annual international conference on assessment administration

Tampa Convention CenterTampa, Florida

August 28 – 31, 2016

2016 IAAO Business Partner Conference Prospectus

Annual International Conference on Assessment Administration

• Positionyourcompanyasanindustryleader

• Interactwithkeyprospectsanddecisionsmakers

• Differentiateyourbrand,productsandservices

• Developqualifiedbuyerswithrealpurchasingpower

Annual International Conference on Assessment Administration • August 28 -31, 2016 • Tampa, Florida

Welcome!Thank you for choosing to join us at the IAAO 82nd Annual International Conference on Assessment Administration. IAAO has made a number of enhancements to the Conference this year, with a continuing commitment to increase the value for both Business Partners and Attendees.

Whether you’re a first time sponsor or an experienced exhibitor, this Prospectus will help get you started by providing tangible benefits designed to assist you in developing new contacts, generating leads and achieving your marketing and sales objectives.

The Annual Conference that Matters!

The IAAO Conference is the annual industry event that positions your company in front of 1,200+ qualified and highly interested assessing officers and appraisal experts.

This is the annual event that delivers true promotional value and a high return on your investment!

What you’ll find in this Prospectus…As a valued Business Partner to IAAO, please use this Prospectus to:

•Determine which sponsorship opportunities will promote your brand most effectively•Choose your print ad placements in the Conference Program•Select your booth size and exhibit hall location preference•Register your company’s attendees•Keep track of important deadlines• Identify contact information about our official exhibition contractors•Learn about hotel arrangements and travel to the Conference

If you have specific questions at any time, please feel free to contact the following Conference experts at IAAO:

Exhibit information and booth availability: Rachel Mense [email protected] 816-701-8109

Sponsorship and Program Advertising Opportunities: Leann Ritter [email protected] 816-701-8161

of attendees are new to the industry – an ideal opportunity for exposure to your products and services.

are senior managersor executives.

come from jurisdictionsof more than 100,000 parcels.

Almost

have been in the industry for over 11 years.

(The IAAO member career average is 16.75 years!)

states provinces and countries.

In 2015 attendeeshave represented

Over

are instrumental in making product and service purchases.

11% 58% 40%73% 78%

IAAO • 314 W Tenth Street • Kansas City, MO 64105 - 1616 • http://conference.iaao.org

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Marketing At-A-GlanceIAAO offers a variety of lucrative and rewarding opportunities to increase your organization’s exposure and introduce you to enthusiastic industry professionals. The sponsorship, advertising and exhibit options available to you are among the most cost-effective and profitable branding programs in the industry, all created to help you get your message in front of well-qualified prospects.

Please familiarize yourself with all of the Conference marketing options, includ-ing the Comprehensive Sponsorship Opportunities, and select the combina-

tion that maximizes your exposure and effectively showcases your brand. The IAAO Conference staff is eager and available to assist you by phone or email in your selection.

Registration Instructions:

The 2016 IAAO Annual Conference offers three distinct ways to showcase your products and services and help you interact with attendees. They include:

1) Demonstrating your offerings with a booth in the Exhibit Hall.2) Advertising in the Conference Program.

3) Investing in one or more of the high profile Comprehensive Sponsorship Opportunities.

Your level of investment will determine your qualifications in either a Premier, Diamond, Gold, Silver, Bronze or General category of Conference recognition.

Begin by selecting the Comprehensive Sponsorship Opportunities that will promote your brand most effectively. Then choose your options for a Conference Program advertisement. Finally, determine your exhibit booth size and configuration. Remember, your Sponsorship selection(s) will define the additional benefits available to you, based on your level of investment.

Please find detailed descriptions of the sponsorship, advertising and exhibit opportunities available to you on the following pages...

Remember that most exhibit and marketing

opportunities are available on a

first-come, first-served basis, so don’t delay!

TABLE OF CONTENTS

Travel & Accommodations 5Sponsorship Opportunities 7Program Advertising 12Exhibit Booths 13Exhibit Hours & Exhibitors 15Exhibit Information 16Exhibit Floorplan 17Exhibit Priority Points 18Booth Standards & Regulations 20

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I M P O RTA N T CO N F E R E N C E DAT E SJune 1, 2016• DeadlinetoSubmitExhibit/Sponsor/AdvertisingApplicationandPaymenttoensurefull

signage and program recognition

June 6, 2016• DeadlinetoSubmitCompanyLogo• DeadlinetoSubmit50-WordDescriptionofProductsandServices• LastdayforexhibitorstosignupforExhibitorNetworkingGame&ProgramAds

June 10, 2016• DeadlinetoSubmitanelectroniccopyofaPress-QualityPDFAdforthe

Conference Program (complimentary ¼ pg. ad for exhibitors)

July1,2016• Exhibitorproofofinsurancedeadline• DeadlinetoSubmitNamesofBooth Representatives

July25,2016• LastdaytoearnPriorityPointsfor 2017 Booth Selection

August 1, 2016• DeadlinetoMakeHotelReservations

August 8, 2016• ExhibitorsnotifiedoftotalPriorityPointsand2017BoothSelectiontime/date

August 19, 2016• LastdaytodisputePriorityPoints

August 28, 2016• ConferenceOpens

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T R AV E L & ACCO M M O DAT I O N SAirTravelTheTampaInternationalAirport(TPA)is servicedbymostmajorairlines.Formore information please refer to www.tampaairport.com. IAAO frequently negotiates discounts for conference attendee air travel, so be sure to check the IAAO conference website: http://conference.iaao.orgforup-to-datediscountsthatmaybeavailablebeforebookingyourflight.

