annual general meeting - nsba · slide 1: contents nsba ... our annual charity golf day was held at...

NSBA Administration Office 1 345 Rivonia Boulevard, 2nd Floor, Building A, Edenburg, Rivonia (Rivonia Square)

P.O. Box 783155, Sandton, 2146, South Africa E-Mail: [email protected], Phone: 011-2020500, Telefax: 011-807 17777

Public officer: Gunther Hadsbjerg Fiduciaries: Göran Söderholm (Chairman), Flemming Schlier and Peter Keshwar

MINUTES OF MEETING

ANNUAL GENERAL MEETING

NORDIC–SOUTH AFRICAN BUSINESS ASSOCIATION

31st March 2011

Opening of meeting The AGM was opened by the Chairman, Peter Keshwar, who welcomed everybody. Suggestion of and election of Chair for the Meeting (CoM) Jonas Spoorendonk was suggested and elected as Chairman of the Meeting. The CoM concluded that the meeting had been duly called (in writing not less than 21 days prior to the date of the meeting) and establish that there is a quorum of ten (10) members [in person or by proxy] in good stand excl. present Committee members. The minutes from the Annual General Meeting of 25th March 2010 were approved by the meeting. The Chairman’s report Chairman’s report and presentation of Activities of the Working Committee and the Nordic - South African Business Association during its fourth year of operation according to slides shown:




SLIDE 1: CONTENTS

NSBA Exco Committee Administration in 2010/2011 Events in 2010/2011 Charity Golf Day 2010 Lessons Learnt and Challenges Going Forward Conclusion

________________________________________________________________ SLIDE 2: NORDIC – SOUTH AFRICAN BUSINESS ASSOCIATION

Established in April 2007 to support the development of stronger business

relationship between South Africa and the Nordic countries.

NSBA offers unique networking possibilities, and organizes a number of meetings, to which we invited guest speakers to address our members on topics of special and broad interest.

________________________________________________________________ SLIDE 3: NSBA OBJECTIVES

To provide a forum on an organised, continuing basis in which business people

can discuss and identify common interests regarding their trade and commercial interests in South Africa and/or the Nordic countries.

To promote and foster trading, commercial, financial, industrial and general economic relations and communication between South Africa and the Nordic countries.

To maintain contact with the South African and Nordic Governments to ensure that the NSBA is at all times aware of the policy and thinking of those Governments on trade, commercial and related matters.

To consider all legislation, or proposed legislation, affecting or likely to affect either directly or indirectly any trade and commerce between South Africa and the Nordic countries and to take such steps in regard thereto as may be deemed necessary in the general interest of the members of the NSBA.




SLIDE 4: PRESENT EXECUTIVE COMMITTEE AND FIDUCIARIES

Chairman - Peter Keshwar Vice Chairman - Göran Söderholm Treasurer - Louise Voss Secretary - Lisbeth Spoorendonk Additional Members - Carsten Hovgaard - Johnny Ohgroen Hansen - Leif Duwel - Timmy Kedijang Fiduciaries - Flemming Schlier and Robert Hermans Public Officer - Gunther Hadsbjerg The following ExCo members resigned due to relocation during 2010:

Vice-chairman 1 Eric Reurts, Vice-chairman 2 Johan Lilja and Bjorg Rode. Replaced by Göran Söderholm, Timmy Kedijang and Lisbeth Spoorendonk.

____________________________________________________________________ SLIDE 5: EXECUTIVE COMMITTEE

Firstly, I would like express my sincere appreciation to the ExCo members for their time and commitment to NSBA.

The ExCo Committee meets on a monthly basis and these meetings are usually on the second Monday of each month.

These meetings are very structured with a prescribed agenda. All discussions and decisions are documented by the Secretary.

The ExCo Committee experienced some changes with the relocation of three members.

Key decisions of the passed year: ◦ 1. To Increase Annual Membership Fees.

