It takes more than an expressed interest in change to build a high-performing institution. It takes the will and the commitment to change, a deep understanding of the institution’s culture and its capacity, and a
strategic perspective about its future.Richard Alfred, Community College Journal, June/July 2003
• Effective strategic planning processes help institutions consistently address the challenges facing community and technical colleges today:- Demographic shifts (i.e., Adult Learners, Hispanic Citizens)- Increased Customer Expectations- Demands of Accountability- Changing Technological Needs- Economic Demands
• The strategic planning process helps staff think about long-term strategic investment rather than short-term fixes
• A well developed strategic plan assists an institution in weathering demanding times/periods
• A good strategic plan guides an institution toward more effective use of resources
• The strategic planning process provides opportunity to build greater community trust and participation in decision making
• A strategic plan helps attract additional resources (institutions with well-developed strategic plans are far more likely to receive additional resources)
• Vital strategic plans are valuable evidence to accrediting bodies
• Strategic plans can allow for documented recognition of programmatic and/or campus differences
Goal and Strategy TipsGoal and Strategy Tips
Annual Plan Database Training
GOAL vs. STRATEGYThe “Goal” is the destination while the “Strategy” is the mechanism or
pathway to achieve the goal.
Strategies should be:Specific and focused on one ideaMeasurable and if possible, quantifiable (e.g. “increase by 5%” by
fall 2006)Action oriented (create, demonstrate, develop, establish, implement, increase . . .)Relevant to the college mission, focus areas, and goalsInclude a timeline (starting/ending point)
Strategy Development TipsStrategy Development Tips
Annual Plan Database Training
Strategy Checklist: Is it clearly stated? Will it help achieve the goal? Is it measurable? Does it include a timeline/timeframe?
SMART way to remember the fundamental of strategy development:SpecificMeasurableAction-orientedRelevantTime-bound
Access to the Annual Plan DatabaseAccess to the Annual Plan Database
[START] [MY COMPUTER] [DEPARTMENTS ON BLC-FPSERVER,
KCTCSACC,DS,KCTCS.EDU(S:)] ALL DEPARTMENTS [ALTERNATE SHORTCUT TO ANNUAL
PLAN DATABASE]
Annual Plan Database Training
Access to the Annual Plan DatabaseAccess to the Annual Plan Database
Annual Plan Database Training
[OPEN]
2006-07 Annual Plan Database2006-07 Annual Plan Database
[2006-2007 Action Plans]
Annual Plan Database Training
Adding Strategies to DatabaseAdding Strategies to Database
[Add a New 2006-2007 Action Plan]
Annual Plan Database Training
Plan IDPlan ID
Functional Area Division or
Department Plan title Primary/
Secondary person responsible
Annual Plan Database Training
MiscellaneousMiscellaneous
Area of Focus Goal # Additional goal Cost Expected
Completion Date Actual
Completion Date
Annual Plan Database Training
Plan DescriptionPlan Description
Plan (Strategy)
How will you accomplish your plan?
Annual Plan Database Training
Rationale/ResourcesRationale/Resources
Rationale – How does this strategy support the college mission and strategic plan?
What resources will be needed? (This total will also be documented under “Miscellaneous”.
Annual Plan Database Training
MeasuresMeasures
How will you measure your progress and the success of this strategy?
Measurable OutcomeCurrent ValueDesired ValueActual Value
Annual Plan Database Training
Progress IndicatorsProgress Indicators Monitoring
Progress Current
Progress
Annual Plan Database Training
Follow-UpFollow-Up
Follow-up Roll over
Annual Plan Database Training
Save PlanSave Plan
Annual Plan Database Training
QuestionsQuestions
Annual Plan Database Training
Additional Support/Assistance
[email protected]. 5-6567
Additional Support/Assistance
[email protected]. 5-6567