Ground Transportation• Taxi service by Yellow Cab and United Cab is available at the curbside outside the BaggageClaimlevel.Bothcompanieschargethesamefares:$2.50,plus$2.40permile.The minimumfeefromtheairportis$15.Thereisaflatratefeeof$25todowntownTampaandthecruiseterminal.Seemoreat:http://www.tampaairport.com/ground-transportation.

• Airport limos and shared passenger van service is available through advance reservation orwalk-up booking. Enclosed, air conditioned lobbies are available at either end of the Baggage Claim areas for passengers to wait until shared vans are ready for boarding.

• SuperShuttle(www.supershuttle.com/Locations/TampaTPA)servesHillsborough,Pinellas,PascoandHernandoCounties800-282-6817or727-572-1111.

• There are also rental cars, bus services, and public transportation available, see moreinformationathttp://www.tampaairport.com/ground-transportation.

Conference HotelsTampa Marriott Waterside Hotel and Marina700 South Florida Avenue • Tampa, Florida, USA 33602Tel: 813-221-4900

A striking silhouette along the Channel Riverwalk, the Tampa MarriottWatersideHotel&MarinaoverlooksTampaBayinthe heart of downtown, located adjacent to the Tampa ConventionCenter.Thisworld-classhotel’s50,000squarefeet of recently renovated meeting space, full-service spa, and several restaurants such as Waterside Grill and Champions, make it the perfect destination for work and play. The hotel recently completed a $2 million dollar enhancement project on the lobby, lobby bar, lobby bar patio and two restaurants, making the Tampa Marriott Waterside the most luxurious and state of the art hotel in the Tampa Bay market. The hotel’s recently renovated rooms and suites offer private bay orcityviewbalconies.Forultimaterelaxation,trythespa,Jacuzzi, or rooftop pool! Boaters can dock and stay using the 32-slip, full-service marina.

Valet parking is available at Tampa Marriott Waterside Hotel andMarinafor$24perday.On-siteself-parkingisnot available however there is Convention Center parking roughly a block away.

T R A V E L

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EmbassySuitesTampaDowntownConventionCenter513 South Florida Avenue • Tampa, Florida, 33602, USATel: 813-769-8300

The Embassy Suites is located downtown and is connected by Skybridge to Tampa Convention Center. The streetcar to Channelside Bay Plaza and Ybor City stops at the hotel’s front door. This is an ideal location and fit for meetings, conven-tions and leisure. Each suite is beautifully decorated with a private bedroom and spacious living room, two televisions with cable and in-room movies, two telephones with com-puterportandhigh-speedInternetaccess(HSIA$9.95Per24Hours).Thelivingroomisfurnishedwithasofabedandwell-litdining/worktable.Suitesareequippedwithawetbar,microwave, coffeemaker and refrigerator. Accessories include hair dryer, iron and ironing board, in-room safe and compli-mentarynewspaper.Non-smokingandaccessibleroomsareprovided. The Embassy Suites Starbucks Cafe sells high-qual-ity whole coffee beans along with fresh, rich-brewed, Italian style espresso beverages, a variety of pastries and confections. Trolley’s is the place to meet in downtown Tampa. Trolley’s offersaSPORTSthemewithFlatScreentelevisionstocatchall your favorite sporting events and service is available in-doors or outdoors. Great cold beers, fine wines and a full bar will compliment your dining experience.

Valet parking is available at the Embassy Suites by Hilton TampaDowntownConventionCenterfor$24perday.Self-parking is not available.

Conference Hotel Rates TheIAAOConferencegrouprateis$169single/doubleoccupancyplustaxesatbothhotels.The deadline to secure your reservation at the group rate is August 1st, however, the hotels may sell out prior to the deadline date.

Besuretomakeyourreservationsearly!

T R A V E L

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COMPREHENSIVE SPONSORSHIP OPPORTUNITIES

IAAOinvitesyoutobuildatotalpackagethatmeetsYOURobjectives!

Comprehensive Sponsorship Opportunities have been developed at every level of investment to ensure flexibilityandhighexposure.AsanIAAObusinesspartner,yourorganizationhasnumerousoptionstohelpyou present a highly visible profile in front of the industry’s primary decision makers.

Please contact Leann Ritter, 816-701-8161 ([email protected]) for more information.

Note:Opportunitiesareavailableonafirstcome,firstservebasis,sopleasemakeyourselectionearly!FullysponsoreditemsaresubjecttoRightofFirstRefusalthefollowingyear.

SponsorshipOpportunitiesSponsorship is the most effective way to show your prospective and current customers that you support IAAO! A variety of Sponsorship Opportunities with various levels of recognition and benefits are offered. Sponsors receive acknowledgement at the Conference, as well as extensive recognition, including in Fair & Equitable, on the IAAO website, and through event signage.

IAAO invites you to build a total package from the following list that meets your marketing goals. Inquiries about or proposals for developing unique, customized packages are also welcome.

THE CONFERENCE EXPERIENCE

Conference Tote Bag - $12,000With so much material to carry around, the Conference Tote Bag has become an essential itemfortheConference’sover1,200attendees.Fromthetimetheypickuptheirregistrationmaterials until they depart for the airport, attendees are rarely seen at Conference, without their Tote Bags in tow, each emblazoned with both your company’s and IAAO’s logos. Exposure continues long after the Conference as attendees continue to use their bags back home.

AttendeePackage-$15,000 The attendee package includes your company logo on name badge lanyards, the frequently referredtoDay-at-a-GlanceintheConferenceProgram,andconferencenotebooks/writingtablets—all distributed as attendees arrive.

ElectronicHotelRoomKeys-$10,000 Provide continual exposure throughout the conference by placing your logo directly into the hands of conference hotel guests. (Provided to the first 1,200 attendees.)