____________________________________________________________________ SLIDE 6: ADMINISTRATION IN 2010/2011

Under the responsibility of our Secretary we have managed to achieve our mandate of serving our Members with very positive outcomes.

ExCo meetings are conducted promptly on a monthly basis and in accordance with the Constitution.

Minutes are recorded in accordance with the Constitution and in accordance with (Section 204 of the Companies Administrative Regulations).

Our Membership database is continually updated and communication is effective.

Our finances are up to date and our financial systems are fully functional. The NSBA website is functional and we will continue to enhance the website.




__________________________________________________________________ SLIDE 7: EVENTS IN 2010/2011

2010 Jan 19 Mervin King - On Governance and Sustainability Feb 9 Chris Hart – The Economy after FIFA 2010 March 25 Annual General Meeting 2010 April 14 & 18 Guided Tour of Soccer City May 21 NSBA Charity Golf Day at RJ&K Golf Club June 9 Cape Wine Academy: Wine Tasting (SA Wines) Aug 19 SESSA Ambassador, Energy Efficiency hosted by ABB Sept 22 Vanessa Katz, Deloitte; Managing the Largest Sporting Event Nov 18 Workshop with SonyEricson – Smart Phones Nov 26 Christmas Dinner Dance

2011

Jan 25 The Role of the Constitutional Court in SA – Albie Sachs Feb 28 Budget Speech Review with Paul Hansen (Stanlib - Melrose Arch) March 31 Annual General Meeting 2011 April 12 Business Speed Dating May 27 NSBA Charity Golf Day at RJ&K Golf Club Dec 2 Christmas Dinner Dance

____________________________________________________________________ SLIDE 8: CHARITY GOLF DAY 2010

Our Annual Charity Golf Day was held at Royal Johannesburg and Kensington Golf Club on 21st May 2010.

This event proved to be most successful yet again with the participation of a full field.

We are most thankful and grateful for the support from our Members. Our chosen Beneficiary through Betterplace was Ikageng (education for

HIV/AIDS children) Organization is Soweto. The NSBA donated R 40.000,00 to Ikageng.

____________________________________________________________________




SLIDE 9: LESSONS LEARNED AND CHALLENGES GOING FORWARD

Continued communication and interaction with our Members and ensuring that we deliver on our Mandate.

The Challenge of attracting World Class Guest Speakers to our Events. Our continued support from the Nordic Embassies. Attracting new Members and thus growing our network. The importance of providing and serving our Members as per our Mandate. Ensuring a better participation from our Members.

____________________________________________________________________ SLIDE 10: “A THOUGHT”

“In any Moment of Decision the

best thing you can do is the Right Thing, the next best thing, is the Wrong Thing, and the Worst Thing you can do is Nothing.” - Theodore Roosevelt - ____________________________________________________________________ SLIDE 11: IN CONCLUSION

The NSBA, since the formation has now gained momentum and is maturing. We are in a good Financial position with over 80% of our Members now fully

paid up. We have been able to communicate and serve the needs of our Members. Our continued progress of ensuring Quality Events. We will continue to promote the NSBA to Nordic companies. We appreciate the continued support and cooperation from the Nordic

Ambassadors. We would also like to especially thank Novo Nordisk for they unquestionable

support. Once again, THANK YOU !!! To the ExCo Members and the Fiduciaries for all

your support. ___________________________________________________________________




The CoM thanked the Chairman and asked if there were any questions form the floor. As there were no questions, the report was approved and closed.

o Treasurer’s report and Financial Statement for the year ending 2010 The Treasurer presented the financial report for the period ending 31 december 2010. See the financial statement on page 9 - 10 of the minutes.

The CoM thanked the Treasurer and asked if there were any questions form the floor. As there were no questions, the report was approved and closed.

o Auditor’s report The Auditor’s report confirmed that he had reviewed the financial statement for NSBA ending 31 December 2010 which comprised the balance sheet, the income statement of change in liabilities and equity and the cash flow statement including the bank statements for the year. In the Auditor’s opinion the financial statements presents fairly, in all material respects the financial position of NSBA. No questions from the floor to the Auditor’s report.

o Budget 2011 and Membership fee for 2012.

