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Page 1: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies

Page 2: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies

Page 3: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies

New Ways of Doing Business

Teaming Saves Government $2,000,000 in

Environmental Cleanup Costs

Page 4: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project Teaming Strategies Annette Island Project Teaming Strategies

New Ways of Doing Business

Teaming Saves Government $2,000,000 in

Environmental Cleanup Costs Robert Johnston, Project Manager, U.S. Army Corps of Engineers, Alaska District

Jon McVay, Project Manager, Jacobs

Kelly McGovern, Deputy Project Manager/Senior Chemist, Jacobs

Page 5: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project Teaming StrategiesAnnette Island Project Teaming Strategies

• Background – Annette Island

• Challenges – Common and Unique

• Strategies – Teaming

• Actions – Team Building

• Results – Cost Savings

OverviewOverview

Page 6: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project StrategiesAnnette Island Project Strategies

• Project location– Island in Southeast Alaska

• History

• Stakeholders– Local community, regulators, federal

agencies, private corporation

• Environment

BackgroundBackground

Page 7: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

ChallengesChallenges

• Location and Logistics

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 8: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Project StrategiesAnnette Island Project Strategies

LocationLocation

Page 9: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

ChallengesChallenges

• Location and logistics

• Number of active and inactive stakeholders

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 10: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

ChallengesChallenges – – Number of stakeholdersNumber of stakeholders

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Project Stakeholders2004

MetlakatlaIndian

Community

USAED;Formerly

Used DefenseSites

Bureau ofIndian Affairs

MIC

NationalWeather Service

USAED,NALEMP

FederalAviation

Administration

EnvironmentalProtection

Agency

Jacobs

PrivateCompany

US CoastGuard

RidolfiEngineers

Potential Responsible Parties Active Cleanup Participants Regulatory Bodies

Department ofDefense

State of Alaska

PrivateCompany

MIC

Army Corpsof Engineers

Page 11: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

Metlakatla Indian Metlakatla Indian CommunityCommunity

MetlakatlaMetlakatla

••

Stakeholders/ PRPsStakeholders/ PRPs

Page 12: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

DOD LeasesDOD Leases

Annette Island Annette Island Teaming StrategiesTeaming Strategies

Stakeholders/ PRPsStakeholders/ PRPs

Page 13: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

USCGUSCG LeasesLeases

Stakeholders/ PRPsStakeholders/ PRPs

Page 14: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

NWS- National Weather NWS- National Weather Service LeasesService Leases

Stakeholders/ PRPsStakeholders/ PRPs

Page 15: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

Major Private Company Major Private Company LeasesLeases

•

•• ••

•

Stakeholders/ PRPsStakeholders/ PRPs

Page 16: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

FAA LeasesFAA Leases

Stakeholders/ PRPsStakeholders/ PRPs

Page 17: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Annette Island Teaming StrategiesTeaming Strategies

Overlay of all Overlay of all Leases and Areas Leases and Areas of Concernof Concern

Stakeholders/ PRPsStakeholders/ PRPs

Page 18: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

ChallengesChallenges

• Location and logistics

• Number of involved stakeholders

• Physical environment

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 19: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

ChallengesChallenges

• Location and logistics

• Number of involved stakeholders

• Physical environment• >200’’ annual precipitation

• Limited field season

• Bogs and bugs

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 20: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:Purpose and BenefitsPurpose and Benefits

• Purpose - better coordination and cooperation among active participants

• Benefits – reduction of costs to USAED and other agencies

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 21: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and external team members

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 22: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess

• Include Internal and external team members• Developed the MOU Work Group• Widened the circle of inclusion – inactive agencies,

contractors and subcontractors

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 23: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and external team members • Open Communication

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 24: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess

• Include Internal and external team members • Open Communication

• Developed communications plan• Bi-weekly teleconferences• Review process of plans and approaches• Removed most formality of communications• Develop specialized inter-organizational subgroups

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 25: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and external team members • Open Communication• Share Information

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 26: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and external team members • Open Communication• Share Information

• Shared ownership of project processes• Development of Project Portal• Common management plan and Quality assurance plan

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 27: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 28: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach: Development of a Teaming Approach: ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals

• Cleanup island• Reduce costs• Reduce cleanup timeline• Maximize return on mob of equipment/resources• Work cooperatively rather than independently

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 29: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 30: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers

• Programmatic funding constraints• Organizational culture differences (transactional vs.

relational)

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 31: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers• Identify solutions

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 32: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ProcessProcess

• Include Internal and External Team Members • Open Communication• Share Information• Develop Common Goals• Identify barriers• Identify solutions

• Evaluate for win-win outcomes• Spring boarding – Each organization’s input improves upon

previous solution

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 33: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ActionsActions

• Signing of the MOU agreement in 1998

• Bi-Weekly MOU group teleconferences

• Annual meeting in Ketchikan focusing on teambuilding and the identification and resolution of current issues

• High frequency voice and in person communications

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 34: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Development of a Teaming Approach:Development of a Teaming Approach:ResultsResults

• Common database (Portal)

• Common management plan/ QAPP

• Sharing of resources

• Common civil subcontractor

• Sequencing fieldwork to maximize use of local resources

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 35: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Portal

Page 36: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Common Management Plan and QAPPCommon Management Plan and QAPP

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Page 37: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Communication $ Savings

Cooperation $ Savings

Coordination $ Savings

Collaboration $ Savings

Synergy $ Savings

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Teaming Strategy Model

Page 38: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Communication $ Savings

Cooperation $ Savings

Coordination $ Savings

Collaboration $ Savings

Synergy + $ Savings

$2M Savings to Taxpayer

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Teaming Strategy Model

Page 39: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Annette Island Teaming StrategiesAnnette Island Teaming Strategies

Recommendations

• Prepare a plan to upper management

• Manage expectations

• Participation of independent, unaligned, team building agents

• Patience

Page 40: Annette Island Project Teaming Strategies. New Ways of Doing Business Teaming Saves Government $2,000,000 in Environmental Cleanup Costs

Questions

Annette Island Teaming StrategiesAnnette Island Teaming Strategies


Teaming Agreement

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