S P O N S O R S H I P

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TheGatheringPlace-$15,000 Fortwodays,berightwhereConferenceattendeesrelax,connectandrechargeinsidetheExhibit Hall! Get your logo and company connection on the laptops and charging stations available to attendees as they check-in and recharge personal mobile devices.

ConferenceMobileApp-$10,000 Your banner and link will be viewed by attendees as they access Conference Maps and check information on Schedules, Events, Attendees, Speakers, and Conference Presentations!

Wi-FiintheConventionCenter-$16,500Help attendees stay connected to the outside world by providing an Internet connection in the Tampa Convention Center. Interact with attendees as they view your “clickable” Company Logo that links to your website.

PrintedAttendeeList-$2,500 Your logo and one page of your Company’s Information will be on the printed list of attend-ees, current as of the late registration cut-off. 600 copies will be available at the registration desk. (The attendee list will be printed by IAAO, matching the conference theme).

SPECIALEVENTS

AwardsProgram&Luncheon-$15,000withafullsponsorshipor $7,500asaco-sponsorBe recognized along with the Best of the Best at this event where we shine the spotlight on outstanding achievement in the ad valorem profession.

AttendeeNetworkingWelcomeReception-$30,000 EngageattendeesastheyexperiencethespectacularFloridaAquarium.TheWelcomeRecep-tion Sponsor will be provided the opportunity for one chosen individual to “Swim with the Sharks” (Must be scuba certified, and other restrictions will apply). Sponsorship includes rec-ognition on evening guide maps to exhibits, food and music, on a fog screen at the aquarium and on television monitors throughout the venue. Don’t miss this extraordinary opportunity to connect with mass appraisal decision makers at this event-to-be-remembered!

KeynoteSpeaker-$20,000IntroduceKeynoteSpeakerGeneKranz,legendaryFlightControlDirectorofApollo13,atthe Opening Session. Sponsorship includes an opportunity for a thirty (30) minute Meet and Greet with Mr. Kranz in your Exhibit Hall booth following his presentation. An optional promotion includes copies of his book: Failure is Not an Option, available for signing by Mr. Kranz, which can be purchased by the Sponsor.

Luncheons,BreakfastsorRefreshmentBreaks-$6,000forafullsponsorshipor $3,000 as a co-sponsorBe at the heart of the action as attendee connections are developed and strengthened. Your Sponsorship fuels hungry attendees as they build relationships for future collaboration.


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RECEPTIONS&SOCIALEVENTSEachofthefollowingis$5,000forafullsponsorshipor$1,000asaco-sponsor.Sponsorswillbeprovidedwith an invitation to their chosen event(s).

Chapter,AffiliateandRepresentativeLeaders’Reception This reception features the “grass roots” of the Association. Be recognized in front of the local movers and shakers as they discuss best practices and are recognized for outstanding achievements.

InternationalAttendees’LunchorReceptionBe identified at this globally-focused event along with International leaders in property tax assessment and related disciplines.

IAAOProfessionalDesignees’ReceptionBe recognized as an active supporter of the Association members’ professional achievements with this reception sponsorship.

First Time Attendee Orientation Help introduce the Conference experience to first time attendees. Take this prime opportunitytoacquaintnewandinfluentialcustomerswithyourcompany.

LocalHost“ThankYou”VolunteerLunchRecognizeandberecognizedatthiseventforthoseFloridaon-the-groundvolunteerswhowork hard to make the conference so memorable.

EDUCATION&PROFESSIONALDEVELOPMENTSponsorship of both the daily education sessions and plenary presentations entitles the Sponsor to introduce the speakers at the plenary sessions.

DailyEducationSessions-$10,000forallthreedaysor$5,000perdaySupportIAAOEducationwhileattendeeslearnfromthebestandthebrightest.Fullsponsorship provides a link to your company website on the conference education pages, which are some of the highest online traffic areas for Conference!

PlenaryPresentations-$7,500eachBuild company awareness and recognition at these all attendee events where IAAO presents experts and thought leaders who may define the future direction of the profession.

PRESIDENT’SACTIVITIES

President’sBreakfast-$1,000co-sponsorship Share the President’s “thanks” to those who make up the ad valorem profession. Your company name and logo will be at this gathering of present and future leaders. Includes invitation to the breakfast.


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ClosingBanquetandPresident’sAfterParty-$15,000fullsponsorshipor$7,500cosponsorWhen not in sessions, IAAO conference attendees like to have fun, and no activity will dem-onstratethisliketheClosingBanquetandAfterPartyinthebeautifulindoor/outdoorspaceat the Marriott Waterside Hotel. Be recognized at both the formal conference close and as attendees gather in a relaxed send-off in their Bermudas and Havaianas.

SPONSORSHIPLEVELS

As an IAAO business partner, your organization earns tangible benefits that will help you develop relation-ships, generate leads, and achieve your marketing and sales objectives. Sponsorships are linked to a tiered system of benefits based on each company’s level of investment. Sponsors receive acknowledgement at the Conference, as well as extensive recognition on the IAAO website, event signage and printed materials.

