Guest Printinge-arc.com

Monthly Savings Monthly Volume Variance

Monthly Smart Choice Savings Monthly Project Billing Monthly Top Print Users

Overall Print Volume

Dashboard Billing Fields Activities Reports Settings Tasks Analytics gschiemann

Greg SchiemannSteve WikaDelphine WilsonJonathan HazzardDiana SotoTony NguyenPablo Morera

45108355912798320808178851188811878

50120395463109223120198721320913198

5012395531092312198713211320

Project 1234Project 9876Project 5432Project 6789Project 2468Total Project Billing

$12,034$2,456$7,304

$20,134$500

$42,428

$10,034$3,689

$12,167$16,350

$2,345$44,585

-$2,000$1,233$4,863

-$3,784$1,845$2,157

Prints SubmittedSmart Choice TriggeredPrint ReleasedPrint CanceledPrints ConvertedSmart Choice Savings

Summary and action items

Device576 active device(s) available

Billing Field56 active billing �eld(s) available

Unassigned queue71 unassigned queue(s) found

Rule2 active rule(s) de�ned

User2891 active user(s) available

Pricing1 pricing catalog(s) de�ned

1500006000036000

900015000$2,435

$10,034$3,689

$12,167$16,350

$2,345$44,585

-$2,000$1,233$4,863

-$3,784$1,845$2,157

!

$

D O W N L O A D R E A D M O R E D O W N L O A D

Open

Edit View Tools

Print

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Advanced options

Open with...

Share with

Upload & Email me a link

Restore previous versions

Send to

Cut

Copy

Create Shortcut

Delete

Rename

Properties

Send files to ARC for printing

File

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Smart Choice Alert

User_Agreement.pdf

Did You Know?Printing in color is four (4) times more

expensive than printing in black and white

Konica Minolta bizhub

Ricoh

Xerox VersaLink

HP PaperWide Pro

Sharp

Print job as b/w

$4.35

$3.90

$4.35

$4.35

$4.35

$1.20

1 copy, 24 pages (21 color)

Redirect

Easy, Quick and Secure Print Management SoftwareEasy to use and deploy, Abacus will optimize your print environment and minimize waste

Announcing Abacus from the document solutions experts at ARC

Contactless mobile workflowStay safe and control your copier/printer with a touchless process from your personal device

• Touchless access

to your copier by

scanning a QR code

• E-mail your files to

Abacus and print

them from any device

• Add and print files

directly from your

Cloud drives

• Update and

configure your print

job as your retrieve it

• Assign your printing

cost properly to your

department or project

• Manage all your

printing securely,

safely and on demand

Touchless Login Set Print Preference

Assign Prints

Print Documents

Email to Print

Add from Cloud

Support home printing with AbacusHome printing is now easy with a single virtual printer

• Print now – billing and

expense tracking for your

home printer that allows

you to flag each job as

personal or work

• Submit to Office – proactively

print your jobs from home

to your office and they will

be ready to retrieve when

you arrive

• Send to ARC – for large,

complex print jobs, let

Abacus find the closest

ARC Print Shop where

they can print and deliver

your job back to you

Seamless accounting integration Track, review, and bill your projects easily and accurately with a direct integration from Abacus

UserWorkstation

Print Server

LegendScheduled sync of active projects and users from the customer ERP system into the Abacus server

Once finance team approves all company print activity, the review set is posted into the ERP system for billing and cost allocation

After the project manager’s approval, the review set is sent to finance for final review and approval

1

2

3

4

5

6

For every billing cycle, a review set is sent to each project manager to review and approve their teams print activity

Users submit prints and job details are captured by Abacus

Abacus prompts the user for additional project billing detail

Info Push Frequency

Scheduled

Scheduled

Daily

AbacusServer

Project Managers

AccountingSystem

$

Finance Team

$

1

Scheduled

5

3Daily

2Daily Scheduled

4Scheduled

6

Abacus keeps your projects,

phases, and tasks in sync at

all times

Print details are captured on

every job submitted to ensure

proper expense tracking

Project billing details

are collected from the end

user with a simple to use

and customizable popup

Reviewing of the print

activity is completed by each

project manager to ensure

proper project billing

Finance teams get a final review of

the approved print activity to make

requested updates and override

any missing approvals required

Approved activity is pushed back

into your accounting system for

seamless project billing and proper

cost allocation

1

2

3

4

5

6

Smart Choice QuestionsAre you sure you want to print this document on a

plotter? It would be much less expensive to print on an MFP.