The budget as suggested by the ExCo and presented by the Treasurer (see page 11) was approved by the meeting. The ExCo suggested a raise of apr 10% of the membership fees as they were unchanged since 2007. Below suggested membership fees for 2012: – Membership fee 1-5 R 800

Membership fee 6-15 R 1.650 – Membership fee 16-49 R 2.750 – Membership fee 50-99 R 4.400 – Membership fee 100+ R 5.500

The suggested fees for 2012 were approved unanimously.




Election of office bearers:

a. Election Committee’s current nominations for the Executive Committee: Chairman: Göran Söderholm Additional members: Leif Duwel

Johnny Ohgroen Hansen Timmy Kedijang

Lisbeth Spoorendonk Rupa Bagoon

No further nominations from the floor were received and all were approved unanimously by the meeting. However, the CoM commented that the procedure of election fo the Chairman was not specified in the Constitution and suggested the ExCo present a procedure next year to be amended in the Constitution.

According to NSBA’s Constitution 12.d. the Executive Committee shall, at its first meeting following the Annual General Meeting each year, elect one (1) Vice-Chairman and a Treasurer from its committee for the ensuing year.

b. Election of three Fiduciaries are required by law as NSBA is a non-profit association. Two are elected for 3 years, the third being the elected chairman. The present fiduciaries were approved: Flemming Schlier (until 2012) and NSBA Chairman Peter Keshwar was suggested as new fiduciary by the Election Committee and approved by the meeting.

c. Election of Public Officer is also required by law.

The present Public Officer, Gunther Hadsbjerg, was confirmed until 2012.




d. Appointment of Auditor. Present Auditor, Rene Hornebo, was proposed and elected as the NSBA Auditor for the financial year of 2011.

Election procedure to be show of hands unless secret ballot is demanded by a member.

Closing of meeting The Chairman thanked the Executive Committee for its work and outgoing members received a special thanks for their commitment. He also thanked the chairman of the meeting for his participation. The Public Officer thanked the Chairman for his 2 years of chairmanship. Guest speaker, lunch and networking This year we started with a short presentation of the Radisson Blu Hotel Sandton, presented by GM Eirik Bergvoll, and after a delicious finger food lunch Eirik gave us a guided tour of the stunning hotel which was most appreciated.

Nordic – South African Business Association

Annual General Meeting

31st March 2011

LIST OF DELEGATES

Name Company Adrian Smith Sandvik Alistair Calver FLSmidth Minerals (Pty) Ltd Andrew Stewart DDL EQUIPMENT (PTY) LTD Brit M Seldal A4U Tourism and Trading CC Cathy Palmer Megafreight Services Pty Ltd Cheryl Sjoberg Immigration Compass Eva Shaw Flemming Schlier Krier Africa (Pty) Ltd Gunther Hadsbjerg Transnational Technologies HENRIK ARNERIUS Ericsson Sub-Saharan Africa Jacques Pretorius Royal Danish Embassy Johnny Ohgrøn Hansen IFU Southern Africa Jonas Spoorendonk ABB South Africa Kurt Jensen Bang & Olufsen South Africa Lars Arne Ramberg HÖEGH AUTOLINERS(Pty) Ltd Leif Duwel Hägglunds Drives South Africa Lisbeth Spoorendonk NSBA Louise Voss NSBA Peter Barlon Barlon Africa Consulting Peter Keshwar iNathi Technologies PETER VILJOEN PETER CAMPBELL VILJOEN INC Rene Hornebo Noseworks Rupa Thakrar Bagoon Swedish Trade Council Søren Voss Novo Nordisk TOR SAETHER A4U Tourism and Trading CC

annual general meeting - nsba · slide 1: contents nsba ... our annual charity golf day was held at...

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