Your level of sponsorship investment determines your Benefit tier:

Premier.......................................$40,000plusDiamond..............................$25,000–$39,999Gold......................................$15,000–$24,999Silver.......................................$5,000–$14,999Bronze.......................................$1,000–$4,999General……………………….......$500–$999

FollowingaretheBenefitsassociatedwitheachtier:

Benefits Premier Diamond Gold Silver Bronze GeneralSponsor badge ribbons • • • • • •Signage in prominent areas of conference indicating level of sponsorship*

• • • • • •

Acknowledgement in conference program*

Includes logo and 50word

description


description


description

Includes logo

• •

Signage at sponsored events*

• • • • •

Recognition in pre- and post-conference issues of Fair & Equitable*

• • • • •

Pre- and post-conference attendee lists, containing names and addresses— Four(4)weeksbefore,two(2) weeks before and two (2) weeks after conference

• • • • •

Note: Fully sponsored event packages provide the opportunity to reserve the same sponsorship for the next year (Right of first refusal). Changes (e.g., in venue) may change opportunities. Sponsorship is a component of conference booth selec-tion for the following year. See specific Exhibitor Points information for details.


10Annual International Conference on Assessment Administration • August 28 -31, 2016 • Tampa, Florida


Benefits Premier Diamond Gold Silver Bronze GeneralVideo/PowerPointrecogni-tion at Opening Ceremony

• • • •

Company logo on IAAO website before, during, and after conference

• • • •

“Thank You” Recognition in conference program

outside back cover, color

inside back cover, color

full page, color

1/2page,color

Complimentary conference registration(s)

5 3 1

Recognition in a social media promotion(s) prior to conference

4 2 1

Opportunity to distribute company logo souvenir or promotionalflyersatfullysponsored event(s)**

• • •

Recognition by Master of Ceremonies at fully sponsored event(s)

• • •

Company logo on IAAO conference website before, during, and after conference, with link to company website

Featuredonmultiple website pages

•

Company address to attendees at fully sponsored event(s) **

Limited to three (3) minutes

Limited to one (1) minute

Recognition preconference email(s) sent to entire membership with link to company website

2 1

Complimentary vendor demonstration room (hours nottoconflictwithallattendee events)

Three (3) days

One (1) day

E-mail sent to registered attendees as of early bird registration deadline, July 1, 2016, on behalf of company**

•

*Size, prominence, and placement will be a feature of sponsorship level. **Requires pre-approval by IAAO. Benefits may be subject to change based on availability.


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CO N F E R E N C E P RO G R A M A DV E RT I S I N GThe IAAO Conference Program includes meetings schedules, exhibitor descriptions and other essential information. It is distributed to all individuals registered for the conference (more than 1,200 annually), and is not only an essential part of every attendee’s conference materi-als, but also a historical document that many attendees take home and refer to in the days, months, and even years after the Conference.

TheConferenceProgramformatis5½”x8½”pagesize,withaglossycoverandmattetextpagesinfullcolor.Adsshouldbeprovidedinahighresolution,print-qualityPDF(atleast300 dpi, not 72 DPI computer screen resolution) and forwarded to: Leann Ritter at 816-701-8161 ([email protected]) by June 10, 2016.

ConferenceProgramAdvertisingSizesandRates

* Back cover . . . . . . . . . . . (Reserved for Premier-level sponsor) Insidefrontcover.............................$1,523* Inside back cover . . . . . (Reserved for Diamond-level sponsor) Inside 2 page spread . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,892 Fullpage..................................... $946

½page.......................................$473 ¼ page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . $ 236

*Available as of June 1st, 2016, unless previously sold.

AdvertisementSizes

Cover Ads–Fullbleed. 5.5”wx8.5”hwith.125”bleedandnovitalinformationon.625”ofrightsideforinsidefrontandbackcoverand.625”ofleftsideofinsidebackcovertoallow for spiral binding.

Full Page–5.5”wx8.5”hwith.125”bleed.

½ Page –5”wx3.75”h,nobleed.

¼ Page–5”wx1.75”h,nobleed.

Notes: Pleaseleave.25”freeofimportantcontentonsideedgesformarginsandgutters.Be sure to check for cover ad availability.Specific advertising location placements are available on a first come, first serve basis.

New for Exhibitors This Year – FREE ¼ Page Ad

AllExhibitorsreceiveacomplimentary¼pagecoloradintheConferenceProgram.Toimproveyourexposuretoattendees,itisrecommendedthatyouupgradetoalargeradandpayonlythedifferenceincosts.

A D V E R T I S I N G

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2.5”w x 3.75”h, no bleed.


E X H I B I T B O OT H S RelationshipBuilding

Exhibiting at the conference is a fantastic way to meet with your target audience, but it’s not the only way to get to know attendees. The Exhibit Hall hours leave plenty of time for exhibitors to network with attendees outside of the Exhibit Hall. We encourage exhibitors to bring as many staff members as possible to increase your relationship building opportunities and to make the most of your time at Conference. Each booth includes a specific number of complimentary personnel registrations, and exhibitors are encouraged to take advantage of our reduced exhibitor personnel registration rate of only $350 per additional person. Be sure to get your registrations in by July 1st.

ExhibitBoothsThe exhibit spaces available to display and demonstrate your company’s prod-

ucts and services range from 10’ x 10’ to 20’ x 30’ booth sizes. Pipe, drape and an identification sign are provided (some exceptions apply, e.g., island booth). Security is included during the hours the Exhibit Hall is closed to attendees. All other materials - including electricity, booth furnishings and freight handling - must be ordered through Viper Tradeshow Services, the official service contractor for the Conference. (A service kit will be sent to all

exhibitors after registering). Your exhibit booth fee also includes at least two exhibitor registrations (refer to booth size) and a complimentary ¼ page ad in

the Conference Program. Island booths include a 3’ high side-rail drape, available upon request. This is an open area for you to configure as you choose. 8’ high pipe

and drape is not permitted in this area.