Instead of printing these 200 pages here, would you like to send it to your local

ARC Service Center?

Are you sure you want to print that email?

Are you sure you need to print in COLOR? Printing in black and white would save $1.32

Control Your PrintingAbacus’s Smart Choices guide users in making more efficient and cost-effective decision during the printing process.

Secure Print Submittal & RetrievalGive your staff their own document storage archive to simplify and secure their printing process.

My Personal Document

Store is where your

personal print documents

are encrypted and securely

stored until you are ready

to retrieve them from any

of your Abacus enabled

print devices.

Add files to your Document Store by

• Printing

• Emailing 

• Mobile app

A simple secure solution that gives users a consistent experience across all devices in the office.

Retrieve files from your Document Store via

• Copiers

• Printers

• Plotters

Access your Document Store by

• Entering a PIN on the device

• Using your mobile for touchless access 

• Swiping your building access card

Pricing Packages Professional ($49/mo.) Enterprise ($99/mo.)

Number of Users 25 100

Number of Devices 10 25

Silent Print Tracking √ √

Company Print Activity Dashboard √ √

Send to ARC/File Sharing √ √

Device and User Reporting √ √

Project Cost Recovery / Active Popup √ √

Smart Choice Alerts √ √

Individual Print Activity Dashboard √ √

Print Retrieval √

Copy/Scan Tracking & Management √

Mobile and Guest Printing √

Software Support √ √

Manage each user’s experience and usage with minimal involvement of IT resources.

Take control of your print costs by allocating print jobs to specific departments or projects.

Increase cost savings, deliver environment-friendly workflows, and achieve productivity improvements.

Gain control with insightful dashboards

Abacus Web manager gives visibility into your entire companies print environment and users print behavior 

Features

Detailed, real-time reporting for project, department, and user activity

Quick dashboard views allow staff to review month over month project and print cost from their desktop

Simple configuration of print, scan, and copy functions help reduce IT time spent on print management

Guest Printinge-arc.com

Monthly Savings Monthly Volume Variance

Monthly Smart Choice Savings Monthly Project Billing Monthly Top Print Users

Overall Print Volume

Dashboard Billing Fields Activities Reports Settings Tasks Analytics gschiemann

Greg SchiemannSteve WikaDelphine WilsonJonathan HazzardDiana SotoTony NguyenPablo Morera

45108355912798320808178851188811878

50120395463109223120198721320913198

5012395531092312198713211320

Project 1234Project 9876Project 5432Project 6789Project 2468Total Project Billing

$12,034$2,456$7,304

$20,134$500

$42,428

$10,034$3,689

$12,167$16,350

$2,345$44,585

-$2,000$1,233$4,863

-$3,784$1,845$2,157

Prints SubmittedSmart Choice TriggeredPrint ReleasedPrint CanceledPrints ConvertedSmart Choice Savings

Summary and action items

Device576 active device(s) available

Billing Field56 active billing �eld(s) available

Unassigned queue71 unassigned queue(s) found

Rule2 active rule(s) de�ned

User2891 active user(s) available

Pricing1 pricing catalog(s) de�ned

1500006000036000

900015000$2,435

$10,034$3,689

$12,167$16,350

$2,345$44,585

-$2,000$1,233$4,863

-$3,784$1,845$2,157

!

$

D O W N L O A D R E A D M O R E D O W N L O A D

Open

Edit View Tools

Print

Scan with Windows Defender...

Scan with ESET File Security

Advanced options

Open with...

Share with

Upload & Email me a link

Restore previous versions

Send to

Cut

Copy

Create Shortcut

Delete

Rename

Properties

Send files to ARC for printing

File

Cancel Continue

Smart Choice Alert

User_Agreement.pdf

Did You Know?Printing in color is four (4) times more

expensive than printing in black and white

Konica Minolta bizhub

Ricoh

Xerox VersaLink

HP PaperWide Pro

Sharp

Print job as b/w

$4.35

$3.90

$4.35

$4.35

$4.35

$1.20

1 copy, 24 pages (21 color)

Redirect

ARC I 833-272-8880

contact@e-arc.com I e-arc.com /abacus

Copyright © ARC Document Solutions, LLC 2020.

ARC, ARC Document Solutions and the ARC logo are registered trademarksof ARC Document Solutions, LLC in the U.S. and/or other countries.

ABAC-PO-1220-01

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