BOOTH SIZES AND RATESBooth Size Complimentary

RegistrationsMember Fee Non-Member Fee

10’ x 10’ 2 $2,100 $2,45010’ x 20’ 4 $3,100 $3,45020’ x 20’ 6 $5,500 $6,10020’ x 30’ 8 $7,600 $8,000

ExhibitorBoothRepresentativesTheExhibitorFormforboothrepresentativesmustbesubmittedonorbeforeJuly1,2016.Each Exhibitor Booth Registration includes everything that an attendee registration includes EXCEPTatickettotheWednesdayNightClosingBanquet.ClosingBanquetticketsmaybepurchasedfor$85each.EveryoneinaboothMUSTberegistered.Additionalexhibitorboothpersonnelregistrationsare$350each,andmaybepurchasedinadditiontoyourCompli-mentaryRegistration(s).Formsavailableatendofpackageorasafillableformavailable@http://conference.IAAO.org

E X H I B I T S

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BOOTH RESERVATION

DUE DATE:

June 1, 2016


Registration Mailing ListExhibitors will receive a pre-registration attendee list prior to the Conference. Registration lists will contain those attendees who have opted to accept marketing mailings from spon-sors/exhibitors.Listsincludeattendeename,institution/organizationandmailingaddress.

VendorDemosIAAO offers opportunities for exhibitors and sponsors to conduct presentational demos for the explicit purpose of promoting services and products. These Vendor Demos are intended to supplement participation in the Exhibit Hall. They can be an open to the public event, or invitations can be sent, based on exhibitor’s preference. Vendor Demo requests will be accepted until June 1, 2016, on first-come, first-serve basis. Please visit the IAAO website for details and Vendor Demo application.

Your COMPANY NAME must be on the

application form EXACTLY as you want it to read

on the Booth Signage and in the Program.

E X H I B I T S

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VendorDemos

Location: Business Connection Lounge in Exhibit Hall

Demo Schedule: • Monday: 11:00; 2:00; 3:00; 4:00; 5:00 • Tuesday: 9:00; 10:00; 1:00; 2:00

Note: Vendors should provide their own technology, however projectors, screens, Wi-Fi, etc. can be rented. Please contact Rachel Mense at 816-701-8109 ([email protected]) for more information. Vendor Demos cannot exceed 45 minutes.


IAAO Annual Conference Recent Exhibitors

39ºNorth

American Society of Appraisers

APEX Software

Appraisal Institute

Bruce Harris

ControlCam, LLC

CourthouseUSA, LLC

Cyclomedia

DEVNETIncorporated

E-Ring, Inc.

Esri Canada

Esri

FacetTechnologyCorporation

FugroGeospatial

Government Utilities Technology Service

(GUTS)

Harris Govern

HexagonGeoSpacial/IntergraphCorporation

iLOOKABOUT

Josh Myers Valuation Solution

KCI - Kent Communications, Inc

Leica GeoSystems, LLC

LexisNexis

Lexur Appraisal Services

Marshall&Swift,NowPartofCoreLogic

MastersTouch

Midland GIS

Modria

Moore’s Precision Cost

Narrative1

NCSS

Patriot Properties, Inc.

Pickett&Co.,Inc.

Pictometry

qPublic.net (The Schneider Corporation)

Sidwell Company, The

Spatialest (Geopii)

Tax Management Associates, Inc.

Thomson Reuters

Tyler Technologies

Vision Government Solutions, Inc.

Xerox

Xsoft

E X H I B I T S

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Exhibit Hall FloorplanNotethatshadedspaceshavebeenpreviouslyreserved.Please refer to the Conference website for the most recent updates, or contact: Rachel Mense, [email protected], 816-701-8109

H

10' CEILING HEIGHT

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MAINENTRANCE

EXIT

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IAAO

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International Association of Assessing OfficersAugust 28 - 31, 2016

Tampa Convention CenterWest HallTAMPA CONVENTION CENTER • WEST HALL

E X H I B I T S

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E x h i b i t Ho u r sSunday,Aug.28,2016Booth Move in and Setup10:00am–6:00pm

Monday,Aug.29,201610:15am–12:00pm

Closed for Awards Luncheon*

2:00pm–6:00pm

Refreshment Breaks:10:15am–10:45am3:30pm–4:00pm

Tuesday,Aug.30,20167:30am - 3:00pm

Networking Breakfast — Round Tables 7:30am–8:30am

Refreshment Break9:30am–10:00am

Attendee Appreciation Luncheon — Round Tables11:00am - 1:00pm

Prize Drawings12:30pm–1:00pm

Refreshment Break2:30pm–3:00pm

Booth Dismantle3:00pm–6:00pm

Abovetimesaresubjecttochange. * The Exhibit Hall will be closed during lunch on

Monday, August 29th from 12:00pm to 2:00pm for the Awards Program.


E X H I B I T I N F O R M AT I O NExhibitApplicationDueDateThe deadline to reserve exhibit booth space is June 1, 2016. Registrations received after this datewillincuranadditional$50feeandwillonlybeacceptedifavailablespaceexists.Exhibitbooths sell out quickly so be sure to get your application in early to ensure an exhibit space!

OfficialServiceContractor Viper Tradeshow Services 816-541-8025 3517EnterpriseDr.–SuiteD KansasCity,MO,64129

Once your exhibitor agreement has been received, the information will be sent to Viper Tradeshow Services and an exhibitor service kit will be sent to you. All shipments are to be sent through Viper Tradeshow Services.

Absolutely no shipments should be sent to the convention center. If you send your materials directly to the convention center, all related costs will be added to your billing by Viper Tradeshow Services.

Please NoteTheExhibitHallisNOTfullycarpeted.IAAOrequiresthattheentireboothhavefloorcovering,whichcanbesuppliedbytheexhibitororordereddirectly from Viper Tradeshow Services. If your booth is not carpeted, IAAO will order carpet on-site and the exhibitor will be charged. Without exception, exhibitorsMAYNOTdismantletheirboothsearlierthanthecloseoftheshow.Exhibitorswhomakeearlierflightplansmustarrangeforanotherpartytodismantletheirbooth.ThereareNOEXCEPTIONStothispolicy.Allowadequate time for dismantling and packing your booth when scheduling your travel plans.

DescriptionandLogoareduenolaterthanJune6th!

A description of your company and/or the products or services you will be exhibiting will be included in the IAAO Conference Program. Email your description – 50 words or less and your high resolution logo as an attachment - to Rachel Mense at [email protected]. Please include your contact information as you would like it listed in the program (i.e., ad-dress, phone, email and website). This information will not count toward your 50-word limit. Please submit your company logo in a high resolution 300 dpi JPG, EPS or TIF format (versus 72 dpi “computer screen resolution”).

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Determining Your Exhibit Booth Priority

PriorityPointsPriority Points are used to determine the order in which exhibitors may select their booth location for the 2017 Annual Conference. Priority Points are earned through:

•Exhibit Space •Exhibiting History •Survey Participation •Sponsorship Level

PointsSpecifications• Exhibitors have the opportunity to select their booth for the following year’s Conference,

prioritized by the exhibitor with the most points first, to the least.• A representative for each exhibitor will be scheduled to meet with IAAO staff onsite for

the following year’s booth selection process. Exhibitors will be notified of their scheduled meetingdate/timeatleasttwoweekspriortotheConference.

• Eachexhibitorisgiven15minutesforselectingtheupcomingyear’sboothlocation.Their15minutesbeginsattheassignedmeetingtime.Ifanexhibitor’srepresentativedoesnotshow up at the assigned time, they will be rescheduled to the end of the onsite registra-tion process, with location options based on availability at that time. IAAO will work with the exhibitor after the selection process is over to accommodate their needs but will not displace other exhibitors.

• Failuretoexhibitinanygivenyearwillresetpointstozero.• If there is a point tie, priority is based on the date payment was received in full. If the tie

remains, priority will be determined by a lottery style random selection.• Mergers and Subsidiaries - Any company resulting from a merger may choose points from eitheroftheoriginalcompanies;pointswillnotbecombinedoraggregated.Newlyformed,“spin-off” or separate subsidiaries will not receive points allocated to the parent company.

• After onsite booth selection ends, new applications will be received and accepted on a first-come, first-served basis.

ACCUMULATING PRIORITY POINTS

ExhibitSpace• Points are accrued and carried over from year to year.• 1 point is given for every 100 square feet of space at the current Annual Conference. * 10’ x 10’ = 1 point * 10’ x 20’ = 2 points * 20’x20’=4points * 20’x30’=5points• 1pointisgivenforeveryyearacompanyhasexhibitedsince2005.

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Sponsorship• Sponsorship points are earned annually and do not carry over to the next year’s point total.• 2 points for every $1,000 in sponsorship investment at exclusive IAAO Annual Conference and/orSeminars(e.g.,InternationalConferenceonAssessmentAdministration).Pointswill be rounded down to the next lower $1,000 increment. Or:

• 1pointforevery$500to$999insponsorshipcontributionsatanexclusiveIAAOAnnualConferenceand/orSeminars.

Advertising• Advertising points are earned annually and do not carry over to the next year’s point total.• 1 point for every $100 in advertising purchased in the Conference Program (complimen-

tary ads or ad space awarded through sponsorship packages are excluded).

Survey• Points are accrued and carried over from year to year.• 2 points for exhibitors who complete the post conference Exhibitor Survey by the deadline

(surveys must indicate company name).

PenaltiesandPointDeductions• Minus5pointsforanyviolationsofthePriorityPointProgramortheContracttermsand

Conditions (as stated in this brochure), cancellation of booth space, or no-shows.• Minus 2 points for downsizing of booth space, or if booth balance due is not received by

the published deadline.

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EXHIBITOR BOOTH STANDARDS AND REGULATIONS StandardBoothRegulations

Therearefourtypesofboothconfigurations:Standard/Linear,PerimeterWall,Peninsula,andIsland.The following booth display rules are typical for U.S. Trade Shows and Conventions.

Standard/LinearBooth(10’depth)

Any booth that shares a common back wall and abuts other exhibits on one or two sides.

Maximum height is 8’. This 8’ height may be maintained on the sidewallofyourboothuptoadistanceof5’fromthefrontaisle.Theremaininglengthofthesidewallmaybenohigherthan4’.

A corner booth is a linear booth exposed to aisle on two sides. All other guidelines for linear booths apply.

Note:Hangingsignsarenotpermittedoverstandard/linearbooths.

PerimeterWallBooth(10’depth)

Astandard/linearboothfoundontheperimeterwallsoftheexhibitfloor.

The maximum height is 12’. This 12’ height may be maintained on the sidewallsofyourboothuptoadistanceof5’fromthefrontaisle.Theremaininglengthofthesidewallmaybenohigherthan4’.

Note:Hangingsignsarenotpermittedoverperimeterwallbooths.

PeninsulaBooth

Any exhibit 20’ x 20’ or larger with a depth from the common back wall to the aisle of at least 20’ and with aisles on three sides. There are two types of Peninsula Booths: (1) one that backs up to Linear Booths and (2) one that backs up to another Peninsula Booth and is referred to as a “Split Island Booth”.

Forallpeninsulabooths,theexteriorofthebackwallmustbeplainlyfinishedandmaynotcontain booth identification, logos or advertisements.

Ifbackedbyarowofstandard/linearbooths,thebackwallmaybenohigherthan4’foradistanceof5’fromeithersideaisleand20’ high in the center of the back wall. These height restrictions must be maintained for a distance of 10’ from the back wall.

Where two peninsula booths share a common back wall (“split island”), the maximum height may be 20’ in all areas of the booth, including the back wall (same as Island Booth rules, below).

Note:Hangingsignsarepermittedoverpeninsulaboothsthatare20’ x 20’ or larger.

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IslandBooth

Any exhibit 20’ x 20’ or larger and is surrounded by aisles on four sides.

Regulations vary by exhibit hall but the following are typical examples: Maximum height of 20’ in all areas of your booth are allowed.NolimitationsonthenumberofsolidwallsforyourIsland booth. Be sure to check the hall regulations.

Note:Hangingsignsarepermittedaboveislandbooths.

IAAOPOLICIESANDPROCEDURES

These terms and conditions are to be a part of all space contracts. The International Association of Assessing Officers (IAAO) reserves the right to make changes, amendments, and additions to these terms at any time, and all changes, amendments, and additions so made shall be binding on the exhibitor, with the provision that all exhibitors will be advised of any such changes. Any matters not covered specifically herein are subject to decision by IAAO.

1.APPLICATIONSANDELIGIBILITYAll exhibitors must submit an application for exhibit space. The application must contain all information requested and be executed by an individual who has authority to act for the applicant (exhibitor). IAAO reserves the right to refuse rental or use of exhibit space to any applicant whose display, products, or services is not in keeping with the character and purpose of the IAAO conference in the sole judgment of IAAO.

2.EXHIBITOR/SPONSORHOSTEDACTIVITIESFunctionshostedbyexhibitors/sponsorsmaynotconflictwithofficialIAAOconferenceactivities.Violationofrestrictedconflictionwillresultina5pointdeduction.

3.ASSIGNMENTOFSPACEWhenever possible, space assignments will be made in keeping with the exhibitor’s preferences as to location. Spaces will be assigned based on the priority point system. Once space has been confirmed by IAAO, space will notbereassignedexceptintheeventthattheshowisnotsoldinfullandfloorplanreconfigurationisneces-sary. IAAO reserves the right to make the final determination of all space assignments in the best interest of the exposition and conference.

4.INSURANCEExhibitors shall insure their own exhibits and display materials. Exhibitors shall carry Public Liability Insurance with a $1,000,000 combined single limit or bodily injury, accident, and property damage combined per inci-dent. Each exhibitor should check with their insurance carrier to request a certificate. Certificates of insurance should be submitted to IAAO no later than July 1, 2016. Please mail certificates to: IAAO, Attn. Rachel Mense, 314W10thStreet,KC,[email protected].

5.CANCELLATION/TRANSFERSBYEXHIBITORIntheeventanexhibitorcancelsitsrequestforexhibitspace,therentalfeepaidwillberefundedlessa$150processing fee if the notice of cancellation is received by IAAO in writing by May 30, 2016. If an exhibitor cancels itsspaceinwritingbetweenMay31andJune20,2016,IAAOisentitledtoretain50%oftheexhibitor’stotalcontractobligation.NorefundswillbegivenforexhibitorcancellationsafterJune20,2016.AfterJune20,a$50processing fee will be applied to all exhibitor attendee transfers. Should the exhibitor be unable to occupy and use the exhibit space contracted, IAAO has the right to use such space as it sees fit to eliminate empty space in the exhibit hall.

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6.STANDARDBOOTHS/EQUIPMENTThe price of the exhibit space includes a standard eight foot (8’) background drape, three foot (3’) side drape, anda7”x44”two-linecompanyidentificationsignunlessanislandboothisselected.

7.SUBLETTINGOFEXHIBITSPACEExhibitors may not assign, sublet, or share their exhibit space with another corporation or firm or its represen-tatives in space assigned to the original applicant without prior written consent from IAAO. Exhibitors must display only the goods or services they deal in or manufacture in the ordinary course of business. All exhibits must be confined to the exhibit booths.

8.INSTALLATIONOFEXHIBITS Shipping dates for exhibitor freight are outlined in the Exhibitor Service Kit. Exhibitors are allowed entrance to the exhibit hall for booth set up on Sunday, August 28, 2016, at 10:00am. Exhibits and displays must be in place and set up by 6:00 pm, Sunday, August 28, 2016. Space not occupied or set up by the indicated time may be reassigned for other purposes deemed appropriate by IAAO.

9.DISMANTLINGOFEXHIBITS Exhibitor’s displays shall not be dismantled or packed in preparation for removal prior to the official closing time of 3:00 pm on Tuesday, August 30, 2016. Every exhibit must be fully staffed and operational during the en-tire exposition. The dismantling of displays begins at 3:00 pm, Tuesday, August 30, 2016 and continues through 6:00 pm on that same day. At that time, all exhibitor displays or materials left in the booths without instructions will be packed and shipped at the discretion of IAAO’s official service contractor, and all charges will be applied to the exhibitor.

10.NON-OFFICIALCONTRACTORS Exhibitors may provide their own exhibit furnishings and may specify their own independent contractor for their installation and dismantling of the exhibit. Exhibitors must notify IAAO in writing no later than Monday, June 27, 2016 of their intent to use the services of contractors other than those selected by IAAO for installation and dismantling. The exhibitor is responsible for ensuring that any exhibitor-appointed contractor supply IAAO with a valid certificate of insurance showing coverage for general liability and workers compensation. Exhibitors assumefullresponsibilityfortheirnon-officialcontractors.Furthermore,non-officialcontractorsmustadhereto all of the rules and regulations set forth by the conference facility and IAAO.

11.INSTALLATION&DISMANTLINGPERSONNELExhibitors using companies other than IAAO-appointed contractors must advise them to check with the Exhibi-tor Service Center upon their arrival. To qualify a company’s participation, the non-official contractor must present copies of all job orders upon arrival for the IAAO-appointed contractor’s files. Upon verification, official set-up badges allowing access to the exhibit area during service hours only will be issued.

12.BADGESBadges will be required for entry into the exhibit hall at all times. Badges are not transferable. The clear view of the official IAAO badge shall not be obstructed. Please complete the exhibitor registrations for each person attending. Any and all booth handlers need to complete an exhibitor application to register and receive a badge. Badgesmaybepickedupattheconferenceregistrationdesk.BadgesmayNOTbepickedupforothers.

13.MUSIC/MUSICLICENSING/NOISEExhibitors must obtain their own license for using copyrighted music. Exhibitors may not use electronic or electrical devices that amplify sound and cause noise or other types of annoyance to those in attendance.

14.FOOD&BEVERAGEExhibitorsmaydistributefood/beveragesamples,excludingalcoholicbeverages,astrafficgenerators,withapprovalfromIAAO.Theseitemsmaybepurchasedthroughthehotel/conventioncenter.Exhibitorsarenotallowed to serve food outside of their booth area or have a social function within their booth that would cause individuals to block the aisles. If functions block aisles, IAAO has the right to terminate the function. Addition-ally,off-sitefunctionshostedbyexhibitorsmaynotconflictwithofficialIAAOconferenceactivities.

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15.PROTECTIONOFEXHIBITFACILITYExhibitorsaresubjecttoallconditions,requirements,andinstructionssetforthbyIAAOandthehotel/exhibitfacility.Theexhibitormaynotmark,tack,makeholesin,orattachanythingtocolumns,walls,floors,orotherparts of the exhibit hall. Packing, unpacking, and assembly of exhibits shall be done only in designated areas and in conformity with guidelines set forth by IAAO, the facility, and the exhibit contractor. The exhibitor is liable foranydamagecausedtobuildingfloors,walls,orcolumns;tostandardboothequipment;ortheexhibitor’sproperty.

16.SAFETYREGULATIONSFireregulationsrequirethatalldisplaymaterialsbefire-resistantortreatedwithaflame-retardantsolutiontomeetrequirementsofthestandardflametestasprovidedintheconferencecity’scodeforfireprevention.Elec-tricalsignsandequipmentmustbewiredtomeetspecifications.Nostorageofanykindisallowedbehindtheback drapes or in the exhibit space. The official decorator at the exhibitor’s expense will store all cartons, crates, containers, and packaging materials. Up to one day’s supply of operational materials may be stored within the exhibit space. All aisles, corridors, exit areas, and exit stairways must be maintained at their required width at alltimesthattheexpositionisopen.Noobstructionsuchaschairs,tables,displays,orothermaterialswillbeallowed to protrude into the aisles.

17.PERSONNELCONDUCTExhibit personnel are required to confine their activities within the contracted space. All personnel are expected to comply with all rules set forth by IAAO and to be of a caliber in keeping with the high standards of the IAAO conference. IAAO reserves the right to close any exhibit or part thereof that conducts solicitation in an objec-tionable manner or infringes upon the rights and privileges of other exhibitors.

18.DISTRIBUTIONOFPRINTEDMATTERExhibitors may not distribute printed matter, samples, souvenirs, and the like, except from within rented space. Special distribution of such materials elsewhere is under sole approval by IAAO.

19.MODIFICATIONOFFLOORPLAN IAAOreservestherighttomakemodificationstothefloorplan.

20.FORCEMAJEUREIn the event of cancellation or relocation of this conference, due to circumstances within IAAO’s direct control, the liability of IAAO shall be limited to a refund of the rental fees paid. In the event that IAAO has no control over the cancellation or relocation of this conference, IAAO will reimburse exhibitors pro-rata on any rental fees paid, less any and all legitimate expenses incurred by IAAO for advertising, administration, and similar and related costs.

21.LIABILITYIAAO undertakes no duty to exercise care, nor does it assume any responsibility, for the protection and safety of the exhibitor, its officials, agents, or employees, or for the protection of the property of the exhibitor or its representatives, or for property used in connection with the exhibit, from theft or damage or destruction by fire, accident, or other cause. Small and easily portable articles shall be properly secured or removed after exhibition hours and placed in safekeeping by the exhibitor. Any protection exercised by IAAO shall be deemed purely gra-tuitous on its part and shall in no way be construed to make IAAO liable for any loss or inconvenience suffered bytheexhibitor.Theexhibitoragreestoprotect,defend,indemnify,andholdharmlessIAAO,thehoteland/orexhibit facility, the Official Decorator, and any officers, directors, staff, employees, or agents against any claims, losses, damages, or liability resulting from negligence or other acts of the exhibitor, its employees, or its agents.

22.VIOLATIONOFTHECONDITIONSFailuretofollowtheconditionsoutlinedaboveshallconstituteaviolationoftheContractTermsandConditionsof the Exhibitor’s Application and Contract for Exhibit Space. In the event the exhibitor violates any of the con-ditions, IAAO reserves the right to invoke either or both of the following remedies, which shall be in addition to, and not in lieu of, any other rights or remedies granted under this agreement. IAAO may order the exhibitor to remove exhibit and personnel, or have them removed. In these circumstances, no part of the exhibitor’s fees will be returned. IAAO may refuse thereafter to enter into any agreement with exhibitor to lease booth space at future conferences sponsored by IAAO.

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annual international conference on assessment administration

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